Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2079
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, David Weber, Frank Chuba, Jim Zalmanek, Bill Griffith, Kevin Guy
Guests: Tom Guenther, Tammy Krehbiel of Colorado Ranch Homes
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the 14 November 2016 were read and approved unanimously as written following a motion by David Weber and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $9,821.47. Income since the 14 November 2016 meeting includes $82.60 in Architectural Fees and 0.57 in bank interest. Expenses to date: $200.00 to Tri Lakes Cares, $56.78 to Tri Lakes Printing, $1,757.00 to Anderson, Dude, Lebel, P.C., $250.00 to the U. S. Post Office, and $1,928.00 to Philadelphia Insurance Company. Treasurer’s Report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Arch Control}
Architectural Control: Tammy Krehbiel presented plans for a residence to be constructed at 3550 Mesa Verde Road. It will be 4660 square feet and all set-backs are in order. She had paint samples, the exterior color being snow ballet. The plans were viewed by all members and Frank Chuba made a motion to accept with a second from David Weber. That motion was unanimously accepted. The required fee was paid.
{tab=Old Business}
Old Business: President Beth Lonnquist attended the November 22 County Commissioners meeting and gave everyone present a copy of the letter from the RRRHOA regarding the Courage to Change/Soaring Hope on Spruce Road. Craig Dossey, director of Planning Services was present and had the County attorney come to the meeting once President Lonnquist brought up the subject of Courage to Change/Soaring Hope. Mark Gephart has yet to respond to two different messages sent by President Lonnquist regarding the aforementioned business. El Paso County has allowed the Rehabilitation Facility to continue on Spruce Rd. as long as most rehabilitation done off site. The off-site rehabilitation is located at the offices on West end in State Highway 105. President Lonnquist also suggests residents call the El Paso County Sheriff for any suspicious activity in the area.
{tab=New Business}
New Business: President Beth Lonnquist wrote a year end message that was read and discussed by Board members. The message is to be published on the Association website. The President presented the Board with a proposed calendar of monthly events for the year 2017. She also said she attended the NEPCO meeting and was told there is a free web site residents can go to (Spotcrime.com) for reports of crimes in the neighborhood. Everyone was told at the meeting that there will be more traffic lights installed along Jackson Creek.
Director Kevin Guy presented his plan for messaging from the Board that made proposals for members when communicating with homeowners or the media. After some discussion, the plan will be revised according to input from the Board. The main thrust of the proposal is for individual members to be sure to speak as a board member and representative of the RRRHOA with board approved talking points and to make it known when they speak it is their personal opinion and not a RRRHOA opinion. Official announcements will be through the President after approval from the Board.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1920 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be held on Monday, 09 January 2017 in the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 09 January 2017.
Addendum: Following the meeting, all Board members and guest Tom Guenther remained to stuff , seal and stamp envelopes to mail out ballots to residents concerning proposed covenant changes.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2084
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Fred Lanyon, Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith, Kevin Guy
Guests: Tom Guenther, P. K. Robinson
The meeting was called to order by President Beth Lonnquist at 1901.
The minutes of the 10 October 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $13,936.08. Year to date, 141 donors have contributed $5,430.00, $641.00 from Architectural Control, Attorney Rioth reduction $1,127.50, and $6.36 in bank interest. Total expenses to date $9,045.83 – no new expenses since last meeting.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Jim Zalmanek.
Treasurer David Weber then asked for a motion to pay a new bill from Attorney Lenard Rioth in the amount of $1,757.00. He also stated he talked with the Association insurer and they agreed to insure for another year to cover general liability and for director’s errors and omissions. That will cost approximately $1900. All members agreed to authorize payments after a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Resident Kenneth Scott Dunphey of 18655 Pike View Way requested permission to erect a storage shed on his property. Set backs are in order and the shed will be the same color and finish as the existing home. Request was approved by the Board after a motion to accept, pending payment of a $25.00 fee, by Fred Lanyon and a second by Frank Chuba.
