Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
14 March 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Fred Lanyon, Jim Zalmanek, Craig Ketels.
Guests: Dan Cuvala
Meeting called to order at 1900.
The minutes of the 14 February 2011 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
Bank balance is $12,954.99. There have been four voluntary donations amounting to $140.00. Expenses amount to $258.62. The 2010 tax return has been filed.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by David Weber.{tab=Arch Control}Architectural Control:
Dan Cuvala presented plans for a carport to be added to the new house he recently built at 4620 Limestone Road for Jeff and Jackie Martin. He has approval from El Paso County, the setbacks are in order and materials will match those of the house. Frank Chuba made a motion to accept the plans, it was seconded by Fred Lanyon and approved unanimously by the Board. The $25 fee was paid.
Mr. Cuvala next presented plans for a new build at 18425 Stoneview Road for Kevin and Jean Kraus. The area consists of three lots with the house being placed approximately in the middle of those lots. The house will be a walk-out rancher measuring 4,170 square feet, plus a 750 square foot garage with a fire-resistant fake shake shingle roof (50 year asphalt dimensional), stucco and stone on the sides. The plans were approved unanimously following a motion to accept by Craig Ketels and a second by Fred Lanyon. The $492 fee was paid.{tab=Old Business}Old Business:
The Red Rock Ranch HOA has been officially registered with the State of Colorado, registration number 27594.
The dumpsters for the spring cleanup have been ordered and reserved for the 10, 11, 12 June 2011 dates.
Director Jim Zalmanek reported about his on-going mission of fire mitigation on the Ranch. He has talked with two individuals at the Palmer Lake Volunteer Fire Department who offered to check individual lots (free) on the Ranch and offer advice, plus cut trees and brush that are considered too close to the home. There would be a charge involved, between $50 and $70 for this labor. Prior to any of this, the Department would have to obtain approval from Tri Lakes Fire District since the Ranch is not in Palmer Lakes’ area. Money obtained from this venture would go into a fund for new crew equipment. Mr. Dave Root of the Forest Service suggested to Mr. Zalmanek that the Ranch consider checking Fire Plans developed by Tri Lakes Fire District and El Paso County, and then piggy-back Red Rock Ranch plans on those. He again said there could be matching funds available for RRRHOA.{tab=New Business}New Business:
The newsletter has been sent out and thanks were given to those who wrote articles and especially to Director David Weber who compiled, edited and published the letter. Tri Lakes Printing did the printing, folding, inserting, and mailing using bulk rate for $314.91 versus the cost of $280.70 when done by Board members, for a difference of $34.21. The Board agreed it was well worth the difference to have it done professionally.
President Kelly McGuire attended the NEPCO meeting on Saturday, 12 March 2011 and said minutes from that meeting will be sent to all as soon as he receives them. It was mentioned that the El Paso County Assessor was a speaker and did say property values will decrease by 10%.
There was a recent grass fire on the upper Ranch that was quickly extinguished with no damage to any structures. Director Fred Lanyon did report that a fire official told him this is the third fire along the Front Range that seems to have been intentionally ignited.
Director Craig Ketels reported that a resident complained to him that her neighbor was running a business out of his home by selling firewood, having two pickup trucks, a wood chipper and a large box truck on the property. She has talked with the neighbor in accordance with the HOA policy, but has noted no improvement in the situation. Mr. Ketels will talk with the offender and try to convince him to follow the covenants. Further action was discussed if Mr. Ketels’ efforts fail.
With no further business to discuss, the meeting was adjourned at 2003 on a motion by Frank Chuba and a second by David Weber.
The next regularly scheduled meeting will be at 1900 on Monday, 11 April 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 February 2011
Presiding: Kelly McGuire
Present: Bill Martin,
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 10 January 2011 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
The bank balance is $13,141.41. To date there have been two donations for a total of $70.00. No Architectural Control fees received and no expenses reported. Treasurer’s Report approved unanimously following a motion to accept by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
No requests received for the month.
