{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, David Weber, Frank Chuba, Kevin Guy
Guests: Tom Guenther, Bill Griffith
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the 08 August 2016 were read and approved unanimously as written following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $14,217.12. There have been 141 donors who contributed $5,430.00, Architectural Control fees amount to $641.00, bank interest is $5.19, and $1,127.50 fee reduction from attorney Lenard Rioth year to date.
Expenses to date total $8,763.62. Expenses since the August 2016 meeting include $195.00 to Clair Brenneman for mowing the Nevins Park property and $164.28 for attorney fees.
Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Architectural Chairman Frank Chuba reports no new requests since the last meeting.
{tab=Old Business}
Old Business: The Courage to Change house at 18375 Spruce Road was discussed at length and guest resident Tom Guenther read a letter sent to all contiguous neighbors from Judith Miller. Neighbors will next receive a letter from Mark Gephart with results of action taken on Dr. Miller’s request to change the status of her Group Home to a Rehabilitation Business. Beth Lonnquist stated that El Paso County Planning Services has issued a zoning violation to Dr. Miller and John Green. Treasurer David Weber questioned the legality of letters since Dr. Miller is only renting the property and is not the owner – another question for attorney Lenard Rioth.
{tab=New Business}
The falling down fence on the north end of the tennis court was discussed. It appears that the posts at the ends of the fence are not deep enough to hold the fence, support the growing vines and harsh weather conditions. It was agreed that the vines should be saved since they were planted as part of a park beautification program years ago. Different methods were discussed about ways to strengthen the posts and straighten the chain link fence. Board members agreed to meet at 1000 on Saturday, 17 September 2016 at the park to determine the best method to make repairs. Kevin Guy made a motion to approve up to $500.00 for repair supplies. That was unanimously agreed upon following a second by Frank Chuba.
Resident Bill Griffith expressed a desire to join the Board during the annual business/picnic meeting on 27 August 2016. He was a Board member 20 years ago and is a long time Red Rock Ranch homeowner. A motion was made by Frank Chuba to accept him as a new Board member with a second from Fred Lanyon. The Board was unanimous in agreement.
President Beth Lonnquist spoke of the visit to Tri Lakes Fire Chief Truty on Friday, 09 September 2016 that she attended with Board members David Weber, Fred Lanyon, Jim Bergeron, Frank Chuba, and Kevin Guy. Chief Truty spoke about the role of the Fire Department between private and commercial properties, what they could and could not do, and gave copies of R3 and R4 regulations to each member. Treasurer David Weber offered to send a note of thanks to the Chief for his efforts in explaining his position concerning the Courage to Change/ Soaring Hope situation.
The change in covenants was brought up and David Weber has the letter, ballot and self- addressed stamped envelope ready. Some minor changes were mentioned and it was agreed to have an “envelope stuffing” party to save money that a commercial printer would have charged for stuffing. Attorney Lenard Rioth will approve the letter and ballot prior to mailing to residents. The changes must be approved by 51% of residents and David Weber noted that it will be one vote per property owner. David Weber made a motion to move forward with balloting pending approval by the attorney. That was seconded by Kevin Guy and all Board members agreed.
The suggested voluntary donation to the RRRHOA from $35 to $50 per year will be posted. David Weber said the web site needs to be updated, but he does not have the time to accomplish it at this time. He suggested that Director Kevin Guy might be able to help since he knows the system used on the Association web site.
The next NEPCO meeting will take place on 24 September and President Beth Lonnquist will attend. She did note that NEPCO has increased dues from $35 per year by $20.
David Weber volunteered to mow the grass at the school bus stop owned by the Association. Kevin Guy volunteered to help.
Jim Bergeron thanked David Weber for the use of his grill at the Association annual business meeting/picnic.
David Weber mentioned a letter from a resident concerning a moth that attacks spruce trees and said he would arrange to have her and a ranger attend a future meeting to discuss the problem.
Also on future agendas will be:
- By-law changes
- Other covenant changes
- Director tenure
- Fire mitigation grants
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2023 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be 1900 on Monday, 10 October 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
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Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 10 October 2016.
Beth Lonnquist
