Meeting Minutes
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April 22, 2024 Red Rock Ranch Homeowners Association Annual Member Meeting atTri-Lakes Chamber of Commerce Community Building
Meeting called to order by President Lonnquist at 7:02pm.
Board members present: President Lonnquist, Vice President Miller, Treasurer Griffith, Director Pheteplace, Director Kittleson, Director Quinlan, Director Jones, and Director Guy.
Members present: Approximately 40 Members in attendance.
Introduction: Board of Directors introduced themselves and then the HOA Members introduced themselves.
Architectural Control: Robert and Sandra Michaels submitted a request for approval of new construction on Stoneview. After review, Vice President Miller made a motion to approve the request and Director Jones made the second. The request was approved unanimously.
Joe and Amber Viguera submitted a request for approval of an attached garage on Limestone. After review, Director Kittleson made a motion to approve the request and Director Quinlan made the second. The request was unanimously approved.
Approval of the minutes: Director Jones motioned to approve the March meeting minutes and Vice President Miller made the second. Minutes approved by the board without exception.
Approval of April 2023 Member Meeting Minutes: Minutes were reviewed by members and Mrs. Yack made a motion to approve the minutes while Mr. Vandercheck made the second. The meeting minutes were approved by a majority of members in attendance.
Treasurer’s report: Treasurer Griffith reviewed the April Treasurer’s report. Beginning balance was $28.654.93, there were $471.54 in deposits and $150 in expenses leaving an ending balance of $28,976.31. Director Guy made a motion to approve the April Treasurer’s report and Director Quinlan made the second. Board approved April Treasurer’s report unanimously.
Annual Budget: Treasurer Bill Griffith reviewed the 2024 budget. Anticipated income is $9,709.00 and anticipated expenditures are $9,655.00. Mrs. Yack inquired about budget vs. actual and Treasurer Griffith answered her question. Mr. Andrichak made a motion to approve the budget and Mrs. Christianson made the second. The budget was approved by a majority of the members present.
Park Master Plan: Vice President Miller provided several options for the park that the planning committee reviewed. 1. Playground equipment-not recommended due to liability and cost. Mrs. Christianson inquired about the liability issue- insurance would be higher and possibility of lawsuit. 2. Walking path- not recommended because there are already many hiking trails in the area. 3. Dog park- not recommended due to fencing expense and clean up responsibility. 4. Replace tennis court- not recommended due to quotes of $100K to completely removed old court and replace with new one. The committee consulted with a company in Denver to resurface the tennis court which Palmer Lake used and it cracked in one month. The court could be repainted for pickle ball for $18,00. The committee recommends deferring until we have more money.
Costs for mowing the park run approximately $250 per mow. Anticipate members will volunteer to mow the park. The bus stop area is being mowed by Director Jones, Mr. Christianson and Mr. Tillotson. Thank you!!
The current flag pole is not in good condition and the members were asked if they would like the pole replaced so that we can fly the American flag at the park. Vice President Miller made a motion to approve $700 to replace the flag pole. Mr. Colgan made the second and offered to help installing the pole. The expense was approved unanimously.
There was a discussion about fund raising for the park. Director Jones suggested adding local companies’ advertisements to our newsletter and the website. Director Guy is looking into a group rate garbage service which would increase membership participation. A suggestion was made to add an option for park fund on the member dues form.
New Board Member Election: Clarification on HOA election facts was provided during the meeting. The Board fully complies with Colorado law and RRR HOA governing documents (Articles of Incorporation, Bylaws, Covenants, and legal agreements) for elections. Our HOA Bylaws task the Board to nominate candidates for the Board. The Board is also allowed to appoint members to the Board if a position opens up mid-year. The newsletter announces the known candidates. HOA members may self-nominate in advance of or at the annual member meeting. It is the duty of the Board to ensure a quorum is met, and the Board accomplishes this by soliciting proxies. Every HOA member has the same right to campaign and collect proxies. Board members do not lose those rights once they become volunteer directors. Colorado law and HOA governing documents do not prohibit Board endorsements of candidates. Governing documents are available on the website, rrrhoa.org.
Candidates for 3 open positions are: Mrs. Quinlan, Mr. Jones, Mr. Williams and Mrs. Yack. Each candidate was given time to speak about themselves and answer any questions from the members. Mr. Williams was unable to attend so Director Pheteplace read his written statement.
The members placed their votes and they were counted by Mrs. Lehn and Mrs. Dern. The candidates receiving the most votes are: Mrs. Quinlan, Mr. Jones and Mr. Williams. Mrs. Quinlan received 70 votes, Mr. Jones received 70 votes, Mr. Williams received 70 votes, Mrs. Yack received 14 votes and there were 3 write in votes for Mr. Pryor. One ballot was disregarded as it had 4 votes on it. 84 lots were represented in person and by proxy.
Firewise:. This year’s dates for chipping with the Fire Department are June 29 and September 7. Members should email
Pamphlets regarding mitigation and emergency preparedness were handed out to attendees. Mr. Yack thought these were very informative and suggested we distribute them to all members. If you would like fire mitigation information email
The National Forest Service will be doing a controlled burn in the open space that was mitigated earlier off of Mt. Herman Road. This should take place sometime in May or June.
MAIL BLAST SIGN-UP If you want to be included in an HOA Email Blast of new policies, and proposed Covenant changes please sign up. To give permission for the HOA to email you with a policy update and
notices you need to go to the website, RRRHOA.org. Then go to the “Contact Board” tab and on the bottom left of that page there is a box to mark. The HOA will receive an email that you want to be included in an email blast of new Policies and other notices
There was discussion about the proposed development Red Rock Acres and a proposed development across Highway 105. Members were encouraged to let their concerns be known.
Annual Picnic: The annual picnic will be June 8 at noon. Bring a lawn chair and a dish to pass. Meat and drinks will be provided by the Board.
Annual Clean-up: June 15 & 16 8am-4pm. Do not dump if a board member is not present.
Next Board meeting: May 13, zoom meeting 7pm. Request to join can be done through the website.
Treasurer Griffith made a motion to adjourn the meeting and Mr. Andrichak made the second.
President Beth Lonnquist adjourned the meeting at 9:10pm.
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RRRHOA MONTYLY BOARD MEETING March 10, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm
Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith, Director Chris Jones, Director Kevin Guy and ACC Director Shannon Kittelson. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: A request for approval of fencing at the Pheteplace’s was received along with $25 payment. Director Kevin Guy made a motion to approve the request and Director Chris Jones made the second. The request was unanimously approved.
Minutes: The February minutes will be approved at the next HOA Board meeting.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for March: beginning balance was $12,766.22. Expenditures were $289.00 and deposits were $.09 leaving an ending balance of $12,477.31 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,445.85 interest accrued $61.59, ending balance $20,507.44. Total of both accounts: $32,984.75. Director Scott Miller made a motion to approve the March Treasurer’s Report and Vice-President Craig Williams made the second. The March Treasurer’s Report was approved unanimously.
OLD BUSINESS:
Website: No updates.
Park: There was discussion about the Master Plan for the park. Action item: Director Kevin Guy will inventory parts he previously purchased for the sprinkler system and install them if necessary.
There was discussion about devoting more time to the community as a whole and less time responding to 1% of the homeowners’ prolific emails.
Forest View Acres Water District: Next meeting March 26.
Newsletter: There was discussion about whether or not to include self-addressed, postage paid envelope in with the newsletter. Director Scott Miller made a motion to approve including the envelope and Director Laura Quinlan made the second. It was approved unanimously. Secretary Julia Pheteplace made a motion to approve the 2025 Newsletter and Director Laura Quinlan made the second. The newsletter was approved and will be mailed within the next week.
President Beth Lonnquist posted a message on next door about the upcoming RRR HOA Annual Member Meeting.
FireWise: Director Scott Miller will bid this weekend for chipping dates with the fire department.
Member Correspondence: Nothing to post at this time.
Members: Mr. Pryor stated he has sent in several messages to the website and they have not been acknowledged.
Mr. Nowacki asked when he can expect a reply to his correspondence and will he be able to see the actual correspondence from other members and the Board’s responses.
President Beth Lonnquist replied that all correspondence is reviewed and responded to, if necessary, as time permits.
Per legal counsel, Board correspondence does not rise to “official records” status and generally should not be shared with other members.
Mr. Pryor was able to view HOA documents dated from 1996-2006.
Member roster was sent to Mr. Nowacki, as requested.
Around the room: Director Laura Quinlan would like to see in person meetings in the future.
Next Meeting: February 10, 2025
2025 dates: March 10 April 14 May12 Picnic June 7 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Director Kevin Guy made a motion to adjourn and Director Chris Jones made the second. Adjournment was approved unanimously. Meeting adjourned at 7:42 pm
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RRRHOA Montyly Board Meeting January 13, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm
Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: A request for approval of new landscaping for the Dern’s on Spruce Road was received. Director Scott Miller made a motion to approve the request and Treasurer Bill Griffith made the second. The request was unanimously approved.
