Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 11 July 2016

Hits: 2262

{tab=Call To Order}

Presiding: Mark Fears

Present: Jim Bergeron, Mark Fears, Jim Zalmanek, David Weber, Beth Lonnquist, Frank Chuba, Michelle Miller

Guests:  Keith Lonnquist, Tom Guenther, Cathy Guy, Kathy Baker, Patrick Burkart

Meeting called to order at 1900.

The minutes of the 09 May 2016 meeting were read and approved unanimously after a motion by David Weber and a second by Frank Chuba.

{tab=Treasurer's Report}

Treasurer’s Report: Treasurer David Weberreports there have been 128 residents who have contributed $4,850.00 as voluntary donations to date.  Interest amounts to $3.30 and $25.00 was received in architectural control fees for a total income of $4,878.30.  Expenses to date amount to $5,660.40 for:

1.  $458.00 in legal fees to attorney Lenard Rioth
2.  $!0.00 to Cyber Basement (web site)
3.  $200.00 to Tri Lakes Cares
4.  $347.40 to Tri Lakes Printing
5.  $1,450.00 to Tri Lakes Disposal
6.  $50.00 to People’s National Bank
7. $35.00 for NEPCO dues
8.  $3,100.00 to Angry Squirrel (wood chipping)

  Bank balance is $15,109.23

The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Michelle Miller.

{tab=Arch Control}

AC Chairman Frank Chuba reported resident Melissa Lawson sent a check in the amount of $25.00 as the fee for a deck replacement and repainting her house at 3815 Sierra Vista.

{tab=Old Business}

Old Business: Treasurer David Weber reported that the cost per resident who dumped and chipped during the annual spring Ranch-wide cleanup was $79.00.

{tab=New Business}

New Business: The annual spring cleanup was discussed and all felt that Dan Elders of Angry Squirrel did an excellent job chipping wood and then cleaning the surrounding area, but his cost of business was high at $3,100.00.  The men who did it the last time charged just over $800.00, but the chipping product was more coarse and it was piled on the ground rather than blowing it into roll-offs.  The Board felt it would be better to ask for bids the next time chipping is accomplished.

President Mark Fears passed a letter to members present that he will send to Monument Town Manager Chris Lowe.  The letter is a note thanking Mr. Lowe for attending the 14 March 2016 Board meeting concerning his comments and explanation about a proposed water tank for the Town of Monument.

Treasurer David Weber reported that attorney Lenard Rioth has sent the letters to four individuals as requested by the Board members who met with Mr. Rioth concerning the Courage to Change business on Red Rock Ranch.

Director Michelle Miller spoke of revising the Ranch covenants as suggested by attorney Lenard Rioth.

Resident Tom Guenther said a “stranger” at his residence asked Mrs. Guenther if she could tell him where their property lines were.  When Mrs. Guenther went to find Mr. Guenther, the “stranger” disappeared.  Since the Guenther residence abuts the property line of Courage to Change. Mr. Guenther thought the incident was odd and wanted the Board to be aware.

Director Beth Lonnquist wrote a letter on behalf of the Board to Mark Gebhart of El Paso County Development Services concerning Soaring Hope/Courage to Change. (Attached)

Also attached is a summary written by Director Lonnquist regarding Soaring Hope/Courage to Change.

President Mark Fears stated that he will be leaving the RRRHOA Board after the July meeting since he is relocating and will no longer be in Colorado. He asked that Board members consider someone to replace him by the next meeting.

Treasurer David Weber, on behalf of the Board, offers a speedy recovery for ailing Board member Kelly McGuire.

{tab=Adjournment}

With no further business to discuss, and with a sudden electrical blackout, the meeting was unanimously adjourned at 2020 on a motion by David Weber and a second by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Monday, 11 July 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 July 2016 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 28 May 2016

Hits: 2470

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Michelle Miller, Beth Lonnquist

Guests: Ute Hill, Hans Zimmerman

Meeting called to order at 1900.

The minutes of the 11 April 2016 meeting were read and approved unanimously after a motion by Kelly McGuire and a second by Michelle Miller.

{tab=Treasurer's Report}

Treasurer’s Report via E-mail: Bank balance is $15,909.48.  There have been nine voluntary donations since the first of the year in the amount of $335.00.   $24.50 was sent to attorney Lenard Rioth for legal fees since the beginning of the year, $10.00 to Cyber Basement for web site fees and $50.00 to Peoples National Bank for safe deposit box rental.  Interest to date is $2.65.

