Meeting Minutes

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 09 October 2025

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Board Meeting minutes for Red Rocks Ranch HOA  May 5, 2025 

The meeting was called to order by President Beth Lonnquist at 7pm

Presiding: Beth Lonnquist. Board members present: Laura Quinlan, Scott Miller, Craig Williams, Steve Collins, Bill Griffith, and Amber Dern.

A quorum was present.

Guests: Sally O’Brien, Janet Geise, Craig Pryor, Amy Johnson, William Kent, Ketch Nowacki

Board Elections were held for the positions of President, Vice President, Treasurer, Secretary, and ACC Chairman. Director Beth Lonnquist was nominated as President. Motion to approve was put forth by Director Craig Williams, seconded by Director Amber Dern. Director Craig Willaims was nominated as Vice President.  Motion to approve the nomination was Director Scott Miller and seconded by Director Amber Dern. Director Bill Griffith was nominated as Treasurer.  Motion to approve was put forth by Director Craig Williams, seconded by Director Scott Miller. Director Amber Dern was nominated to be Secretary. Motion to approve was Director Laura Quinlan, and the motion seconded by Director Bill Griffith. Director Scott Miller was nominated as ACC Chairman.  Motion to approve the nomination was Director Laura Quinlan, the second by Director Steve Collins.

All motions were unanimously approved. 

A request for approval of new roof for David Weitz was received.  Treasurer Bill Griffith made a motion to approve the request and ACC Chariman Scott Miller made the second.  The request was unanimously approved.

A request for approval of new home for Amy Johnson and William Kent was received.  Director Steve Collins made a motion to approve the request and Vice President Craig Williams made the second.  The request was unanimously approved.

Meeting minutes will be approved in June.

Treasurer’s Report:

Treasurer Bill Griffith presented the Treasurer’s report for May: beginning balance was $15,378.46.  Expenditures were $311.50 and deposits were $3725.15 leaving an ending balance of $18792.11 including $544.27 for FireWise.  ENT Reserve CD beginning balance: $20,575.84 interest accrued $66.41, ending balance $20,642.25.  Total of both accounts: $32,730.07.  Total contributions for 2025 were $8175.00. Total ACC fees collected for 2025 were $100.  ACC Chariman Scott Miller made a motion to approve the January Treasurer’s Report and Vice President Craig Williams made the second.  The January Treasurer’s Report was approved unanimously.

Old Business

Website:

There was a new website educational article proposed titled Fire Resistant Landscaping. Motion to post the article was made by Laura Quinlan with a second from Treasurer Bill Griffith. Approval was unanimous.

Firewise:

Scheduled chipping dates are Aug 2 and October 18th.

Forest View Acres Water District:

Meeting is scheduled for May 21st.

Picnic:

The Annual Picnic is planned for June 7. President Beth Lonnquist will supply the Pulled Pork, ACC Chariman Scott Miller will supply the water, and Treasurer Bill Griffith will supply soda.  President Beth Lonnquist will bring Silverware and plates and Director Steve Collins will bring a trash can.  

New Business

A response to the lawsuit RRR HOA vs. Craig Pryor was filed.

ACC Chariman Scott Miller will re-visit height policy of sheds and report on his findings at a later date.

Ketch Nowacki inquired about the RRR tennis court and park status.

Craig Pryor inquired about the September meeting and February minutes.

Next Meeting: June 7, 2025 picnic

2025 dates

July 14                                    August 11              September 8          October 13

November 10                           December 8

Vice President Craig Williams made a motion to adjourn and Treasurer Bill Griffith made the second.  Adjournment was approved unanimously.  Meeting adjourned at 7:33 pm

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 09 October 2025

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Memo for Record April 14 2025

The RRRHOA Board is posting a memo for record for just Board approved items.  Full Member Meeting Minutes will be approved at next year’s Member Meeting.

April 14, 2025 Red Rock Ranch Homeowners Association Annual Member Meeting at Tri-Lakes Chamber of Commerce building.

Meeting was called to order by President Beth Lonnquist at 7:03 pm

Board members in attendance: President Beth Lonnquist, Vice-President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith

ACC Requests: A request was received from the Kowalski’s for an addition to their home.  The request was reviewed by the Board and Secretary Julie Pheteplace made a motion to approve the request pending payment and permit #.  Treasurer Bill Griffith made the second and the request was approved unanimously.

There was a request for a shed by Mrs. Lambert There is some question about the location and Director Scott Miller agreed to visit the property and report back to the Board.

