Meeting Minutes
- Details
- Written by: RRRHOA
- Category: Board of Director Meeting Minutes
- Hits: 894
RRRHOA MONTYLY BOARD MEETING March 10, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm
Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith, Director Chris Jones, Director Kevin Guy and ACC Director Shannon Kittelson. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: A request for approval of fencing at the Pheteplace’s was received along with $25 payment. Director Kevin Guy made a motion to approve the request and Director Chris Jones made the second. The request was unanimously approved.
Minutes: The February minutes will be approved at the next HOA Board meeting.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for March: beginning balance was $12,766.22. Expenditures were $289.00 and deposits were $.09 leaving an ending balance of $12,477.31 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,445.85 interest accrued $61.59, ending balance $20,507.44. Total of both accounts: $32,984.75. Director Scott Miller made a motion to approve the March Treasurer’s Report and Vice-President Craig Williams made the second. The March Treasurer’s Report was approved unanimously.
OLD BUSINESS:
Website: No updates.
Park: There was discussion about the Master Plan for the park. Action item: Director Kevin Guy will inventory parts he previously purchased for the sprinkler system and install them if necessary.
There was discussion about devoting more time to the community as a whole and less time responding to 1% of the homeowners’ prolific emails.
Forest View Acres Water District: Next meeting March 26.
Newsletter: There was discussion about whether or not to include self-addressed, postage paid envelope in with the newsletter. Director Scott Miller made a motion to approve including the envelope and Director Laura Quinlan made the second. It was approved unanimously. Secretary Julia Pheteplace made a motion to approve the 2025 Newsletter and Director Laura Quinlan made the second. The newsletter was approved and will be mailed within the next week.
President Beth Lonnquist posted a message on next door about the upcoming RRR HOA Annual Member Meeting.
FireWise: Director Scott Miller will bid this weekend for chipping dates with the fire department.
Member Correspondence: Nothing to post at this time.
Members: Mr. Pryor stated he has sent in several messages to the website and they have not been acknowledged.
Mr. Nowacki asked when he can expect a reply to his correspondence and will he be able to see the actual correspondence from other members and the Board’s responses.
President Beth Lonnquist replied that all correspondence is reviewed and responded to, if necessary, as time permits.
Per legal counsel, Board correspondence does not rise to “official records” status and generally should not be shared with other members.
Mr. Pryor was able to view HOA documents dated from 1996-2006.
Member roster was sent to Mr. Nowacki, as requested.
Around the room: Director Laura Quinlan would like to see in person meetings in the future.
Next Meeting: February 10, 2025
2025 dates: March 10 April 14 May12 Picnic June 7 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Director Kevin Guy made a motion to adjourn and Director Chris Jones made the second. Adjournment was approved unanimously. Meeting adjourned at 7:42 pm
- Details
- Written by: RRRHOA
- Category: Board of Director Meeting Minutes
- Hits: 20
RRRHOA Montyly Board Meeting February 10, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:01 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Treasurer Bill Griffith, Director Laura Quinlan, Director Scott Miller, and Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowacki, Craig Pryor, Anastacia Catallo.
ACC Requests: None.
Minutes: Director Bill Griffith made a motion to approve the January RRR HOA Board meeting minutes, and Director Chris Jones made the second. The January meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for February: beginning balance was $12,365.11. Expenditures were $199 and deposits were $600.11 leaving an ending balance of $12,766.22. ENT Reserve CD beginning balance: $20,364.96 interest accrued $80.89, ending balance $20,445.85. Total of both accounts: $33,212.07. Director Chris Jones made a motion to approve the report and VP Craig Williams made the second. The report was unanimously approved.
OLD BUSINESS:
Website: No updates
Forest View Acres Water District: Next meeting February 26.
Newsletter: The 2025 Newsletter has been drafted for review by the Board. A list of those who made donations to the HOA in 2024 will be included.
NEW BUSINESS:
Covenants Extension: President Beth Lonnquist proposed a discussion to extend the covenants until 2050. Treasurer Bill Griffith made a motion to approve and Director Scott Miller made the second. The motion was unanimously approved. Discussion centered on just extending the expiration date and/or make revisions/additions to some of the wording. After discussion, the Board decided to only extend the expiration date for now. Treasurer Bill Griffith made a motion to obtain legal advice on the wording and Director Chris Jones made the second. The recommendation was unanimously approved.
