Red Rock Ranch Homeowners Association Annual Member Meeting
08 April 2019
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Paul Tillotson Kevin Guy, Bill Griffith
Guests: 14 homeowners
Meeting called to order at 1930.
President Lonnquist opened the meeting by welcoming homeowners and thanking them for attending the annual homeowner’s meeting as required by HOA by-laws. She then asked each individual, and the Board, to introduce him/herself and their home street on the Ranch.
Stats: As of 28 March 2019, there are 218 lots on the Ranch and 203 lot owners, and 194 homes.
A quorum is 20% of lot owners – 41%. 1 person per lot owned, 20% of 201 = 40.2.
To make additions or changes to the covenants 103 people are required. 201 x .51 = 102.5, so 103 lot owners need to vote.
The minutes of the 11 March 2019 meeting were read and approved after a motion to accept by Paul Tillotson and a second by Bill Griffith.
Architectural Control: The Garza proposed home at 18325 Forest View Road was brought up and Mr. Garza was present. He did state that he has not obtained a building permit or water connection yet. Skip Chang is still in negotiations for the property.
Resident Ryan Madison stated that he sent in a request for construction of a green house, fence and garage at his residence at 355 Rangeview Road, but has had no response. None of the Board members are aware of the request, but web master Kevin Guy will research the matter and try to find the request.
Denise and Ron Medo of 18120 Forest View Road inquired about replacing roof shingles and putting stucco on their house. That were advised to submit a request and were informed of the fees and recommended shingles.
Treasurer’s Report: Treasurer Bill Griffith passed copies of the HOA budget to all homeowners, explained the items and entertained questions.
The Treasurer’s Report for the month:
Bank balance $12,475.92
Contributions for the month: $960.00
Architectural Control Fees: $25.00
Secretary of State Registration: $10.00
CONO dues: $75.00
Newsletter Expenses: $437.99
Resident Ryan Madison questioned the amount spent on the newsletter and asked if costs could be lowered by using electronic means. Bill Griffith responded by saying that is exactly what the Board is planning to do once resident’s e-mail addresses are gathered.
The Treasurer’s Report was accepted following a motion to accept by Kevin Guy and a second by Paul Tillotson.
Spring Newsletter: Mailed to all residents. It was noted that the suggested voluntary contribution was printed as $50 instead of $75 that was agreed upon by the Board.
Firewise: Dave Pheteplace of the Firewise Committee gave a detailed presentation to residents and fielded their questions. He said Red Rock Ranch is one of seven nationally recognized as Firewise Communities and continues to work with Tri Lakes Fire District, the Forest Service and Coalition for Upper South Platte (CUSP) in efforts to improve efforts toward fire mitigation. He said there will be 5 chipping dates this year and a newsletter will be sent with dates for chipping. David said he is willing to inspect any property and give residents advice on reducing fire hazards on their property, and noted that he has had 400 hours of training in that field. He thanked the Methodist Church for their help in clearing land on the Ranch, especially for older or handicapped residents.
NEPCO (Northern El Paso County Coalition of Community Associations): Information and meeting minutes are available on the website, RRRHOA.org. A significant bit of information passed on was the Tri Lakes area will expand with a potential growth of 39% in a few years.
Park Water Shed: Work needs to be done and Board members volunteered to accomplish the task, but it is on hold until warmer weather conditions prevail.
Deer: More deer on the Ranch bring more complaints as well as more disease, ticks, fleas, and mountain lions who love venison. It is illegal to feed deer, and at least one resident has been ticketed by the Department of Wildlife for doing just that. Along that line, residents are warned not to leave household trash or food outside (such as dog or cat food) that attracts unwanted pests such as bears, racoons, mice, squirrels and coyotes.
Annual Clean-Up: Dates are 07 and 08 June 2019 with two dumpsters; one courtesy of the Association and one provided by CONO (Council of Neighbors and Organizations).
Annual Picnic: 17 August 2019 in Nevins Park at noon. The Association will provide drinks and the main meal with residents adding side dishes.
Spruce Road Update: The only thing to be said is the Company renting the home and homeowner have sued El Paso County and RRRHOA. The Association insurance is providing defense. It is a long process and will take another year or two to come to an end.
With no further business to discuss, the meeting was unanimously adjourned at 2041 on a motion by Kevin Guy and a second by Bill Griffith.
The next regularly scheduled meeting will be at 1900 on Monday, 13 May 2019 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.