Meeting Minutes

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Category: Board of Director Meeting Minutes

Published: 02 June 2018

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Red Rock Ranch Homeowners Association Monthly Meeting

                                                     14 May 2018

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Jim Zalmanek, Kevin Guy

Guests: Nancy Mann, Lori and Victor McBride, David Bohn, P.K. Robinson, David Betzler.

The meeting was called to order by President Beth Lonnquist at 1900.

President Lonnquist introduced P. K. Robinson who expressed an interest in becoming a Board member. Jim Zalmanek made a motion to accept Mr. Robinson as a Board member, a second was made by Frank Chuba and the members agreed for acceptance.

The minutes of the February minutes were approved following a motion by Kevin Guy and a second by Beth Lonnquist. The March minutes were approved after a motion by Jim Zalmanek and a second by Frank Chuba. It was noted that there were no minutes from the April annual resident’s meeting since there was no quorum of Board members and only five Red Rock Ranch residents attending the meeting.

Treasurer’s Report: No report this meeting in the absence of the Treasurer.

Architectural Control: Resident Nancy Mann of 3760 El Rancho Way requested approval of a color to repaint their house. She presented the color that is earth tone and approval was given following a motion by Frank Chuba and a second by Jim Zalmanek. The required fee was paid.

Lori and Victor McBride presented plans for a home to be built at 3885 Sierra Vista Road that will be 4971 square feet when finished, but they requested a variance so they will be able to build the home in stages. Since the initial stage would be 275 square feet less than the covenants require, a variance is needed. After a discussion among Board members, it was agreed to grant the variance after a motion by Frank Chuba and a second by Kevin Guy. The variance did come with a clause that stated the total construction must be completed within a four year period. Building permit has been obtained and septic system has been approved. The required fee was paid.

Resident David Bohn presented a copy of a letter he submitted to El Paso County concerning a proposed garage his neighbor plans on erecting that would obstruct the views enjoyed by the Bohn family. Dr. Bohn realizes that the Board has no jurisdiction in this matter, but wanted to bring it to the Board’s attention. He plans on discussing the matter with his neighbor and has proposed an alternative site. To date, the Board has not received a request for a garage from Dr. Bohn’s neighbor.

Old Business: Except for an overdose, nothing new has transpired at the Spruce Road business.

Kevin Guy spoke about the web site and stated that the HOA is paying a $20 fee per year, a bargain. As previously noted, the current web site is obsolete and Kevin suggested a new system such as “wordpress” that is user friendly. He will put out information such as the annual picnic, suggested dues of $50.00 (but more would be appreciated), and dates for chipping. President Lonnquist stated that she would like to have approved minutes of the meetings on the web site.

Firewise: David Betzler gave a thorough presentation about the progress of his Firewise committee, but stressed that more volunteer help is always appreciated. He mentioned that the Tri Lakes Fire Department purchased a truck and chipper through a grant and it will be available for residents with proper training. He suggested having a Firewise sign at the Nevins Park to advertise the Ranch being a Firewise Community and also thought bright colored tee shirts with Firewise logo printing for volunteers would be good advertising. He felt using the Association website for spreading Firewise information would be faster than system presently used.

New Business:

The annual spring cleanup is scheduled for 01 and 02 June 2018 with only two roll offs this year and no slash accepted. Board members signed for shifts to cover the two days. The annual picnic/business meeting will be held on Saturday, 18August 2018 at noon in the Association Park. This year President Lonnquist’s husband will smoke meat for the picnic and the Board will provide paper plates, plastic ware and drinks. Residents are asked to take a side dish to share.

It was agreed that Board members meet with both attorneys (Bryce Meighan and Lenard Rioth) representing the Association in the Spruce Road case within a matter of days when an appointment can be scheduled.

At 2105, President Lonnquist requested an executive session to discuss the Spruce Road problem. That was seconded by Jim Bergeron.

At 2122, the executive session ended and Frank Chuba made a motion to adjourn, seconded by Jim Zalmanek with approval by all Board members.

The next regularly scheduled meeting will be at 1900 on Monday, 11 June 2018 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 02 June 2018

Hits: 2313

          Red Rock Ranch Homeowners Association Monthly Meeting

                                                08 January 2018

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Kevin Guy, Jim Zalmanek

Guests: John Cressman

The meeting was called to order by President Beth Lonnquist at 1900.