{tab=Old Business}Old Business:
President Kelly McGuire presented the signs that will advertise the spring cleanup and annual picnic. All members agreed that the signs are well done and should be easily seen from the road.
Director Jim Zalmanek reported on preliminary findings after discussing fire mitigation with Dave Root of the Forest Service. Mr. Root said the Ranch could make a plan in conjunction with the Tri Lakes Fire Department, El Paso County and Forest Service, or even make a plan on our own. There is a possibility of receiving matching funds for time spent in planning, chipping, and labor. The Forest Service may also help in constructing and maintaining a fire line. Mr. Zalmanek will have more updates at the March meeting.
Jim Bergeron discussed the state HOA registration program and found that the only way to register at this time is through a legal firm in Denver. There is an $8.93 registration fee and the legal firm charges $50 for their service. Eventually, it should be possible to register on-line, but not now. There is also some confusion about the need for voluntary HOA’s, such as Red Rock Ranch, to actually have to register. After a prolonged discussion, it was agreed to have President McGuire contact Representative Amy Stevens for further clarification. It was further agreed that if it is not required for voluntary Associations, we will not proceed any further. If Mrs. Steven’s office advises us to register, then we will register through the legal firm of Hindman Sanchez P. C.
Jim Bergeron reported that Forest View Estates was contacted about sharing the RRRHOA dumpsters during spring cleanup, but their HOA has already made plans for a cleanup using their own dumpsters. Sundance Estates has no active HOA at this time, and the Shiloh Pines HOA was contacted, but no reply has been received at this time. It was further agreed that the individual dumping fee will remain at $10 to $25 at the discretion of the on-duty Board member, depending on the size of the load to be dumped. RRRHOA residents who have contributed voluntary dues will not pay for dumping.{tab=New Business}New Business:
Four articles were written by Board members for the upcoming newsletter and given to Director David Weber, who graciously agreed to publish it again. He will have a draft copy ready by 21 February for editing and coordinating by Board members via e-mail. Board members will fold and stuff envelopes with newsletters at the next meeting on 14 March 2011 for mailing on the following day.
A letter of thanks was received from Tri Lakes Cares Programs Manager Carrie Oliver for the $200 contribution made by the RRRHOA.
Director Craig Ketels stated that he and his tractor are ready to do any grading at the school bus stop in the spring if it is needed.
With no further business to discuss, the meeting was adjourned at 1946 on a motion by David Weber, seconded by Craig Ketels and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 March 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 January 2011
Presiding: Kelly McGuire
Present: Bill Martin,
The minutes of the 13 December 2010 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
Beginning balance as of 01 January 2010……………………………$12,230.69
Income:
Voluntary Contributions………$4710.00
Architectural Control Fees………550.00
Interest Income……………………35.63
Total Income………….$5295.63
Expenses:
SCA Insurance………………….$1839.00
Baldwin Dumpster………………1100.00
Elk Creek Mowing………………..725.00
Newsletter Expense…….................374.24
Tri Lakes Cares…………………...200.00
Safe Deposit Box Rental………….123.00
Annual Picnic Expense…………….48.69
Domain Name Renewal……………26.73
Water Usage………………………..10.69
Colorado State Annual Fee………...10.00
Total Expenses…………$4457.35
Ending Balance as of 31 December 2010……………………………$13,068.97
Treasurer’s report unanimously accepted following a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
No report
{tab=Old Business}Old Business:
President Kelly McGuire checked on the previously mentioned signs and they could have been picked up today, but weather and road conditions were such that the School District and many businesses were closed, so it was prudent to retrieve them at a later date under better road conditions.
{tab=New Business}New Business:
President McGuire attended the Saturday NEPCO meeting and stated that there were four presenters. He will send minutes of the meeting to all members and Jase Campbell for posting as soon as he receives them. The one point that was stressed in the meeting was a new Colorado law requiring all Homeowners Associations to register with the State. Details are sketchy at this time, but Jim Bergeron will research the matter.
