Meeting Minutes
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Fred Lanyon, Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith, Kevin Guy
Guests: Tom Guenther, P. K. Robinson
The meeting was called to order by President Beth Lonnquist at 1901.
The minutes of the 10 October 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $13,936.08. Year to date, 141 donors have contributed $5,430.00, $641.00 from Architectural Control, Attorney Rioth reduction $1,127.50, and $6.36 in bank interest. Total expenses to date $9,045.83 – no new expenses since last meeting.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Jim Zalmanek.
Treasurer David Weber then asked for a motion to pay a new bill from Attorney Lenard Rioth in the amount of $1,757.00. He also stated he talked with the Association insurer and they agreed to insure for another year to cover general liability and for director’s errors and omissions. That will cost approximately $1900. All members agreed to authorize payments after a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Resident Kenneth Scott Dunphey of 18655 Pike View Way requested permission to erect a storage shed on his property. Set backs are in order and the shed will be the same color and finish as the existing home. Request was approved by the Board after a motion to accept, pending payment of a $25.00 fee, by Fred Lanyon and a second by Frank Chuba.
{tab=Old Business}
Old Business: President Beth Lonnquist informed the Board that Courage to Change/Soaring Hope at 18375 Spruce Road has decided not to ask the County for a zoning variance at this time and will continue with their stated number of residents at five or less.
There is a petition being circulated for RRR residents to sign against a zoning variance being granted – so far, over 150 signatures have been obtained.
The Board approved covenant changes after a motion by David Weber and a second by Fred Lanyon. Tri Lakes Printing will print and collate, and Board members will fold, stuff envelopes and stamp them for mailing with a cover letter. Residents will be asked to return the ballot within two weeks.
President Lonnquist gave the Board an update on previously approved Architectural requests: the Leiker garage, the Krehbiel home, the Yack foundation, and the Pryor’s garage. A check was received from the Leiker’s.
The tennis court was mentioned and there was concern that debris at the north end of the court could be a safety issue for people playing tennis. It was felt that just pouring dirt at the northwest corner of the fenced area is a temporary measure because of erosion and putting in road base would be a better and more permanent solution. The road base can wait until spring, but in the meantime Board members will meet on 20 November at 1230 to pick up dirt at Guenther’s and at 1300 to pick up timbers and rocks at the north end of the court. President Lonnquist and resident Tom Guenther generously offered to donate dirt from their properties to fill in the northwest corner as a temporary measure. This measure was approved after a motion by Fred Lanyon and a second by Kevin Guy.
{tab=New Business}
New Business: Treasurer David Weber was asked about a long term budget for the Association that he said he has in place and was distributed to members in the past. He will send copies to new Board members.
According to Director Fred Lanyon, Dr. Judith Miller has plans to possibly purchase the house at 18375 Spruce Road from owner John Green and says that she has resources for the purchase.
Round The Table was the last issue with comments from the Board members and guests. P. K. Robinson asked who owned the pond on Red Rock Ranch Drive. Tom Guenther stated it belongs to Dave Miller and is a spring fed pond. Next, P. K. asked about dirt roads in his area of Pixie Park where speeders race through. He raised this question at a previous meeting and was advised to contact the Sheriff’s office. Director Jim Bergeron said he could contact the El Paso County Roads Department to see if they will spray the road with magnesium chloride that they have done on El Rancho Way. It is a temporary solution that will cut down dust – but not speeders! He then asked about construction equipment on Red Rock Ranch Drive and was told it was in place for installing water pipes and work on a water booster station.
Director Kevin Guy Felt Board members should not speak to the press on behalf of the Association unless there is a consensus of opinion. He said members could speak as individual homeowners, but not on behalf of the RRRHOA. This will be discussed at length during the December meeting.
{tab=Adjournment}
With no further business to discuss the meeting was adjourned at 2020 following a motion by David Weber and a second by Kevin Guy.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the January 2017 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2449
{tab=Call To Order}
Presiding: David Weber
Present: Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith
Guests: James Krehbiel, Tammy Krehbiel
Meeting called to order at 1900.
The minutes of the 12 September 2016 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Bill Griffith.
{tab=Special Item}
As per Association policy, James and Tammy Krehbiel were allowed to present plans for a proposed residence at 3550 Mesa Verde Road prior to the beginning of regular business. Tentative plans call for a 4,660 square foot home with stucco siding and a metal roof. A building permit has yet to be obtained. The plan is for the Krehbiel’s to formulate a final architectural drawing with specifics on colors of siding and roof and then submit to Architectural Control Chairman Frank Chuba. They offered to pay the required fee, but were told that would be collected after the plans are approved. If they are ready to proceed with construction before the next scheduled meeting, it was agreed plans can be approved by Board members via e-mail.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been no new residents contributing voluntary dues since last month. The sole income for the month is bank interest in the amount of 0.62 cents. The only expense for the month was $282.21 for Nevins Park fence material. Bank balance stands at $13,935.53.
