Meeting Minutes

                                                        
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Presiding: Bill Martin

Present: Bill Martin, Jim Bergeron, Kelly McGuire, David Weber, Frank Chuba

The meeting was called to order by Acting President Bill Martin at 1902.  

The minutes of the 13 April 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.  
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $15,127.13.  There have been 84 voluntary donations from residents since the first of the year totaling $3250.  Expenses to date amount to $412.28, with a majority of that amount spent on the spring newsletter.  The treasurer also sent out 40 follow-up letters as a reminder to residents who normally donate every year, but have not done so at this time.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports that he did speak with Mrs. McLaughlin at 18235 Spruce Road concerning all the recent renovations at that residence.  All the work accomplished was internal with the exception of a new roof and she has a form for that work and understands that she owes the Association $25.
Gary and Susan McClendon at 4355 Red Forest Road asked to re-roof their house and have the necessary forms and know there is a $25 fee.
Roger K. Clarke of 3775 El Rancho Way requested a fence on his property to contain a dog.  The specs met the approval of the Board following a motion by Kelly McGuire and a second by Frank Chuba.  A $25 check was received.
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Old Business: Next weekend (the 15th, 16th, and 17th of May) there will be a dumpster each day in the Association Park for residents to dump unwanted items, and a chipper will be in place on Saturday for tree branches.  Each volunteer manning the area will have a copy of Ranch residents to check off and also assure that non-residents do not dump without paying a fee.  The suggested fee is $15.
The flag pole and electric lights versus solar panels was brought up and discussed at length.  There was to be a vote at this meeting, but with the expense involved, it was decided to table the issue until all Board members are present.  Attached to the motion to table by Kelly McGuire and seconded by David Weber, was one to erect the flag pole in the recently dug hole on the southeast side of the pavilion and raise the flag on special occasions, i.e., Flag Day, Independence Day, annual Association picnic, etc. and take it down at sundown.
Director Kelly McGuire checked on the price of grass seed and it sells for $150 to $175 for a 50 pound bag, depending on the type seed.  Fescue seems to be the grass of choice because of its slow growth and need for minimal water.  The Board authorized $350 plus tax for Director McGuire to purchase the seed on a motion by Bill Martin and a second by Frank Chuba.  It will be sown after the area has been dragged with a chain link fence behind a tractor to overturn the soil.
{tab=New Business}
New Business: The Board received a letter from resident Chuck Piechota concerning a Ranch wide garage sale.  He plans on having one, but would prefer a larger neighborhood event to leverage advertising.  It was decided to poll residents over the weekend as they deposit trash to determine interest.
Jim Bergeron reported he had received complaints about several overstuffed sofas laying for several days in the driveway of the Dave Jack residence on El Rancho Way.  Jim volunteered to approach Mr. Jack about this issue.

With no further business to discuss, the meeting was adjourned at 1951 on a motion by Frank Chuba, seconded by Kelly McGuire and carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,
Jim Bergeron  
Secretary/Recorder, RRRHOA

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