Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1588
Red Rock Ranch Homeowners Association Monthly Meeting
09 January 2006
Presiding: Joline Lee
Present: Frank Chuba, Jim Bergeron, Bill Martin, John Sharp, Joline Lee, Lorrayne Hodge, David Bohn
Guests: Ketch Nowacki
Meeting was called to order at 1902.
Minutes of the 12 December 2005 meeting were read and accepted as presented unanimously after a motion from Frank Chuba and a second by Lorrayne Hodge.
Treasurer’s Report: Treasurer Bill Martin gave each member a copy of the 2005 Homeowners Association Annual Report. See attached. He did explain that many of the expenses incurred during the year were one-time, such as the trenching and water line installation at the park. Also mentioned were the federal and state taxes that are a one-time payment due to the money received from Qwest for rights to run a telephone line across Association property; otherwise the RRRHOA is a tax exempt entity. John Sharp made a motion to accept the report, seconded by David Bohn and it was accepted unanimously.
Old Business: John Sharp noted that none of the old utility poles have been removed although Mountain View Electric has finished installing new poles. Adelphia and Qwest still have lines in place on the old poles, and according to John Sharp, the owner of the last line up has responsibility for removing the poles. John will follow up on this matter.
The request for outdoor sign holders from the Water Board was brought up. At this time, President Joline Lee stated that she has had no response from Water Board President Barbara Reed-Polatty, despite several phone messages left and e-mails sent. John Sharp said he and Fred Lanyon will forge ahead and construct a bulletin board for use at the Association park pavilion.
Bill Martin asked about availability of a current listing of Red Rock Ranch homeowners since he has received several letters back from the Post Office that were undeliverable as addressed. Lorrayne Hodge volunteered to go to the El Paso County web site and retrieve names and addresses, but guest Ketch Nowacki stated that he had a list and would e-mail it to all board members.
The annual letter to homeowners was discussed and President Lee had a rough draft which was fine tuned after input from board members. She said she will get it to the printers and mailed posthaste.
New Business: Bill Martin raised the question of mandatory dues in light of the new state law that went into effect on 01 January 2006 concerning homeowners associations. The Association in-house attorney, John Sharp, will research the new bill and report his findings to the Board.
President Lee received a call from a resident complaining about the $25 increase on the monthly water bill. The caller was advised to attend the water board meetings and address her concern there since the RRRHOA is not connected to the water board.
The Fire Department advised President Lee that there will be some conflicts in the future over the use of the meeting room where the Board normally meets. Training by the Fire Department will pre-empt its use in January, February and March, but the Board was given alternate dates the room can be used. As a temporary measure because of short notice, the regularly scheduled meeting on 09 January was held in the Fire Department dining area. The meetings in February and March will be held on the first Tuesday of the month in the training/meeting room at 1900.
Jim Bergeron said he wanted the Board to know of the efforts by residents John Novotny and Carl Gusler in straightening the park flag pole that was severely bent during the last heavy windstorm. John Novotny also donated an American flag that now flies from the upright pole. The Board expressed its thanks to these two men for their time and hard work.
Guest Ketch Nowacki asked to advise the Board about the on-going case against Patti Unger since he has been present at all court appearances. At this time, Mrs. Unger is scheduled for a pre-trial hearing on 02 March 2006 with a trial to start on 07 March 2006. There has been no mention of plea bargaining and all residents are encouraged to attend to sentencing portion of the trial to express their views, which will be heard by the judge, and could possibly influence the sentence meted out. This involves the criminal case against Mrs. Unger. In July, a civil case will be brought against both Mr. and Mrs. Unger.
Mr. Nowacki also stated that the Water Board meetings are now being held at 1730 on the 4th Thursday of each month at the Fire Station.
With no further business to discuss, the meeting was adjourned at 1955 on a motion by Frank Chuba and seconded by Lorrayne Hodge. The motion carried unanimously.
The next meeting will be at 1900 on Tuesday, 07 February 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1851
Red Rock Ranch Homeowners Association Monthly Meeting
07 March 2006
Presiding: Joline Lee
Present: Joline Lee, Frank Chuba, Jim Bergeron, Bill Martin, Phyllis Moore, Fred Lanyon, Lorrayne Hodge
Guests: Don Hodge
Meeting was called to order at 1900.
