Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 04 March 2016

Hits: 1930

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Jim Zalmanek, David Weber

Guests: Tom Guenther, Kathy Baker, Terre and Kevin Christensen, Beth and Keith Lonnquist, Kevin and Cathleen Guy

Meeting called to order at 1900.

The minutes of the 14 December 2015 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Kelly McGuire.

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $16,673.84.  There have been two voluntary donations since the first of the year in the amount of $85.00.  A $14.50 check was sent to attorney Lenard Rioth for legal fees.  Treasurer David Weber used his credit card to pay the annual $10.00 registration fee to the Colorado Secretary of State.

Director Jim Zalmanek made a motion to reimburse Treasurer Weber the $10.00 he paid to the State with a second by Frank Chuba and it was unanimously approved.

The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  AC Chairman Frank Chuba reports no new applications this month.

The new residents at 18509 Pike View Way have talked with AC Frank Chuba via telephone.  They are currently living in California and had questions about erecting solar panels at their new residence which Mr. Chuba answered.  They also stated they did not know of RRRHOA covenants and were given the website to obtain them.

{tab=Old Business}

Old Business: None

{tab=New Business}

New Business: President Mark Fears has researched several businesses for prices and availability of roll-offs and chippers for the annual spring cleanup.  None offered weekend service that the Association would like to have in the event all roll-offs are filled by Saturday.  Treasurer David Weber suggested that having the cleanup on Saturday, Sunday and Monday might be a solution instead of the usual Friday, Saturday and Sunday that were held in past years.  President Fears said he would be willing to park his motor home and spend the nights at the Park over the cleanup weekend to prevent illegal dumping that has been a problem in the past.

Jim Bergeron stated that he received a telephone call on Thursday, 07 January from Dave Miller, developer of Forest View Estates that abut Red Rock Ranch.  Col. Miller said he had received some queries from his residents about the Courage to Change house on Spruce Road and their concerns about being so close to an alcohol rehabilitation facility. Col. Miller was informed of the status of the facility as of that date, 07 January 2016.

{tab=Guest Comments}

Guests Comments: President Fears asked if the guests had any comments and all responded with a yes.  As a group, they said they wanted to discuss the Courage to Change facility on Spruce Road.  Each one spoke about findings they found on the internet and checked open legal records plus individual experiences around the neighborhood surrounding the house.  Dr. Judith Miller submitted a letter of intent to apply for a license to be able to take in up to 12 clients many weeks ago and now it appears that she will actually submit within a week or two.  With the current five clients in a sober home, she does not require a license as long as there is no treatment provided, but apparently her web site lists the facility as a treatment center.  The guests spoke of clients hiding behind trees on their properties, littering and trespassing on private property, a young woman from the facility sitting in the middle of Spruce Road in an apparent intoxicated state, told of a sex offender committing suicide from an overdose, and strangers coming to their doors late at night asking for directions to Courage to Change.

The consensus of the group is that they are especially exasperated with the inaction on the part of the planning/zoning commission that refuses to answer their letters and e-mails.  The group is asking for help and backing from the HOA in this matter.

President Fears again explained that he has had meetings with Dr. Miller, Representative Terry Carver and attorney Lenard Rioth are in communication with each other, and that the Board would offer the following:

1. Wait and see the County response to the application from Dr. Miller for a license.
2. The Board will be more proactive and request a meeting with the County Commissioners.
3. The Board will compose a letter with input from all members to be sent to Mr. Mark Gephart of the zoning/planning board with copies to the County Commissioners.

{tab=Adjournment}

With no further business to discuss, the meeting was unanimously adjourned at 2029 on a motion by David Weber and a second by Frank Chuba.

The next regularly scheduled meeting will be at 1900 on Monday, 08 February 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the following meeting

Details

Category: Board of Director Meeting Minutes

Published: 11 January 2016

Hits: 1861

{tab=Call To Order}

Presiding: Mark Fears

Present: Mark Fears, Jim Bergeron, Kelly McGuire, Jim Zalmanek, David Weber, Fred Lanyon

Guests: None

The meeting was called to order by President Mark Fears at 1900.  

The minutes of the 09 November 2015 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.  

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $16,613.34.  There have been 139 voluntary donations from residents since the first of the year totaling $5,440.00.  Income includes Architectural control fees amounting to $160.00 and bank interest amounts to $0.71 for a total income of $160.71 since the last meeting and $5,962.10 year to date.  Expenses total $1,349.48 including $1,289 to Philadelphia Insurance Company, $60.00 to Mark Fears for lumber to repair the Park picnic benches, $0.48 to Forest View Acres Water District, and $60.00 for Post Office Box rental fee for a total of $1,349.48 since the last meeting and $3,790.36 year to date. Treasurer David Weber made a motion to donate $200.00 to Tri Lakes Cares as has been the Association custom in past years.  That motion was seconded by Fred Lanyon and carried unanimously. Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Jim Zalmanek

{tab=Arch Control}

Architectural Control: Chairman Frank Chuba reported via e-mail that there are no new requests.

{tab=Old Business}

Old Business: None

{tab=New Business}

New Business: President Mark Fears stated that he had been approached by resident Don Leffingwell of 18358 Heavens Place, a section of Forest View Estates, who asked if the residents of that area could join with Red Rock Ranch during the annual spring cleanup.  They will be willing to share the cost of the roll-offs.  The Board members present had no objections to that request.

