Meeting Minutes
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- Written by: Jim Bergeron
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Red Rock Ranch Homeowners Association Monthly Meeting
13 November 2017
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Jim Zalmanek, Frank Chuba, Bill Griffith, Kevin Guy
Guests: Tammy Krehbiel
Meeting called to order at 1900.
The minutes of the 16 October 2016 meeting were read and approved unanimously after a motion by Frank Chuba and a second by Jim Zalmanek.
Treasurer’s Report: Bank balance as of 13 November 2017 is $10,752.33. Expenses during the period of 01 November 2017 to date:
06 November - $641.00 for D & O Insurance
06 November - $1,289.00 for HOA Insurance
06 November - $519.00 for Attorney fees
Treasurer’s report was unanimously approved following a motion by Kevin Guy and a second by Jim Zalmanek.
Architectural Control: Guest Tammy Krehbiel presented plans for a house to be built at 18515 Vista View. It will be a five bedroom residence with 5,102 square feet, two levels, stucco siding in earth tones, and class four asphalt 50 year shingles. The plans were reviewed by all members and a motion was made to accept by Frank Chuba and was passed unanimously following a second by Jim Zalmanek. The required fee was paid.
Frank Chuba presented plans from residents Bret and Leslie Hull to install solar panels on their residence at 4730 Red Forest Road. Discussion followed since it was unclear exactly where on the roof(s) the panels will be placed and Frank Chuba said he would contact the residents for clarification. It was noted, however, that courts have upheld the right to install solar panels regardless of the HOA rules, so the members agreed to the plan with follow up by Frank Chuba following a motion by Frank Chuba and a second by Kevin Guy.
Old Business: A letter was sent to the Green’s on 14 September concerning the Spruce Road Recovery Center and no reply as of this date. 14 November will be the 60 days given in the letter. If they have not responded by 14 November 2017, the next move after the 60 days is to issue a bill for the covenant infraction and attorney fees. The fines will be on-going until the violation is removed.
Attorney Bryce Meighan has asked for a current sheriff report regarding the Recovery Center.
If there is no response, President Lonnquist will send a letter to the Green’s on 15 November 2017 with a notice of Board action concerning the fines and legal fees.
To clarify and reiterate the fees assessed the Green’s: “Fees were decided upon as $1000 for being out of compliance, 3 months of $50/day, then escalates to $200/day, and all legal fees this has created for the HOA. Balance is due after 30 days from when the bill is sent with a 1.5% interest on any unpaid balance.” This is a clarification approved in the December meeting prior to approval of the minutes.
Insurance: There are two insurance policies: one for general liability and one for an additional Director’s liability.
Firewise: The Firewise Committee, an organization that encourages homeowners to take responsibility for preparing their homes from the risk of wildfire, would like to be recognized as a committee of the HOA. Since it is permitted under the RRRHOA by laws, it was agreed to accept the request by Board members following a motion made by President Beth Lonnquist and a second by Kevin Guy.
The Firewise Committee is applying for a grant on behalf of the HOA for $5,000.00 that will need to be mailed prior to 27 November 2017. These funds will require a cash matching amount of $750.00. If the funds are granted, the money will be held in an account separate from the one used by the HOA. President Lonnquist made a motion to allot $750.00 in matching money for the grant and it was agreed to by the Board after a second by Jim Zalmanek.
The grant application will need to be submitted before the next Board meeting and that can be done electronically.
CWPP: The CWPP (Colorado Wildfire Preparedness Plan) is an extensive document that will take a few more months to compile by the author, David Betzler. The Board will need to read and approve the plan, as well as the fire department, sheriff, and the Forest Service before submission to the National Firewise Organization for recognition. The committee is formulating its need for an Outreach Committee that will disseminate information about Firewise and what can be done around each lot. They will also form an action/planning department to decide goals for the next ten years and oversee the progress made as well as looking for a funding committee that will look for ways to raise funds for mitigation in the future.
Tennis Court: Repair estimates are needed and will be addressed by the President.
New Business: No new sales were found during the last three months. Letters of welcome were sent to the residents listed for June through August. Another property is being sold on Pixie Park Road and a letter of welcome will be sent to that owner by President Lonnquist.
