Red Rock Ranch Homeowners Association Monthly Meeting
09 December 2019
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, PK Robinson, Bill Griffith, Paul Tillotson, Kevin Guy, Julie Pheteplace, Jamie Madison, Shannon Kittelson
Guests: Matt Wadell, John Dallmann, Dr. David Bohn
The meeting was called to order by President Beth Lonnquist at 1903.
Matt Wadell, of State Farm Insurance, was present to address the Board and give an overview about insurance coverage for the HOA and Board members for the upcoming year. He also said insurance coverage for volunteers, such as those who help with chipping on the Ranch are covered for an additional $308.00 per year. Coverage for a single incident is $100,000 and $500,000 aggregate coverage. Mr. Wadell is a licensed attorney in California and Colorado with 40 years of insurance experience. He offered his assistance to Board members who have questions or concerns about coverage and said he is just a phone call away.
Guests John Dallmann and Dr. David Bohn said they were present as homeowners to observe the meeting and had nothing to offer.
Architectural Control: No new requests.
Approval of minutes: The November meeting minutes were previously approved electronically by the Board.
Bank balance is $16,989.83
Deposits: 25.00……Architectural Control Fees
Expenses: 165.49……Firewise Expenses
195.00…,,,Mowing Nevins Park
475.18……CUSP – Firewise
2,309.00……State Farm Insurance
Total Annual 2019 Interest………….$6.19
Total Contributions for 2019…….9,615.00
Total ACC Fees to date…………..1,825.40
Checks Not Cleared Bank……..…1,584.00
Treasurer’s Report accepted after a motion by P K Robinson and a second by Kevin Guy.
Proposed 2020 budget attached for Board perusal.
Firewise: Nothing to report this month.
New Business: A motion was made by Julie Pheteplace to donate $200.00 to Tri Lakes Cares as a thank you for allowing the HOA to use their conference room for meetings each month. The motion was seconded by Shannon Kittelson and carried.
Forest View Acres Water District sent notices to residents that water will be shut off on Wednesday, 11 December from 0900 until 1600 for installation of a new water main. The shut-off will affect all properties east of Spruce Road. Residents are cautioned to boil their water from 11 December to 13 December as a precautionary measure. In the event of inclement weather, the alternate date for the shut-off is 17 December 2019.
President Lonnquist reported that the two owners of the area that is platted for ½ acre lots to be developed between State Highway 105 and Rockbrook Road will not give information of the process to the HOA – information will be given only to landowners whose property abuts the area to be developed. One such property is owned by Board member Shannon Kittelson who has agreed to keep the Board advised.
Round the Room: Jamie Madison has researched work quotes for Nevins Park renewal/beautification and found renewing the tennis court will cost $40,000. Other quotes for work around the park are in the $8,000 range. Julie Pheteplace suggested going on-line for products needed, then purchase from Home Depot and have volunteers do the work. Nothing will be done until warmer weather prevails.
Jamie Madison also suggested using the web site to collect voluntary dues and any other things that require monetary transactions. Kevin Guy said a merchant account would be needed and Paul Tillotson wondered if the project would be worth the effort required. That remains open.
With no further business to discuss, the meeting was adjourned at 2007 to go into Executive Session after a motion by Bill Griffith and a second by Paul Tillotson.
Executive Session began at 2009 with attorney Meredith McDonald via telephone.
Executive session ended at 2057.
The meeting adjourned at 2103 on a motion by Julie Pheteplace and a second by Paul Tillotson.
The next regularly scheduled meeting will be at 1900 on Monday, 13 January 2020 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Jim Bergeron, Secretary/Recorder, RRRHOA