Meeting Minutes
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July 12, 2021 Red Rocks Ranch Homeowners Assoc. Monthly Meeting.
The Zoom meeting started at 7:03
Board members present: Elizabeth Lonnquist, Kevin Guy, Skip Chang, Bill Griffith, Shannon Kittelson, Julie Pheteplace, Mark Fears
Guests:Rosalia McKean, Craig Pryor, Julie Yack, Lauren Quinlan Rosalia McKean thanked the Board and offered her help if needed.
Architectural Control: Shannon didn’t have any new business and is following up with Beth Schneider on their driveway.
There was a question about a new resident on Limestone and a deck on Sandstone but no definitive information on either.
Approval of Minutes: June minutes were approved with a motion by Kevin Guy and a second from Bill Griffith.
Treasurer’s Report:
Bill reported that the HOA had a balance of $26,229.90 in the bank after $2,44.69 in deposits and $2,863.67 in expenses. He reported that the expenses were accrued from $110.34 for newsletter printing, $2,649.00 in insurance premiums, and $881.11 for FireWise. In addition, there was another $2,580 spent on legal fees ($7,510.19 ytd). There has been $8,285.00 in donations ytd which represents about 42% participation. There was $725.00 in donations and $1,455.00 in legal expenses that hadn’t cleared the bank at the time of the report. The HOA also netted $1.08 in interest.
There was some discussion of whether last year was some better due to some members contributing at the cleanup day and during some of the FireWise work.
The Treasurer’s report was approved with Kevin having the first motion and Skip the second.
Electronic motions: None
FireWise: Right of Way clearing was scheduled for July 14. Skip inquired about chipping days. They are scheduled on Aug.14 and Sept. 18.
Old Business: Discussed when to paint the shelter at the park. Reminder for picnic on Aug. 28.
Forest View Acres Water District: Next meeting on July 28.
Red Rock Ranch Acres:
It was reported that there was a tentative date of Aug. 5 for a meeting at Centennial Hall in regards to the development. No new information about the rezoning application. CDOT comments are being waited upon.
Guest comments: The guest were asked if they had any comments or questions and all declined.
Lawsuit: A response has been filed and the court procedures are being worked through. Waiting on a return response.
New Business:
Discussion of new owners at 4840 Limestone.
It has come to the attention of the Board that there has been some advertising of short term rentals (AirBnB, etc.) in the Ranch. This is not allowed according to the Covenants. Letters will be sent to make the owners aware of the Covenant regulations. One of the concerns about short term rentals is the effect on the HOA’s insurance.
Bill sent a thank you letter to the El Paso County road department.
Shannon and Bill said they would help with picnic supplies and work.
The Board would like to thank Director Mark Fears for building the court bench and Director Julie Pheteplace for painting the bench.
Adjournment: The meeting was adjourned at 7:41.
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June 14, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting started at 7:05pm.
Board members present:
Kevin Guy, Bill Griffith, Shannon Kittlelson, Julie Pheteplace, Skip Yang, Elizabeth Lonnquist, Paul Tillotsen, Mark Fears
Guests:
Heidi Juell, Laura and Matt Quinlan, Craig Pryor, Beth Schneider, Chris Jones
Guest Concerns:
Heidi Juell wanted to thank the Board for it’s efforts and offered to help with the lawsuit.
Architectural Control:
Beth Schneider had a driveway request along with a request for replacement windows. There were some questions about whether it would be ten feet from the neighboring property line in that is a county requirement. The Board approved the request with a fee of $25.00 (for the windows and driveway) contingent on the Schneiders getting an okay from El Paso County about the distance from the property line. Julie had the 1st, Bill seconded.
Approval of Minutes:
Shannon made a motion with Julie as the second for approval of the minutes. Board approved.
Treasurer’s report:
Bill reported that up to the 14th June had been relatively quiet. He reported that there had been $2,444.69 in deposits with $2,863.67 in expenses for the month. The May ending balance was $26,229.90. Interest earned was $1.08 year to date. After current expenses, Firewise remaining contributions amount to $929.13. Outstanding activity that had not cleared the bank were $725.00 in contributions against $1,455.00 in legal expenses ($4,930.19 in legal expenses to date along with $2,422,95 in insurance expenses to date.)
