Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 4168
{tab=Call To Order}
Presiding: David Weber
Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Michelle Miller, David Weber, Frank Chuba
Guests: Tom Guenther, Hans and Hannah Zimmerman, Kevin Guy, Craig and Blanca Pryor, David and Julie Yack, Lesa and Dave Weitz
The meeting was called to order by Acting President David Weber at 1900.
The minutes of the 20 June 2016 were read and approved unanimously as written following a motion by Fred Lanyon and a second by Beth Lonnquist. Fred Lanyon also made a motion that the minutes on the 11 July 2016 non-meeting be approved, seconded by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: The current bank balance is $13,647.29. There have been 139 donors who contributed $5,295.00, Architectural Control fees amount to $25.00, bank interest is $4.58, and $1,000.00 as a fee reduction from attorney Lenard Rioth resulting in a total of $6,324.58.
Expenses to date: $2,200.00 to Tri Lakes Disposal, $30.00 for the domain name, $200.00 donation to Tri Lakes Cares, $357.90 to Tri Lakes Printing, $2,595.72 to Anderson, Dude, Lebel P. C. (attorney fees for Lenard Rioth), $50.00 to People’s National Bank (safety deposit rental), $3,100.00 to Angry Squirrel (chipping cost) for a total of $8,568.62.
Treasurer’s Report accepted following a motion by Beth Lonnquist and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Craig and Blanca Pryor made a request to build an addition to an existing garage at their residence at 18509 Pike View Way. The addition will be stucco on the outside and roof will be asphalt shingles – all the same color as the existing structure. Setbacks are in order and a County permit has been issued. Required fee has been paid and the request was unanimously approved after a motion by Frank Chuba and a second by Michelle Miller.
David and Julie Yack presented plans for construction of a single dwelling at 3850 Mesa Verde Drive. The house will be 5320 square feet with 3220 finished. The exterior will be stucco with asphalt shingles. All colors are earth tone. Appropriate fees have been paid. Plans were unanimously approved after a motion by Fred Lanyon and a second by Beth Lonnquist pending an El Paso County building permit.
{tab=Old Business}
Old Business: The Courage to Change house at 18375 Spruce Road was discussed at length and questions from guest residents were answered by the Board. Beth Lonnquist stated that El Paso County Development Services has determined Courage to Change is not a group home and needs to re-apply by this Friday, 12 August 2016, for a special permit as a business…not as a group home. If it is indeed called a business, then that violates present RRRHOA covenants and probable action could be more effective.
Attorney Lenard Rioth has recommended against suing owner John Green, owner of the house on Spruce Road. He further recommended sending certified letters to Mark Gebhart, Chip Taylor and Bert Warhol requesting governmental action – David Weber will send these letters.
Covenants were again discussed about changes and ways to contact residents to vote for any suggested changes to be made. Michelle Miller volunteered to re-type the covenants, so we have an electronic version, and not just a scanned-in version. Covenant changes were split into two areas: Single Family Residence definition and Business Use. She will add the new “Single Family Residence” definition suggested by Lenard Rioth. It was proposed this issue will likely be easily approved by all of the Homeowners. Business Use still needs more discussion and we may need to go through this process again. It was suggested business use could be handled by a committee, similar to the Architectural Control or just create policy rather than have a covenant change. Main concerns for businesses on the Ranch were not having employees for home businesses, signs in front of homes advertising a business, or no Bed and Breakfast businesses
David Weber agreed to contact attorney Lenard Rioth to ascertain whether or not we are proceeding in the right direction and ask about the vote by residents so no one can accuse the Board of any chicanery.
{tab=New Business}
New Business: The grass at Nevins Park needs to be mowed and Jim Bergeron will contact Clair Brenneman, who has satisfactorily mowed it in the past, to do the job.
Acting President David Weber made a motion to move Board member Kelly McGuire to a non-voting emeritus status because of his chronic health issues. It was agreed upon by all members present.
The annual picnic/business meeting was discussed and Board members divided the tasks about who would take various foods, drinks, paper plates, etc. David Weber will provide a grill for cooking meats. Residents attending are asked to take a side dish to share.
Resident Kevin Guy was present as a guest and volunteered to join the Board as a Director. The Board agreed following a motion made by Beth Lonnquist and a second by Frank Chuba.
With the departure of Mark Fears as President, Beth Lonnquist volunteered to assume that position. The Board accepted her as President following a motion by Frank Chuba and a second by David Weber.
Jim Bergeron said he was asked by resident Michaele Duncan to announce that Electra Johnson will speak about fire mitigation at the Palmer Lake Town Hall on Tuesday, 16 August 2016 at 1800. She has a strong background on the subject according to Mrs. Duncan.