Minutes of the 07 February 2006 meeting were read and accepted as presented unanimously after a motion from Phyllis Moore and a second by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $16,322.70. He has received 62 voluntary donations from residents totaling $2215.00. There has been $296.39 in expenditures to date. Treasurer Martin also thanked Lorrayne and Don Hodge for their help in updating the mailing list for the Association newsletter since he received only two return envelopes from the Postal Service, as opposed to much larger numbers in past years.
Lorrayne Hodge made a motion to accept the Treasurer’s report. Frank Chuba seconded the motion and it carried unanimously.
Old Business: Fred Lanyon stated that he has attempted to contact Water Board President Reed-Polatty concerning the message board for notices, but has had no response. President Lee also said she has received no response from various telephone messages and e-mails. At this time, the Board agreed the message boxes are a dead issue and no further action will be taken.
No one on the Board has heard of any further burglary attempts on the Ranch, but it does behoove everyone to keep a watch on their neighborhoods.
President Lee sent an e-mail message to Michaele Duncan who has agreed to be involved with landscaping the Association Park, but there has been no response at this time. President Lee will try again since spring is “right around the corner” and the goal is to have an attractive Park for residents to enjoy this summer.
President Lee also thanked Lorrayne and Don Hodge for their help with the newsletter, as well as Phyllis Moore who assisted with stuffing, stamping and sealing envelopes.
There was discussion about the lightness of ink on the labels, but the Postal personnel said they had no problem with it. There was also discussion about the labels having last names first versus first names first. Also mentioned was leaving off the words “or resident” after the addressee- Bill Martin felt it was a good idea and contributed to fewer letters being returned since the letters were forwarded to the intended recipient.
Frank Chuba will contact Tri-Lakes Printing to obtain an updated list of addressees on the Ranch since the current one has names of residents in Shiloh Pines and Sundance Estates.
The tennis court was mentioned by Bill Martin. He said that a man from Palmer Lake mentioned to him in the past that grants wee available for improving tennis courts, but at that time Bill felt there were strings attached, i.e., allowing anyone to play tennis, not just RRRHOA members. No one on the Board is familiar with writing grants, or where to look for specifics such as tennis courts. Jim Bergeron stated he will ask Tri-Lakes Cares (TLC) Executive Director Judith Pettibone for advice since she has obtained over $150,000 in grant money for the new TLC building.
New Business: Jim Bergeron suggested a donation of $100 to the Tri-Lakes Fire Department as a way of thanking them for the use of the building for meetings. Frank Chuba made a motion to accept the suggestion, it was seconded by Fred Lanyon and passed unanimously.
With no further business to discuss, the meeting was adjourned at 1930 on a motion by Phyllis Moore and seconded by Fred Lanyon.. The motion carried unanimously.
The next meeting will be at 1900 on Monday, 10 April 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1791
Red Rock Ranch Homeowners Association Monthly Meeting
07 February 2006
Presiding: Bill Martin
Present: Frank Chuba, Jim Bergeron, Bill Martin, John Sharp, Lorrayne Hodge
Guests: None
Meeting was called to order at 1901.
Minutes of the 09 January 2006 meeting were read and accepted as presented unanimously after a motion from Frank Chuba and a second by Lorrayne Hodge.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $14,490.11. He received four voluntary donations from residents totaling $155. Also a $31 check was received as a result of an insurance class action suit. Expenses to date are taxes on the RRRHOA property with the school bus stop, which amounted to $12.03 and that has been paid.
Old Business: The Association newsletter is ready for mailing, thanks to the efforts of Don and Lorrayne Hodge. It was printed at Tri-Lakes Printing for a fee of $60 and the printing shop personnel gave a disc with addresses and names taken from the tax rolls, although some people listed are in the Water District, and are not on Red Rock Ranch. Frank Chuba volunteered to take the disc and delete the names and addresses not on the Ranch. Phyllis Moore volunteered to help with stuffing and addressing envelopes.
The bulletin board issue mentioned in last month’s minutes could not be discussed since both board members involved were absent from the meeting. It is unknown at this time whether or not Water Board President Barbara Reed-Polatty has responded to the Association’s offer of the bulletin board.
