Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 3537
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, David Weber, Frank Chuba, Jim Zalmanek, Kevin Guy
Guests: Tom Guenther, Chris and Murphy Cole
{tab=Special Topic}
As per Association policy, residents Chris and Murphy Cole were allowed to present plans, before the start of the meeting, for a dog-containing fence at their residence at 3840 Sierra Vista. It will be a split rail fence on the north-west side of the house and out of view of neighbors. Plans were viewed by members, approved on a motion by David Weber and a second by Jim Zalmanek. The $25.00 fee was paid.
{tab=Meeting Minutes}
The minutes of the 09 January 2017 were read and approved unanimously as written following a motion by Jim Zalmanek and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $9,993.58. There have been seven donors since the last meeting who contributed $270.00 for a year to date total of $395.00. Bank interest was $0.25 for a total income year to date of $395.35.
Expenses to date: $156.21 including $10.00 for cyber basement, $131.00 for legal fees to Anderson, Dude, Lebel P.C., and $5.21 to Bill Martin.
Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: No new requests other than the fence noted above.
{tab=Old Business}
Old Business: President Beth Lonnquist briefed the members concerning the process covering covenant changes including options available. She also mentioned that she met with the new El Paso County Commissioner Stan VanderWerf on the 1st of February for two hours to discuss the issue of Courage to Change on Red Rock Ranch. There was also a meeting with Planning Services and Community Development personnel on the 6th of February. The new code enforcement officer is Mindy Madden . Everyone Mrs. Lonnquist met with was aware of the situation and will continue to follow and notify the HOA if there are any changes, according to the Stipulation, Oct.18, 2016.
President Lonnquist has contacted four companies for quotes on mulching at the annual Red Rock Ranch spring clean-up and will continue to contact others. The Board will make a decision once all quotes are received. Kevin Guy raised the question about mulching and wondered if it is feasible to do so this year considering the current bank balance. No decision on that was made at this meeting.
{tab=New Business}
New Business: President Lonnquist received a letter from resident Tom Owens concerning barking dogs on the Ranch. Jim Bergeron reported that he has also heard the same complaint from neighbors in his neighborhood. The Board has a long-standing policy concerning situations such as this: First, the Board recommends that the individual contact the offending dog’s owner and explain the problem. If that does not resolve the problem, then a complaint can be filed with El Paso County animal control and they will take action, including warning letters and monetary fines if necessary.
Treasurer David Weber said the Association By-Laws need to be revised and will be revisited at a future meeting.
President Lonnquist reported that there is an advisory group for HOA’s called Colorado Council of Neighborhood Organizations (CONO) that differs from NEPCO. They help with things such as enforcing covenants and letters for filing. Admission fee is $85.00, plus a $50.00 fee for attending a meeting this Thursday, 16 February. Jim Bergeron felt this would be a good investment for RRRHOA. David Weber made a motion to join, a second was made by Kevin Guy and passed unanimously.
Commissioner Stan VanderWerf said he is willing to come to the Association meeting in the future, if asked, and suggested perhaps all the neighboring HOA’s could also attend.
Treasurer David Weber talked about terms and elections for Board members and said the election process is tiered so a new slate of officers is not elected at one time and a current board does not leave as a group. With the resignation of Board member Michelle Miller, there is now a vacancy that Mr. Weber will publish on the web site for prospective candidates to fill it.
At the conclusion of new business, the Board counted for a final tally all the votes sent in by residents for the proposed covenant changes. A total of 202 ballots were mailed to residents and the final results were: 115 yes votes and 17 no votes. The number of votes needed to pass the change was 102, so the covenants will be amended as proposed. Jim Zalmanek volunteered to go to the El Paso County Clerk’s office for the process of changing the covenants.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2015 on a motion by David Weber and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 13 March 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2749
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Fred Lanyon
Guests: None
Meeting called to order at 1900.
The minutes of the 12 December 2016 meeting were read and approved unanimously after a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been two residents contributing voluntary dues in the amount of $125.00 so far this year. Bank interest earned was 0.35 cents. The only expense for the month was $10.00 for a Colorado State filing fee. Bank balance stands at $9, 869.54.
