Meeting Minutes
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08 December 2008
Presiding: Craig Ketels
Present: Craig Ketels, Jim Bergeron, Kelly McGuire, David Weber, Jim Zalmanek
The meeting was called to order by President Craig Ketels at 1903.
The minutes of the 10 November 2008 meeting were read and amended to correct the spelling of the name of Board member Jim Zalmanek. The amended minutes were unanimously approved following a motion by Kelly McGuire and a second by David Weber.
Treasurer’s Report: No report because of the absence of the Treasurer.
Architectural Control: No report this month due to absence of the ACC Chairman.
NOTE: Some members were unable to attend the meeting due to a snow storm with heavy winds and limited visibility.
Old Business: Director Kelly McGuire reported that he was advised by a lawn expert to wait until spring, preferably late April, to sow grass seed around the Association Park tennis court. He also reported that basketball hoops can run in the $500 range and he is still searching for one, at a less expensive price, to match the one already installed.
President Craig Ketels reported that the two excavated holes near the Park pavilion have been covered to avert an accidental fall into them by visitors. He also reported on the solar panels to illuminate the flag pole and a Florida company, Sol International of Palm City, has a set for $995 plus shipping and handling. That is on hold pending a report about running an electric line to the park.
Jim Zalmanek reported his findings with Inter Rural Electric Association (IREA). Donna from IREA quoted a price of $10,000 to $15,000 which would include the cost to bore a hole under the road for a primary line, as well as installation of a transformer on the north side of the road. Another option would be to run a line from a nearby customer’s meter pedestal. IREA would require a 50-amp breaker in the pedestal and RRRHOA could do the rest of the installation. That would reduce costs, but could also affect the future sale of the house being tapped into, and it would be necessary to check with El Paso County Regional Building to determine their requirements. Jim will check again with Donna since they are apparently unaware of a pedestal on the corner of Red Rock Ranch Drive and Sunburst, which is next to the Park, but would also require going under the road. He will report his findings at the next meeting. President Ketels said he had no objection to hooking a line to his home pedestal.
New Neighborhood Watch signs will be erected during the week of 15 December 2008, depending on weather conditions. Craig Ketels, Jim Zalmanek and Jim Bergeron volunteered to accomplish that task.
President Ketels talked with the property manager at 1 Pixie Park where residents have complained that it looks as if a constant yard sale is going on. The manager agreed to talk with the residents. The resident who lives at the property is self employed and has ladders, scaffolding, and items related to his work scattered about, which prompted the complaints. All the neighbors describe the family as very friendly and are good neighbors, except for the yard. Efforts will be made to have the resident clean the yard by perhaps putting all the equipment in a neat arrangement on a side not visible to others in the neighborhood. Another report will be given at the January meeting.
President Ketels mentioned the “expectations letter” that was discussed previously concerning the official stand by the Homeowners Association on the natural gas drilling by Dyad. At present, the drilling is on hold pending a decision by the courts. Director David Weber stated that he has started a rough draft on the letter and will forward it to Board members for perusal and discussion at the January meeting.
New Business: It was with regret that the Board accepted the resignation of Director Joline Lee who has faithfully served Red Rock Ranch for years through her role as an active and insightful member, director, and president of the RRRHOA. President Craig Ketels expressed the feelings of the entire Board when he said Joline will be deeply missed, and all of her contributions through the years are sincerely appreciated.
Director Jim Zalmanek suggested guidelines be set up for new members joining the Board, since he is the newest member and felt it would have been helpful to him. There are guidelines on the website about job descriptions for the President, Secretary, Treasurer, and Architectural Control Chairman, so Jim said he would draft rough guidelines for the other members and for items not covered on the website.
Director Kelly McGuire asked if anyone had received correspondence from Mountain View Electric (MVE) concerning new easements of 20 feet, ten from each landowner at property lines. Kelly stated that he had a discussion with MVE years ago when the same subject came up. His deed states there will be a 5 foot easement and MVE accepted that at the time. Web master Jase Campbell will be asked to add this to the website to ascertain whether others have been contacted by MVE.