CONO: President Beth Lonnquist and Director Jim Zalmanek attended the CONO meeting on 11 November 2017 and passed on information to the Board. The important thing that they learned at the meeting was the fact that the RRRHOA is conducting business and rules as it should. Also learned that annual member meetings are run differently from regular Board and CONO will send information on how to run such meetings. CONO will also send information on financial records keeping. Treasurer Bill Griffith is looking for a more efficient way to keep all the HOA paperwork together.
The next NEPCO meeting is Saturday, 18 November 2017.
Director Kevin Guy gave a report about the HOA website and continues working on it to modernize it. It was learned that the May 2017 Meeting Minutes need to be posted and Kevin will do that. He will also research on-line book-keeping methods and coordinate with Treasurer Bill Griffith on his findings.
Resignation: An e-mail was received from Director Fred Lanyon stating that his resignation from the Board was effective on 13 November 2017 because of family issues. The resignation was accepted by the Board with regret. Director Kevin Guy stated he said Board should go on record as giving honor to Fred for his long and dedicated service to the Board and the Red Rock Ranch community and received a hearty “aye” from all Board members.
With no further business to discuss, the meeting was unanimously adjourned at 2052 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 11 December 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 December 2017 meeting.
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- Written by: Jim Bergeron
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Red Rock Ranch Homeowners Association Monthly Meeting
16 October 2017
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Jim Zalmanek, Frank Chuba, Fred Lanyon, Kevin Guy
Guests: None
Meeting called to order at 1902.
The minutes of the 26 August 2017 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Kevin Guy. The minutes of the 11 September 2017 meeting were approved following a motion by Kevin Guy and a second by Fred Lanyon.
Treasurer’s Report: Bill Griffith has assumed the position of Treasurer of the Association and has his signature on file at People’s Bank. The starting bank balance on 01 September 2017 was $13,572.71.
19 September 2017 – Attorney fees - $88.00
30 September 2017 – Bank interest - $00.57
03 October 2017 – Contributions - $225.00
03 October 2017 – Attorney fees - $520.50
Balance as of 16 October 2017 - $13,199.78
Treasurer’s Report approved by the Board after a motion by Frank Chuba and a second by Jim Zalmanek.
President Beth Lonnquist presented a bill for $236.41 she paid for postage, certified letters to John Green, thumb drive, recording device for the hearing, post office box key, and a Visa card for upkeep of the web site. Jim Bergeron made a motion to reimburse the president for the expenses, a second was made by Jim Zalmanek and the Board approved unanimously.
Architectural Control: AC Chairman Frank Chuba reports no new requests this month.
Old Business:
Spruce Road: A letter was sent to the Green’s attorney on 14 September with a 60 day reply timeframe. No reply to date. The attorney wanted a current sheriff report and the president reported the most current is in the packet as of 10 September 2017 and she is unaware of any that transpired since that date.
Air BNB: The residents involved sent an e-mail to the president stating that they have removed the listing from the website and noted that they are a pro-single family community. The resident did have questions concerning foreign exchange students, etc. and was advised to bring any concerns in the future to the Board for consideration.
Insurance Policy: Quotes are needed in October. The current broker: Director’s policy is $641.00 and the general policy is similar to last year. President Lonnquist feels this is the same company the Association has used for the past 20 years and asked if there were thoughts of going to other brokers.
Firewise: Lucy McGuire’s residence had more mitigation on 23 September done by Tri Lakes Methodist Church Emergency Preparedness Group for their second time. Four Red Rock Ranch people and ten other volunteers also participated. Wood chips need to be spread out and are being saved for Hans Zimmerman who uses them on local trails, but he may not be able to use all the piles around the edge of the property.
The next Firewise meeting is Tuesday, 17 October 2017 when the Community Wildfire Preparedness Plan (CWPP) will be reviewed and readied for approval.
New Sales: A letter was presented before the Board, corrections were made and the Firewise paragraph will be changed and sent around for approval.
Sales from May through July:
1 Sierra Vista Road 3765 Sierra Vista Road 3780 Range View Road
3520 Mesa Verde Road 18295 Stone View Road 18270 Forest View Road
New Business: In regard to the question about thoughts of going to other insurance brokers, Kevin Guy made a motion to remain with our present insurance company and a second was made by Frank Chuba. The Board agreed unanimously.