Minutes: Vice-President Craig Williams made a motion to approve the March meeting minutes and Director Scott Miller made the second.  The March meeting minutes were approved unanimously.

Steve Andricak made a motion to approve the 2024 Member meeting minutes and Teri Christenson made the second. The 2024 Member meeting minutes were approved unanimously by the members.

Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for April: beginning balance was $12,477.31. Expenditures were $773.96 and deposits were $3,675.11 leaving an ending balance of $15,378.46 including $544.27 for FireWise.  ENT Reserve CD beginning balance: $20,507.44 interest accrued $68.40, ending balance $20,575.84.  Total of both accounts: $35,954.30.  Director Laura Quinlan made a motion to approve the April Treasurer’s Report and Vice-President Craig Williams made the second.  The April Treasurer’s Report was approved unanimously.

Treasurer Bill Griffith reviewed the 2025 Budget and a Budget vs. Actual report.  Estimated income for 2025 is $10,403.75 and estimated expenditures are 10,355.00. 

Steve Andricak asked about an expense for legal fees for C. Pryor action.

Kevin Christenson asked about cyberbasement charge.

Amber Dern made a motion to approve the 2025 budget and Kathy Baker made the second.  The 2025 budget was approved by members without objection. 

FireWise: Director Scott Miller reported that chipping dates are August 2 and October 18.  Tri-Lakes Fire Department will provide the chipper.  Volunteers are encouraged.  Fire mitigation handouts were available.

New Board member election: 

Nominations from the Board: Colin Alexander, Steve Collins, & Amber Dern.  No other nominations were made.  Steve Andracheck made a motion to accept the Boards nominations and Kathy Baker made the second. Members approved the nominations without objection.

Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 16 April 2025

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RRRHOA MONTYLY BOARD MEETING March 10, 2025

Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm

Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith, Director Chris Jones, Director Kevin Guy and ACC Director Shannon Kittelson. A quorum was established.

Resident guests in Attendance: Ketch Nowaki, Craig Pryor.

ACC Requests: A request for approval of fencing at the Pheteplace’s was received along with $25 payment. Director Kevin Guy made a motion to approve the request and Director Chris Jones made the second. The request was unanimously approved.

Minutes: The February minutes will be approved at the next HOA Board meeting.

Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for March: beginning balance was $12,766.22. Expenditures were $289.00 and deposits were $.09 leaving an ending balance of $12,477.31 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,445.85 interest accrued $61.59, ending balance $20,507.44. Total of both accounts: $32,984.75. Director Scott Miller made a motion to approve the March Treasurer’s Report and Vice-President Craig Williams made the second. The March Treasurer’s Report was approved unanimously.

OLD BUSINESS:

Website: No updates.

Park: There was discussion about the Master Plan for the park. Action item: Director Kevin Guy will inventory parts he previously purchased for the sprinkler system and install them if necessary.

There was discussion about devoting more time to the community as a whole and less time responding to 1% of the homeowners’ prolific emails.

Forest View Acres Water District: Next meeting March 26.

Newsletter: There was discussion about whether or not to include self-addressed, postage paid envelope in with the newsletter. Director Scott Miller made a motion to approve including the envelope and Director Laura Quinlan made the second. It was approved unanimously. Secretary Julia Pheteplace made a motion to approve the 2025 Newsletter and Director Laura Quinlan made the second. The newsletter was approved and will be mailed within the next week.

President Beth Lonnquist posted a message on next door about the upcoming RRR HOA Annual Member Meeting.

FireWise: Director Scott Miller will bid this weekend for chipping dates with the fire department.

Member Correspondence: Nothing to post at this time.

Members: Mr. Pryor stated he has sent in several messages to the website and they have not been acknowledged.

Mr. Nowacki asked when he can expect a reply to his correspondence and will he be able to see the actual correspondence from other members and the Board’s responses.

President Beth Lonnquist replied that all correspondence is reviewed and responded to, if necessary, as time permits.

Per legal counsel, Board correspondence does not rise to “official records” status and generally should not be shared with other members.

Mr. Pryor was able to view HOA documents dated from 1996-2006.

Member roster was sent to Mr. Nowacki, as requested.

Around the room: Director Laura Quinlan would like to see in person meetings in the future.