{tab=Old Business}
Old Business: President Beth Lonnquist informed the Board that Courage to Change/Soaring Hope at 18375 Spruce Road has decided not to ask the County for a zoning variance at this time and will continue with their stated number of residents at five or less.
There is a petition being circulated for RRR residents to sign against a zoning variance being granted – so far, over 150 signatures have been obtained.
The Board approved covenant changes after a motion by David Weber and a second by Fred Lanyon. Tri Lakes Printing will print and collate, and Board members will fold, stuff envelopes and stamp them for mailing with a cover letter. Residents will be asked to return the ballot within two weeks.
President Lonnquist gave the Board an update on previously approved Architectural requests: the Leiker garage, the Krehbiel home, the Yack foundation, and the Pryor’s garage. A check was received from the Leiker’s.
The tennis court was mentioned and there was concern that debris at the north end of the court could be a safety issue for people playing tennis. It was felt that just pouring dirt at the northwest corner of the fenced area is a temporary measure because of erosion and putting in road base would be a better and more permanent solution. The road base can wait until spring, but in the meantime Board members will meet on 20 November at 1230 to pick up dirt at Guenther’s and at 1300 to pick up timbers and rocks at the north end of the court. President Lonnquist and resident Tom Guenther generously offered to donate dirt from their properties to fill in the northwest corner as a temporary measure. This measure was approved after a motion by Fred Lanyon and a second by Kevin Guy.
{tab=New Business}
New Business: Treasurer David Weber was asked about a long term budget for the Association that he said he has in place and was distributed to members in the past. He will send copies to new Board members.
According to Director Fred Lanyon, Dr. Judith Miller has plans to possibly purchase the house at 18375 Spruce Road from owner John Green and says that she has resources for the purchase.
Round The Table was the last issue with comments from the Board members and guests. P. K. Robinson asked who owned the pond on Red Rock Ranch Drive. Tom Guenther stated it belongs to Dave Miller and is a spring fed pond. Next, P. K. asked about dirt roads in his area of Pixie Park where speeders race through. He raised this question at a previous meeting and was advised to contact the Sheriff’s office. Director Jim Bergeron said he could contact the El Paso County Roads Department to see if they will spray the road with magnesium chloride that they have done on El Rancho Way. It is a temporary solution that will cut down dust – but not speeders! He then asked about construction equipment on Red Rock Ranch Drive and was told it was in place for installing water pipes and work on a water booster station.
Director Kevin Guy Felt Board members should not speak to the press on behalf of the Association unless there is a consensus of opinion. He said members could speak as individual homeowners, but not on behalf of the RRRHOA. This will be discussed at length during the December meeting.
{tab=Adjournment}
With no further business to discuss the meeting was adjourned at 2020 following a motion by David Weber and a second by Kevin Guy.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the January 2017 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2129
{tab=Call To Order}
Presiding: David Weber
Present: Jim Bergeron, Jim Zalmanek, David Weber, Frank Chuba, Bill Griffith
Guests: James Krehbiel, Tammy Krehbiel
Meeting called to order at 1900.
The minutes of the 12 September 2016 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Bill Griffith.
{tab=Special Item}
As per Association policy, James and Tammy Krehbiel were allowed to present plans for a proposed residence at 3550 Mesa Verde Road prior to the beginning of regular business. Tentative plans call for a 4,660 square foot home with stucco siding and a metal roof. A building permit has yet to be obtained. The plan is for the Krehbiel’s to formulate a final architectural drawing with specifics on colors of siding and roof and then submit to Architectural Control Chairman Frank Chuba. They offered to pay the required fee, but were told that would be collected after the plans are approved. If they are ready to proceed with construction before the next scheduled meeting, it was agreed plans can be approved by Board members via e-mail.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been no new residents contributing voluntary dues since last month. The sole income for the month is bank interest in the amount of 0.62 cents. The only expense for the month was $282.21 for Nevins Park fence material. Bank balance stands at $13,935.53.
Treasurer’s report was unanimously approved following a motion by Frank Chuba and a second by Bill Griffith.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new requests other than the above mentioned request from James and Tammy Krehbiel.
