{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2012
Presiding: Kelly McGuire
Present: Kelly McGuire,
The meeting was called to order by President Kelly McGuire at 1858.
The minutes of the 11 June 2012 meeting were read and revised to read “Red Rock Reserve” instead of “Red Rock Preserve”. The revised minutes were unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,775.36.
125 Donations……………………………4,630.00
Architectural Control Fees (2)………………50.00
Garage Sale Fees…………………………….60.00
Interest………………………………………16.02
Total…………..$4,756.02
Expenses………………………………..$1,293.20
Pending Expenses for Last Half of 2012:
Dumpster……………………………….$1,100.00
Insurance…………………………………1,800.00
Garage Sale:
Expense………………………………$552.32
Income…………………………………..60.00
Net Expense…………………………...492.32
Letter Reminders:
50 letters sent to homeowners as of 09 July 2012 at an expense of $22 for stamps
30 donations received as a result (60 %) for a total of $1,136.00
Cleanup:
Income from homeowners who had not paid voluntary dues….$135.00
Income from Sundance residents who dumped…………………140.00
The treasurer’s report approved as presented following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Gary and Susan McClendon requested permission to apply stucco on three sides of their residence at 4355 Red Forest Road with the front of the house remaining as it is. The color will be tan. ACC Frank Chuba made a motion to approve the request and a second was made by Jim Zalmanek with full approval of the Board. A fee of $25 has been paid.
{tab=Old Business}Old Business:
The RRRHOA Newsletter was discussed and President Kelly McGuire asked for articles from Board members. He will give a recap of the cleanup weekend and garage sales. Jim Bergeron will write an article about the Community Emergency Response Team (CERT) sponsored by the El Paso County Sheriff’s office, and Jim Zalmanek plans to have his paper about the Association fund balance finished by then.
Director David Weber is still working on a letter head stationery idea that he will present to Board members for suggestions. He also feels he has over 100 e-mail addresses for residents and will write an article in the newsletter asking for more so future newsletters and/or emergency notices can be sent out electronically. Residents will also be asked to contact the Forest View Estates Water Management Company requesting e-mail messages be sent directly to them so there is no duplication with the same notice being sent by David Weber.
{tab=New Business}New Business:
With the recent Waldo Canyon fire, there was much discussion concerning fire mitigation on the Ranch, which has been discussed in previous meetings. The Board also received an e-mail from resident Elizabeth Lonnquist regarding fire mitigation, tax breaks, a possible grant for a wood chipper and a Community Wildfire Protection Plan.
President McGuire has talked at length with Dave Root, District Forrester and ACC Frank Chuba has also researched plans and possible grants for chippers (the deadline for applying has passed). The grants come from federal money that is then administered by states and comes under Community Wildfire Protection Plans. Director Jim Zalmanek has had discussions with the Palmer Lake Fire Department and they do have a Fire Protection Plan on file. El Paso County has an overall plan for the county, but it is not specific for Red Rock Ranch- however, the Ranch could possibly adapt ideas from that plan just for the Ranch. Director Jim Zalmanek said he will try to obtain a County umbrella plan that might cover the Ranch with some implementation. Resident Sharon Williams is collecting data on fire mitigation which she will share with President McGuire for presentation at a Board meeting.
The President also reported that Mount Herman Road has been closed while the Forest Service cuts a swath from the top of Mount Herman to Douglas County.
It was agreed by all that fire mitigation is a community responsibility and not just for the members on the RRRHOA to solve. We can offer advice and help with plans, but residents have to follow through.
Resident David Troudt sent a message to the Board that said he felt a decal or magnetic sign on automobiles concerning a neighborhood security presence would be useful. The Board discussed the idea and felt it was not appropriate for Red Rock Ranch.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2011 on a motion by Fred Lanyon, seconded by Jim Zalmanek and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 13 August 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 13 August 2012 meeting.