As per HOA policy, Mr. John Cressman was allowed to present his request for a home he is building for owner Julia Furrer. The structure will be a two bedroom, 2733 square foot building with a gray stucco exterior, a metal roof and a three stall garage located at 18445 Pixie Park Road. Plans and setbacks were reviewed by the Board and approved following a motion to accept by Frank Chuba and a second by Kevin Guy. The required fee was paid.

Chairman Frank Chuba presented a request from resident Cindy Goodwin, 18060 Red Rocks Drive, to erect a privacy fence measuring 79 by 54 feet on her property. It would be a 6 foot tall fence consisting of cedar. It was discussed at length since residents seem to like the openness of the Ranch, but there is nothing to prohibit such a fence in the covenants, so Frank Chuba agreed to visit the property and discuss the openness issue. The Board did vote to allow the fence pending Frank Chuba’s follow-up after a motion by Kevin Guy and a second by Frank Chuba.

The minutes of the 11 December 2017 minutes were changed to read, “A message was received about a property on Sandstone. President Lonnquist and Kevin Guy will make a courtesy visit to the owners”. Those minutes were approved as amended following a motion to approve by Beth Lonnquist and a second by Jim Zalmanek.

Treasurer’s Report: Bank balance is $10,901.71. Income included $25.00 safety deposit box refund and $0.47 bank interest. Expenses were $200.00 to Tri Lakes Cares. Outstanding obligations:

PO Box Fees ………..…..$80.00

Colo. Dept. of State …….$10.00

Attorney Fees...................$718.00

NEPCO Dues...................$50.00

CONO Dues......................$75.00

Reimbursement to Pres. Lonnquist

Treasurer’s Report accepted after a motion by Jim Zalmanek and a second by Kevin Guy.

Old Business: A courtesy call was made to the Sandstone residence by President Lonnquist and Kevin Guy on 06 January 2018. The homeowner stated he is working on clean-up and requested any further contact be made by mail.

Firewise: The Red Rock Ranch HOA has been accepted as a Firewise Community. Signs are being made to display in the neighborhood.

The Committee is going strong. They will compose an agreement with Coalition for Upper South Platte (CUSP) asking for $4700.00 with matching funds of $1500.00 toward the grant. The Board will see the contract electronically before approving and signing it. Grant funds will be in a separate account from the HOA account. Beth Lonnquist made a motion, seconded by Jim Zalmanek to review the contract electronically and approve electronically, or if discussion is needed, by the February meeting. This is feasible if the June 9/10 chipping days (Black Forest Together) included in the Grant. The HOA has those funds committed, but by changing the commitment to the CUSP grant, it will include Black Forest Together Chipping and 4 additional dates: May, August/September, October and November.

Goals:

Complete Community Wildfire Preparedness Plan (CWPP)

Drone study of evacuation routes… Pictures will be available

Greet neighbors, spread word and create interest/educate

Evaluate lots

Provide chipping training dates

More cooperative projects with Tri Lakes Methodist EPG

Evaluate lots: detailed evaluations for Firewise is available upon request.  Firewise people will be trained by Coalition for the Upper South Platte professionals.

Provide Chipping and train residents during the chipping dates. 

Spruce Road: Attorney Bryce has been ill the month of December and will get a letter composed this week. The Association insurance company will pay attorney and his assistant’s fees that are acceptable to the attorney. Pres. Lonnquist moved to approve the letter electronically and that was seconded by Kevin Guy.

Frank Chuba reported that he visited the Bret Hull residence at 4730 Red Forest Road as a follow-up concerning clarification of solar panels discussed during the 13 November 2017 meeting and all is in order. Closed.

Tennis Court: No news

New Business: President Lonnquist has started a newsletter that was distributed to members and asked for additional input from all Board members.

Treasurer Bill Griffith was absent so the budget for 2018 will be discussed at the February meeting.

New Sales: Travis Hall, 18335 Pixie Park Road

Future projects:

09 April - Annual Member Meeting with Firewise presentation

14 May- Set up trash day collection

01-02 June – Trash collection

09-10 June – Chipping days

09 July – Coordinate Annual Picnic

August – Picnic

With no further business to discuss, the meeting was adjourned at 2110 after a motion by Frank Chuba and a second by Kevin Guy.