Acting President David Weber mentioned letters from three residents on the Ranch:
- Resident PK Robinson, 4625 Limestone Road, wrote about vandalism to a window on his vehicle that was shattered by what appeared to be a paint ball. His concern was for the safety of homes and children on the Ranch. The Board felt this was a matter for the El Paso County Sheriff Office.
- Resident Susan Permut of 4635 Limestone Road wrote that she noticed several blue spruce trees have been invaded by tussock moths and asked if someone could talk about the pest. David Weber said he would invite the El Paso County Master Gardener to talk and send out an e-blast to residents who might be interested in attending.
- Resident Lucy McGuire wrote about dogs running loose and acting in a threatening manner at 4885 Sandstone Road and 17970 Granite Circle. She states there are six dogs at the Sandstone residence and has talked to the owners to no avail. The Board recommended that she contact El Paso County animal control and they will take action as evidenced by a similar problem on Vista Grande Drive where the offender was given 72 hours by animal control officials to rectify the problem or face possible fines.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2021 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be the annual picnic/business meeting at noon on Saturday at Nevins Park, Saturday, 27 August 2016.
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Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the next meeting on 27 August 2016.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1942
{tab=Call To Order}
Presiding: Mark Fears
Present: Jim Bergeron, Mark Fears, David Weber, Michelle Miller
Guests: David and Julie Yack, Tom Guenther
Meeting called to order at 1900.
Since the meeting lacked five members to form a quorum, no business could be conducted and no votes could be taken.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been 137 residents who have contributed $5,225.00 as voluntary donations to date. Interest amounts to $3.97, $25.00 in Architectural fees, and a $1,000 reduction in attorney fees from Lenard Rioth for a total income of $6,253.97, to date. Expenses to date amount to $2,015.43 in legal fees to attorney Lenard Rioth, $2,200.00 to Tri Lakes Disposal, $10.00 to Cyber Basement, $200.00 to Tri Lakes Cares, $357.90 to Tri Lakes Printing, $50.00 to Peoples National Bank, $35.00 to NEPCO, and $3,100.00 to Angry Squirrel. Bank balance is $15,108.73.
{tab=Arch Control}
Architectural Control: David and Julie Yack presented plans for a new house they would like to build at 3580 Mesa Verde. It will be 3,226 square feet finished with stucco siding and asphalt shingles. The presented plans were examined by the four members present who had no objection, but could not vote without a quorum. The plans will be submitted to Architectural Control Chairman Frank Chuba and then a vote can be made via e-mail.
{tab=Old Business}
Old Business: The Courage to Change residence on Spruce Road was discussed. Also discussed were the re-writing and updating current covenants and the slash program for the next spring cleanup. Treasurer David Weber gave an update on correspondence with attorney Lenard Rioth. Any decision on these matters was deferred until the next meeting when it is hoped there will be a quorum.
{tab=New Business}
New Business: President Mark Fears announced his resignation from the RRRHOA Board of Directors since he will be moving out of the area.
Guest Julie Yack stated that there is a possibility of having an Eagle Scout project conducting next year’s slash program.
{tab=Adjournment}
The non-meeting ended at 1940.
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The next regularly scheduled meeting will be the annual picnic/business meeting at 1200 on Saturday, 27 August 2016 at the Nevin’s Park on Red Rock Ranch, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2008
{tab=Call To Order}
Presiding: Mark Fears
Present: Jim Bergeron, Mark Fears, Jim Zalmanek, David Weber, Beth Lonnquist, Frank Chuba, Michelle Miller
Guests: Keith Lonnquist, Tom Guenther, Cathy Guy, Kathy Baker, Patrick Burkart
Meeting called to order at 1900.
The minutes of the 09 May 2016 meeting were read and approved unanimously after a motion by David Weber and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: Treasurer David Weberreports there have been 128 residents who have contributed $4,850.00 as voluntary donations to date. Interest amounts to $3.30 and $25.00 was received in architectural control fees for a total income of $4,878.30. Expenses to date amount to $5,660.40 for:
- $458.00 in legal fees to attorney Lenard Rioth
- $!0.00 to Cyber Basement (web site)
- $200.00 to Tri Lakes Cares
- $347.40 to Tri Lakes Printing
- $1,450.00 to Tri Lakes Disposal
- $50.00 to People’s National Bank
- $35.00 for NEPCO dues
- $3,100.00 to Angry Squirrel (wood chipping)
Bank balance is $15,109.23
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Michelle Miller.
{tab=Arch Control}
AC Chairman Frank Chuba reported resident Melissa Lawson sent a check in the amount of $25.00 as the fee for a deck replacement and repainting her house at 3815 Sierra Vista.
{tab=Old Business}
Old Business: Treasurer David Weber reported that the cost per resident who dumped and chipped during the annual spring Ranch-wide cleanup was $79.00.
