April 22, 2024 Red Rock Ranch Homeowners Association Annual Member Meeting atTri-Lakes Chamber of Commerce Community Building
Meeting called to order by President Lonnquist at 7:02pm.
Board members present: President Lonnquist, Vice President Miller, Treasurer Griffith, Director Pheteplace, Director Kittleson, Director Quinlan, Director Jones, and Director Guy.
Members present: Approximately 40 Members in attendance.
Introduction: Board of Directors introduced themselves and then the HOA Members introduced themselves.
Architectural Control: Robert and Sandra Michaels submitted a request for approval of new construction on Stoneview. After review, Vice President Miller made a motion to approve the request and Director Jones made the second. The request was approved unanimously.
Joe and Amber Viguera submitted a request for approval of an attached garage on Limestone. After review, Director Kittleson made a motion to approve the request and Director Quinlan made the second. The request was unanimously approved.
Approval of the minutes: Director Jones motioned to approve the March meeting minutes and Vice President Miller made the second. Minutes approved by the board without exception.
Approval of April 2023 Member Meeting Minutes: Minutes were reviewed by members and Mrs. Yack made a motion to approve the minutes while Mr. Vandercheck made the second. The meeting minutes were approved by a majority of members in attendance.
Treasurer’s report: Treasurer Griffith reviewed the April Treasurer’s report. Beginning balance was $28.654.93, there were $471.54 in deposits and $150 in expenses leaving an ending balance of $28,976.31. Director Guy made a motion to approve the April Treasurer’s report and Director Quinlan made the second. Board approved April Treasurer’s report unanimously.
Annual Budget: Treasurer Bill Griffith reviewed the 2024 budget. Anticipated income is $9,709.00 and anticipated expenditures are $9,655.00. Mrs. Yack inquired about budget vs. actual and Treasurer Griffith answered her question. Mr. Andrichak made a motion to approve the budget and Mrs. Christianson made the second. The budget was approved by a majority of the members present.
Park Master Plan: Vice President Miller provided several options for the park that the planning committee reviewed. 1. Playground equipment-not recommended due to liability and cost. Mrs. Christianson inquired about the liability issue- insurance would be higher and possibility of lawsuit. 2. Walking path- not recommended because there are already many hiking trails in the area. 3. Dog park- not recommended due to fencing expense and clean up responsibility. 4. Replace tennis court- not recommended due to quotes of $100K to completely removed old court and replace with new one. The committee consulted with a company in Denver to resurface the tennis court which Palmer Lake used and it cracked in one month. The court could be repainted for pickle ball for $18,00. The committee recommends deferring until we have more money.
Costs for mowing the park run approximately $250 per mow. Anticipate members will volunteer to mow the park. The bus stop area is being mowed by Director Jones, Mr. Christianson and Mr. Tillotson. Thank you!!
The current flag pole is not in good condition and the members were asked if they would like the pole replaced so that we can fly the American flag at the park. Vice President Miller made a motion to approve $700 to replace the flag pole. Mr. Colgan made the second and offered to help installing the pole. The expense was approved unanimously.
There was a discussion about fund raising for the park. Director Jones suggested adding local companies’ advertisements to our newsletter and the website. Director Guy is looking into a group rate garbage service which would increase membership participation. A suggestion was made to add an option for park fund on the member dues form.
New Board Member Election: Clarification on HOA election facts was provided during the meeting. The Board fully complies with Colorado law and RRR HOA governing documents (Articles of Incorporation, Bylaws, Covenants, and legal agreements) for elections. Our HOA Bylaws task the Board to nominate candidates for the Board. The Board is also allowed to appoint members to the Board if a position opens up mid-year. The newsletter announces the known candidates. HOA members may self-nominate in advance of or at the annual member meeting. It is the duty of the Board to ensure a quorum is met, and the Board accomplishes this by soliciting proxies. Every HOA member has the same right to campaign and collect proxies. Board members do not lose those rights once they become volunteer directors. Colorado law and HOA governing documents do not prohibit Board endorsements of candidates. Governing documents are available on the website, rrrhoa.org.
Candidates for 3 open positions are: Mrs. Quinlan, Mr. Jones, Mr. Williams and Mrs. Yack. Each candidate was given time to speak about themselves and answer any questions from the members. Mr. Williams was unable to attend so Director Pheteplace read his written statement.
The members placed their votes and they were counted by Mrs. Lehn and Mrs. Dern. The candidates receiving the most votes are: Mrs. Quinlan, Mr. Jones and Mr. Williams. Mrs. Quinlan received 70 votes, Mr. Jones received 70 votes, Mr. Williams received 70 votes, Mrs. Yack received 14 votes and there were 3 write in votes for Mr. Pryor. One ballot was disregarded as it had 4 votes on it. 84 lots were represented in person and by proxy.
Firewise:. This year’s dates for chipping with the Fire Department are June 29 and September 7. Members should email
Pamphlets regarding mitigation and emergency preparedness were handed out to attendees. Mr. Yack thought these were very informative and suggested we distribute them to all members. If you would like fire mitigation information email
The National Forest Service will be doing a controlled burn in the open space that was mitigated earlier off of Mt. Herman Road. This should take place sometime in May or June.
MAIL BLAST SIGN-UP If you want to be included in an HOA Email Blast of new policies, and proposed Covenant changes please sign up. To give permission for the HOA to email you with a policy update and
notices you need to go to the website, RRRHOA.org. Then go to the “Contact Board” tab and on the bottom left of that page there is a box to mark. The HOA will receive an email that you want to be included in an email blast of new Policies and other notices
There was discussion about the proposed development Red Rock Acres and a proposed development across Highway 105. Members were encouraged to let their concerns be known.
Annual Picnic: The annual picnic will be June 8 at noon. Bring a lawn chair and a dish to pass. Meat and drinks will be provided by the Board.
Annual Clean-up: June 15 & 16 8am-4pm. Do not dump if a board member is not present.
Next Board meeting: May 13, zoom meeting 7pm. Request to join can be done through the website.
Treasurer Griffith made a motion to adjourn the meeting and Mr. Andrichak made the second.
President Beth Lonnquist adjourned the meeting at 9:10pm.