Chipping was discussed and to date, eight residents have signed up.
Jim Zalmanek raised the question about residents feeling forced or coerced into cutting down trees on their property after moving into a community because of the trees. A discussion followed and it was agreed that any letters sent by the Board would recommend and encourage fire mitigation and also add that insurance rates on properties could possibly be lowered by mitigation.
Kevin Guy suggested release forms for volunteers for HOA projects, such as mowing, to reduce litigation against the Association. He will write a sample form for the Board’s review. Another suggestion involved the Association website that needs updating. He asked if it might be beneficial to have voluntary dues collected on-line, such as Pay Pal, which might increase the numbers of residents paying. At present, about half the residents pay annual dues.
The tennis court was discussed and it was felt the concrete should probably be repaired and restriped. Jim Bergeron stated that when he had a finisher give an estimate several years ago, it was $20,000. At that time, the Forest View Estates HOA agreed to help with the cost if their residents could use the court. The possibility of using Boy Scouts and the Eagle Project was a possibility, as well as the project for cadets at the Air Force Academy. We will do further research on the costs for this project.
CONO meets at 0900 on 11 November 2017 at 1230. There will be an attorney HOA morning at a fee of $75.00 for two representatives from our HOA – President Lonnquist and Director Jim Zalmanek will attend. Topics include reserves and budgeting, nuisance and privacy, group homes, meetings and covenant enforcement. Jim Zalmanek made a motion for the Board to pay the $75.00 CONO fee and it was accepted unanimously after a second by Kevin Guy.
As noted in the past, the Tri Lakes Fire Department will give free inspections of property in regard to fire mitigation. The HOA has submitted e-mail addresses of those who signed up at the picnic for lot evaluation to Tri Lakes Fire Department.
With no further business to discuss, the meeting was unanimously adjourned at 2008 on a motion by Fred Lanyon and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 13 November 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 November 2017 meeting.
- Details
- Written by: Jim Bergeron
- Category: Board of Director Meeting Minutes
- Hits: 2524
Red Rock Ranch Homeowners Association Monthly Meeting
11 September 2017
Presiding: Beth Lonnquist
Present: Jim Bergeron, Beth Lonnquist, Frank Chuba, Fred Lanyon, Kevin Guy, Bill Griffith
Guests: None
Meeting called to order at 1902.
The minutes of the 08 August 2017 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba. Approval of the 26 August 2017 minutes was tabled until the next meeting in October since they were not read by all Board members.
Treasurer’s Report: Treasurer David Weberhas officially resigned as a RRRHOABoard member and Treasurer. His replacement will be Director Bill Griffith who graciously accepted the position.
Architectural Control: No new requests according to Architectural Control Chairman Frank Chuba.
Old Business: The Spruce Road situation was discussed at length. President Lonnquist reported that the Association now has a claim number from the insurance company in regards to the issue and the last lawyer’s letter.
A discussion ensued whether or not John Green is in violation of complying with Association covenants covering paragraph 6(a) Single family Requirement and paragraph 19 that states in part, “No trade shall be carried out upon any lot or property in the subdivision which may be or become an annoyance or nuisance to other lot owners. No commercial business shall be conducted upon any property in the subdivision including manufacturing, retail or repair.” A motion was made by Kevin Guy and seconded by Frank Chuba that John Green is indeed in violation of paragraph 6(a) and 19 and was voted on affirmatively by all members present except for President Lonnquist who abstained on advice from attorney Lenard Rioth.
Following the vote, another discussion was held to determine if fines should be levied, and if so, at what level. A motion was made by Franks Chuba, seconded by Bill Griffith to fine John Green $1,000.00 for non-compliance plus an additional $50.00 per day until he is in compliance with the covenants. The fines will be effective after notification by registered mail, but will be held in abeyance until John Green’s lawyer responds by a date set on the letter. Five Board members voted yes to the motion; the motion passed. The letter from the Board will be written by attorney Bryce Meighan, an associate of Lenard Rioth.
Milkweed: It has been marked on Sandstone and it appears the plants have popped up after mowing. Future mowing will be done by resident Keith Lonnquist.