{tab=New Business}
New Business: The annual spring cleanup was discussed and all felt that Dan Elders of Angry Squirrel did an excellent job chipping wood and then cleaning the surrounding area, but his cost of business was high at $3,100.00. The men who did it the last time charged just over $800.00, but the chipping product was more coarse and it was piled on the ground rather than blowing it into roll-offs. The Board felt it would be better to ask for bids the next time chipping is accomplished.
President Mark Fears passed a letter to members present that he will send to Monument Town Manager Chris Lowe. The letter is a note thanking Mr. Lowe for attending the 14 March 2016 Board meeting concerning his comments and explanation about a proposed water tank for the Town of Monument.
Treasurer David Weber reported that attorney Lenard Rioth has sent the letters to four individuals as requested by the Board members who met with Mr. Rioth concerning the Courage to Change business on Red Rock Ranch.
Director Michelle Miller spoke of revising the Ranch covenants as suggested by attorney Lenard Rioth.
Resident Tom Guenther said a “stranger” at his residence asked Mrs. Guenther if she could tell him where their property lines were. When Mrs. Guenther went to find Mr. Guenther, the “stranger” disappeared. Since the Guenther residence abuts the property line of Courage to Change. Mr. Guenther thought the incident was odd and wanted the Board to be aware.
Director Beth Lonnquist wrote a letter on behalf of the Board to Mark Gebhart of El Paso County Development Services concerning Soaring Hope/Courage to Change. (Attached)
Also attached is a summary written by Director Lonnquist regarding Soaring Hope/Courage to Change.
President Mark Fears stated that he will be leaving the RRRHOA Board after the July meeting since he is relocating and will no longer be in Colorado. He asked that Board members consider someone to replace him by the next meeting.
Treasurer David Weber, on behalf of the Board, offers a speedy recovery for ailing Board member Kelly McGuire.
{tab=Adjournment}
With no further business to discuss, and with a sudden electrical blackout, the meeting was unanimously adjourned at 2020 on a motion by David Weber and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 11 July 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 July 2016 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2197
{tab=Call To Order}
Presiding: Mark Fears
Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Michelle Miller, Beth Lonnquist
Guests: Ute Hill, Hans Zimmerman
Meeting called to order at 1900.
The minutes of the 11 April 2016 meeting were read and approved unanimously after a motion by Kelly McGuire and a second by Michelle Miller.
{tab=Treasurer's Report}
Treasurer’s Report via E-mail: Bank balance is $15,909.48. There have been nine voluntary donations since the first of the year in the amount of $335.00. $24.50 was sent to attorney Lenard Rioth for legal fees since the beginning of the year, $10.00 to Cyber Basement for web site fees and $50.00 to Peoples National Bank for safe deposit box rental. Interest to date is $2.65.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new applications this month. He did receive e-mails from a Daniel Seatvet requesting information about covenants allowing or restricting modular homes on the Ranch. Another e-mail was received from bluepicketrealty.com requesting information for a client who wants to build a ranch style home around 1800 to 2000 square feet. A discussion ensued about the modular home and the consensus was that although the covenants do not specifically state that modular homes are prohibited, they imply that homes on the Ranch should be custom built. Chairman Frank Chuba will send a letter to Mr. Seatvet explaining the Board’s position. The motion for this follow-up was unanimous following a motion by Frank Chuba and a second by Michelle Miller.
{tab=Old Business}
Old Business: The annual spring cleanup will be the 4th, 5th, and 6th of June 2016 at the Association Nevins Park from 0800 to 1600 each day. Michelle Miller made a roster of times for Board members to man the area and will e-mail absent members for their choice of shifts. There will be three roll-offs for trash and a fourth for slash. Jim Bergeron will order the roll-offs from Tri Lakes Disposal and Mark Fears will coordinate the chipping process such as where branches will be dumped in proximity to the roll-off and when the actual chipping will take place.
The water storage tank proposed by the Town of Monument is still in limbo and the RRRHOA has not been notified of any pending land sales or possible site for the tank. According to attorney Lenard Rioth, the HOA can do little to stop the tank from being put on the Ranch if that is what Monument decides to do. However, if the HOA decides to dispute the matter, it can be a lengthy and expensive procedure. Directors Michelle Miller and Beth Lonnquist felt a campaign against the tank being put on Red Rock Ranch should be started and they agreed to spearhead that campaign. They both felt that informing residents about the issue as they dump during spring cleanup could be one avenue to pursue. Mark Fears agreed to compose a letter of protest to various officials stating the HOA’s opposition to the tank, but will ask Board members for input before sending.
Michelle Miller gave an extensive update on the visit to attorney Lenard Rioth and said she will follow up on items that have not been followed through by Mr. Rioth at this time, such as suggestions for updating covenants.