Member Correspondence: Member correspondence from August 2024-February 2025 will be attached to the February 2025 minutes. Director Chris Jones made a motion to approve the member correspondence and Director Craig Williams made the seconds. Approval was unanimous and the member correspondence will be attached to these minutes.
Members: Mr. Nowacki wanted to know when the Board would provide more information to the members on details relating to the Cease and Desist letter sent by Mr. Pryor’s letter. Mr. Nowacki appreciated the Board’s transparency.
Around the room: No comments.
Next Meeting: March 10, 2025
2025 dates: April 14 May12 Picnic June 7 June 9 July 7 August 11 September 8 October 13 November 10 December 8
VP Craig Williams made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was approved unanimously. Meeting adjourned at 7:25 pm
Board correspondence from Mr. Pryor Aug 2024 – Feb 2025
Mr. Pryor’s attorney 27 Aug 2024 Demand Letter – Cease and Desist. Board response 7 Sep and 4 Nov (CLOSED)
Mr. Pryor 12 & 24 Sep 2024 emails, RE: Electronic vote. Board response 9 Oct (CLOSED)
Mr. Pryor’s attorney 9 Oct 2024 email, RE: Demand Letter for Production of Association Records – Homeowner Craig Pryor. No response required.
Mr. Pryor 13 Nov 2024 email, RE: Response from RRRHOA. Board response 4 Nov (CLOSED)
Mr. Pryor’s attorney 18 Dec 2024 Demand Letter – Cease and Desist. Board responses 31 Dec 2024 and 23 Jan 2025 (CLOSED)
Mr. Pryor 31 Dec 2024 email, RE: Viewing old documents. No response required
Mr. Pryor 3 Jan 2025 email, no subject. Board response 3 Jan 2025 (CLOSED)
Mr. Pryor 14 Jan 2025 email, no subject. No response required.
Mr. Pryor 20 Jan 2025 email, Dec minutes/Jan meeting. No response required
Mr. Pryor 29 Jan 2025 email, no subject. No response required
Mr. Pryor 30 Jan 2025 email, no subject, Board response 30 Jan 2025 (CLOSED)
Mr. Pryor 1 Feb 2025 email, no subject, Board response 2 Feb 2025 (CLOSED)
- Details
- Written by: RRRHOA
- Category: Board of Director Meeting Minutes
- Hits: 1045
RRRHOA Montyly Board Meeting January 13, 2025
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:02 pm
Board members in attendance: President Beth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: A request for approval of new landscaping for the Dern’s on Spruce Road was received. Director Scott Miller made a motion to approve the request and Treasurer Bill Griffith made the second. The request was unanimously approved.
Minutes: Director Chris Jones made a motion to approve the December RRR HOA Board meeting minutes, and Treasurer Bill Griffith made the second. The December meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for January: beginning balance was $12,019.45. Expenditures were $243.44 and deposits were $589.10 leaving an ending balance of $12,365.11 including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,279.21 interest accrued $85.75, ending balance $20,364.96. Total of both accounts: $32,730.07. Total contributions for 2024 were $9010.00. Total ACC fees collected for 2024 were $1958.30. Secretary Julia Pheteplace made a motion to approve the January Treasurer’s Report and Director Scott Miller made the second. The January Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith reviewed the 2025 proposed budget. We will continue to recommend $75 annual voluntary contributions and hope for 55% participation. ACC fees estimated to be $800 and other income (interest, refunds, etc.) estimated to be $900. Total estimated income: $10, 403.75. Total estimated expenses: $10, 355.00. Director Scott Miller made a motion to approve the proposed budget and Director Chris Jones made the second. The 2025 proposed budget was approved unanimously.
Treasurer Bill Griffith reviewed a comparison of 2024 budget and actual income/expenses. Total estimated income was $9,703.75 and actual income was $11,325.85 (increase of $1,259.55). Total estimated expenses were $9,655.00 and actual expenses were $6,137.69 ($3,517.31 less spent). Director Chris Jones made a motion to approve the 2024 Actual comparison and Director Scott Miller made the second. The comparison was unanimously approved. Treasurer Bill Griffith explained that the ENT CD expires on January 23, 2025 and recommended reinvesting in another 11-month CD at ENT. Director Scott Miller made a motion to approve the reinvestment and Director Jones made the second. The reinvestment was unanimously approved.