Director Jim Zalmanek suggested a “fire path” between the west side of the Ranch that abuts National Forest land and is willing to help create such a path, but the question was raised about encroaching on the National Forest land. Mr. Zalmanek agreed to contact the Forest Service about this issue.
The date of having dumpsters for the annual Ranch cleanup was set for 10, 11 and 12 June 2011. Shiloh Pines, Sundance Estates and Forest View Estates will be contacted to see if those residents would like to participate and share the cost of the dumpsters, or perhaps pay an individual fee of $10 to $25 to dump instead of sharing the cost.
Board members were asked to contribute articles for the HOA newsletter that will be sent to residents in March. The articles are to be brought to the February Board meeting.
With no further business to discuss, the meeting was adjourned at 1929 on a motion by Fred Lanyon, seconded by Jim Zalmanek and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 February 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
13 December 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, Fred Lanyon, David Weber
Guests: Jeff and Jackie Martin
Meeting called to order at 1900.
The minutes of the 08 November 2010 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $13,251.51. There have been 124 voluntary donations amounting to $4,710. Interest to date totals $30.58 and expenses amount to $4,263.25. Architectural control fees amount to $525.00. The Treasurer’s Report was accepted following a motion by David Weber and a second by Frank Chuba.{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba introduced Mr. and Mrs. Martin who have requested a chain link fence as a dog enclosure at their home at 4620 Limestone. The fence is coated and is a dark brown color which will be barely visible from the street. It will be installed by Summit Fencing Company of Colorado Springs. The fee of $25 was paid. Frank Chuba made a motion to accept the request, it was seconded by Fred Lanyon and passed unanimously by the Board.
{tab=Old Business}Old Business:
President McGuire stated that the signs for the spring cleanup event and annual picnic are not yet finished, but will soon be ready. It was noted that there is no hurry for the signs since both events are months away.
{tab=New Business}New Business:
Director David Weber stated that he may have to water the plants in the Association Park since the area has experienced a dry spell. Snow is in the forecast within a period of two days, so watering will depend on the amount of moisture received.
Jim Bergeron stated that he contacted Cindy at the Department of Transportation about placing a barrel of sand at the intersection of State Highway 105 and Red Rock Ranch Drive where there is a steep grade that often is covered with ice during winter months. A barrel full of sand is now in place and Jim contacted Cindy to thank her for her efforts.
With no further business to discuss, the meeting was adjourned at 1915 on a motion by Fred Lanyon and a second by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 10 January 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
08 November 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Fred Lanyon
Meeting called to order at 1900.
The minutes of the 11 October 2010 meeting were read and unanimously approved as written following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $13,181.95. There have been 121 voluntary donations amounting to $4,605. Interest to date totals $27.99 and expenses amount to $4,219.25, which includes a recent payment of 1839.00 for the annual insurance bill. Architectural control fees amount to $525.00.The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba reports no new building permits or inquiries this month.
{tab=Old Business} Old Business:
President Kelly McGuire reported that four signs have been ordered to advertise the spring cleanup and the RRRHOA picnic. They should be ready within a week and the cost was $81 each, plus the additional cost of rope and fixtures to affix them to posts along Red Rock Ranch Drive near the Association Park.
President McGuire also inspected the school bus stop mentioned in the October 2010 minutes and found hardened mud on the floor. The floor appears not to be level and slants away from the entrance. The concrete seems to be too thick to drill weep holes, so the solution appears to be a small ditch in front of the structure to prevent water from entering. Director Craig Ketels will be asked if that can be accomplished using his new tractor.
The president contacted the Department of Transportation at 520-6460 and talked to John Klack about the condition of roads on the Ranch. Mr. Klack said because of funding issues, there can be no overlaying on roads, and serious potholes will be patched as necessary, but no cosmetic work can be done. It was noted by members that patching around the Ranch has taken place in many areas recently.{tab=New Business}New Business:
No new business at this time.
With no further business to discuss, the meeting was adjourned at 1913 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 13 December 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