Treasurer’s report was unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new requests this month.
{tab=Old Business}
Old Business: The covenant change and ballot count was discussed. Ballots received have been counted and tallied by President Beth Lonnquist, Treasurer David Weber and Recorder Jim Bergeron. It is noted that the deadline to receive ballots is 29 January 2017 at which time a final tally will be made.
Director Kevin Guy submitted a proposal (see on page 3) concerning release of information from the RRRHOA Board. The Board accepted the proposal with one modification to paragraph number 5. It was agreed that paragraph number 5 should read “Messages involving public interest such as safety, weather, or calendar events can be released by the communications administrators”. Mr. Guy’s amended proposal was unanimously accepted by the Board following a motion by David Weber and a second by Frank Chuba.
{tab=New Business}
New Business: The Board decided to hold the annual spring cleanup on 03, 04 and 05 June 2017. Details such as mulching and limits on refuse brought to the site will be discussed in detail as the event draws nearer.
The date set for the annual picnic/business meeting was set for Saturday, 26 August 2017.
A letter was received from residents Paul and Rose Hockersmith regarding the proposed changes to the covenants and their concerns will be answered in a letter from President Lonnquist.
President Lonnquist brought up the subject of a Firewise Presentation and said she will learn more at the NEPCO meeting in March and bring details to the Board. There will be a minimal fee for residents who wish to participate.
Treasurer David Weber proposed informing residents of the Covenant Voting Status:
“As of a preliminary vote count on 12/28/2016, the board has not received sufficient votes from residents to indicate a consensus position. As such the board is invoking the stated procedure of extending the voting period by 30 days. As such the new vote closing date is Sunday, 1/29/17. You may continue to return your ballot by mail or directly to a board member. Board members may contact you to determine if you are willing to provide a vote. You may contact a board member for a ballot or print one from the web site if you did not receive one or no longer have it.
Our mailing address is P.O. Box 1463, Monument, CO 80132”.
This proposal was accepted after a motion by Jim Bergeron and a second by Fred Lanyon.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1945 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 13 February 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 February 2017 meeting.
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, David Weber, Frank Chuba, Jim Zalmanek, Bill Griffith, Kevin Guy
Guests: Tom Guenther, Tammy Krehbiel of Colorado Ranch Homes
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the 14 November 2016 were read and approved unanimously as written following a motion by David Weber and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $9,821.47. Income since the 14 November 2016 meeting includes $82.60 in Architectural Fees and 0.57 in bank interest. Expenses to date: $200.00 to Tri Lakes Cares, $56.78 to Tri Lakes Printing, $1,757.00 to Anderson, Dude, Lebel, P.C., $250.00 to the U. S. Post Office, and $1,928.00 to Philadelphia Insurance Company. Treasurer’s Report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Arch Control}
Architectural Control: Tammy Krehbiel presented plans for a residence to be constructed at 3550 Mesa Verde Road. It will be 4660 square feet and all set-backs are in order. She had paint samples, the exterior color being snow ballet. The plans were viewed by all members and Frank Chuba made a motion to accept with a second from David Weber. That motion was unanimously accepted. The required fee was paid.
{tab=Old Business}
Old Business: President Beth Lonnquist attended the November 22 County Commissioners meeting and gave everyone present a copy of the letter from the RRRHOA regarding the Courage to Change/Soaring Hope on Spruce Road. Craig Dossey, director of Planning Services was present and had the County attorney come to the meeting once President Lonnquist brought up the subject of Courage to Change/Soaring Hope. Mark Gephart has yet to respond to two different messages sent by President Lonnquist regarding the aforementioned business. El Paso County has allowed the Rehabilitation Facility to continue on Spruce Rd. as long as most rehabilitation done off site. The off-site rehabilitation is located at the offices on West end in State Highway 105. President Lonnquist also suggests residents call the El Paso County Sheriff for any suspicious activity in the area.