Next Meeting: February 10, 2025

2025 dates: March 10 April 14 May12 Picnic June 7 June 9

July 7 August 11 September 8 October 13 November 10 December 8

Director Kevin Guy made a motion to adjourn and Director Chris Jones made the second. Adjournment was approved unanimously. Meeting adjourned at 7:42 pm

Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 09 October 2025

Hits: 254

RRRHOA Montyly Board Meeting                                                          February 10, 2025

Meeting Location: Zoom Call.  Meeting was called to order by President Beth Lonnquist at 7:01 pm

Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Treasurer Bill Griffith, Director Laura Quinlan, Director Scott Miller, and Director Chris Jones.  A quorum was established. 

Resident guests in Attendance: Ketch Nowacki, Craig Pryor, Anastacia Catallo.

ACC Requests: None.

Minutes: Director Bill Griffith made a motion to approve the January RRR HOA Board meeting minutes, and Director Chris Jones made the second.  The January meeting minutes were approved unanimously and will be posted on the website.

Treasurer’s Report:  Treasurer Bill Griffith presented the Treasurer’s report for February: beginning balance was $12,365.11.  Expenditures were $199 and deposits were $600.11 leaving an ending balance of $12,766.22.  ENT Reserve CD beginning balance: $20,364.96 interest accrued $80.89, ending balance $20,445.85.  Total of both accounts: $33,212.07.  Director Chris Jones made a motion to approve the report and VP Craig Williams made the second.  The report was unanimously approved.

OLD BUSINESS:

Website: No updates

Forest View Acres Water District: Next meeting February 26.

Newsletter:  The 2025 Newsletter has been drafted for review by the Board.  A list of those who made donations to the HOA in 2024 will be included. 

NEW BUSINESS:

Covenants Extension:  President Beth Lonnquist proposed a discussion to extend the covenants until 2050.  Treasurer Bill Griffith made a motion to approve and Director Scott Miller made the second.  The motion was unanimously approved.  Discussion centered on just extending the expiration date and/or make revisions/additions to some of the wording.  After discussion, the Board decided to only extend the expiration date for now.  Treasurer Bill Griffith made a motion to obtain legal advice on the wording and Director Chris Jones made the second.  The recommendation was unanimously approved.

Member Correspondence: Member correspondence from August 2024-February 2025 will be attached to the February 2025 minutes.  Director Chris Jones made a motion to approve the member correspondence and Director Craig Williams made the seconds.  Approval was unanimous and the member correspondence will be attached to these minutes.

Members: Mr. Nowacki wanted to know when the Board would provide more information to the members on details relating to the Cease and Desist letter sent by Mr. Pryor’s letter.  Mr. Nowacki appreciated the Board’s transparency. 

Around the room: No comments.

Next Meeting: March 10, 2025

2025 dates:    April 14               May12              Picnic June 7                 June 9              July 7                August 11                     September 8                      October 13                    November 10                December 8

VP Craig Williams made a motion to adjourn and Treasurer Bill Griffith made the second.  Adjournment was approved unanimously.  Meeting adjourned at 7:25 pm

Board correspondence from Mr. Pryor Aug 2024 – Feb 2025

Mr. Pryor’s attorney 27 Aug 2024 Demand Letter – Cease and Desist.  Board response 7 Sep and 4 Nov (CLOSED)

Mr. Pryor 12 & 24 Sep 2024 emails, RE: Electronic vote.  Board response 9 Oct (CLOSED)

Mr. Pryor’s attorney 9 Oct 2024 email, RE: Demand Letter for Production of Association Records – Homeowner Craig Pryor.  No response required.

Mr. Pryor 13 Nov 2024 email, RE: Response from RRRHOA.  Board response 4 Nov (CLOSED)

Mr. Pryor’s attorney 18 Dec 2024 Demand Letter – Cease and Desist.  Board responses 31 Dec 2024 and 23 Jan 2025 (CLOSED)

Mr. Pryor 31 Dec 2024 email, RE: Viewing old documents.  No response required

Mr. Pryor 3 Jan 2025 email, no subject.  Board response 3 Jan 2025 (CLOSED)

Mr. Pryor 14 Jan 2025 email, no subject.  No response required.

Mr. Pryor 20 Jan 2025 email, Dec minutes/Jan meeting.  No response required

Mr. Pryor 29 Jan 2025 email, no subject.  No response required

Mr. Pryor 30 Jan 2025 email, no subject, Board response 30 Jan 2025 (CLOSED)

Mr. Pryor 1 Feb 2025 email, no subject, Board response 2 Feb 2025 (CLOSED)