Year to date contributions are $8,285.00 and that represents 42% of members contributing. ACC has yielded $150.00 year to date.
Mark motioned for approval with Skip as second. Board approved.
Motions passed electronically:
Cleanup was cancelled.
Website:
Kevin and Paul said that the website was working well with no issues.
Old Business:
Bill reported there had been some of the newsletters returned but he had sent them out again with only one returning twice.
Firewise:
Julie reported on the first in person meeting that was coming up and right-of-way notification for mitigation work. There had been four assessments performed and that there were still some slots open for assessments in June. Also, there will be an evacuation rehearsal on Sept. 25 with actual evacuation exercises performed. Julie and Elizabeth talked about information on Gobags and what should be in them in case of an actual evacuation. It was suggested that Rosalia McKeen might give a presentation about Gobags at member picnic. Next Firewise meeting will be July 13th. It was noted that both Bill and Paul helped out with chipping.
Park Repairs:
It was discussed that pavilion painting should be completed before the member picnic on August 24th. Mark said he would see if Jean Kraus and some others might be interested in an afternoon of painting on the shelter. Mark had mowed the park and Paul said he would mow the common area around the bus stop.
Forest View Acres Water District:
Next meeting is on June 23rd.
Red Rock Ranch Acres:
There had been no change in the rezoning application. Still waiting on word when the County Planning Commission will meet to discuss the request. So far, there are 106 responses in opposition to the rezoning request.
Current Lawsuit Status:
A response to the summons was filed. There was a reply from the plaintiffs with a new settlement response sent.
New Business:
Elizabeth went around the Board members for comments. The water at the park is not turned on at this time.
Julie asked about what the Board thought was prudent and advised (legally) about postings on the website about the lawsuit.
Skip asked about in-person Board meetings. Most where in favor in continuing Zoom meetings at this time in that it allows Board members that aren’t in town to still attend.
Kevin reminded Mark about asking Palmer Lake if the town might be interested in tennis court repairs at the same time to possibly get a discount with repair company.
Adjournment:
Meeting was adjourned at 7:43 with Skip making the motion, Kevin second. Board approved.
Addendum to May 10, 2021 minutes:
Mark (Secretary) had misunderstood a comment by Jason Schneider about the old building material piled up on the park fence. He thought it was Craig Pryor that was referenced but it was actually Craig Ketels (a previous owner of the Schneider’s house) that the material belonged to. Apologies to Craig Pryor about the misunderstanding. Mark volunteered to remove the old material.
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May 10, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Meeting started at 7:05pm.
Board members present:
Kevin Guy, Julie Pheteplace, Doreen McLaughlin, Paul Tillotson, Bill Griffith, Elizabeth Lonnquist, Shannon Kittelson, Mark Fears,
Guests:
Rosalia McKean, Craig Pryor, Jason Schneider, PK Robinson, Matt and Laura Quinlan, Denise Geller
Architectural Control:
Jeff Stelzner requested approval for a split rail fence. The fence meets the offset requirements and Mr. Stelzner is attaching wire fencing on his side of the fence. Julie Pheteplace had the first of the motion for approval and Bill Griffith had the second. Board voted approval and is waiting for the payment of ACC fees.
Approval of Minutes:
April meeting minutes need to be approved at a member meeting so will be postponed until next member meeting. Some revisions will need to be made to the April meetings before final approval. March minutes were approved with Bill Griffith having the first motion, Kevin Guy the second. Shannon Kittelson abstained from the vote.
Treasurer’s Report:
Mr. Griffith gave the Board a report of the HOA finances up to the time of the meeting. The balance was $25,121.12. There was a carry-over of $1,133.50 for Firewise. Bill said May is traditionally one of the best months for contributions and that there had been $6,610 contributed YTD with about 33% of members donating. Claire Benneman was paid $198.00 for mowing. There was $417.00 spent for the newsletter, $1,462 for insurance, $826.19 for additional expenses, $3,475.19 for legal expenses. There has been $125.00 received YTD from ACC fees. The Board approved the treasurer’s report with Julie making the motion for approval and Paul seconding.