The report on the new Colorado law concerning homeowners associations was not discussed since the reporting officer was absent. It should be noted that resident Ketch Nowacki did e-mail a three page synopsis of the law to all Board members.
New Business: Bill Martin mentioned landscaping at the RRRHOA Park. As noted, two water mains are in place next to the tennis court and Michaele Duncan has offered to head the landscaping program, but that may be two to three months off, depending on the weather.
Jim Bergeron mentioned the possible burglary attempt on the upper Ranch about which residents were notified by the message sent through the courtesy of Jase Campbell. There have been no reports since then and the El Paso County Sheriff and Monument Police are aware of the incident.
With no further business to discuss, the meeting was adjourned at 1948 on a motion by Frank Chuba and seconded by Phyllis Moore. The motion carried unanimously.
The next meeting will be at 1900 on Tuesday, 07 March 2006 at the Tri-Lakes Fire Station. Please note the date change which is a result of a scheduling conflict with the Fire Department.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1627
Red Rock Ranch Homeowners Association Monthly Meeting
10 April 2006
Presiding: Bill Martin
Present: Frank Chuba, Jim Bergeron, Bill Martin, Phyllis Moore, Fred Lanyon, David Bohn, John Sharp
Guests: Ketch Nowacki, Susan Permut
Meeting was called to order at 1902.
Minutes of the 07 March 2006 meeting were read and accepted, as presented (with one spelling correction) unanimously after a motion from Fred Lanyon and a second by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $17,607.19. He has received 102 voluntary donations from residents totaling $3645.00, which is 30 days ahead of last year’s donations at this time. Expenses to date total $463.46. An error by the CPA resulted in an additional $17 for federal income tax. $12 in tax on the school bus property owned by the Association was also paid. Treasurer Martin stated that there is a letter in the safe deposit box stating that there will be no taxes levied on the common property, known as the Park.
A letter of thanks was received by the Board from the Tri-Lakes Fire Department for the $100 donation made to them last month.
Phyllis Moore made a motion to accept the Treasurer’s report. Frank Chuba seconded the motion and it carried unanimously.
Old Business: Bill Martin stated that Woody from the Country Store in Monument will be at the Park on Thursday, 13 April 2006 to examine the area about the feasibility of a water “drip system”. That is being coordinated by Michaele Duncan who was unable to attend the meeting.
Jim Bergeron stated that he and President Joline Lee were unsuccessful in finding grants without restrictions to renovate the Park tennis court. Grants are available, but the Association would not be able to restrict use of the court to RRRHOA members only. John Sharp felt that liability could be a major issue if people outside the Association were allowed to have unlimited access to the court. He further volunteered to check on bids for work on the court, as well as legal issues involved.
Board member John Sharp raised the question about the old utility poles on the upper Ranch which still have lines from Qwest and Adelphia hanging. He volunteered to draft a letter to both companies about their intent to vacate the lines and remove the old poles.
New Business: Bill Martin asked if permits had been requested for new roofs since he has seen two homes on the Ranch with new ones. He did add that they seemed to fit our covenants, but felt permit rules must be followed. Architectural Chairman Frank Chuba said he would research records to see, if indeed permits had been requested by the owners of the two homes in question.
Bill Martin said 25 people who donated to the Association last year have not done so this year, and he submitted a draft letter to send to those residents as a friendly reminder. The draft was approved by the Board and will be mailed.
Resident attorney John Sharp stated that the new state law regarding HOA’s does not appear to affect our Association. It is primarily aimed at common interest groups, i.e. condominiums, and our Association is what is known as a large development. Counselor Sharp felt our Board is pretty much in compliance with the rules, but felt he should draft a policy concerning auditing and accounting for RRRHOA funds to assure compliance with the spirit of the law.
Guest Comments/Input: Resident and Forest View Acres Water District Board member Ketch Nowacki was given the floor and he said he was present to answer any questions about the water board. He did suggest the HOA install two inexpensive bulletin boards to post water board meetings and related issues. One will be in the Park and one at the school bus stop. Fred Lanyon volunteered to construct them.
Mr. Nowacki stated that it will cost between $3 and $5 million to bring the water system up to code and added that as a water district we have plenty of water rights, but that does not equate to water availablity. He further stressed that residents of the District attend water board meetings to stay abreast of future plans.