Minutes: Director Chris Jones made a motion to approve the December RRR HOA Board meeting minutes, and Treasurer Bill Griffith made the second. The December meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for January: beginning balance was $12,019.45. Expenditures were $243.44 and deposits were $589.10 leaving an ending balance of $12,365.11 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,279.21 interest accrued $85.75, ending balance $20,364.96. Total of both accounts: $32,730.07. Total contributions for 2024 were $9010.00. Total ACC fees collected for 2024 were $1958.30. Secretary Julia Pheteplace made a motion to approve the January Treasurer’s Report and Director Scott Miller made the second. The January Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith reviewed the 2025 proposed budget. We will continue to recommend $75 annual voluntary contributions and hope for 55% participation. ACC fees estimated to be $800 and other income (interest, refunds, etc.) estimated to be $900. Total estimated income: $10, 403.75. Total estimated expenses: $10, 355.00. Director Scott Miller made a motion to approve the proposed budget and Director Chris Jones made the second. The 2025 proposed budget was approved unanimously.
Treasurer Bill Griffith reviewed a comparison of 2024 budget and actual income/expenses. Total estimated income was $9,703.75 and actual income was $11,325.85 (increase of $1,259.55). Total estimated expenses were $9,655.00 and actual expenses were $6,137.69 ($3,517.31 less spent). Director Chris Jones made a motion to approve the 2024 Actual comparison and Director Scott Miller made the second. The comparison was unanimously approved. Treasurer Bill Griffith explained that the ENT CD expires on January 23, 2025 and recommended reinvesting in another 11-month CD at ENT. Director Scott Miller made a motion to approve the reinvestment and Director Jones made the second. The reinvestment was unanimously approved.
OLD BUSINESS:
Website: No updates
Forest View Acres Water District: Next meeting January 22.
Newsletter: President Beth Lonnquist will provide an article on controlling your dogs in the community as there have been several dog bite attacks recently. Directors were asked for articles for the newsletter. Director Scott Miller will provide an article on FireWise. The newsletter should go out mid-March and will include the minutes from the 2024-member meeting for approval from the membership.
Member Correspondence: Member correspondence from June-November 2024 will be attached to the January 2025 minutes. Director Scott Miller made a motion to approve the member correspondence and Director Chris Jones made the seconds. Approval was unanimous and the member correspondence will be attached to these minutes.
Letter to Mr. Pryor: Secretary Julia Pheteplace made a motion to approve the draft letter to Mr. Pryor which was sent to the Board members via email and Treasurer Bill Griffith made the second. The letter was unanimously approved and will be sent to Mr. Pryor.
Members: Mr. Nowacki made no comments. Mr. Pryor mentioned that the September meeting minutes do not provide a reason for going into Executive Session. He suggests correcting the minutes to reflect the reason for going into Executive Session.
Director Scott Miller asked Mr. Pryor what prompted him to take legal action and Mr. Pryor replied that his legal council has advised him not to talk about it in a public setting.
President Lonnquist asked Mr. Pryor if January 23, 2025 at 3:00-4:00 at the Monument Library would be a good time for him to review the requested records. Mr. Pryor agreed.
Around the room: President Lonnquist suggested June 7 for annual picnic. Secretary Julia Pheteplace made a motion to approve June 7 for picnic and Director Scott Miller made the second. June 7 was unanimously approved for the annual picnic. President Beth Lonnquist suggested asking Jonathan Bradley from the Fire Department to speak at the picnic.
Secretary Julia Pheteplace advised that the Christmas decorations at the park will be removed on Wednesday January 15.
Next Meeting: February 10, 2025
2025 dates: March 10 April TBD May12 Picnic June 7 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Director Chris Jones made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was approved unanimously. Meeting adjourned at 7:36 pm
Jun/Jul/Aug/Sep/Oct/Nov correspondence to/from Board for Dec minutes
1. Ms. Yack 9 July email, RE: Covenant Violation. (CLOSED)
2. Mr. Nowacki 20 July email, RE: Park Committee meeting request. (CLOSED)
3. Mr. Nowacki 27 July email, RE: Park Committee meeting request. (CLOSED)
4. Mr. McCoy 24 July email, RE: Problems at 4475 Sandstone Dr. Board email sent 31 July. (CLOSED)
5. Mr. Nowacki 28 August email, RE: Park Committee Meeting. Board email sent 29 August. (CLOSED)
6. Mr. Pryor 12 and 24 September email, RE: Electronic Vote and Acknowledgement. Board email sent
9 October. (CLOSED)
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RRRHOA Montyly Board Meeting December 9, 2024
Meeting Location: Zoom Call. Meeting was called to order by Vice-President Craig Williams at 7:01 pm
Board members in attendance: Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Shannon Kittelson. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: New home build at 3715 El Rancho Way was approved by the RRR HOA Board electronically. Payment was received.
Minutes: Vice President Craig Williams made a motion to approve the November RRR HOA Board meeting minutes, and Director Scott Miller made the second. The November meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for December: beginning balance was $12,611.59. Expenditures were $718.07 and deposits were $125.93 leaving an ending balance of $12,019.45, including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,196.56, interest accrued $82.65, ending balance $20,279.21. Total of both accounts: $32,298.66. Director Scott Miller made a motion to approve the December Treasurer’s Report and Vice President Craig Williams made the second. The December Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith will review the 2025 budget in January.