Treasurer’s report was unanimously approved following a motion by Frank Chuba and a second by Bill Griffith.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new requests other than the above mentioned request from James and Tammy Krehbiel.
{tab=Old Business}
Old Business: Treasurer David Weber reported that there has been no response from the attorney regarding letters sent about Courage to Change/Soaring Hope. It has been four weeks and a response was promised, but is not forthcoming despite calls from David Weber and President Beth Lonnquist. David Weber said he will contact the law office again on Tuesday, 11 October 2016.
The El Paso County Commissioner’s meeting is still scheduled for Tuesday, 18 October 2016 as far as anyone knows, but there has been scant information about the meeting. David Weber will send an e-mail to residents informing them of the meeting and urging them to attend if possible. Board member Jim Zalmanek said he plans on attending and opinions on the Courage to Change home can be offered.
David Weber thanked the Board members who worked on repairing the falling down fence at the north end of the tennis court in Nevins Park. Director Bill Griffith feels the northwest corner needs more fill dirt, but that can be delayed until spring due to budget considerations.
David Weber mentioned that the grass around the Association school bus stop has been mowed and he offered thanks, but no one knows who did the mowing.
{tab=New Business}
New Business: The proposed water tank that the town of Monument would like to erect in this area is probably going to be at 744 Forest View Way that is not in Red Rock Ranch, but is in Forest View Estates. President Beth Lonnquist was informed of the location during the last NEPCO meeting she attended although the Town has yet to make an official announcement that anyone on the Board knows of. Although the proposed tank is not on Red Rock Ranch, it was decided that the Board go on record as opposing it on aesthetic grounds.
David Weber floated the idea of moving the meeting place back to the Tri Lakes Fire Station on Highway 105 since Jim Bergeron, who has a key and code to alarm Tri Lakes Cares may be leaving because of health issues. Jim responded that the president can be given a key and a code from Director Haley Chapin and added that if firemen are called out at meeting time, the building is locked and there would be no way to enter it. For the time being, meetings will continue to be held at Tri Lakes Cares.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1937 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 November 2016 meeting.
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- Category: Board of Director Meeting Minutes
- Hits: 2599
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, David Weber, Frank Chuba, Kevin Guy
Guests: Tom Guenther, Bill Griffith
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the 08 August 2016 were read and approved unanimously as written following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $14,217.12. There have been 141 donors who contributed $5,430.00, Architectural Control fees amount to $641.00, bank interest is $5.19, and $1,127.50 fee reduction from attorney Lenard Rioth year to date.
Expenses to date total $8,763.62. Expenses since the August 2016 meeting include $195.00 to Clair Brenneman for mowing the Nevins Park property and $164.28 for attorney fees.
Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Architectural Chairman Frank Chuba reports no new requests since the last meeting.
{tab=Old Business}
Old Business: The Courage to Change house at 18375 Spruce Road was discussed at length and guest resident Tom Guenther read a letter sent to all contiguous neighbors from Judith Miller. Neighbors will next receive a letter from Mark Gephart with results of action taken on Dr. Miller’s request to change the status of her Group Home to a Rehabilitation Business. Beth Lonnquist stated that El Paso County Planning Services has issued a zoning violation to Dr. Miller and John Green. Treasurer David Weber questioned the legality of letters since Dr. Miller is only renting the property and is not the owner – another question for attorney Lenard Rioth.
{tab=New Business}
The falling down fence on the north end of the tennis court was discussed. It appears that the posts at the ends of the fence are not deep enough to hold the fence, support the growing vines and harsh weather conditions. It was agreed that the vines should be saved since they were planted as part of a park beautification program years ago. Different methods were discussed about ways to strengthen the posts and straighten the chain link fence. Board members agreed to meet at 1000 on Saturday, 17 September 2016 at the park to determine the best method to make repairs. Kevin Guy made a motion to approve up to $500.00 for repair supplies. That was unanimously agreed upon following a second by Frank Chuba.
Resident Bill Griffith expressed a desire to join the Board during the annual business/picnic meeting on 27 August 2016. He was a Board member 20 years ago and is a long time Red Rock Ranch homeowner. A motion was made by Frank Chuba to accept him as a new Board member with a second from Fred Lanyon. The Board was unanimous in agreement.
President Beth Lonnquist spoke of the visit to Tri Lakes Fire Chief Truty on Friday, 09 September 2016 that she attended with Board members David Weber, Fred Lanyon, Jim Bergeron, Frank Chuba, and Kevin Guy. Chief Truty spoke about the role of the Fire Department between private and commercial properties, what they could and could not do, and gave copies of R3 and R4 regulations to each member. Treasurer David Weber offered to send a note of thanks to the Chief for his efforts in explaining his position concerning the Courage to Change/ Soaring Hope situation.
