{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
15 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels
Approximately 30 residents were on hand for the annual meeting/picnic as called for in the RRRHOA by-laws. The picnic began at noon with hamburgers, hot dogs, buns, rolls, soft drinks and condiments provided by the Association. Residents provided side dishes to share and meats were grilled by Director/Chef Craig Ketels.
At 1307, the meeting portion was called to order by President Kelly McGuire.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,960.53. There have been 129 donations to date for a total of $4770. Architectural control fees total $575 and interest is $21.89. Expenses to date amount to $2,828.90. The insurance bill is due in November and will be approximately $1,900.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman (ACC) Frank Chuba gave the residents an overview on the purpose of an Architectural Control Committee and the rationale for covenants. Director Ketels explained what fees are used for and pointed out the landscaped garden area at the north end of the tennis court as an example.
{tab=Old Business}Old Business:
President McGuire stated that the spring Ranch clean-up which will continue next year. Two or three Dumpsters will be provided, depending on availability of size, and a chipper will be a possibility. The swap event at the dump site will be continued since it has proven to be a popular addition to the clean-up.
Lucy McGuire gave a presentation on the past garage sale and considers it a moderate success. She said the Association provided $500 for banners, printing maps, flyers, etc. Among suggestions she heard from people involved were the hours should be shorter and more flyers should be distributed. The next sale event will be held the weekend before the spring clean-up in 2013. Mrs. McGuire felt the best part of the sale event was neighbors getting to meet and know neighbors.
Mrs. Ann Bevis of the Forest View Acres Water Board, and a Red Rock Ranch resident, talked at length about water issues and entertained questions. First off, she mentioned high water rates and admitted that they are high, but does not see a significant reduction in the near future. She explained that the District uses both surface and well water with surface water being the prime source except in drought conditions. Mrs. Bevis thanked all for their water conservation efforts during this drought and the problems with the well resulting in diminished water supply to the Ranch. The well problem resulted from a failed pump which was replaced under warranty since it was only a few months old. The Water District received a $2 million interest free loan with 20 years to repay and part of that is being used to identify major water leaks in the District. In addition, the Water Board has written grants for a total of $300,000 to date and will continue to try for more grants, especially since the interest free loan can be used for matching funds in the grant writing. The treatment plant has been improved, the tank has been refurbished and the interior is coated with an antibacterial surface. Finding leaks is a priority since the District is currently losing 50% of its treated water to leaks where the typical loss for a district is considered 15%. Mrs. Bevis thanked the RRRHOA for allowing a tap in the Association Park to be used as an emergency water supply for homes completely deprived of water.
{tab=New Business}New Business:
President McGuire gave the residents a recap of items discussed at the regular business meeting of 10 September 2012 which included:
- President McGuire mentioned NEPCO and the information gleaned from the bi-monthly meetings held on the second Saturday of odd numbered months at the Monument Town Hall from 1000 to 1200. The next speaker, on 10 November 1012, will be Darryl Glenn, County Commissioner, District 1, El Paso County Board of Commissioners (BOCC), and everyone is invited to attend.
- Wescott Fire Department Marshal Margo Humes spoke at the 08 September 2012 NEPCO meeting and stressed fire mitigation and President McGuire distributed brochures he received from Marshal Humes. Among the things she suggested were having trees no closer than 30 feet from a residence, trimming scrub oak to look like mini-trees, removing dead branches, grass, pine needles and any other combustible material.
- Bass Pro is constructing a shop on Northgate Road east of the Mining Center which will be the flagship for a new shopping area called Copper Ridge Mall..
- Powers Boulevard to I-25 should be finished by 2014.
- The construction to widen I-25 from Colorado Springs to Monument should be completed by 2013.
- Willow Creek Ranch on the west side of the railroad tracks on Baptist Road is being considered for a county park. With that in mind, an overpass at that railroad intersection is being considered. No dates have been mentioned for these projects.
- There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation on resident’s property which tax preparers should be aware of.
President McGuire stated that he and Director Jim Zalmanek are co-authors of an upcoming fire mitigation plan for the Ranch which will be reviewed by Board members. RRR resident inputs are welcome. Please use e-mail to give the authors a written copy to use. Then approval will be requested by the Tri Lakes Fire Department.
Director Ketels asked for input from residents to design a logo for inclusion on Red Rock Ranch HOA stationery, letter heads, etc. He said entrants should use their imaginations and the only restriction is the three R’s for Red Rock Ranch must be incorporated in the design.
Craig Ketels made a motion that this meeting count as the October business meeting with a second from Frank Chuba and all present agreed.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1402 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 12 November 2012 meeting.