Web Site:
Kevin and Paul reported no problems with the website.
Old Business:
None
Firewise:
Julie reported Tri-Lake Fire Dept. has agreed to do chipping for Firewise. She said there had also been three requests for assessments and reminded the members of the next meeting. Rosalia reported on the availability of more chipping slots.
Park Repairs:
Kevin reported on turning on water for the park for use during repairs/replanting.
Bill suggested that we approve no more than $300.00 for repair expenses. Mark Fears motioned for approval with Paul Tillotson the second. Board approved. Kevin Guy motioned and Bill Griffith had the second with the Board approving reimbursement for Paul for his expenses in making the signs in the park.
Forest View Water District:
It was noted that the next meeting will be May 26.
Red Rock Ranch Acres:
Elizabeth reported that there were 104 negative responses to the RRRA zoning request. Rosalia suggested that it might be a good idea to have a representative from the RRRHOA at the Planning and Development Commission meeting. Waiting on announcement of the next meeting date for the Commission.
Chickens on Range View:
No action at this time.
Current Lawsuit brought against the HOA by David and Juliet Yack:
The Board has responded to the lawsuit summons. The Board has spent +$3000.00 in legal fees so far. The Board has reached out to the plaintiffs and messaging has been posted in regards to the lawsuit.
Newsletter:
Bill reported on returns from the newsletter and that there had been a good response so far.
Covenant Change policy:
Elizabeth has reported that this was addressed in 2017 but is not posted on the website at this time. She sends copies of the policy to members when they request a change.
Community Clean-Up:
The clean-up is scheduled for June 5th and 6th. It was decided to provide a smaller dumpster this year and Board members signed up for staffing the cleanup.
Round the Room:
Elizabeth asked for comments and discussion from the Board members. Mark had talked with Jean Kraus about repairs at the park and for the tennis court. She offered to buy a new net and she also had ideas about a new bench for the tennis court. A GoFundMe account was discussed for paying for park improvements/repairs. Paul and Kevin gave information about what they had found out about GFM. Bill later said he would check further into the GFM account.
Bill said we needed to re-elect the Board officers. Bill motioned with Mark as second for Elizabeth as President. Kevin motioned for Bill as Treasurer with Doreen as second.
The Board approved those motions as well as Shannon Kittelson for Architectural Control and Mark and Julie as secretaries.
There was discussion that 2022 would have no elections for new board members as it is an off year in the election cycle.
There was discussion about painting the shelter in the park.
Elizabeth reported on email Board approvals.
There are items piled up on a part of the Park fence. Discussed who would be responsible for removal.
PK Robinson asked about road signs. He was informed that the County has that responsibility/jurisdiction. The HOA can contact the County if necessary.
Jason Schneider asked about the material on the fence and said he had been maintaining around that section of fence. He said he thought the material belonged to Craig Kettle. Mr. Schneider also had questions about the property line with the park.
Denise Geller had a question about a shed close to their property line that is on easement under power lines.
Julie Pheteplace motioned for adjournment with Kevin Guy for the second. Board voted approval and meeting ended at 7:57pm.
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Red Rock Ranch Homeowners Association Board Meeting
March 8, 2021
Zoom connection started the meeting at 7:10
Board members attending:
Shannon Kittelson, Elizabeth Lonnquist, Skip Chang, Paul Tillotson, Julie Pheteplace, Kevin Guy, Bill Griffith, Mark Fears
Guests attending:
Edward and Tina Contract, Craig Pryor, David and Julie Yack
Guest Concerns:
Each guest was given 2 minutes to speak. Members had concerns relating to the HOA filings in 2017. Mr. David Yack demanded Board action within a 2 week time period. President Elizabeth Lonnquist thanked the guests for their concerns, stated the board would look into the issue brought to the Board’s attention. President Elizabeth stated the Board would address this issue at a later Board meeting.
Architectural Control:
Director Shannon Kittelson presented the following requests:
David and Lesa Weitz’s request for a log cabin style shed. No Decision was made.
Kathy Davis had a request for approval for refurbishing a deck. Director Bill Griffith made a motion to approve the request with Director Mark Fears for the second. The Board approved the request.