The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  AC Chairman Frank Chuba reports no new applications this month.  He did receive e-mails from a Daniel Seatvet requesting information about covenants allowing or restricting modular homes on the Ranch.  Another e-mail was received from bluepicketrealty.com requesting information for a client who wants to build a ranch style home around 1800 to 2000 square feet.  A discussion ensued about the modular home and the consensus was that although the covenants do not specifically state that modular homes are prohibited, they imply that homes on the Ranch should be custom built.  Chairman Frank Chuba will send a letter to Mr. Seatvet explaining the Board’s position.  The motion for this follow-up was unanimous following a motion by Frank Chuba and a second by Michelle Miller.

{tab=Old Business}

Old Business: The annual spring cleanup will be the 4^th, 5^th, and 6^th of June 2016 at the Association Nevins Park from 0800 to 1600 each day.  Michelle Miller made a roster of times for Board members to man the area and will e-mail absent members for their choice of shifts.  There will be three roll-offs for trash and a fourth for slash.  Jim Bergeron will order the roll-offs from Tri Lakes Disposal and Mark Fears will coordinate the chipping process such as where branches will be dumped in proximity to the roll-off and when the actual chipping will take place.

The water storage tank proposed by the Town of Monument is still in limbo and the RRRHOA has not been notified of any pending land sales or possible site for the tank. According to attorney Lenard Rioth, the HOA can do little to stop the tank from being put on the Ranch if that is what Monument decides to do. However, if the HOA decides to dispute the matter, it can be a lengthy and expensive procedure.  Directors Michelle Miller and Beth Lonnquist felt a campaign against the tank being put on Red Rock Ranch should be started and they agreed to spearhead that campaign.  They both felt that informing residents about the issue as they dump during spring cleanup could be one avenue to pursue.  Mark Fears agreed to compose a letter of protest to various officials stating the HOA’s opposition to the tank, but will ask Board members for input before sending.

Michelle Miller gave an extensive update on the visit to attorney Lenard Rioth and said she will follow up on items that have not been followed through by Mr. Rioth at this time, such as suggestions for updating covenants.

Director Beth Lonnquist gave an update on the Courage to Change house on Spruce Road that is changing its name from Courage to Change to Soaring Hope.

Guests Ute Hill and Hans Zimmerman were given time to express their opinions on the water tank.  

{tab=New Business}

New Business: Jim Bergeron reported that tax statements were received from El Paso County for HOA properties at Nevins Park and the school bus stop on Red Rock Ranch Drive.  No taxes are due.

AC Chairman Frank Chuba made a motion that future mailings from the RRRHOA state  the annual voluntary donation from residents is $50.00,  That was seconded by Fred Lanyon and after discussion among members present, it was passed unanimously.

{tab=Adjournment}

With no further business to discuss, the meeting was unanimously adjourned at 2003 on a motion by Kelly McGuire and a second by Frank Chuba.

The next regularly scheduled meeting will be at 1900 on Monday, 13 June 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 June 2016 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 07 April 2016

Hits: 2247

{tab=Call To Order}

Presiding: David Weber

Present: Present: Kelly McGuire, Jim Bergeron, Fred Lanyon, Michelle Miller, Frank Chuba

Guests: 30 residents from Red Rock Ranch and surrounding HOA's.

The meeting was called to order by Acting President David Weber at 1900.

The minutes of the 11 January 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Michelle Miller.

{tab=Treasurer's Report}

Treasurer’s Report: Bank balance is $15,968.13.  There have been 8 voluntary donations from residents since the first of the year totaling $300.00.  Interest of $1.30 and resident donations add up to $301.10 for a total income since the beginning of the year.  Expenses were $24.00 for legal expenses to attorney Lenard Rioth.

Kelly McGuire made a motion to accept the report with a second from Frank Chuba and it was unanimously accepted by Board members present.

{tab=Arch Control}

Architectural Control: Chairman Frank Chuba reported that there are no new requests.

{tab=Special Item}

Before continuing with regular RRRHOA business, the meeting was turned over for a presentation from Monument Town Manager Chris Lowe and Monument Public Works Director Tom Tharnish concerning a proposed 1 and 1/2 million gallon water storage tank that has been rumored about being constructed on the RRRHOA Association Park.  Also present were members of Forsgren Associates of Englewood, Colorado who are engineers specializing in building water tanks.

Mr. Lowe and Mr. Tharnish started the presentation by asserting that the rumor about building a water tank on Red Rock Ranch is just that – a rumor!  Mr. Lowe stated that the town is looking for a site to build a new tank since the present one on Beacon Lite Road is in need of repair.  But he stated further that no site has been chosen at this time and Red Rock Ranch happened to fall within the parameters for altitude set by the engineers.  The engineers said they had indeed talked with the Forest View Acres Water District, but they are talking with all HOA’s in the area to inform them of proposed plans for a water tank.  Mr. Lowe emphatically stated that any land acquisition would be discussed with an HOA if the land fell within its jurisdiction because Monument wants to be a good neighbor.  The question of Monument using the power of eminent domain to acquire land was raised by a resident to which Mr. Lowe tersely answered, “Monument does not do business that way!”

