Red Rock Ranch Homeowners Association Monthly Meeting
12 June 2017
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Bill Griffith, Kevin Guy, Jim Zalmanek, David Weber, Frank Chuba
Guests: Tom Guenther
The meeting was called to order by President Beth Lonnquist at 1900
The minutes of the 08 May 2017 were read and approved, except for the May financial report that will be amended and submitted by Treasurer David Weber.
Motion made by Frank Chuba and a second by Jim Zalmanek.
Treasurer’s Report: The bank balance is $12,810.83. There have been 92 donors to date for a total of $4,575.00 in dues, plus $119.80 in architectural control fees and $1.87 in interest. Total expenses to date are $2,131.38 including $1,125.00 to Tri Lakes Disposal, $313.23 to Tri Lakes Printing, $435.94 to attorney Lenard Rioth, $125.00 to CONO, $50.00 to Peoples National Bank, $50.00 to NEPCO, $27.00 for Colorado State Filing Fee, and $5.21 to Fred Lanyon.
Treasurer’s Report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
Architectural Control: Architectural Control Chairman Frank Chuba reported a Mr. Kevin Burdine had requested permission via e-mail to replace a roof – no address given. Mr. Chuba asked him to attend the meeting and fill a request form, but he did not show at the meeting.
Old Business: Insurance coverage for alcohol and drug abuse was discussed at length concerning liability and business rentals on the Ranch. President Lonnquist will peruse the 120 page insurance document and act on it.
Bill Griffith has nearly completed a draft of a letter to be sent to Mr. Green, owner of the Spruce Road property that has been rented to a business. Mr. Griffith will e-mail copies to Board members for approval and/or suggestions. After the first letter is sent to the property and the PO Box as address of record, the Board will follow the policies drawn up for Covenant Enforcement with follow-up letters if the situation has not been corrected.
President Lonnquist thanked all Board members for their participation in the spring cleanup at Nevins Park. Also brought up was the chipping and whether it should be offered again. Pioneer Sand Company accepts slash at $10.00 per truck load and Black Forest charges $2.00 per load. President Lonnquist reported that she has been in contact the Firewise Community Protection Plan that she will present to residents at the annual picnic. It consists of having designated monitors on each block who will know of any disabled residents who may need assistance in the event of an evacuation, chipping done at residences for a rate of $52.00 per hour with residents responsible for disposing of the chips, and free fire mitigation for homes on the Ranch.
State training for Board Directors is not required if there is no compensation. RRRHOA is exempt from most of Common Interest Ownership Act (CIOA).
New Business: Dave Root of the Forest Service is to meet with President Lonnquist on the morning of 13 June 2017 to discuss the Firewise Program.
The Monument water tank situation is due for a court hearing on 22 June 2017.
President Lonnquist will send copies of the latest report to all Board members on Soaring Hope issued by the El Paso County Planning and Community Development Department.
A complaint was received by the owner of Lot # 4 in Forest View Estates that a Red Rock Ranch resident has a camping trailer parked on his property line which he said violates RRRHOA covenants. President Lonnquist said she will approach the owner to explain the situation.
President Lonnquist reported that she has formed a Firewise committee of 5 other residents. They are drafting a Community Wildfire Protection Plan (CWPP) for the Red Rock Ranch HOA. There will be a Firewise presentation for the area that will hopefully gain neighborhood support to create a Firewise community. Increased preparedness measures will be needed to better protect your home and property. This is an important consideration in a scenario where sufficient firefighting resources are not available to protect your home or property. Hopefully, we will have access to chipping services either at residences or at the playground next year at rates the HOA and neighbors can support. In addition to a mitigation plan, the CWPP will consist of listing the neighborhood “core values” and having designated block monitors that will know of disabled residents that may need help in the event of an evacuation. The CWPP will point out multiple evacuation routes and have a list of multiple neighborhood projects to create a safer neighborhood in Red Rock Ranch. Once in place, the RRRHOA can apply for grants and other help to implement a Firewise plan and create a safer community.
The next Firewise meeting will be on 28 June at the President’s house.
Mowing the grass at Nevins Park was discussed, i.e., volunteer mowing versus paying someone. Clair Brenneman has been used in the past, but Director Kevin Guy is concerned about liability and workman’s compensation issues. Jim Bergeron will contact Mr. Brenneman to ascertain whether or not he carries insurance.
The annual picnic scheduled for 26 August was discussed and Board members will bring the following:
Beth Lonnquist – dishes and silverware
BBQ Grill – David Weber
Meats – Jim Bergeron
Drinks – Kevin Guy
Treasurer David Weber announced that he will resign his position as Treasurer of RRRHOA and his seat on the Board. He stated that he will remain while a new treasurer is found, but it must be sooner than later due to his work schedule. All members expressed their thanks for David’s dedicated service over the many years he has been a member of the Board.
With no further business to discuss, the meeting was adjourned at 2020 on a motion by David Weber and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 10 July 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
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Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