The next regularly scheduled meeting will be at 1900 on Monday, 12 February 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Written by: Jim Bergeron

Category: Board of Director Meeting Minutes

Published: 11 March 2018

Hits: 3017

                Red Rock Ranch Homeowners Association Monthly Meeting

                                                    12 February 2018

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Kevin Guy, Bill Griffith

Guests: None

Meeting called to order at 1905.

The minutes of the 08 January 2018 meeting were read and amended to read that due to his busy work schedule, Frank Chuba made telephone contact with residents Cindy Goodwin and Bret Hull rather than a personal visit as written. The amended minutes were approved unanimously after a motion by Frank Chuba and a second by Kevin Guy.

Treasurer’s Report: Treasurer Bill Griffith reported an interest deposit of $.46 as the only income for the month. Expenses include an outstanding obligation of $10.00 for the annual registration to the State of Colorado and the 2018 NEPCO dues of $55.00 were paid.

Architectural Control: AC Chairman Frank Chuba reports no new requests this month. Frank Chuba did talk with Cindy Goodwin who has installed the fence that was approved by the Board. She said she wanted to erect the fence so neighbors would not be bothered by her dogs barking and agrees with the Board that enclosing an entire property is not in keeping with the open space attitude on the Ranch.

Old Business: As noted above, the fence at resident Cindy Goodwin has been erected.

     Firewise: The Red Rock Ranch HOA has been accepted as a Firewise Community and President Lonnquist received a plaque attesting to that.

The Coalition for Upper South Platte (CUSP) contract needs approval from the Board. A motion was made to accept the contract by Kevin Guy with a second from Bill Griffith and the Board voted to accept.

Goals:

ü  Complete the Community Wildfire Preparedness Plan (CWPP) within 3 to 6 weeks. The Fire Marshal needs to write a section. Dave Root (Colorado State Forest Service) will coordinate with Jamey Bumgartner of the Tri Lakes Fire Department.

ü  The plan to greet neighbors, spread the word, and create interest and educate has been successful with 40 to 45 households signed up for chipping.

ü  More cooperative projects with the Tri Lakes Methodist Church’s group EPG.

ü  Evaluate lots will be done using the CUSP application and will be scheduled soon. A drone flying at 200 feet will demonstrate encumbered roadways that might make evacuations difficult.

Spruce Road Update: Anderson Dude and Label is going to send a letter to John Green’s lawyer. This is a slow process and the HOA is covered with insurance. Soaring Hope Recovery/Courage to Change had a Registered Sexual Offender residing there. The County Attorney has not responded to President Lonnquist concerning this matter as of today.

Budget for 2018: Treasurer Bill Griffith presented a preliminary budget outline and received comments from Board members. Funds will be requested for Firewise. The final document will be presented during the annual meeting with residents at the 09 April 2018 meeting.

New Business:

1. President Lonnquist presented a draft of the proposed Association Newsletter and asked for comments from Board members prior to printing.
2. The President received an estimate of $50,000 to repair the tennis court that prompted members to consider a do-it-yourself project that the President will look into.
3. Some residents in Sundance Estates and Forest View Estates have expressed a desire to join RRRHOA with the chipping project. The consensus of Association members was that it would be permissible if they pay a fee of $50.00 per household following a motion by Kevin Guy and a second by Bill Griffith. This does not make them members of the HOA, but does allow the HOA to offer trash clean-up services and chipping… after the HOA is serviced.
4. There was confusion among Board members over math entries made on a letter from CUSP which President Lonnquist will address with CUSP in addition to questions about possible tax liabilities with HOA and CUSP contribution shares.
5. Kevin Guy reported that the web site is up and running, but if it crashes again he will need assistance restoring it.
6. Pending expenses are legal fees of $718.00 and CONO dues of $75.00
7. The date set for the annual business meeting/picnic is 18 August 2018.
8. Trash collection dates are 01 and 02 June 2018.
9. Chipping dates are 28 April, 09 and 10 June 2018, plus 3 or 4 more later in the year.

New Sales: Travis Hall

With no further business to discuss, the meeting was unanimously adjourned at 2014 on a motion by Frank Chuba and a second by Bill Griffith.