The change in covenants was brought up and David Weber has the letter, ballot and self- addressed stamped envelope ready. Some minor changes were mentioned and it was agreed to have an “envelope stuffing” party to save money that a commercial printer would have charged for stuffing. Attorney Lenard Rioth will approve the letter and ballot prior to mailing to residents. The changes must be approved by 51% of residents and David Weber noted that it will be one vote per property owner. David Weber made a motion to move forward with balloting pending approval by the attorney. That was seconded by Kevin Guy and all Board members agreed.
The suggested voluntary donation to the RRRHOA from $35 to $50 per year will be posted. David Weber said the web site needs to be updated, but he does not have the time to accomplish it at this time. He suggested that Director Kevin Guy might be able to help since he knows the system used on the Association web site.
The next NEPCO meeting will take place on 24 September and President Beth Lonnquist will attend. She did note that NEPCO has increased dues from $35 per year by $20.
David Weber volunteered to mow the grass at the school bus stop owned by the Association. Kevin Guy volunteered to help.
Jim Bergeron thanked David Weber for the use of his grill at the Association annual business meeting/picnic.
David Weber mentioned a letter from a resident concerning a moth that attacks spruce trees and said he would arrange to have her and a ranger attend a future meeting to discuss the problem.
Also on future agendas will be:
- By-law changes
- Other covenant changes
- Director tenure
- Fire mitigation grants
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2023 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be 1900 on Monday, 10 October 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 10 October 2016.
Beth Lonnquist
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- Category: Board of Director Meeting Minutes
- Hits: 2527
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Michelle Miller, Fred Lanyon, Jim Bergeron
Guests: 12 residents: Dave and Lesa Weitz, Dick and Lyn Anderson, Hans and Hannah Zimmerman, Shauna and Kim Barker, Scott Dunphey, Bill Griffith, Terre Christensen
The meeting was called to order by President Beth Lonnquist at 1300 following a picnic lunch of hamburgers, sweet Italian sausage, side dishes and bottled water.
Approval of minutes from the 08 August 2016 meeting will be approved at the next Board meeting on 12 September 2016 if there is a quorum.
{tab=Treasurer's Report}
Treasurer’s Report: President Beth Lonnquist gave residents a report prepared by Treasurer David Weber for the 12 months preceding the 27 August 2016 meeting.
{tab=Arch Control}
Architectural Control: No report
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Beth Lonnquist spoke on several subjects to the assembled residents and entertained questions and comments from them.
She gave a report on the house on Spruce Road that has been called both Courage to Change and Soaring Hope Recovery Center, what the Board has accomplished, what she has witnessed at the home, governmental agencies that have been contacted.
Fire mitigation was discussed, as well as the chipping program during the annual spring cleanup.
Voluntary dues were discussed and there were no objections to the proposed increase to $50 per year and some thought it should even be higher.
There have been reports of shots being heard on the Ranch and paint balls being fired. At least one automobile had a shattered window. The president advised residents to notify the sheriff any time shots are heard.
A major point discussed was the importance of the covenants and by-laws being updated which will prevent future issues such as the house on Spruce Road and the updates will give the Board more discretion on decisions. With Board approval at the September Board meeting, the revised and updated covenants and by-laws will be printed and mailed to residents. It was noted that 51% of residents must approve for changes to take place.
Thanks to Treasurer David Weber for the use of his grill for cooking meats and for Michelle Miller acting as the head chef presiding over the grill.
{tab=Adjournment}
With nothing further to discuss, the picnic/meeting concluded at 1350.
The next regularly scheduled meeting will be at 1900 on Monday, 12 September 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
- Details
- Category: Board of Director Meeting Minutes
- Hits: 4439
{tab=Call To Order}
Presiding: David Weber
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Michelle Miller, David Weber, Frank Chuba
Guests: Tom Guenther, Hans and Hannah Zimmerman, Kevin Guy, Craig and Blanca Pryor, David and Julie Yack, Lesa and Dave Weitz
The meeting was called to order by Acting President David Weber at 1900.
The minutes of the 20 June 2016 were read and approved unanimously as written following a motion by Fred Lanyon and a second by Beth Lonnquist. Fred Lanyon also made a motion that the minutes on the 11 July 2016 non-meeting be approved, seconded by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $13,647.29. There have been 139 donors who contributed $5,295.00, Architectural Control fees amount to $25.00, bank interest is $4.58, and $1,000.00 as a fee reduction from attorney Lenard Rioth resulting in a total of $6,324.58.