Annual Picnic: President Lonnquist thanked all who helped and noted that the guest speaker was Tri Lakes Fire Battalion Chief Jamey Bumgarner who spoke on fire safety and making Red Rock Ranch a Firewise community. A note of thanks was sent to him for his efforts. Residents also signed up to help maintain Nevins Park.
Firewise: As a result of information given at the picnic, nine residents signed up for the chipper and eight volunteers were recruited. The Firewise plan is close to being submitted. It will be a creation of a Community Wildfire Preparedness Plan (CWPP) that will include exit directions, water access, and prioritize the projects that can be done in this neighborhood to help mitigate and reduce the fire hazard.
New Business: President Lonnquist mentioned an Open House held by Terre Christensen at 4580 Sandstone and noted it was an annual event to showcase art, much like a real estate open house. It is not a business and does not violate RRRHOA Covenants.
It was agreed that new homeowners on the Ranch should receive a letter from the Association with a list of important telephone numbers and contacts with the website.
There may be a home renting out to Air BNB at 4860 Limestone Road owned by Danny and Shelly Rose. President Lonnquist attempted to talk with the owners, but was prevented from going to the door by two dogs barking at her in a threatening manner. She will follow up with a letter to them, enclosing a copy of the covenants, stating that covenants specifically prohibit such activity.
Director Kevin Guy agreed to be the Association Web Master.
Insurance: The insurance policy is due to be renewed on 15 November 2017 and President Lonnquist will follow up on that. There should be an aggregate of $2 million liability that would act like an umbrella policy and quotes will be needed by October.
With no further business to discuss the meeting was unanimously adjourned at 2025 on a motion by Frank Chuba and a second by Fred Lanyon..
The next regularly scheduled meeting will be at 1900 on Monday, 16 October 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado. This meeting will be a week later than usual and the change will be posted on the Association web site.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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- Written by: Jim Bergeron
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Red Rock Ranch Homeowners Association Annual Picnic/Meeting
25 August 2017
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Kevin Guy
Guests: 32 RRRHOA residents
Meeting called to order at 1200 by President Lonnquist.
Jamey Bumgarner, Battalion Chief of the Tri Lakes Fire Department, spoke to the assembled about fire mitigation on the Ranch and steps that individual owners can take to make their property safer from fire and allow easy access and egress for fire fighters. He then entertained questions from homeowners.
President Lonnquist followed up with a talk on chipping to be done in June of 2018, a request for volunteers to help maintain the Nevins Park, and a sign-up sheet for property inspection and evaluation by the Fire Department. She also recognized Andre Mouton who organizes a group from the Tri Lakes United Methodist Church Community Preparedness Group, whose motto is HUGG (Help Under God’s Grace) that had been working on fire mitigation at the home of a widow on the Ranch. The widow was present and told the assembled group how hard they had worked and how much she appreciated their efforts.
Treasurer’s Report: President Lonnquist gave an overview of the Association financial status.
Current bank balance is $13,125.85
Total Income for prior 12 months: $6,384.28
Total Expenses for prior 12 months: $6,913.65
Old Business: President Lonnquist addressed the Spruce Road situation and informed residents that the Board is following the covenants and the covenant enforcement policy. She said it is a slow process that will continue.
Firewise: There is a committee that is helping with the Community Wildfire Preparedness Plan (CWPP) and it is hoped to have annual goals for the neighborhood. The group has started with one property on Abo Lane and residents are invited to join and meet this group after the meeting and lend a hand.
New Business:
Traffic/Speeding: Painfully slow at30, then 25 in residential areas, but think of it as our president does; pre-meditation to unwind before getting home or heading out. If there is excessive speeding the Board has contacts for you to notify authorities.
Park Maintenance: Thanks to Craig and Blanca Pryor for the work they put into the park. Garden volunteers are always needed. Two trees and four bushes need to be replaced (budget items for this fall or next spring). It was noted that deer are eating the trees and bushes, especially in the winter months when vegetation is sparse.
Tennis Courts: Resurfacing is needed, but the Board will look into costs before moving on with this project.
Playground Equipment: This item is tabled for the time being and a committee will be formed to look into funding.
The president asked for questions and/or comments from residents.