The annual spring cleanup was discussed and it was agreed by all present that a slash program should be added. The number of roll-offs needed will be determined by the Board at a later meeting closer to the cleanup time.  President Mark Fears also stated that he will research the cost of a chipper and hauling the chipped branches away.

President Mark Fears visited Carla and David Thompson in reference to their letter to the Board that was entered into the November meeting minutes.  The Thompsons were not expecting any action on the part of the Board, but did want a letter on record expressing their concerns.  They also thanked President Fears for the visit and the offer to help haul trash if needed.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 1924 on a motion by Jim Zalmanek, seconded by Fred Lanyon and the motion was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 11 January 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 January 2016 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 11 January 2016

Hits: 1807

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Jim Zalmanek

Guests: None

Meeting called to order at 1900.

The minutes of the 12 October 2015 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Fred Lanyon.

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $17,802.11.  Total income since last meeting is from the Architectural Control in the amount of $25.00.  Expenses were $107.50 to Mark Fears for the cost of lumber to repair picnic benches in the Association Park.

The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  AC Chairman Frank Chuba presented a request for an asphalt driveway relocation from Karla Thompson at 4845 Abo Lane that has El Paso County approval.

AC Chairman also has talked to the Thompson and Horning families about an on-going dispute concerning a chicken wire fence and trash on the Horning property that can be seen by the Thompson’s , but not the Horning’s.

President Mark Fears will attempt to mediate the dispute and offered to haul away the trash with the Horning’s approval.  Fred Lanyon and Jim Bergeron volunteered to help with the hauling if it comes to that.

Mary Shakeshaft of 18509 Pike View Way has an interested buyer for her property, but the buyer wants to know if an RV garage is authorized before committing to the sale.  RV garages have been authorized on the Ranch, but plans must be submitted for approval as has been done in the past.

{tab=Old Business}

Old Business: Director Fred Lanyon stated that Representative Terry Carver will be meeting with an ad hoc group on 17 November 2015 concerning the “Courage to Change” facility on Spruce Road.  The meeting will be held at Wesley Owens’ business next to the Pikes Peak Brewing Company in the Monument Mine Center at 1300.  It is open to all who wish to attend.

{tab=New Business}

New Business: None

{tab=Adjournment}

With no further business to discuss, the meeting was unanimously adjourned at 1935 on a motion by Mark Fears and a second by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Monday, 14 December 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 December 2015 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 12 October 2015

Hits: 1901

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Frank Chuba, David Weber

Guests: Jim Green

The meeting was called to order by President Mark Fears at 1900.

Minutes of the 15 August 2015 business meeting/picnic were read and approved as written after a motion by Kelly McGuire and a second by David Weber. 

{tab=Special Topic}

As per Association policy, Jim Green was allowed to present his request for a storage shed to be erected on his property at 18225 Stone View Road.  It will measure 12 feet by 16 feet.  The plans were reviewed by the Board and approved following a motion by Frank Chuba with a second by Mark Fears. The fee of $25 has been received and an El Paso County permit is pending.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $17,449.34.  There have been three donations since the last meeting for $105.  Total donors for the year: 139 for $5,440.00.  Bank interest amounts to 0.69.  Architectural fees since last meeting: $25.00 for a total of $368.00 year to date.  Total year to date income is $5,936.37.  Total year to date expenses: $2,369.38.

The treasurer’s report was accepted following a motion by Frank Chuba and a second by Kelly McGuire.

{tab=Arch Control}

Architectural Control:  Frank Chuba reported that a follow-up on the Andrew Wacker request at 18165 Forest View Road presented at the 15 August 2015 meeting was in order and the issue is resolved.

The report was approved following a motion to accept by David Weber and a second by Kelly McGuire.

{tab=Old Business}

Old Business: Mark Fears stated that he is in the process of obtaining lumber to replace the picnic table bench seats at the Association Park.

Mark Fears stated that he met with the owner of the residence at 3640 Range View Road who reportedly had chickens on his property.  No chickens were seen and the resident was informed of covenants prohibiting livestock on the Ranch, in addition to the danger of mountain lions being attracted to an easy meal.

There is nothing new to report on Courage to Change.  It is noted that Dr. Judith Miller, CEO of Courage to Change, has been invited to Board meetings, but has yet to attend.

{tab=New Business}

New Business:  President Emeritus Kelly McGuire received a letter from residents Matt and Eva Hornung at 4885 Sandstone Drive concerning a neighbor at 4845 Abo Lane and an issue about a driveway and a chicken wire fence on his property.  They are concerned about setbacks and whether the driveway is considered a “structure” as addressed in the covenants.  Architectural Control Chairman Frank Chuba will arrange a meeting with the two parties involved to reach an amicable conclusion.

David Weber reported that he received an e-mail from resident Julie Troudt, 18255 Stoneview Road, concerning trash strewn at her neighbor’s residence.  Mr. Weber did go to the residence in question and did not see any trash on the property and sent an e-mail to Mrs. Troudt with that information.  He did ask if he had checked the correct address, but received no reply to his follow up. Case closed.

Jim Bergeron reported that he received an e-mail from attorney Lenard Rioth stating that he will represent the Board for up to three hours, as requested, during a hearing on the Courage to Change proposal to increase the client population from five up to 12.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1941 on a motion by David Weber and a second by Kelly McGuire which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 12 October 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 12 October 2015 meeting.