Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
08 March 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Jim Zalmanek, Kelly McGuire, Frank Chuba, Fred Lanyon, Craig Ketels
The meeting was called to order at 1901.
Minutes of the 11 January 2010 meeting were read and approved unanimously as written on a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $12,530.93. To date there have been seven donations from homeowners for a total of $295.00. There were no expenses and no architectural control fees. The 2009 Association taxes were filed on 15 February 2010 and no money is due.{tab=Arch Control}Architectural Control: No new requests this month.
{tab=Old Business} Old Business:
None.
{tab=New Business}New Business:
The semi-annual newsletter will be completed by the end of this week, according to Editor David Weber. Several of the board members submitted articles for publication. Treasurer Bill Martin has an updated mailing list for residents on Red Rock Ranch and will assure that the Tri Lakes Printing personnel have a copy. He will also purchase postage stamps for mailing the newsletter and the return envelope enclosed for voluntary contributions. Director Craig Ketels volunteered to contact Tri Lakes Printing about printing the newsletter in a timely manner so it can hopefully be mailed by Wednesday or Thursday (17 March or 18 March 2010). Several members volunteered to stuff and stamp the envelopes at the Tri Lakes Fire station.
It was noted that the current RRRHOA covenants are due for renewal. According to article 24 of the covenants, renewal can be up to 20 years with the approval of an agreement of a majority of the lot owners in the subdivision. On a motion from Craig Ketels and a second by Jim Zalmanek, it was agreed by the board to extend the renewal period for ten years with the approval of a majority of lot owners, as stated in the covenants. A ballot for that approval will be included in the return envelope that will be mailed with the newsletter.
The RRRHA Board has become aware of a resident with chickens at his property and that resident has been approached first by a neighbor, and next about by Architectural Control Chairman Frank Chuba, which is in line with a written policy about resolving issues on the Ranch. The resident has been informed that he has a thirty day period to dispose of the chickens before action is taken.
Director Jim Zalmanek suggested that residents be given a choice to be part of a blind mailing list via the internet for urgent and/or time-sensitive messages, such as warnings from the police about potential con artists or suspicious burglaries in the area. At present they can go to the Association website that is kept up to date by webmaster Jase Campbell, but it was felt a faster method would be more helpful. Director Zalmanek said he would take the responsibility for that program and it will be a subject for the newsletter in six months.
With no further business to conduct, the meeting was adjourned at 2023 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 April 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,Jim Bergeron
Secretary/Recorder, RRRHOA- Details
- Category: Board of Director Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
08 February 2010
Presiding: No business was conducted due to a lack of quorum.
Present:
{tab=Treasurer's Report}Treasurer’s Report:
No business was conducted due to a lack of quorum.{tab=Arch Control}Architectural Control: No business was conducted due to a lack of quorum.
{tab=Old Business} Old Business:
No business was conducted due to a lack of quorum.
{tab=New Business}New Business:
No business was conducted due to a lack of quorum.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
11 January 2010
Presiding: Kelly McGuire
Present: Bill Martin, Kelly McGuire, Jim Bergeron, David Weber, Frank Chuba
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 14 December 2009 meeting were read and unanimously approved following a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $12,303.31. Two donations have been received since the beginning of 2010 in the amount of $70.
The Annual Treasurer’s Report for calendar year 2009 is attached.
Treasurer’s report for 2009 and 2010 approved unanimously by the Board following a motion by Frank Chuba and a second by David Weber.{tab=Arch Control}Architectural Control: Chairman Frank Chuba reports no new requests since the last meeting in December 2009. An owner, Katherine Albert, made a telephone call about property she owns on Sandstone and was advised to check the Association website for covenants and building requests since she indicated she would like to erect a home on her site. To this date, nothing further has developed.
{tab=Old Business} Old Business:
No old business to discuss.
{tab=New Business}New Business:
Treasurer Bill Martin stated that the Association newsletter should have all input ready for editing by 15 February 2010. Mr. Martin said he would write a financial report, President Kelly McGuire will write about spring clean-up on the Ranch, and Jim Bergeron will write about the neighborhood watch.
President McGuire reported on the NEPCO meeting he attended on Saturday, 09 January 2010. He stated that the minutes from those meetings are available on-line at www.nepco.org. and asked if webmaster Jase Campbell could add that to the Association site.
A property management representative was at the meeting and discussed ways homeowners associations can benefit from their expertise, but Mr. McGuire felt with our size, the association would not need their help. If interested, the website can be accessed at www.JSNProperty.com for more information.
The
A copy of a letter sent to the El Paso County Roads Department was received by President McGuire (for information purposes) from a resident who had an accident on the Ranch due to roads snow and ice packed on
Director David Weber stated that residents who wish to access minutes from meetings of the Forest View Acres Water District may do so by going to http://fvawd.com.