OLD BUSINESS:
Website: No updates. An article on road conditions from the El Paso County Website was approved at the last meeting and will be posted on the website under the HOA Education tab.
Forest View Acres Water District: Next meeting January 22.
Acknowledging member dues payment. Director Scott Miller proposed listing HOA members who paid their 2024 dues
in the 2025 annual newsletter. Director Miller made a motion to approve and Treasurer Bill Griffith made the second. The proposal was unanimously approved.
Elections: “The Board welcomes self-nominations for the HOA Board election in April, 2025. Nominations from the floor will be “write-in” nominees. Please notify the Board of your intentions to self-nominate by 31 January, 2025 to allow us to include names in the annual newsletter. Due to lack of space in the newsletter, “Position Statements” will not be posted on the web or in the newsletter. The Board is directed by the Bylaws to seek out and nominate candidates.”
Vice President Craig Williams made a motion to approve posting this on the website and Treasurer Bill Griffith made the second. The notification was unanimously approved and will be posted on the website.
Members: Mr. Pryor had no comments. Mr. Nowacki made no comments.
Round the Room: Director Scott Miller asked Mr. Pryor what, if any, harm the Board has caused Mr. Pryor to consider legal action against the Board. Mr. Pryor declined to comment in the public forum of the Board meeting, but offered to do so in a private setting. The Board operates in a public forum and therefore declined the offer of a “private” setting.
Treasurer Bill Griffith reported that he and several other neighbors have complained to El Paso County about the insufficient plowing of Forest View Road. To report potholes, road conditions or other road maintenance issues call 719-572-5147.
Treasurer Bill Griffith discussed the Corporate Transparency Act which goes into effect in January 2025.
Vice President Craig Williams thanked the Board members for their efforts and volunteering their time in 2024.
Next Meeting: January 13, 2025
2025 dates: February 10 March 10 April 14 May 12 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Vice President Craig Williams made a motion to adjourn and Director Miller made the second. Adjournment was approved unanimously. Meeting adjourned at 7:27pm
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RRRHOA Montyly Board Meeting November 11, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Chris Jones, Treasurer Bill Griffith and Director Kevin Guy. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Minutes: Vice President Craig Williams made a motion to approve the September RRR HOA Board meeting minutes, and Director Laura Quinlan made the second. The September meeting minutes were approved unanimously.
Vice President Craig Williams made a motion to approve the October RRR HOA Board meeting minutes and Director Chris Jones made the second. The October minutes were approved unanimously.
Treasurer’s Report: Treasurer Bill Griffith presented the financial reports for both October and November.
October: beginning balance $15,794.08 with $100.13 in deposits and $230.34 in expenses resulting in an ending balance of $15,663.87, which includes $816.18 for FireWise. The ENT Reserve CD: beginning balance $20,029.56 with $81.96 in interest resulting in an ending balance of $20,111.52. Current RRR HOA funds are $35,775.39.
November: beginning balance $15,663.87 with $0.13 in deposits (interest) and $3,052.41 in expenses resulting in an ending balance of $12,611.59, which includes $544.27 for FireWise. The ENT Reserve CD: beginning balance $20.111.52 with $85.04 interest resulting in an ending balance of $20,196.56. Current RRR HOA funds are $32,808.15.
OLD BUSINESS:
Website: No updates. President Lonnquist suggested an educational article for the website. Director Scott Miller made a motion to approve posting this article on the website. Treasurer Bill Griffith made the second and the article was approved unanimously and will be posted on the website under the HOA Education tab.
FireWise: RRR HOA has received a FireWise designation for 2025 and the certificate will be posted on the website for insurance purposes (homeowners may receive a discount from their insurance company). 16 properties (10 cubic yards of slash) were chipped on September 28. Thank you to all who volunteered. 374 hours of chipping & mitigation were reported. Residents should report how many hours they spend mitigating their property and report it to
Park: No update
Forest View Acres Water District: Next meeting December 4.
New Developments: There was discussion about the proposed Buc-ees at County Line Road and I25.
Members: Mr. Pryor had no comments.
Mr. Nowacki asked about the early adjournment of the October meeting and felt the board should disclose more information.
Treasurer Bill Griffith reminded all that this issue was discussed at the September meeting and there is nothing more to disclose.
Round the Room: nothing to add
Director Kevin Guy made a motion to adjourn and Director Scott Miller made the second. All approved and the meeting was adjourned at 7:30pm.
Next Meeting: December 9, 2024
2025 dates: January 13 February 10 March 10 April 14
May12 June 9 July 7 August 11
September 8 October 13 November 10 December 8