{tab=New Business}
New Business: President Beth Lonnquist wrote a year end message that was read and discussed by Board members. The message is to be published on the Association website. The President presented the Board with a proposed calendar of monthly events for the year 2017. She also said she attended the NEPCO meeting and was told there is a free web site residents can go to (Spotcrime.com) for reports of crimes in the neighborhood. Everyone was told at the meeting that there will be more traffic lights installed along Jackson Creek.
Director Kevin Guy presented his plan for messaging from the Board that made proposals for members when communicating with homeowners or the media. After some discussion, the plan will be revised according to input from the Board. The main thrust of the proposal is for individual members to be sure to speak as a board member and representative of the RRRHOA with board approved talking points and to make it known when they speak it is their personal opinion and not a RRRHOA opinion. Official announcements will be through the President after approval from the Board.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1920 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be held on Monday, 09 January 2017 in the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 09 January 2017.
Addendum: Following the meeting, all Board members and guest Tom Guenther remained to stuff , seal and stamp envelopes to mail out ballots to residents concerning proposed covenant changes.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2467
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Fred Lanyon, Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith, Kevin Guy
Guests: Tom Guenther, P. K. Robinson
The meeting was called to order by President Beth Lonnquist at 1901.
The minutes of the 10 October 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $13,936.08. Year to date, 141 donors have contributed $5,430.00, $641.00 from Architectural Control, Attorney Rioth reduction $1,127.50, and $6.36 in bank interest. Total expenses to date $9,045.83 – no new expenses since last meeting.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Jim Zalmanek.
Treasurer David Weber then asked for a motion to pay a new bill from Attorney Lenard Rioth in the amount of $1,757.00. He also stated he talked with the Association insurer and they agreed to insure for another year to cover general liability and for director’s errors and omissions. That will cost approximately $1900. All members agreed to authorize payments after a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Resident Kenneth Scott Dunphey of 18655 Pike View Way requested permission to erect a storage shed on his property. Set backs are in order and the shed will be the same color and finish as the existing home. Request was approved by the Board after a motion to accept, pending payment of a $25.00 fee, by Fred Lanyon and a second by Frank Chuba.
{tab=Old Business}
Old Business: President Beth Lonnquist informed the Board that Courage to Change/Soaring Hope at 18375 Spruce Road has decided not to ask the County for a zoning variance at this time and will continue with their stated number of residents at five or less.
There is a petition being circulated for RRR residents to sign against a zoning variance being granted – so far, over 150 signatures have been obtained.
The Board approved covenant changes after a motion by David Weber and a second by Fred Lanyon. Tri Lakes Printing will print and collate, and Board members will fold, stuff envelopes and stamp them for mailing with a cover letter. Residents will be asked to return the ballot within two weeks.
President Lonnquist gave the Board an update on previously approved Architectural requests: the Leiker garage, the Krehbiel home, the Yack foundation, and the Pryor’s garage. A check was received from the Leiker’s.
The tennis court was mentioned and there was concern that debris at the north end of the court could be a safety issue for people playing tennis. It was felt that just pouring dirt at the northwest corner of the fenced area is a temporary measure because of erosion and putting in road base would be a better and more permanent solution. The road base can wait until spring, but in the meantime Board members will meet on 20 November at 1230 to pick up dirt at Guenther’s and at 1300 to pick up timbers and rocks at the north end of the court. President Lonnquist and resident Tom Guenther generously offered to donate dirt from their properties to fill in the northwest corner as a temporary measure. This measure was approved after a motion by Fred Lanyon and a second by Kevin Guy.
{tab=New Business}
New Business: Treasurer David Weber was asked about a long term budget for the Association that he said he has in place and was distributed to members in the past. He will send copies to new Board members.
According to Director Fred Lanyon, Dr. Judith Miller has plans to possibly purchase the house at 18375 Spruce Road from owner John Green and says that she has resources for the purchase.