Expenses to date: $2,200.00 to Tri Lakes Disposal, $30.00 for the domain name, $200.00 donation to Tri Lakes Cares, $357.90 to Tri Lakes Printing, $2,595.72 to Anderson, Dude, Lebel P. C. (attorney fees for Lenard Rioth), $50.00 to People’s National Bank (safety deposit rental), $3,100.00 to Angry Squirrel (chipping cost) for a total of $8,568.62.
Treasurer’s Report accepted following a motion by Beth Lonnquist and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Craig and Blanca Pryor made a request to build an addition to an existing garage at their residence at 18509 Pike View Way. The addition will be stucco on the outside and roof will be asphalt shingles – all the same color as the existing structure. Setbacks are in order and a County permit has been issued. Required fee has been paid and the request was unanimously approved after a motion by Frank Chuba and a second by Michelle Miller.
David and Julie Yack presented plans for construction of a single dwelling at 3850 Mesa Verde Drive. The house will be 5320 square feet with 3220 finished. The exterior will be stucco with asphalt shingles. All colors are earth tone. Appropriate fees have been paid. Plans were unanimously approved after a motion by Fred Lanyon and a second by Beth Lonnquist pending an El Paso County building permit.
{tab=Old Business}
Old Business: The Courage to Change house at 18375 Spruce Road was discussed at length and questions from guest residents were answered by the Board. Beth Lonnquist stated that El Paso County Development Services has determined Courage to Change is not a group home and needs to re-apply by this Friday, 12 August 2016, for a special permit as a business…not as a group home. If it is indeed called a business, then that violates present RRRHOA covenants and probable action could be more effective.
Attorney Lenard Rioth has recommended against suing owner John Green, owner of the house on Spruce Road. He further recommended sending certified letters to Mark Gebhart, Chip Taylor and Bert Warhol requesting governmental action – David Weber will send these letters.
Covenants were again discussed about changes and ways to contact residents to vote for any suggested changes to be made. Michelle Miller volunteered to re-type the covenants, so we have an electronic version, and not just a scanned-in version. Covenant changes were split into two areas: Single Family Residence definition and Business Use. She will add the new “Single Family Residence” definition suggested by Lenard Rioth. It was proposed this issue will likely be easily approved by all of the Homeowners. Business Use still needs more discussion and we may need to go through this process again. It was suggested business use could be handled by a committee, similar to the Architectural Control or just create policy rather than have a covenant change. Main concerns for businesses on the Ranch were not having employees for home businesses, signs in front of homes advertising a business, or no Bed and Breakfast businesses
David Weber agreed to contact attorney Lenard Rioth to ascertain whether or not we are proceeding in the right direction and ask about the vote by residents so no one can accuse the Board of any chicanery.
{tab=New Business}
New Business: The grass at Nevins Park needs to be mowed and Jim Bergeron will contact Clair Brenneman, who has satisfactorily mowed it in the past, to do the job.
Acting President David Weber made a motion to move Board member Kelly McGuire to a non-voting emeritus status because of his chronic health issues. It was agreed upon by all members present.
The annual picnic/business meeting was discussed and Board members divided the tasks about who would take various foods, drinks, paper plates, etc. David Weber will provide a grill for cooking meats. Residents attending are asked to take a side dish to share.
Resident Kevin Guy was present as a guest and volunteered to join the Board as a Director. The Board agreed following a motion made by Beth Lonnquist and a second by Frank Chuba.
With the departure of Mark Fears as President, Beth Lonnquist volunteered to assume that position. The Board accepted her as President following a motion by Frank Chuba and a second by David Weber.
Jim Bergeron said he was asked by resident Michaele Duncan to announce that Electra Johnson will speak about fire mitigation at the Palmer Lake Town Hall on Tuesday, 16 August 2016 at 1800. She has a strong background on the subject according to Mrs. Duncan.
Acting President David Weber mentioned letters from three residents on the Ranch:
- Resident PK Robinson, 4625 Limestone Road, wrote about vandalism to a window on his vehicle that was shattered by what appeared to be a paint ball. His concern was for the safety of homes and children on the Ranch. The Board felt this was a matter for the El Paso County Sheriff Office.
- Resident Susan Permut of 4635 Limestone Road wrote that she noticed several blue spruce trees have been invaded by tussock moths and asked if someone could talk about the pest. David Weber said he would invite the El Paso County Master Gardener to talk and send out an e-blast to residents who might be interested in attending.
- Resident Lucy McGuire wrote about dogs running loose and acting in a threatening manner at 4885 Sandstone Road and 17970 Granite Circle. She states there are six dogs at the Sandstone residence and has talked to the owners to no avail. The Board recommended that she contact El Paso County animal control and they will take action as evidenced by a similar problem on Vista Grande Drive where the offender was given 72 hours by animal control officials to rectify the problem or face possible fines.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2021 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be the annual picnic/business meeting at noon on Saturday at Nevins Park, Saturday, 27 August 2016.
.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 27 August 2016.