{tab=Old Business}
Old Business: Treasurer David Weber reported that there has been no response from the attorney regarding letters sent about Courage to Change/Soaring Hope. It has been four weeks and a response was promised, but is not forthcoming despite calls from David Weber and President Beth Lonnquist. David Weber said he will contact the law office again on Tuesday, 11 October 2016.
The El Paso County Commissioner’s meeting is still scheduled for Tuesday, 18 October 2016 as far as anyone knows, but there has been scant information about the meeting. David Weber will send an e-mail to residents informing them of the meeting and urging them to attend if possible. Board member Jim Zalmanek said he plans on attending and opinions on the Courage to Change home can be offered.
David Weber thanked the Board members who worked on repairing the falling down fence at the north end of the tennis court in Nevins Park. Director Bill Griffith feels the northwest corner needs more fill dirt, but that can be delayed until spring due to budget considerations.
David Weber mentioned that the grass around the Association school bus stop has been mowed and he offered thanks, but no one knows who did the mowing.
{tab=New Business}
New Business: The proposed water tank that the town of Monument would like to erect in this area is probably going to be at 744 Forest View Way that is not in Red Rock Ranch, but is in Forest View Estates. President Beth Lonnquist was informed of the location during the last NEPCO meeting she attended although the Town has yet to make an official announcement that anyone on the Board knows of. Although the proposed tank is not on Red Rock Ranch, it was decided that the Board go on record as opposing it on aesthetic grounds.
David Weber floated the idea of moving the meeting place back to the Tri Lakes Fire Station on Highway 105 since Jim Bergeron, who has a key and code to alarm Tri Lakes Cares may be leaving because of health issues. Jim responded that the president can be given a key and a code from Director Haley Chapin and added that if firemen are called out at meeting time, the building is locked and there would be no way to enter it. For the time being, meetings will continue to be held at Tri Lakes Cares.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1937 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 November 2016 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2327
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, David Weber, Frank Chuba, Kevin Guy
Guests: Tom Guenther, Bill Griffith
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the 08 August 2016 were read and approved unanimously as written following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $14,217.12. There have been 141 donors who contributed $5,430.00, Architectural Control fees amount to $641.00, bank interest is $5.19, and $1,127.50 fee reduction from attorney Lenard Rioth year to date.
Expenses to date total $8,763.62. Expenses since the August 2016 meeting include $195.00 to Clair Brenneman for mowing the Nevins Park property and $164.28 for attorney fees.
Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Architectural Chairman Frank Chuba reports no new requests since the last meeting.
{tab=Old Business}
Old Business: The Courage to Change house at 18375 Spruce Road was discussed at length and guest resident Tom Guenther read a letter sent to all contiguous neighbors from Judith Miller. Neighbors will next receive a letter from Mark Gephart with results of action taken on Dr. Miller’s request to change the status of her Group Home to a Rehabilitation Business. Beth Lonnquist stated that El Paso County Planning Services has issued a zoning violation to Dr. Miller and John Green. Treasurer David Weber questioned the legality of letters since Dr. Miller is only renting the property and is not the owner – another question for attorney Lenard Rioth.
{tab=New Business}
The falling down fence on the north end of the tennis court was discussed. It appears that the posts at the ends of the fence are not deep enough to hold the fence, support the growing vines and harsh weather conditions. It was agreed that the vines should be saved since they were planted as part of a park beautification program years ago. Different methods were discussed about ways to strengthen the posts and straighten the chain link fence. Board members agreed to meet at 1000 on Saturday, 17 September 2016 at the park to determine the best method to make repairs. Kevin Guy made a motion to approve up to $500.00 for repair supplies. That was unanimously agreed upon following a second by Frank Chuba.
Resident Bill Griffith expressed a desire to join the Board during the annual business/picnic meeting on 27 August 2016. He was a Board member 20 years ago and is a long time Red Rock Ranch homeowner. A motion was made by Frank Chuba to accept him as a new Board member with a second from Fred Lanyon. The Board was unanimous in agreement.