With no further business to discuss, the meeting was adjourned at 1928 on a motion by David Weber with a second by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 February 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
- Category: Board of Director Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
14 December 2009
Presiding: Kelly McGuire
Present: Craig Ketels, Bill Martin, Fred Lanyon, Jim Zalmanek, Kelly McGuire, Jim Bergeron, David Weber, Frank Chuba
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 09 November 2009 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $12,465.69. There have been 120 voluntary donations from residents since the first of the year totaling $4675. Architectural control fees amount to $228.40 for a total income of $4942.22. Total expenses for the year amount to $4665.38.
Treasurer’s report unanimously accepted following a motion by Craig Ketels and a second by Fred Lanyon.{tab=Arch Control}Architectural Control: Chairman Frank Chuba reports that he saw an
{tab=Old Business} Old Business:
President McGuire noted that weather conditions have prevented work on the tennis court at this time.
President McGuire did take the RRRHOA position paper regarding the proposed Dyad drilling to Commissioner Wayne Williams at the NEPCO (North El Paso Coalition of Community Associations) meeting and was told by Mr. Williams that he would like to wait on any action until a government permit is issued; otherwise, it will not be read. Mr. Williams did appear interested in the RRRHOA position, according to President McGuire.
Director Fred Lanyon gave an update on the proposed drilling which is on-hold at this time, probably because of funding problems. He discussed environmental impact statements and environmental assessment, noting that some work has been done in that area, but is now at a standstill. Information can be obtained at http://frerc.org . President McGuire will research this web site and discuss his findings with commissioner Williams. ( Note: frerc is an acronym for Front Range Environmental Resource Coalition.){tab=New Business}New Business:
Director Craig Ketels made a motion, seconded by Bill Martin, that the Association remit $35 to continue membership in NEPCO. Members felt it is worthwhile to belong and President McGuire stated that he will attend and said all board members are welcome to attend, also.
There was discussion about messages not always being received via e-mail by members, and two members stated they receive spam. Director David Weber said he will coordinate with web master Jase Campbell about deleting spam and also have Kelly McGuire listed as president of the Association.
Director Craig Ketels made a motion to set aside $500 for charitable donations such as Tri Lakes Cares, the
With no further business to discuss, the meeting was adjourned at 1939 on a motion by Craig Ketels with a second by David Weber and the motion carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 January 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
- Category: Board of Director Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
09 November 2009
Presiding: Kelly McGuire
Present: Bill Martin,
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 12 October 2009 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report: Bank balance is $12,482.16. There have been 119 donations from residents in the amount of $4640.00, which is less than at this time last year. Architectural Control fees total $228.40, and interest is $36.29 for a total income of $4904.69. Total expenses are $4355.89. The insurance bill of $1800 has been paid, as well as the $10 state license required for the Association. Anticipated expenses are $44 for post office box rental. Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control: Chairman Frank Chuba reports no new applications since the October meeting. He did speak with Mr. Roger Clark at 3775 El Rancho Way concerning a request for an outdoor walk-way and told him a permit from RRRHOA was not necessary, nor did he have to pay a $25 fee. The check was shredded, which was in accordance with Mr. Clark’s wishes.
{tab=Old Business} Old Business: President Kelly McGuire advised the Board that he is waiting for good weather conditions to repair the posts at the Association park tennis court.
Director Craig Ketels sent a copy of the current residents on Red Rock Ranch so members could scan it for additions or deletions that they are aware of. Apparently, not everyone received it, and Jim Bergeron said he was unable to print it. Mr. Ketels will be asked to re-send the list.
Director David Weber’s position paper on the Dyad drilling project was reviewed by all Board members and it was agreed that the paper does spell out exactly where the RRRHOA stands on the issue. There was discussion about words such as “request”, and was that strong enough, and how could the points in the paper be enforced. President McGuire stated that he will attend the NEPCO meeting on Saturday, 14 November 2009 when El Paso County Commissioner Wayne Williams will be present. At that meeting, President McGuire will give the Commissioner a copy of the position paper and ask him how to proceed. Director Fred Lanyon suggested sending a copy to the Bureau of Land Management, the Town of
{tab=New Business}New Business: President Kelly McGuire stated that he wants it in the official minutes that he appreciates the two years Craig Ketels spent as president of RRRHOA. He feels Mr. Ketels displayed outstanding leadership, kept all meetings on schedule, kept to the agenda, and had each business meeting moving smoothly.
With no further business to discuss, the meeting was adjourned at 1927 on a motion by Frank Chuba, seconded by Bill Martin and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 December 2009 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