OLD BUSINESS:
Website: No updates
Forest View Acres Water District: Next meeting January 22.
Newsletter: President Beth Lonnquist will provide an article on controlling your dogs in the community as there have been several dog bite attacks recently. Directors were asked for articles for the newsletter. Director Scott Miller will provide an article on FireWise. The newsletter should go out mid-March and will include the minutes from the 2024-member meeting for approval from the membership.
Member Correspondence: Member correspondence from June-November 2024 will be attached to the January 2025 minutes. Director Scott Miller made a motion to approve the member correspondence and Director Chris Jones made the seconds. Approval was unanimous and the member correspondence will be attached to these minutes.
Letter to Mr. Pryor: Secretary Julia Pheteplace made a motion to approve the draft letter to Mr. Pryor which was sent to the Board members via email and Treasurer Bill Griffith made the second. The letter was unanimously approved and will be sent to Mr. Pryor.
Members: Mr. Nowacki made no comments. Mr. Pryor mentioned that the September meeting minutes do not provide a reason for going into Executive Session. He suggests correcting the minutes to reflect the reason for going into Executive Session.
Director Scott Miller asked Mr. Pryor what prompted him to take legal action and Mr. Pryor replied that his legal council has advised him not to talk about it in a public setting.
President Lonnquist asked Mr. Pryor if January 23, 2025 at 3:00-4:00 at the Monument Library would be a good time for him to review the requested records. Mr. Pryor agreed.
Around the room: President Lonnquist suggested June 7 for annual picnic. Secretary Julia Pheteplace made a motion to approve June 7 for picnic and Director Scott Miller made the second. June 7 was unanimously approved for the annual picnic. President Beth Lonnquist suggested asking Jonathan Bradley from the Fire Department to speak at the picnic.
Secretary Julia Pheteplace advised that the Christmas decorations at the park will be removed on Wednesday January 15.
Next Meeting: February 10, 2025
2025 dates: March 10 April TBD May12 Picnic June 7 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Director Chris Jones made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was approved unanimously. Meeting adjourned at 7:36 pm
Jun/Jul/Aug/Sep/Oct/Nov correspondence to/from Board for Dec minutes
1. Ms. Yack 9 July email, RE: Covenant Violation. (CLOSED)
2. Mr. Nowacki 20 July email, RE: Park Committee meeting request. (CLOSED)
3. Mr. Nowacki 27 July email, RE: Park Committee meeting request. (CLOSED)
4. Mr. McCoy 24 July email, RE: Problems at 4475 Sandstone Dr. Board email sent 31 July. (CLOSED)
5. Mr. Nowacki 28 August email, RE: Park Committee Meeting. Board email sent 29 August. (CLOSED)
6. Mr. Pryor 12 and 24 September email, RE: Electronic Vote and Acknowledgement. Board email sent
9 October. (CLOSED)
- Details
- Written by: RRRHOA
- Category: Board of Director Meeting Minutes
- Hits: 965
RRRHOA Montyly Board Meeting December 9, 2024
Meeting Location: Zoom Call. Meeting was called to order by Vice-President Craig Williams at 7:01 pm
Board members in attendance: Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Shannon Kittelson. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: New home build at 3715 El Rancho Way was approved by the RRR HOA Board electronically. Payment was received.
Minutes: Vice President Craig Williams made a motion to approve the November RRR HOA Board meeting minutes, and Director Scott Miller made the second. The November meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for December: beginning balance was $12,611.59. Expenditures were $718.07 and deposits were $125.93 leaving an ending balance of $12,019.45, including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,196.56, interest accrued $82.65, ending balance $20,279.21. Total of both accounts: $32,298.66. Director Scott Miller made a motion to approve the December Treasurer’s Report and Vice President Craig Williams made the second. The December Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith will review the 2025 budget in January.
OLD BUSINESS:
Website: No updates. An article on road conditions from the El Paso County Website was approved at the last meeting and will be posted on the website under the HOA Education tab.
Forest View Acres Water District: Next meeting January 22.
Acknowledging member dues payment. Director Scott Miller proposed listing HOA members who paid their 2024 dues
in the 2025 annual newsletter. Director Miller made a motion to approve and Treasurer Bill Griffith made the second. The proposal was unanimously approved.