More questions were asked and answered by Mr. Lowe, Mr. Tharnish, and the presenting engineers.

After 45 minutes of questions, some of which were repetitious, President Weber ended the session and thanked all present for the information presented and the interest shown by residents.  He then called for a five minute recess so presenters and any residents who wished to leave could do so.

{tab=Old Business}

Old Business: The Recovery House on Spruce Road was again discussed at length.  Residents adjoining the house issued complaints such as seeing 14 to 17 cars at a time at the facility that seems in excess for only five clients, who are not even allowed to have vehicles.   Beth Lonnquist said the official police report concerning a suicide in the residence at 0900 reported 12 people in the house at the time the police arrived.  Hans Zimmerman reported seeing trucks emptying the septic tank numerous times indicating a high usage for just five clients.

Acting President Weber made suggestions pending the return and approval of President Mark Fears:

1. Preemptively present facts to the County Commissioners.
2. Ask County officials to enforce existing zoning regulations.
3. Does state licensure change the way the house is operated?

{tab=New Business}

New Business: It has been noted by several residents that a section of fence around the Association tennis court has been blown over by recent heavy and constant winds.  Action has been tabled for the time being until weather conditions improve and a thorough evaluation can be made.  One concern would be uprooting planted vines on the fence.

The annual spring cleanup is scheduled for 04, 05 and 06 June 2016.  This will be the first time a Monday is included and a Friday deleted so an extra roll-off can be obtained, if needed.  In the past, when the roll-offs were filled by Saturday, there would be no delivery of an empty on a Sunday.  Additionally, there will be chipping of branches offered to residents and a roll-off will be used for the slash to be hauled away.

The annual picnic/business meeting will be held on Saturday, 27 August 2016 at noon in the Association Park.  As in the past, the Association will provide meats, buns and rolls, condiments, paper products and soft drinks.  Residents are asked to bring a side dish to share.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 2026 on a motion by David Weber, seconded by Frank Chuba and the motion was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 11 April 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official since a formal meeting was not held.

Details

Category: Board of Director Meeting Minutes

Published: 04 March 2016

Hits: 2187

{tab=Call To Order}

Presiding: Mark Fears

Present: Kelly McGuire, Mark Fears, Fred Lanyon, Jim Bergeron

Guests: Gloria Lanyon, Tom Guenther, Keith and Beth Lonnquist, Hans and Hannah Zimmerman, Kevin Guy

The meeting was called to order by President Mark Fears at 1900.

It was noted that only four Board members were present and that does not constitute a quorum, so no votes could be taken.  Approval of minutes from the 11 January 2016 meeting will be approved at the next meeting if there is a quorum.

Also noted were the excused absences of Board members, Treasurer David Weber (medical excuse), Architectural Control Chairman Frank Chuba (out of state business) and Director Jim Zalmanek (out of state).

{tab=Treasurer's Report}

Treasurer’s Report: No report

{tab=Arch Control}

Architectural Control:  No new requests as noted via e-mail from Chairman Frank Chuba.

{tab=Old Business}

Old Business: None

{tab=New Business}

New Business: President Mark Fears allowed guests to speak, but cautioned that no action could be taken due to a lack of a quorum.

Gloria Lanyon gave a report on her meeting with the staff of Representative Terry Carver regarding the status of the house on Spruce Road that is being used for recovering alcoholics.  In the works is a plan to issue the business a state license so action can be taken that El Paso County seems to be reluctant to do.

Tom Guenther reported that to date, no application has been made by Dr. Judith Miller regarding expanding residency at the Spruce Road house for recovering alcoholics.

Resident and Forest View Acres Water Board member Hans Zimmerman reported that the Town of Monument approached the water board at their last meeting about the possibility of erecting a one and a half million gallon water tank on Red Rock Ranch.  The location they would like to erect the tank is the Association Nevins Park.  Jim Bergeron mentioned that part of the agreement with the Nevins when they deeded the Park to the Homeowners Association was the land would revert back to the Nevins family if it was no longer wanted or needed by the RRRHOA.

Beth Longquist stated that there will be a meeting called “Coffee with Cops” on Friday, 19 February 2016 from 1100 until 1300 at the Owens coffee shop in Mounument.  The El Paso County Sheriff  sponsors the event.

The next El Paso County Planning Commission meeting will be held at 0900 on Tuesday, 16 February 2016.

{tab=Adjournment}

The next regularly scheduled meeting will be at 1200 on Saturday, 14 March 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official since a formal meeting was not held.