President Beth Lonnquist spoke of the visit to Tri Lakes Fire Chief Truty on Friday, 09 September 2016 that she attended with Board members David Weber, Fred Lanyon, Jim Bergeron, Frank Chuba, and Kevin Guy. Chief Truty spoke about the role of the Fire Department between private and commercial properties, what they could and could not do, and gave copies of R3 and R4 regulations to each member. Treasurer David Weber offered to send a note of thanks to the Chief for his efforts in explaining his position concerning the Courage to Change/ Soaring Hope situation.
The change in covenants was brought up and David Weber has the letter, ballot and self- addressed stamped envelope ready. Some minor changes were mentioned and it was agreed to have an “envelope stuffing” party to save money that a commercial printer would have charged for stuffing. Attorney Lenard Rioth will approve the letter and ballot prior to mailing to residents. The changes must be approved by 51% of residents and David Weber noted that it will be one vote per property owner. David Weber made a motion to move forward with balloting pending approval by the attorney. That was seconded by Kevin Guy and all Board members agreed.
The suggested voluntary donation to the RRRHOA from $35 to $50 per year will be posted. David Weber said the web site needs to be updated, but he does not have the time to accomplish it at this time. He suggested that Director Kevin Guy might be able to help since he knows the system used on the Association web site.
The next NEPCO meeting will take place on 24 September and President Beth Lonnquist will attend. She did note that NEPCO has increased dues from $35 per year by $20.
David Weber volunteered to mow the grass at the school bus stop owned by the Association. Kevin Guy volunteered to help.
Jim Bergeron thanked David Weber for the use of his grill at the Association annual business meeting/picnic.
David Weber mentioned a letter from a resident concerning a moth that attacks spruce trees and said he would arrange to have her and a ranger attend a future meeting to discuss the problem.
Also on future agendas will be:
- By-law changes
- Other covenant changes
- Director tenure
- Fire mitigation grants
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2023 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be 1900 on Monday, 10 October 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 10 October 2016.
Beth Lonnquist
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2243
{tab=Call To Order}
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Michelle Miller, Fred Lanyon, Jim Bergeron
Guests: 12 residents: Dave and Lesa Weitz, Dick and Lyn Anderson, Hans and Hannah Zimmerman, Shauna and Kim Barker, Scott Dunphey, Bill Griffith, Terre Christensen
The meeting was called to order by President Beth Lonnquist at 1300 following a picnic lunch of hamburgers, sweet Italian sausage, side dishes and bottled water.
Approval of minutes from the 08 August 2016 meeting will be approved at the next Board meeting on 12 September 2016 if there is a quorum.
{tab=Treasurer's Report}
Treasurer’s Report: President Beth Lonnquist gave residents a report prepared by Treasurer David Weber for the 12 months preceding the 27 August 2016 meeting.
{tab=Arch Control}
Architectural Control: No report
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Beth Lonnquist spoke on several subjects to the assembled residents and entertained questions and comments from them.
She gave a report on the house on Spruce Road that has been called both Courage to Change and Soaring Hope Recovery Center, what the Board has accomplished, what she has witnessed at the home, governmental agencies that have been contacted.
Fire mitigation was discussed, as well as the chipping program during the annual spring cleanup.
Voluntary dues were discussed and there were no objections to the proposed increase to $50 per year and some thought it should even be higher.
There have been reports of shots being heard on the Ranch and paint balls being fired. At least one automobile had a shattered window. The president advised residents to notify the sheriff any time shots are heard.
A major point discussed was the importance of the covenants and by-laws being updated which will prevent future issues such as the house on Spruce Road and the updates will give the Board more discretion on decisions. With Board approval at the September Board meeting, the revised and updated covenants and by-laws will be printed and mailed to residents. It was noted that 51% of residents must approve for changes to take place.
Thanks to Treasurer David Weber for the use of his grill for cooking meats and for Michelle Miller acting as the head chef presiding over the grill.
{tab=Adjournment}
With nothing further to discuss, the picnic/meeting concluded at 1350.
The next regularly scheduled meeting will be at 1900 on Monday, 12 September 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