A common question and comment was the condition of non-paved roads on the Ranch that are really in bad condition after the weeks of recent rain. Paving was suggested, but at this time El Paso County will have to make that determination. In the past the residents of that street have been asked by the county to pay for it. The Roads Department has said cost of paving is roughly $1 million per mile.
One resident complained about the intersection of State Highway 105 and Red Rock Ranch Drive that has a steep slope before entering 105 and also needs to be squared. Who is responsible since it is state and county land – and not Red Rock Ranch property.
A resident said she contacted the County about putting up stop signs at certain intersections on the Ranch and was told no new ones would be erected – only signs already up can be replaced.
In her final remarks, President Lonnquist thanked everyone for attending and especially thanked Kevin Guy for bringing drinks and cooking the bratwurst and hamburgers that Jim Bergeron brought and Sandra Robben-Weber for bringing a grill, American flag, propane and helping with the cooking and maintaining the garden.
The meeting/ picnic ended at 1324.
The next regularly scheduled meeting will be at 1900 on Monday, 11 September 2017 at the Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado. .
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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- Written by: Jim Bergeron
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Red Rock Ranch Homeowners Association Monthly Meeting and Hearing
14 August 2017
Presiding for the Meeting: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Frank Chuba, Kevin Guy, Bill Griffith
COMO Officials: Presiding for the Hearing, David Munger, Max Cupp
Guests: Patti Farley-Barker, Peter Hill, P.K. Robinson
The meeting was called to order by President Beth Lonnquist at 1900
As per Association policy, resident Pete Hill was allowed to present plans, before the start of the meeting, for a new metal roof and a different color paint on his residence at 18620 Pike View Way. The paint color of the house will be Juniper Ash with Summer Shower Green trim with color samples shown to Board members. The metal roof will be Weathered Timber in color and a sample of that was shown to the Board. After review, Frank Chuba made a motion to accept the plans and it was unanimously approved following a second by Fred Lanyon. The required fee was paid.
The meeting was turned over to Mr. David Munger at 1905 who then conducted the hearing concerning John and Joan Green, owners of the residence at 18375 Spruce Road, who are in violation of Red Rock Ranch HOA covenants concerning single family residence as a consequence of a business being conducted on that site.
Beth Lonnquist recused herself from the board for this issue.
The hearing was convened so Mr. and Mrs. Green could present their views, but neither of them was present. The Greens were also advised that they could have an attorney present if the Board was notified 10 days in advance of the hearing. The Green’s attorney, Rachel B. Maxam, Esq., did send a letter (that is entered into the record) to the Board stating that neither she nor the Greens would be present for the hearing. Letters from John and Joan Green were entered into the record.
Letters from attorney for RRRHOA Lenard Rioth were also entered into the record.
After a vote of 4 yea’s and 2 no’s from Board members, the hearing commenced.
Mr. Munger started by discussing the RRRHOA covenants and the pending case against the Greens. He then said anyone can speak during the hearing, but it must be on this present issue.
Beth Lonnquist then was given the floor and presented several complaints against the residence on Spruce Road known as Courage to Change and Soaring Hope Recovery Center. Nuisance incidents between lot owners, their families, and the Green’s renters were described. All of these complaints have been entered into record. The Single Family Requirement violation was discussed and entered into the record.
Mr. Munger asked for comments from other Board members and Fred Lanyon expressed his concern over the possibility of the HOA and/or Board members being involved in a law suit and possibly being sued.
Bill Griffith stated that even though the Greens say they have never been approached about settling the situation in a neighborly manner, they have been totally inaccessible. The Board does not have a valid telephone number or address other than a PO Box number.
Mr. Munger felt the Board has done a good job in following RRRHOA rules and covenants and suggested consultation with the Board attorney, Lenard Rioth. He said the Board could make a decision now or delay it until a later date. Kevin Guy made a motion, seconded by Bill Griffith and approved by the Board that a decision not be made until consultation with the attorney scheduled for 1700 on 15 August 2017.
With no further business to discuss, the hearing was adjourned at 2031.
The next regularly scheduled meeting will be the annual picnic/business meeting at noon on Saturday at Nevins Park, Saturday, 26 August 2017.
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Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
