{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2012
Presiding: Kelly McGuire
Present: Jim Bergeron, Jim Zalmanek, Kelly McGuire, Bill Martin, David Weber, Frank Chuba, Craig Ketels
Meeting called to order at 1857.
The minutes of the 14 May 2012 meeting were read and approved unanimously after a motion by David Weber and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,931.96. There have been 116 voluntary donations amounting to $4,281.00. Architectural Control fees from one resident amount to $25, and interest from the bank account is $13.01. Total income for the year is $4,319.01. Expenses for the year total $ 734.59. The Treasurer reminded the Board that the dumpster fee has yet to be paid and that will be $1100.
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Arch Control}Architectural Control:
Director Jim Zalmanek requested approval to remove siding and apply stucco to his residence at 18040 Granite Circle, in addition to re-surfacing a deck with a composite, replace eaves and soffit, and replace windows. Color of the stucco was presented to Board members. Craig Ketels made a motion to accept the plans, a second was made by Frank Chuba and it was accepted by all board members except Jim Zalmanek who abstained. A check in the amount of $25 was paid.
{tab=Old Business}Old Business:
The Ranch-wide garage sales were discussed and a report was received from the chairwoman, Lucy McGuire. She wrote that there were 12 paid participants and 8 not registered. The traffic was consistent and those involved in the sales seemed pleased with the results. The cost did exceed expectation by $100.42, but it was noted that items such as signs can be used next year. Cost of advertising was $200, printing at Tri Lakes Printing was $241, maps were $95, and posters were $9.42, plus sales taxes.
Craig Ketels made a motion to reimburse Mrs. McGuire the $100.42 with a second by Frank Chuba. It carried unanimously.
The annual cleanup went well with 34 residents using the dumpsters in addition to several from Sundance Estates and Red Rock Preserve who paid a dumping fee of $35 for the use of the dumpsters.
President Kelly McGuire did state that Baldwin promised 40 cubic yard containers, but dropped off 30 cubic yard units instead, saying they were out of the larger ones.
President McGuire is working on the welcome letter for newcomers to the Ranch.
{tab=New Business}New Business:
There was considerable discussion concerning yard sales and the annual cleanup for next year on the Ranch.
Craig Ketels suggested using the website to include garage/yard sales and trash cleanup in advance and have a link to maps showing where sales will be held. That would save money on advertising and printing maps. He also suggested increasing fees to participate in sales from $5 to $10 or $15 per household. The next suggestion was to donate left-over goods to HAP or Tri Lakes Cares and advertise the fact that these items will stay in and help our local community. He also felt fliers could be left at homes participating in sales so buyers would be able to know which other homes are participating. Mr. Ketels said that Dave Miller agreed to let the Association put signs on his land near Red Rock Ranch Drive and State Highway 105 to advertise the cleanup and garage sales, but he was unable to contact the Nevins family about using their land and suggested that if any Board member happened to see Gary Nevins working on his property to stop and ask for his permission.
President McGuire stated that residents from Sundance Estates, Red Rock Preserve and Forest View Estates have expressed an interest in joining in the garage sales and cleanup in the future, which all present felt was a feasible idea.
Director David Weber said he had sent out a bulk e-mail message concerning door-to-door salesmen scams with no bounces, so he is confident the system is working. He also presented a letter head for possible use on official stationery and asked for comments. Craig Ketels suggested having a contest among residents with the winner of the best letter head design receiving a $50 gift certificate.
The newsletter was discussed with an option to send it out via e-mail rather than by U.S Postal Service which was felt to be more efficient and cost-saving. Treasurer Bill Martin said he has approximately 160 e-mail addresses for Ranch residents. A post card will be sent to residents informing them that the newsletter and other events will be posted on the Association website in the future. David Weber agreed to write the postcard.
Craig Ketels made a motion to hold the annual picnic/business meeting on Saturday, 25 August 2012 with a second from Frank Chuba and it was approved unanimously. The regular business meeting for August will be held on Monday the 13th, and the annual picnic/business meeting on the 25th will count as the September meeting.
Bids will be solicited next year for dumpsters so it will be in writing and thereby avoid confusion over the size of the dumpsters.
Jim Bergeron suggested that next year only two dumpsters and a chipper be in place since a good share of the dumping consists of scrub oak branches that quickly fill a dumpster. He further suggested that the person who chips be required to haul away the chipped material. This idea will be discussed as next year’s cleanup nears.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 2010 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 09 July 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 09 July 2012 meeting.