President Ketels suggested adding a space for e-mail addresses on the Architectural forms, in addition to home address and phone number. No objection was raised.
With no further business to discuss, the meeting was adjourned at 2007 on a motion by David Weber, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 January 2009 at the Tri Lakes Cares building, 235 Jefferson Street, in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 November 2008
10 November 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanak
Guests: P.K.Robinson
The meeting was called to order by President Craig Ketels at 1904.
The minutes of the 13 October 2008 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Bill Martin.
Treasurer’s Report: Bank balance is $12,407.63. The insurance policy has been paid, $1300 for directors and $250 for general liability. There have been 134 donations from residents for a total of $4535 to date. Compared to last year at this time there were 134 donations for a total of $4945. 21 residents have donated $2270 for the tennis court and expenses to the court improvement amount to $1446.32. Architectural control fees total $546.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Jim Zalmanack.
Architectural Control: No requests this month.
Old Business: Director Kelly McGuire reported no leads on a donated basketball hoop for the tennis court so the Board made a decision to purchase one of the same height and characteristics as the one already in place. There was concern over someone tripping and/or falling into the open pits dug for the flag pole and basketball hoop. Craig Ketels said he would cover them with wood to prevent that occurrence. Seeding the ground that was recently graded was discussed and no one seemed to be sure whether sowing the seed now or in the spring is more advantageous. Kelly McGuire agreed to find the answer and report at the next meeting. If the time is determined to be in the autumn or early winter, President Craig Ketels said he would do the seeding during Christmas break. President Ketels also reported that he received information on solar panels for nighttime illumination of the flag. The price was $3,450 which everyone present thought was too much. It was decided to contact Intermountain Rural Electric Association (IREA) to determine the cost of running electricity to the flag pole for illumination, and also to the pavilion. Director Jim Zalmanack volunteered to take that task and report back to the Board at the next meeting.
Secretary Jim Bergeron stated he has two new “Neighborhood Watch” signs, but needs the El Paso County decals for them. He has contacted the Sheriff’s department, but has had no response. President Ketels stated that a deputy is at the high school regularly and he will try to get the decals through him.
New Business: Director Jim Zalmanack said he had difficulty navigating the Association web site and resident Greg Madruga felt the same when he attempted to find information about Architectural Control on the Ranch. President Ketels said he would check with webmaster Jase Campbell. President Ketels suggested making a donation in the amount of $200 to Tri Lakes Cares which was unanimously approved by the Board following a motion by Kelly McGuire and a second by Craig Ketels. In the past, a donation was made to the Tri Lakes Fire Department as thanks for the use of their facility for meetings, and since meetings are now held in the Tri Lakes Cares building, it was felt to be appropriate to do the same. Some Ranch residents are concerned about the residence at 1 Pixie Park Road where there seems to be an on-going yard sale. The property is owned by Edward Tanguay, a former resident who now lives out of state and rents the residence. Treasurer Bill Martin has attempted to contact Mr. Tanguay via e-mail with no response and has gone to the house in question, but no one answers the door. It seems as if Mr. Tanguay uses a property management company, so Treasurer Martin will attempt to contact them about resolving the problem.
With no further business to discuss, the meeting was adjourned at 1937 on a motion by Bill Martin, seconded by Jim Zalmanack and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 December 2008 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
13 October 2008
13 October 2008
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Frank Chuba, Joline Lee, Jim Zalmanak, David Weber
Guests: Greg Madruga
The meeting was called to order by Acting President Bill Martin at 1859.
The minutes of the 06 September 2008 annual picnic/business meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Kelly McGuire.
Treasurer’s Report: Bank balance is $14,067.17. Upcoming expenses due within the next 30 days will be $2360, including the insurance bill for $1750. Payments made, and due, include $500 to Central Colorado Construction and $350 to Black Diamond for grading at the tennis court area. $232 was paid to Elk Creek Mowing for mowing the park this summer. Treasurer Bill Martin stated that he has received a check from Roland Harvey in the amount of $80 and a check in the amount of $25 from resident Randy Shafer for a new roof permit.
Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control: Resident Greg Madruga presented building plans for a new residence to be built at 18015 Stoneview Road. The house will be 2054 square feet in living space and a total of 4166 square feet including non-living space such as a garage, deck and patio. The siding will be an earth tone stucco with a stone trim, roof will have 40 year asphalt shingles and a building permit has been issued by El Paso County. The fee of $416 was paid and the building was approved by the Board following a motion by Frank Chuba and seconded by Kelly McGuire.
Old Business: Board member Kelly McGuire purchased all the necessary equipment to replace the west side of chain link fence at the tennis court, plus concrete to install a new flag pole. The cost was $596.32. Installation of the fence was free, thanks to the talent and hard labor of residents John Novotny and Carl Gusler. The flag pole will be installed when the pipe is available. There was discussion about placement of the flag pole such as in the landscaped garden, the area just north of the garden or in the south east corner of the park and no final decision was made at this meeting. Director Kelly McGuire said it is important that protocol concerning placement of the United States flag be followed.
Director McGuire stated that he is still checking on bids for crack repairs in the tennis court concrete and is trying to locate a repair kit for the net instead of purchasing a new one.
New Business: It is time to turn off the water for the drip system at the garden and Director Joline Lee volunteered to do that. Bill Martin reported gopher activity near the garden and Jim Bergeron will set his traps again.
President Craig Ketels passed on information about solar panels to illuminate the flag in the park. Some models were as low as $$69.99 per unit and he felt perhaps three units would be needed for proper illumination.
Director Joline Lee asked about mineral rights beneath individual lots on the Ranch which normally do not belong to the landowner. With the pending gas drilling in the area, she is concerned that there might be drilling under individual’s property. Director David Weber stated that with the lot size on the Ranch, if drilling did occur, it would be on an angle with no rigs on the lot. He further stated that owners of mineral rights could be found on the internet. Director Fred Lanyon stated that mineral rights have priority over land rights, so there is no legal way to stop a company such as Dyad from drilling for gas.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Kelly McGuire, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 10 November 2008 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
11 August 2008
11 August 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon
Guests: Jim Zalmanek
The meeting was called to order by President Craig Ketels at 1900.
The minutes of the 14 July 2008 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Kelly McGuire.
Treasurer’s Report: Bank balance is $14,768.83. Total donations to date amount to $6,255.00. Expenses to date total $1374.43. Upcoming expenses will be the cost of mailing the Association newsletter to residents and the insurance bill. Treasurer Bill Martin stated that he has not yet received a check from Roland Harvey and Architectural Control Chairman Frank Chuba was not present to report on his contact with Mr. Harvey, as noted in the July minutes. Director Kelly McGuire stated that Mr. Harvey is living in the city of Fountain while renovations take place on his residence on Red Forest Road and that may be the reason a check has not been forthcoming.
Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control No report this month.
Old Business: Board members Kelly McGuire and Jim Bergeron will meet at the Association Park with residents John Novotny and Carl Gusler at 1300 on Tuesday, 12 August 2008 to discuss what repairs are needed on the fence surrounding the tennis court.
The Association newsletter has been printed after an excellent job of editing and composing by Director David Weber with input from Board members. It was then folded, inserted into envelopes and addressed for mailing by Board members during the meeting.
President Craig Ketels said the picnic is on schedule for Saturday, 06 September 2008 with duties for Board members as outlined in the July minutes.
Jim Bergeron reported trapping one very large gopher in the landscaped area of the Association Park and Treasurer Bill Martin said he has seen no further signs of new mounds.
Director Fred Lanyon stated that the gas drilling by Dyad Corporation at the base of Mount Herman is now on an indefinite hold.
New Business: It was with regret that the Board accepted the resignation of Director Phyllis Moore who has faithfully served Red Rock Ranch for years through her role as an active and insightful member and director of the RRRHOA. President Craig Ketels expressed the feelings of the entire Board when he said Phyllis will be deeply missed, and all of her contributions through the years are sincerely appreciated.
Guest Jim Zalmanek expressed a desire to join the Board and fill the vacancy left by Phyllis Moore. Secretary Jim Bergeron made a motion to accept Mr. Zalmanek as a Board member to fill the remaining term of departing member Phyllis Moore and the motion was seconded by Kelly McGuire. The motion passed unanimously.
