Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 11 January 2016

Hits: 2108

{tab=Call To Order}

Presiding: Mark Fears

Present: Mark Fears, Jim Bergeron, Kelly McGuire, Jim Zalmanek, David Weber, Fred Lanyon

Guests: None

The meeting was called to order by President Mark Fears at 1900.  

The minutes of the 09 November 2015 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.  

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $16,613.34.  There have been 139 voluntary donations from residents since the first of the year totaling $5,440.00.  Income includes Architectural control fees amounting to $160.00 and bank interest amounts to $0.71 for a total income of $160.71 since the last meeting and $5,962.10 year to date.  Expenses total $1,349.48 including $1,289 to Philadelphia Insurance Company, $60.00 to Mark Fears for lumber to repair the Park picnic benches, $0.48 to Forest View Acres Water District, and $60.00 for Post Office Box rental fee for a total of $1,349.48 since the last meeting and $3,790.36 year to date. Treasurer David Weber made a motion to donate $200.00 to Tri Lakes Cares as has been the Association custom in past years.  That motion was seconded by Fred Lanyon and carried unanimously. Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Jim Zalmanek

{tab=Arch Control}

Architectural Control: Chairman Frank Chuba reported via e-mail that there are no new requests.

{tab=Old Business}

Old Business: None

{tab=New Business}

New Business: President Mark Fears stated that he had been approached by resident Don Leffingwell of 18358 Heavens Place, a section of Forest View Estates, who asked if the residents of that area could join with Red Rock Ranch during the annual spring cleanup.  They will be willing to share the cost of the roll-offs.  The Board members present had no objections to that request.

The annual spring cleanup was discussed and it was agreed by all present that a slash program should be added. The number of roll-offs needed will be determined by the Board at a later meeting closer to the cleanup time.  President Mark Fears also stated that he will research the cost of a chipper and hauling the chipped branches away.

President Mark Fears visited Carla and David Thompson in reference to their letter to the Board that was entered into the November meeting minutes.  The Thompsons were not expecting any action on the part of the Board, but did want a letter on record expressing their concerns.  They also thanked President Fears for the visit and the offer to help haul trash if needed.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 1924 on a motion by Jim Zalmanek, seconded by Fred Lanyon and the motion was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 11 January 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 January 2016 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 11 January 2016

Hits: 2065

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Jim Zalmanek

Guests: None

Meeting called to order at 1900.

The minutes of the 12 October 2015 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Fred Lanyon.

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $17,802.11.  Total income since last meeting is from the Architectural Control in the amount of $25.00.  Expenses were $107.50 to Mark Fears for the cost of lumber to repair picnic benches in the Association Park.

The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  AC Chairman Frank Chuba presented a request for an asphalt driveway relocation from Karla Thompson at 4845 Abo Lane that has El Paso County approval.

AC Chairman also has talked to the Thompson and Horning families about an on-going dispute concerning a chicken wire fence and trash on the Horning property that can be seen by the Thompson’s , but not the Horning’s.

President Mark Fears will attempt to mediate the dispute and offered to haul away the trash with the Horning’s approval.  Fred Lanyon and Jim Bergeron volunteered to help with the hauling if it comes to that.

Mary Shakeshaft of 18509 Pike View Way has an interested buyer for her property, but the buyer wants to know if an RV garage is authorized before committing to the sale.  RV garages have been authorized on the Ranch, but plans must be submitted for approval as has been done in the past.

{tab=Old Business}

Old Business: Director Fred Lanyon stated that Representative Terry Carver will be meeting with an ad hoc group on 17 November 2015 concerning the “Courage to Change” facility on Spruce Road.  The meeting will be held at Wesley Owens’ business next to the Pikes Peak Brewing Company in the Monument Mine Center at 1300.  It is open to all who wish to attend.

{tab=New Business}

New Business: None

{tab=Adjournment}

With no further business to discuss, the meeting was unanimously adjourned at 1935 on a motion by Mark Fears and a second by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Monday, 14 December 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 December 2015 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 12 October 2015

Hits: 2147

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Frank Chuba, David Weber

Guests: Jim Green

The meeting was called to order by President Mark Fears at 1900.

Minutes of the 15 August 2015 business meeting/picnic were read and approved as written after a motion by Kelly McGuire and a second by David Weber. 

{tab=Special Topic}

As per Association policy, Jim Green was allowed to present his request for a storage shed to be erected on his property at 18225 Stone View Road.  It will measure 12 feet by 16 feet.  The plans were reviewed by the Board and approved following a motion by Frank Chuba with a second by Mark Fears. The fee of $25 has been received and an El Paso County permit is pending.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $17,449.34.  There have been three donations since the last meeting for $105.  Total donors for the year: 139 for $5,440.00.  Bank interest amounts to 0.69.  Architectural fees since last meeting: $25.00 for a total of $368.00 year to date.  Total year to date income is $5,936.37.  Total year to date expenses: $2,369.38.

The treasurer’s report was accepted following a motion by Frank Chuba and a second by Kelly McGuire.