Elections: “The Board welcomes self-nominations for the HOA Board election in April, 2025. Nominations from the floor will be “write-in” nominees. Please notify the Board of your intentions to self-nominate by 31 January, 2025 to allow us to include names in the annual newsletter. Due to lack of space in the newsletter, “Position Statements” will not be posted on the web or in the newsletter. The Board is directed by the Bylaws to seek out and nominate candidates.”
Vice President Craig Williams made a motion to approve posting this on the website and Treasurer Bill Griffith made the second. The notification was unanimously approved and will be posted on the website.
Members: Mr. Pryor had no comments. Mr. Nowacki made no comments.
Round the Room: Director Scott Miller asked Mr. Pryor what, if any, harm the Board has caused Mr. Pryor to consider legal action against the Board. Mr. Pryor declined to comment in the public forum of the Board meeting, but offered to do so in a private setting. The Board operates in a public forum and therefore declined the offer of a “private” setting.
Treasurer Bill Griffith reported that he and several other neighbors have complained to El Paso County about the insufficient plowing of Forest View Road. To report potholes, road conditions or other road maintenance issues call 719-572-5147.
Treasurer Bill Griffith discussed the Corporate Transparency Act which goes into effect in January 2025.
Vice President Craig Williams thanked the Board members for their efforts and volunteering their time in 2024.
Next Meeting: January 13, 2025
2025 dates: February 10 March 10 April 14 May 12 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Vice President Craig Williams made a motion to adjourn and Director Miller made the second. Adjournment was approved unanimously. Meeting adjourned at 7:27pm
- Details
- Written by: RRRHOA
- Category: Board of Director Meeting Minutes
- Hits: 1052
RRRHOA Montyly Board Meeting November 11, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Chris Jones, Treasurer Bill Griffith and Director Kevin Guy. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Minutes: Vice President Craig Williams made a motion to approve the September RRR HOA Board meeting minutes, and Director Laura Quinlan made the second. The September meeting minutes were approved unanimously.
Vice President Craig Williams made a motion to approve the October RRR HOA Board meeting minutes and Director Chris Jones made the second. The October minutes were approved unanimously.
Treasurer’s Report: Treasurer Bill Griffith presented the financial reports for both October and November.
October: beginning balance $15,794.08 with $100.13 in deposits and $230.34 in expenses resulting in an ending balance of $15,663.87, which includes $816.18 for FireWise. The ENT Reserve CD: beginning balance $20,029.56 with $81.96 in interest resulting in an ending balance of $20,111.52. Current RRR HOA funds are $35,775.39.
November: beginning balance $15,663.87 with $0.13 in deposits (interest) and $3,052.41 in expenses resulting in an ending balance of $12,611.59, which includes $544.27 for FireWise. The ENT Reserve CD: beginning balance $20.111.52 with $85.04 interest resulting in an ending balance of $20,196.56. Current RRR HOA funds are $32,808.15.
OLD BUSINESS:
Website: No updates. President Lonnquist suggested an educational article for the website. Director Scott Miller made a motion to approve posting this article on the website. Treasurer Bill Griffith made the second and the article was approved unanimously and will be posted on the website under the HOA Education tab.
FireWise: RRR HOA has received a FireWise designation for 2025 and the certificate will be posted on the website for insurance purposes (homeowners may receive a discount from their insurance company). 16 properties (10 cubic yards of slash) were chipped on September 28. Thank you to all who volunteered. 374 hours of chipping & mitigation were reported. Residents should report how many hours they spend mitigating their property and report it to
Park: No update
Forest View Acres Water District: Next meeting December 4.
New Developments: There was discussion about the proposed Buc-ees at County Line Road and I25.
Members: Mr. Pryor had no comments.
Mr. Nowacki asked about the early adjournment of the October meeting and felt the board should disclose more information.
Treasurer Bill Griffith reminded all that this issue was discussed at the September meeting and there is nothing more to disclose.
Round the Room: nothing to add
Director Kevin Guy made a motion to adjourn and Director Scott Miller made the second. All approved and the meeting was adjourned at 7:30pm.
Next Meeting: December 9, 2024
2025 dates: January 13 February 10 March 10 April 14
May12 June 9 July 7 August 11
September 8 October 13 November 10 December 8