Member Jim Bergeron thanked Mr. Nowacki for his efforts on the water board and stated that he had learned more about the operations in his few weeks as a board member than he had learned in the previous 15 years as a resident attending water board meetings with a sometimes hostile and secretive board. Treasurer Bill Martin said he agreed and also expressed his thanks.
With no further business to discuss, the meeting was adjourned at 2014 on a motion by Fred Lanyon and seconded by David Bohn. The motion carried unanimously.
The next meeting will be at 1900 on Monday, 08 May 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1660
Red Rock Ranch Homeowners Association Monthly Meeting
08 May 2006
Presiding: Joline Lee
Present: Frank Chuba, Jim Bergeron, Phyllis Moore, David Bohn, Joline Lee, Lorrayne Hodge
Guests: Ketch Nowacki, Michaele Duncan
Meeting was called to order at 1905.
Minutes of the 10 April 2006 meeting were read and accepted as presented unanimously, after a motion from Lorrayne Hodge and a second by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin is on vacation, so the report was waived until the next scheduled meeting.
Architectural Control: Chairman Frank Chuba expressed his concern about some building/renovations on the Ranch without approval. One is at 4775 Sandstone Drive and another is at 18496 Pixie Park Road. Attempts to reach owners by telephone resulted in a disconnected number. President Lee said she would stop at these residences to see if she could make contact. Chairman Chuba said if contact did not occur, he would draft letters to the residents.
There was one request for re-roofing a house at 4315 Sandstone Drive, owned by Kristen Smith. The materials meet RRRHOA specifications and Frank Chuba made a motion to approve pending payment of $25; that was seconded by David Bohn and passed unanimously by the Board members present.
Chairman Chuba then passed out packets to Board members that included a web site for Association business and Architectural Control Committee forms.
Phyllis Moore made a motion to allow Frank Chuba to sign Architectural Control forms after approval by the Board. It was seconded by Lorrayne Hodge and approved unanimously.
Old Business: John Sharp was absent because of business, but he did e-mail drafts to all Board members concerning the new HOA law as noted in the 10 April 2006 minutes. His two drafts had to do with accounting and auditing procedures plus the openness of meetings and availability of records to any interested RRRHOA resident. (Both are attached). The Board reviewed the drafts and felt our resident attorney did a fine job, but there were some minor questions that the Board felt needed to be addressed by John Sharp before voting on the proposed resolutions.
Covenants and mandatory dues from residents/homeowners were discussed at length with no resolution. President Lee suggested members be prepared to discuss it at the next meeting when a full Board should be present.
Michaele Duncan was given the floor to report on developments at the Association Park. She stated that Woody Woodruff of High Country Home and Garden is obtaining decorative boulders, shrubs, trees, ornamental grasses, perennials and will install a water drip system for a price of $8300. The start up will be at the north end of the Park that is more noticeable by the public. Michaele and her husband Lowell have repaired and will paint the swing set which will be installed by residents John Novotny and Carl Gusler. The two water sources will be secured to prevent vandalism and will be turned on only by the volunteers who will oversee the plants. The Board then expressed its thanks to Michaele for all her hard work in getting the project off the ground.
New Business: Jim Bergeron mentioned an article in the Colorado Springs Gazette-Telegraph concerning a new bill that is on the governor’s desk for signature which would ease some of the rules for Homeowner Associations that were implemented last year. Phyllis Moore also had an article on the subject from the Denver Post. Since it has not yet been passed into law, the consensus was to wait to see whether it is signed or vetoed.
Guest Comments/Input: Resident and Forest View Acres Water District Board member Ketch Nowacki was given the floor and he said he was present to answer any questions about the Water Board. He mentioned a work session that will take place on 12 May 2006 and said all residents are welcome to attend. The current Water Board feels it will take $2 million just to bring the water system up to par and meet water regulations. He also discussed another possible increase in bills and said the Water Board has discussed a mil levy. Mr. Nowacki was asked about the Unger case and said the trial is scheduled for June, but he is limited in what he can say about the case.
With no further business to discuss, the meeting was adjourned at 2039 on a motion by Frank Chuba and seconded by David Bohn. The motion carried unanimously.
The next meeting will be at 1900 on Monday, 12 June 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