Director Beth Lonnquist gave an update on the Courage to Change house on Spruce Road that is changing its name from Courage to Change to Soaring Hope.
Guests Ute Hill and Hans Zimmerman were given time to express their opinions on the water tank.
{tab=New Business}
New Business: Jim Bergeron reported that tax statements were received from El Paso County for HOA properties at Nevins Park and the school bus stop on Red Rock Ranch Drive. No taxes are due.
AC Chairman Frank Chuba made a motion that future mailings from the RRRHOA state the annual voluntary donation from residents is $50.00, That was seconded by Fred Lanyon and after discussion among members present, it was passed unanimously.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 2003 on a motion by Kelly McGuire and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 13 June 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 June 2016 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1990
{tab=Call To Order}
Presiding: David Weber
Present: Present: Kelly McGuire, Jim Bergeron, Fred Lanyon, Michelle Miller, Frank Chuba
Guests: 30 residents from Red Rock Ranch and surrounding HOA's.
The meeting was called to order by Acting President David Weber at 1900.
The minutes of the 11 January 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Michelle Miller.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $15,968.13. There have been 8 voluntary donations from residents since the first of the year totaling $300.00. Interest of $1.30 and resident donations add up to $301.10 for a total income since the beginning of the year. Expenses were $24.00 for legal expenses to attorney Lenard Rioth.
Kelly McGuire made a motion to accept the report with a second from Frank Chuba and it was unanimously accepted by Board members present.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported that there are no new requests.
{tab=Special Item}
Before continuing with regular RRRHOA business, the meeting was turned over for a presentation from Monument Town Manager Chris Lowe and Monument Public Works Director Tom Tharnish concerning a proposed 1 and 1/2 million gallon water storage tank that has been rumored about being constructed on the RRRHOA Association Park. Also present were members of Forsgren Associates of Englewood, Colorado who are engineers specializing in building water tanks.
Mr. Lowe and Mr. Tharnish started the presentation by asserting that the rumor about building a water tank on Red Rock Ranch is just that – a rumor! Mr. Lowe stated that the town is looking for a site to build a new tank since the present one on Beacon Lite Road is in need of repair. But he stated further that no site has been chosen at this time and Red Rock Ranch happened to fall within the parameters for altitude set by the engineers. The engineers said they had indeed talked with the Forest View Acres Water District, but they are talking with all HOA’s in the area to inform them of proposed plans for a water tank. Mr. Lowe emphatically stated that any land acquisition would be discussed with an HOA if the land fell within its jurisdiction because Monument wants to be a good neighbor. The question of Monument using the power of eminent domain to acquire land was raised by a resident to which Mr. Lowe tersely answered, “Monument does not do business that way!”
More questions were asked and answered by Mr. Lowe, Mr. Tharnish, and the presenting engineers.
After 45 minutes of questions, some of which were repetitious, President Weber ended the session and thanked all present for the information presented and the interest shown by residents. He then called for a five minute recess so presenters and any residents who wished to leave could do so.
{tab=Old Business}
Old Business: The Recovery House on Spruce Road was again discussed at length. Residents adjoining the house issued complaints such as seeing 14 to 17 cars at a time at the facility that seems in excess for only five clients, who are not even allowed to have vehicles. Beth Lonnquist said the official police report concerning a suicide in the residence at 0900 reported 12 people in the house at the time the police arrived. Hans Zimmerman reported seeing trucks emptying the septic tank numerous times indicating a high usage for just five clients.
Acting President Weber made suggestions pending the return and approval of President Mark Fears:
- Preemptively present facts to the County Commissioners.
- Ask County officials to enforce existing zoning regulations.
- Does state licensure change the way the house is operated?
{tab=New Business}
New Business: It has been noted by several residents that a section of fence around the Association tennis court has been blown over by recent heavy and constant winds. Action has been tabled for the time being until weather conditions improve and a thorough evaluation can be made. One concern would be uprooting planted vines on the fence.
The annual spring cleanup is scheduled for 04, 05 and 06 June 2016. This will be the first time a Monday is included and a Friday deleted so an extra roll-off can be obtained, if needed. In the past, when the roll-offs were filled by Saturday, there would be no delivery of an empty on a Sunday. Additionally, there will be chipping of branches offered to residents and a roll-off will be used for the slash to be hauled away.
The annual picnic/business meeting will be held on Saturday, 27 August 2016 at noon in the Association Park. As in the past, the Association will provide meats, buns and rolls, condiments, paper products and soft drinks. Residents are asked to bring a side dish to share.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2026 on a motion by David Weber, seconded by Frank Chuba and the motion was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 April 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official since a formal meeting was not held.
