{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
11 October 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Craig Ketels, Frank Chuba, Fred Lanyon
Guests: Jase Campbell
Meeting called to order at 1900.
The minutes of the 09 August 2010 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Jim Zalmanek. It should be noted that there are no September meeting minutes since there was not a quorum of officers at the annual business meeting/picnic held on Saturday, 18 September 2010.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,018.14. There have been 120 voluntary donations amounting to $4,570. Interest to date totals $25.18 and expenses amount to $2,380.25. Architectural control fees amount to $525.00. The insurance bill is due on 16 November 2010 and will be $1,833.00.The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba reports no new building permits or inquiries this month.
{tab=Old Business} Old Business:
President Kelly McGuire apologized for not contacting Department of Transportation as mentioned in the August minutes, but will do so posthaste.
The picnic was discussed and there was concern over the poor turnout with eleven residents and three Board members present. It was agreed that better communication between the Board and residents is needed. Kelly McGuire suggested sending e-mails to all residents whose addresses are known to the Board. Frank Chuba suggested moving the date to late August to avoid conflict with Air Force Academy football games and with the probability of better weather conditions. Jim Bergeron suggested professional looking signs or banners that would advertise the picnic to replace the home-made signs currently in use. Apparently, some residents were confused over the starting time of the picnic with some thinking it started at noon and some thought it was 1300. Craig Ketels thought perhaps bringing a food donation for Tri Lakes Cares might entice more residents to attend.
{tab=New Business}New Business:
As a result of discussion about the picnic attendance, the following action was approved:
Kelly McGuire will obtain four signs/banners, two to advertise the picnic and two to advertise the spring trash cleanup. On a motion from Craig Ketels and a second by Frank Chuba, up to $500 was authorized to purchase the signage. The Board concurred. The signs will give a time (noon) and state “next weekend” and will be erected the Monday before the event. That way, the signs can be used year after year.
Resident Carl Gusler sent a message to the Board stating that the school bus stop on the Ranch may need a new floor since it is muddy following rainstorms. President McGuire said he would inspect the site and perhaps just some drainage is needed to alleviate the problem.
Webmaster Jase Campbell gave an in-depth presentation about the electronic communications available for Board use including e-mail and telephonic messaging. He did stress that these things are good tools, but only as good as the address information on hand. Ways to gather more information about e-mail addresses and telephone numbers was discussed and Craig Ketels said wording is important when approaching residents since many people today are concerned about identity theft and are hesitant about giving out information. Jim Zalmanek volunteered to begin gathering this information and Kelly McGuire offered to help him. Residents should be aware that giving the information is entirely voluntary and only important messages will be transmitted, such as burglaries, bear or mountain lion sightings on the Ranch. It was also suggested that the next newsletter mention this project.
Fire pits on the Ranch were discussed since the fire danger has been high for some time. Craig Ketels mentioned that since the Ranch is in unincorporated El Paso County, rules governing fire pits do not apply. Residents can have fires, but cannot legally burn trash. Frank Chuba suggested education as a means to warn of the dangers and felt an article in the newsletter is appropriate.
With no further business to discuss, the meeting was adjourned at 2005 on a motion by Fred Lanyon and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 08 November 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