Brad Moulden (?) requested the installation of a green house. Director Julie Pheteplace motioned for approval and Director Kevin Guy was the second. Board approved on condition of receipt of the fee.
President Elizabeth Lonnquist reported that Mark Morton, at 18365 Forest View Rd., had informed the Board that he would be parking on the street because of work being done on his driveway. The only issue would be when snow plows come thru and the homeowner was aware of that.
Approval of the Minutes:
The February minutes were approved with a motion from Director Julie Pheteplace and a second from Director Bill Griffith and a vote from the Board.
Treasurer’s report:
Director Bill Griffith presented the treasurer’s report. Deposits were $500.20 and expenses were $1,077.69. Ending balance was $25,265.37. Director Bill Griffith stated he would follow up on mowing expense that was incurred last year. The report was approved with a motion from Director Kevin Guy, seconded by Paul Tillotson, and voted in favor by the Board. Director Shannon abstained from the vote.
Future Budget:
Director Bill Griffith presented the Budget for 2021 . Director Julie Pheteplace motioned to approve the 2021 budget with Director Skip Chang seconding. Board voted for approval. Director Mark Fears estimated costs for resurfacing the tennis court between $4000 - $10,000. No Motion was taken.
Old Business:
Web Site:
Director Paul Tillotson and Director Kevin Guy reported the web site is functioning well and as expected.
Firewise:
Director Julie Pheteplace reported that first meeting is scheduled on April 7. Chipping dates are set for June 12, July 17, Aug. 14, and Sept. 18. One Assessor is available to do FireWise Assessments on homes by contacting
President Beth Lonnquist reported on Tri-Lakes Methodist Church and it’s Emergency Preparedness Workshop which is modeled on our FireWise program. RRHOA FireWise is being used as a model for neighborhoods in several states as well as Colorado counties.
Forest View Acres Water District:
President Elizabeth Lonnquist reported that developer had pulled his request for inclusion. She also said that there were 78 responses in opposition to the rezoning request. The County Planning Commission has not set a date for a hearing. There was some discussion about Mark’s article and whether it should have an attribution.
Chickens on Range View:
President Elizabeth Lonnquist reported that a registered letter was sent on 2/23/2021. I response has not been received at the time of this meeting.
President Elizabeth Lonnquist also for approval of the letter to send to Craig Pryor. Director Skip Chang motioned for approval with Director Bill Griffith seconding. The Board approved the letter with Director Shannon Kittelson abstaining.
Newsletter:
President Elizabeth Lonnquist asked for input on the newsletter. Bill said he some updated financial information to add. Approval will be done electronically.
Covenant Enforcement policy:
Moved to a later date.
Covenant Change policy:
The policy was discussed and changed in 2017 but never posted on the website. It was decided to post it now.
Member meeting:
President Elizabeth Lonnquist reported due to Covid-19 that the meeting will be a Zoom meeting. The minutes, Treasurer’s report, and Budget will be presented for approval. 42 lot owners will be needed for a quorum. There will be a request again in anyone wants to serve on the board so a vote might be held.
Because there hasn’t been a quorum for a vote on Board members, Board members have been appointed per the bylaws as a consequence. Elizabeth explained the length of terms for the Board and when elections should be held if there is enough homeowners for a vote.
There was a motion by Director Skip Chang and a second by Director Bill Griffith to approve the terms for the members on the Board. There was a Board approval.
New sale:
Joshua and Donna Lambert, 3625 Range View Rd.
New Business:
Director Kevin Guy reported on some options for a consolidated trash pickup.
Director Kevin Guy also requested and executive session about arbitration.
Director Kevin Guy reported on the sprinkler system in the park. Repairs will be made.
Craig Pryor requested correction of earlier minutes to reflect changes Maria Kowalski requested. Maria Kowalski feels her chickens are domestic and not covered by the ‘no poultry’ section of the Covenants. The correction had been noted in the February minutes.
The next meeting was discussed in regards to how many participants our Zoom account will handle.
Director Paul Tillotson motioned for adjournment and Director Skip Chang had the second. Board approved the motion at 8:50 pm.
