Red Rock Ranch Homeowners Association Monthly Meeting
14 January 2008
Presiding: Craig Ketels
Present: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Craig Ketels
Guests: Gil Moore
The meeting was called to order by President Craig Ketels at 1902.
The minutes of the 10 December 2007 meeting were read and unanimously approved as presented following a motion by Phyllis Moore and seconded by Kelly McGuire.
Treasurer’s Report: Bank balance is $9780.37. The total income for the year to date is $6,232.58 and total expenses are $3,001.00.
Income:
Architectural Control Fees…..1083.15
Bank Interest Earned…………189.43
Total……… $6232.58
Expenses:
Elk Creek Mowing………… …..450.00
Newsletters (Printing, Stamps) …373.84
Colorado Rural Development…..160.00
Bank-P.O. Rent, Postage……….140.15
Fire Dept. Donation…………….100.00
FVAWD- Water Usage…………75.38
NEPCO Dues……………………65.00
Park Repairs……………………..48.05
Web Site-Domain Renewal Fee…21.51
Gift Flowers For Park Labor…….17.07
Total…………...$3001.00
Treasurer’s Report accepted following a motion by Kelly McGuire and a second by Phyllis Moore.
Architectural Control: No new business or applications.
Old Business: Mr. James Warner, who attended last month’s meeting regarding plans for a garage and rerouting of a driveway, was not present, nor has any Board member heard from him about a decision by El Paso County on setbacks. That decision is tabled until word is received from Mr. Warner.
New Business: Since the last meeting, Jim Bergeron was contacted by Officer Haynes of the Monument Police Department concerning the use of the meeting room at the Tri Lakes Fire Station. He is in charge of training young police cadets and they need to use the room every other Monday, which conflicts with scheduled RRRHOA Board Meetings. Officer Haynes respectfully asked if RRRHOA could meet elsewhere on the nights when he needs the room. Judith Pettibone, Executive Director of Tri Lakes Cares (TLC) offered the use of the conference room for future RRRHOA meetings. During a telephone discussion between Jim Bergeron and President Craig Ketels, it was agreed that in the spirit of cooperation, the Board would accept the offer to use the TLC facility and let the police cadets use the Tri Lakes Fire Station. The Board agreed with that decision. The first meeting to be held in the Tri Lakes Cares building will be Monday, 10 March 2008.
The newsletter was discussed at length. Director David Weber presented a rough draft for approval, and it was agreed to increase the letter from two pages to four to allow for input from Kelly McGuire concerning the tennis court and a message from the President. Director Weber will e-mail the final results to all Board members for approval before mailing, which will be done with a self addressed, stamped envelope for residents to return their ballots and voluntary dues.
Director Weber stated that he attended the NEPCO meeting on the 5th of January and mentioned they will question traffic patterns around the new Charter School being planned on Highway 105 near the LDS Church. Also mentioned for informational purposes in the meeting was the subject of taxing districts in the County.
President Ketels suggested establishing goals for the year. The Board suggested the following:
1. The need for a procedure to insure that covenants are followed.
2. Produce a neighbor conflict resolution.
3. Compile a history of Red Rock Ranch.
4. Spring clean up for the Ranch with roll off in the Park.
President Ketels will work on a protocol for item #1.
Architectural Chairman Chuba will complete a letter for item #2.
Resident Gil Moore, in conjunction with local historian Jack Anthony, will produce a written and pictorial history of the Ranch.
Public Comments: Resident Gil Moore reported his findings concerning security cameras at the Park. For $150 a solar operated infrared camera can be purchased. It has the ability to turn on with a motion detector and pictures can be relayed to a computer screen off site. The Board expressed thanks for the report and tabled the matter until a decision is made on refurbishing the tennis court when a security camera will be needed.
Mr. Moore also expressed his concern over the amount of money being paid for mowing the Park. Members agreed the price is high, but noted that the area mowed is over an acre and there are numerous rocks protruding, making it more difficult to mow. Jim Bergeron stated that he and two others mowed the area in the past with two riding mowers and a lawn mower, which took half a day and replacement of nicked blades. This item will be resurfaced during the next mowing season.
With no further business to discuss, the meeting was adjourned at 2000 on a motion by David Weber, seconded by Phyllis Moore and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 February 2008 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