Round The Table was the last issue with comments from the Board members and guests. P. K. Robinson asked who owned the pond on Red Rock Ranch Drive. Tom Guenther stated it belongs to Dave Miller and is a spring fed pond. Next, P. K. asked about dirt roads in his area of Pixie Park where speeders race through. He raised this question at a previous meeting and was advised to contact the Sheriff’s office. Director Jim Bergeron said he could contact the El Paso County Roads Department to see if they will spray the road with magnesium chloride that they have done on El Rancho Way. It is a temporary solution that will cut down dust – but not speeders! He then asked about construction equipment on Red Rock Ranch Drive and was told it was in place for installing water pipes and work on a water booster station.
Director Kevin Guy Felt Board members should not speak to the press on behalf of the Association unless there is a consensus of opinion. He said members could speak as individual homeowners, but not on behalf of the RRRHOA. This will be discussed at length during the December meeting.
{tab=Adjournment}
With no further business to discuss the meeting was adjourned at 2020 following a motion by David Weber and a second by Kevin Guy.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the January 2017 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2538
{tab=Call To Order}
Presiding: David Weber
Present: Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith
Guests: James Krehbiel, Tammy Krehbiel
Meeting called to order at 1900.
The minutes of the 12 September 2016 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Bill Griffith.
{tab=Special Item}
As per Association policy, James and Tammy Krehbiel were allowed to present plans for a proposed residence at 3550 Mesa Verde Road prior to the beginning of regular business. Tentative plans call for a 4,660 square foot home with stucco siding and a metal roof. A building permit has yet to be obtained. The plan is for the Krehbiel’s to formulate a final architectural drawing with specifics on colors of siding and roof and then submit to Architectural Control Chairman Frank Chuba. They offered to pay the required fee, but were told that would be collected after the plans are approved. If they are ready to proceed with construction before the next scheduled meeting, it was agreed plans can be approved by Board members via e-mail.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been no new residents contributing voluntary dues since last month. The sole income for the month is bank interest in the amount of 0.62 cents. The only expense for the month was $282.21 for Nevins Park fence material. Bank balance stands at $13,935.53.
Treasurer’s report was unanimously approved following a motion by Frank Chuba and a second by Bill Griffith.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new requests other than the above mentioned request from James and Tammy Krehbiel.
{tab=Old Business}
Old Business: Treasurer David Weber reported that there has been no response from the attorney regarding letters sent about Courage to Change/Soaring Hope. It has been four weeks and a response was promised, but is not forthcoming despite calls from David Weber and President Beth Lonnquist. David Weber said he will contact the law office again on Tuesday, 11 October 2016.
The El Paso County Commissioner’s meeting is still scheduled for Tuesday, 18 October 2016 as far as anyone knows, but there has been scant information about the meeting. David Weber will send an e-mail to residents informing them of the meeting and urging them to attend if possible. Board member Jim Zalmanek said he plans on attending and opinions on the Courage to Change home can be offered.
David Weber thanked the Board members who worked on repairing the falling down fence at the north end of the tennis court in Nevins Park. Director Bill Griffith feels the northwest corner needs more fill dirt, but that can be delayed until spring due to budget considerations.
David Weber mentioned that the grass around the Association school bus stop has been mowed and he offered thanks, but no one knows who did the mowing.
{tab=New Business}
New Business: The proposed water tank that the town of Monument would like to erect in this area is probably going to be at 744 Forest View Way that is not in Red Rock Ranch, but is in Forest View Estates. President Beth Lonnquist was informed of the location during the last NEPCO meeting she attended although the Town has yet to make an official announcement that anyone on the Board knows of. Although the proposed tank is not on Red Rock Ranch, it was decided that the Board go on record as opposing it on aesthetic grounds.
David Weber floated the idea of moving the meeting place back to the Tri Lakes Fire Station on Highway 105 since Jim Bergeron, who has a key and code to alarm Tri Lakes Cares may be leaving because of health issues. Jim responded that the president can be given a key and a code from Director Haley Chapin and added that if firemen are called out at meeting time, the building is locked and there would be no way to enter it. For the time being, meetings will continue to be held at Tri Lakes Cares.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1937 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 November 2016 meeting.