With no further business to discuss, the meeting was adjourned at 1943 on a motion by Kelly McGuire, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1200 on Saturday 06 September 2008 at the Association Park which will fulfill the By-Laws requirement for an annual picnic/business meeting.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association
Annual Picnic / Meeting
06 September 2008
Annual Picnic / Meeting
06 September 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Joline Lee
Guests: Val Martin, Ben Lee, Phyllis Moore, Gil Moore, Carl Gusler, Kay Gusler, Dolores Novotny, John Novotny, Randy Barker, Patti Farley-Barker, Gloria Lanyon, Brian Hendrix, Anne Bevis, Bob Goldman, Jan Jones, David Jones, Hans Zimmerman, and Carolyn Slavsky.
Residents gathered under the RRRHOA Park Pavilion at 1300 and enjoyed bratwurst, hot dogs and hamburgers provided by Ben and Joline Lee. Paper plates, napkins, flatware, rolls and buns, chips, and condiments were provided by Gil and Phyllis Moore. Other residents brought side dishes for all to savor. In addition to the delicious meal, everyone had a chance to meet neighbors and catch up on the news since last year’s picnic/meeting.
The business meeting was called to order by President Craig Ketels at 1415.
The minutes of the 11 August 2008 meeting were not read and will be read for approval at the next business meeting on 13 October 2008. That was on a motion made by Fred Lanyon, seconded by Kelly McGuire and carried unanimously.
Treasurer’s Report: Bank balance is $14,700.52. 129 donations have been made totaling $4325. 22 residents have contributed $2270 for tennis court improvements. Architectural control fees amount to $50 with two building projects pending. Expenses to date total $1792.72. Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control No report this month.
Old Business: Kelly McGuire briefed the assembled group on what has been accomplished at the tennis court and what is planned in the immediate future. The deteriorated fence on the west side of the court has been removed, new fencing material has been purchased and will be installed when grading of the dirt mound on that side is completed. One basketball pole has been put in place and a second is forthcoming. The surface will be patched and then painted. While initial grading took place, the equipment operator pulled the badly damaged flag pole from its location at the southwest corner of the tennis court.
New Business: President Craig Ketels thanked everyone for coming to the picnic/meeting and invited all to attend business meetings held at 235 Jefferson Street in Monument on the second Monday of each month at 1900. He explained that meetings were moved from the Tri Lakes Fire Station as a good will gesture so police cadets, whose meetings are held at the same time as the RRRHOA meetings, could use the building.
The President also mentioned that the Association will address the Dyad gas drilling project, as mentioned in previous meetings.
Guest Gloria Lanyon spoke about the gas drilling and reported that she has received very little support from the county, and especially our County Commissioner Wayne Williams. The commissioners' feeling is the drilling will take place on federal land, and not El Paso County land, so the commissioners are powerless.
Resident John Novotny mentioned the condition of roads on the Ranch and suggested that a concerted effort be made by all residents before spring of 2009 to have roads improved. There are still several dirt roads on the Ranch and currently the Roads Department is just patching patches. He further mentioned that consultants tell the Roads Department what and where to pave- also that the County does not have paving equipment, but let local contractors do the work.
President Ketels said the spring cleanup was a success and next year the plan is to have an empty dumpster for each day on Friday, Saturday and Sunday.
Resident Ben Lee asked about a new flagpole. Craig Ketels suggested the new one be placed in the center of the garden at the north end of the tennis court and have solar lighting for night time use. That suggestion was agreed upon by all present. Joline Lee warned about digging in the garden because of the watering drip system and President Ketels assured her the digging will be done by hand to avoid cutting any water lines.
Resident Mary Ketels expressed concern over the trash barrel drawing bears and wondered if a bear proof container would be a possibility. President Ketels suggested a cost be determined before proceeding.
With no further business to discuss, the meeting was adjourned at 1439 on a motion by Phyllis Moore, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 October 2008 at the Tri Lakes Cares building on 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