{tab=Arch Control}

Architectural Control:  Frank Chuba reported that a follow-up on the Andrew Wacker request at 18165 Forest View Road presented at the 15 August 2015 meeting was in order and the issue is resolved.

The report was approved following a motion to accept by David Weber and a second by Kelly McGuire.

{tab=Old Business}

Old Business: Mark Fears stated that he is in the process of obtaining lumber to replace the picnic table bench seats at the Association Park.

Mark Fears stated that he met with the owner of the residence at 3640 Range View Road who reportedly had chickens on his property.  No chickens were seen and the resident was informed of covenants prohibiting livestock on the Ranch, in addition to the danger of mountain lions being attracted to an easy meal.

There is nothing new to report on Courage to Change.  It is noted that Dr. Judith Miller, CEO of Courage to Change, has been invited to Board meetings, but has yet to attend.

{tab=New Business}

New Business:  President Emeritus Kelly McGuire received a letter from residents Matt and Eva Hornung at 4885 Sandstone Drive concerning a neighbor at 4845 Abo Lane and an issue about a driveway and a chicken wire fence on his property.  They are concerned about setbacks and whether the driveway is considered a “structure” as addressed in the covenants.  Architectural Control Chairman Frank Chuba will arrange a meeting with the two parties involved to reach an amicable conclusion.

David Weber reported that he received an e-mail from resident Julie Troudt, 18255 Stoneview Road, concerning trash strewn at her neighbor’s residence.  Mr. Weber did go to the residence in question and did not see any trash on the property and sent an e-mail to Mrs. Troudt with that information.  He did ask if he had checked the correct address, but received no reply to his follow up. Case closed.

Jim Bergeron reported that he received an e-mail from attorney Lenard Rioth stating that he will represent the Board for up to three hours, as requested, during a hearing on the Courage to Change proposal to increase the client population from five up to 12.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1941 on a motion by David Weber and a second by Kelly McGuire which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 12 October 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 12 October 2015 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 14 September 2015

Hits: 2120

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Mark Fears, Fred Lanyon, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber

Guests: 14 Residents

The meeting was called to order by President Mark Fears at 1314, following a picnic of hamburgers, frankfurters, salads, chips and salsa, plus various soft drinks and bottled water.

Minutes of the 13 July 2015 meeting were read and approved as written after a motion by Frank Chuba and a second by Fred Lanyon.  

{tab=Treasurer's Report}

Treasurer’s Report: Newly elected Treasurer David Weber prefaced his report with thanks to outgoing treasurer Bill Martin for the precise and accurate records he kept over the years.

Bank balance is $17,808.45. Since the last meeting there have been five new donors bringing voluntary donations to 135 for a total of $5,125.00.  Total income to date is $5,595.68 and expenses amount to $2,369.38.  Treasurer’s report was accepted following a motion made by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba presented a request from Richard and Abbie McArdle at 18205 Stone View Road to erect a split rail fence on their property.  Since it meets the Association requirements, the application was unanimously accepted following a motion by Frank Chuba with a second by David Weber. The fee of $25.00 was paid.   A second request from Andrew Wacker at 18165 Forest View Road asked for an addition to his property, but there was not enough information submitted to make a decision at this time.  Frank Chuba will follow up.  The report was accepted after a motion was made by Fred Lanyon and seconded by Jim Zalmanek.

{tab=Old Business}

Old Business: The annual picnic/meeting has been accomplished as of today.

President Mark Fears informed the gathered residents that the Board, during the 13 July 2015 meeting, expressed its opposition to increasing the number of clients at Courage to Change from five to 12 residents.

A resident said he was not sure if it was old or new business, but he wondered about the water situation on the Ranch.  Hans Zimmerman, a member of the Forest View Acres Water District Board was present and answered the question by stating that the Water District is in excellent shape with plenty of water of very good quality.  He further stated that surrounding homes on wells will eventually run out of water and ask to be connected to Forest View Acres.

{tab=New Business}

New Business:  Sandra Weber spoke of the Nevins Park garden and said it is doing well, especially after the heavy rains this year.  The mulch from chipping has filled the garden and it could use more.  She added that if anyone feels the need to do weeding, she can use the help in the garden.  President Fears said mulch can be obtained from a chipping station in Black Forest for no charge and residents can take slash to the facility at a fee of $2.00 per load.

The two picnic tables in the pavilion have holes and cracks in them from years of weather exposure.  Mr. Fears volunteered to replace seats and table tops with wood and asked for help to accomplish the task.

President Fears stated that the residence at 3640 Range View Road has a coop with chickens and ducks, which violates RRRHOA covenants.  He has attempted to personally contact them, but has found no one at home.  He will continue his efforts.

Resident Kevin Guy stated that Dr. Miller has filed a letter of intent to increase her client population from five to 12.  That brought about numerous comments from all gathered.  It was agreed to have attorney Lenard Rioth present at the planning commission meeting when the subject of increasing client population is brought up.  David Weber made that motion with the stipulation of a time limit of not more than three hours for Mr. Rioth’s presence at the meeting.  Jim Zalmanek seconded the motion and the Board agreed.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 1403 after a motion made by David Weber and seconded by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Monday, 14 September 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 14 September 2015 meeting.