The next regularly scheduled meeting will be at 1900 on Monday, 12 March 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Written by: Jim Bergeron

Category: Board of Director Meeting Minutes

Published: 12 February 2018

Hits: 2405

                Red Rock Ranch Homeowners Association Monthly Meeting

                                                    11 December 2017

Presiding: Beth Lonnquist

Present: Jim Bergeron, Beth Lonnquist, Frank Chuba, Kevin Guy (via telephone hookup), Bill Griffith

Guests: Dave Betzler, Travis Hall

Meeting called to order at 1900.

The minutes of the 13 November 2017 meeting were read and were unanimously accepted following a motion by Bill Griffith and a second by Jim Zalmanek.

Treasurer’s Report: The bank balance is $11,076.24. Interest to date: $5.04. Expenses are $1,930.00 for insurance and $519.00 in legal fees. Deposits include $150.00 from contributions and $510.00 in Architectural Control fees. The Post Office box fee of $50.00 has been paid. Treasurer’s Report accepted after a motion by Jim Zalmanek and a second by Frank Chuba.

Architectural Control: Travis Hall presented plans for a house to be built on a 2 ½ acre lot at 18335 Pixie Park Road. All set backs are in order, the exterior of the 4856 square foot home will be stucco with stone and some wood trim – all in earth tone colors. The roof will have long life fire resistant shingles. There is no building permit yet from El Paso County and Mr. Hall wanted to make certain that the plans meet approval from the Board before proceeding any further. He is currently in the process of making the property fire safe by removing most of the scrub oak.

Firewise: David Betzler briefed the Board on the Firewise Program. He and his wife Barbara, plus Tom and Paula Kelly, and Paul and Rosalia McKean compromise the Firewise Committee and will continue working as a committee along with David Phetaplace who may join them. David made it clear that the Committee plans on working with the HOA to mitigate fire danger on the Ranch. He also wrote the grant for Red Rock Ranch HOA to help with funding to clear roads for safe evacuation of the Ranch. The grant was submitted to Colorado State Fire Service, with approval to be granted in the future.

Coalition for the Upper South Platte (CUSP) read the grant through David Root of the Colorado State Service and CUSP decided to fund the grant.

The next step is to become a Firewise Community and David Betzler is 70% of the way through writing that document. Once it is approved by the HOA, Fire Department, El Paso County Sheriff and Department of Emergency Preparedness, paperwork will be submitted to the state Firewise committee for consideration.

New Business: A motion was made by Jim Zalmanek to donate $200 to Tri Lakes Cares for the use of the conference room where HOA meetings are held. Frank Chuba seconded the motion and the Board agreed to support the motion.

Kevin Guy spoke via telephone about his research into ways of helping with the Treasurer’s organizational programs, but Treasurer Bill Griffith stated that he is comfortable using a spread sheet, especially since there is no cost involved. The treasurer stated that he will work on a budget for the upcoming year.

The tennis court still needs estimates for repairs, but that may be put on the back burner with possible expenditures for attorney fees.

A resident noticed the fences at Nevins Park need repairs. Jim Bergeron stated that he did repair one section and will look over the remaining portions and repair as needed.

A message was received about a property at 4620 Sandstone that is allegedly in a state of disrepair with a chicken coop, a tent and a camper trailer that appears to have someone living in it. President Lonnquist and Kevin Guy will make a courtesy visit to the owners.

Kevin Guy talked via telephone about the web site and said it needs to be updated and gave an estimate on the number of hours needed and an approximate cost of $2,000 to update it. Kevin did say he would work on the update to save money for the HOA. He also asked if the Board would have objections to using g mail for Board use. No one objected. He also stated that minutes from the June-October time frame have been posted.

Old Business: At 2015 the Board went into Executive Session so the regular business meeting was temporarily suspended on a motion by Jim Zalmanek and a second by Frank Chuba.

At 2045, the Executive Session ended and the regular business meeting continued.

It was agreed to notify residents of actions taken by the Board with regards to the Spruce Road nuisance business issue in a January newsletter and possible consequences in the future. The covenants are clear and it is the duty of the Board to enforce the covenants. This is a document that all homeowners agreed to when they purchased their lot in this Red Rock HOA.

09 April 2018 is planned for the annual member meeting with a Firewise presentation.

With no further business to discuss the meeting was unanimously adjourned at 2100 on a motion by Frank Chuba and a second by Bill Griffith.

The next regularly scheduled meeting will be at 1900 on Monday, 08 January 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA