RRRHOA Montyly Board Meeting January 13, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm
Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: A request for approval of new landscaping for the Dern’s on Spruce Road was received. Director Scott Miller made a motion to approve the request and Treasurer Bill Griffith made the second. The request was unanimously approved.
Minutes: Director Chris Jones made a motion to approve the December RRR HOA Board meeting minutes, and Treasurer Bill Griffith made the second. The December meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for January: beginning balance was $12,019.45. Expenditures were $243.44 and deposits were $589.10 leaving an ending balance of $12,365.11 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,279.21 interest accrued $85.75, ending balance $20,364.96. Total of both accounts: $32,730.07. Total contributions for 2024 were $9010.00. Total ACC fees collected for 2024 were $1958.30. Secretary Julia Pheteplace made a motion to approve the January Treasurer’s Report and Director Scott Miller made the second. The January Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith reviewed the 2025 proposed budget. We will continue to recommend $75 annual voluntary contributions and hope for 55% participation. ACC fees estimated to be $800 and other income (interest, refunds, etc.) estimated to be $900. Total estimated income: $10, 403.75. Total estimated expenses: $10, 355.00. Director Scott Miller made a motion to approve the proposed budget and Director Chris Jones made the second. The 2025 proposed budget was approved unanimously.
Treasurer Bill Griffith reviewed a comparison of 2024 budget and actual income/expenses. Total estimated income was $9,703.75 and actual income was $11,325.85 (increase of $1,259.55). Total estimated expenses were $9,655.00 and actual expenses were $6,137.69 ($3,517.31 less spent). Director Chris Jones made a motion to approve the 2024 Actual comparison and Director Scott Miller made the second. The comparison was unanimously approved. Treasurer Bill Griffith explained that the ENT CD expires on January 23, 2025 and recommended reinvesting in another 11-month CD at ENT. Director Scott Miller made a motion to approve the reinvestment and Director Jones made the second. The reinvestment was unanimously approved.
OLD BUSINESS:
Website: No updates
Forest View Acres Water District: Next meeting January 22.
Newsletter: President Beth Lonnquist will provide an article on controlling your dogs in the community as there have been several dog bite attacks recently. Directors were asked for articles for the newsletter. Director Scott Miller will provide an article on FireWise. The newsletter should go out mid-March and will include the minutes from the 2024-member meeting for approval from the membership.
Member Correspondence: Member correspondence from June-November 2024 will be attached to the January 2025 minutes. Director Scott Miller made a motion to approve the member correspondence and Director Chris Jones made the seconds. Approval was unanimous and the member correspondence will be attached to these minutes.
Letter to Mr. Pryor: Secretary Julia Pheteplace made a motion to approve the draft letter to Mr. Pryor which was sent to the Board members via email and Treasurer Bill Griffith made the second. The letter was unanimously approved and will be sent to Mr. Pryor.
Members: Mr. Nowacki made no comments. Mr. Pryor mentioned that the September meeting minutes do not provide a reason for going into Executive Session. He suggests correcting the minutes to reflect the reason for going into Executive Session.
Director Scott Miller asked Mr. Pryor what prompted him to take legal action and Mr. Pryor replied that his legal council has advised him not to talk about it in a public setting.
President Lonnquist asked Mr. Pryor if January 23, 2025 at 3:00-4:00 at the Monument Library would be a good time for him to review the requested records. Mr. Pryor agreed.
Around the room: President Lonnquist suggested June 7 for annual picnic. Secretary Julia Pheteplace made a motion to approve June 7 for picnic and Director Scott Miller made the second. June 7 was unanimously approved for the annual picnic. President Beth Lonnquist suggested asking Jonathan Bradley from the Fire Department to speak at the picnic.
Secretary Julia Pheteplace advised that the Christmas decorations at the park will be removed on Wednesday January 15.
Next Meeting: February 10, 2025
2025 dates: March 10 April TBD May12 Picnic June 7 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Director Chris Jones made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was approved unanimously. Meeting adjourned at 7:36 pm
Jun/Jul/Aug/Sep/Oct/Nov correspondence to/from Board for Dec minutes
1. Ms. Yack 9 July email, RE: Covenant Violation. (CLOSED)
2. Mr. Nowacki 20 July email, RE: Park Committee meeting request. (CLOSED)
3. Mr. Nowacki 27 July email, RE: Park Committee meeting request. (CLOSED)
4. Mr. McCoy 24 July email, RE: Problems at 4475 Sandstone Dr. Board email sent 31 July. (CLOSED)
5. Mr. Nowacki 28 August email, RE: Park Committee Meeting. Board email sent 29 August. (CLOSED)
6. Mr. Pryor 12 and 24 September email, RE: Electronic Vote and Acknowledgement. Board email sent
9 October. (CLOSED)
