{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Mark Fears, Bill Martin, Fred Lanyon, Jim Bergeron, Frank Chuba, David Weber
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 08 December 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin
Note: It is noted that the regularly scheduled meeting on Monday, 12 January 2015 was not held because of snow, heavy fog and hazardous road conditions and was rescheduled for Tuesday, 13 January 2015. Director David Weber posted the information on the RRRHOA website so residents were aware of the meeting change.
{tab=Treasurer's Report}
Treasurer’s Report: The treasurer’s annual report is listed separately with these minutes.
Treasurer’s annual report was accepted following a motion made by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: A request to build a detached garage at the residence of Mark Fears at 3745 El Rancho Way was submitted for review. The garage measures 24 feet by 24 feet and will have the same siding and color as the existing house. A county permit has been issued. All members present approved the plans following a motion by Frank Chuba and a second by David Weber. The fee was $58, but Mr. Fears paid $75 with the additional amount credited to the Association treasury.
{tab=Old Business}
Old Business: The letters from Attorney Lenard Rioth were discussed at length. At this time, the registered, return-request receipt letter to Mr. and Mrs. Green, owners of the property at 18375 Spruce Road, has not been returned.
As of this meeting, a license to operate the “Courage to Change” program at 18375 Spruce Road has not been forthcoming to the Board.
Director Fred Lanyon reported that he has counted up to 16 vehicles at the Spruce Road property despite the residents number just five, according to Director Dr. Miller, who further states that residents are not allowed to have vehicles at the facility.
{tab=New Business}
New Business: President Kelly McGuire stated that he will contact Attorney Rioth on Wednesday, 14 January 2015 to discuss:
- Are there in fact more than five people at the Spruce Road residence?
- The excessive numbers of vehicles at the property which nearby residents consider a nuisance.
- The Board needs to see a business license for the Spruce Road property.
A resident on Sandstone Drive sent a letter to all Board members with a copy to El Paso County Commissioner Darryl Glenn complaining of the activities at the Spruce Road residence and was especially concerned that there might be sex offenders living there. The Board recognizes that sex offenders can live wherever they want, but must keep law enforcement officials aware of their address and any move they make. It was also noted that anyone can check with the El Paso County web site that gives the names and addresses of known sex offenders in the area.
In regard to the number of vehicles at the Spruce Road residence, Director Fred Lanyon volunteered to take photographs to bolster claims of excessive cars/vans.
Treasurer Bill Martin made a suggestion that the Board considers having a slash and chip program held every other year since the cost goes up every year. Jim Bergeron stated that fire mitigation is very important, but most residents have now cleared their properties according to Fire Department and Insurance Company rules, so the suggestion for every other year seems reasonable. The Board will make a decision as the time for the Spring Cleanup draws nearer.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2010 after a motion made by Fred Lanyon and seconded by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 09 February 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 09 February 2015 meeting
{tab=Annual TReasurere's Report}
2014 Red Rock Ranch Homeowners Association
Annual Treasurer’s Report
Beginning Balance as OF January 1, 2014………………….$16,243.58
Income:
Voluntary Donations……………..$5980.00
Architectural Control Fees…………805.60
Interest Earned………………………...9.69
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Total Income………………….….$6795.29
Expenses:
Hub International Ins………...….$1996.80
Legal Expenses……………….……1599.36
Tri Lakes Disposal…………...……1500.00
Tree Man Chipping…………...……840.00
Cyber Basement……………...…….513.75
Mowing At Park…………....…..….458.75
Tri Lakes Printing…………………344.05
Tri Lakes Cares……………...…….250.00
Park Repairs……………………….188.74
Garage Sale Net Expense ……...….180.98
Postage – Box Rental………………159.55
Picnic Expense…………………...….87.79
NEPCO Dues (2014 & 2013)…...…..70.00
Peoples Bank (Safe Deposit Box)......50.00
Secretary of State Fees…………..…20.00
Water Usage At Park………...…….12.74
Total Expense…………...………$8272.51
Ending Balance As Of 12/31/14…………………..………$14,766.36
