Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
10 May 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, David Weber, Craig Ketels, Frank Chuba.
Meeting called to at 1900.
The minutes of the 12 April 2010 meeting were read and unanimously approved as written following a motion by Bill Martin and a second by Craig Ketels
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $16,097.61. There have been 110 voluntary donations amounting to $4,265. Interest to date totals $10.84 and expenses amount to $51.54.Votes received for the renewal of the Red Rock Ranch HOA covenants total 114 out of 198 property owners. Of those 114 votes, 106 voted yes and 8 voted no, so the covenants will be renewed for a period of ten years. Director Jim Zalmanek volunteered to go to the El Paso County Court House to accomplish the renewal process.
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by David Weber.{tab=Arch Control}Architectural Control: Dan Cuvala of Cuvala Construction presented plans for a single dwelling to be built at 4620 Limestone. It will be a rancher with 4128 square feet, stucco exterior with cedar accents, a 30 year composite shingle roof, and all colors in earth tones. Mr. Cuvala has a building permit and paid a $500 architectural fee. Frank Chuba made a motion to accept the proposal with a second by David Weber. The Board concurred.
{tab=Old Business} Old Business:
Frank Chuba reported that he has spoken to Mr. Sean Slade at 4850 Sandstone concerning chickens being kept at that residence. Mr. Slade stated that he has disposed of the roosters, but still has the chickens and was vague about plans to dispose of them. The neighbor, Mike Helwig at 4880 Sandstone, stated he is not satisfied and wants the chickens out of the neighborhood. On a motion by Craig Ketels and a second by Jim Zalmanek, President Kelly McGuire will send Mr. Slade a formal letter, with a courtesy copy to Mr. Helwig, that he is in violation of the RRRHOA covenants by keeping chickens on the Ranch. The letter will request a plan of action with a time table, and further state that follow-up action has been discussed by Board members in the event of non-compliance. The motion was carried unanimously by members present.
Director Craig Ketels reported that he discussed the possibility of having a dog run on property owned by David Miller that abuts the RRRHOA Park. Col. Miller was not interested in the proposition and declined to give his permission.
{tab=New Business}New Business:
Director Jim Zalmanek received a message from a candidate running for an elected post and asked for support from the Association. It has been a policy not to endorse candidates, nor to use the Association website for that purpose. As a result, Frank Chuba suggested the following guidelines, which were agreed upon by the Board:
E-mails sent via the Association website must relate to:
- Health and Safety of residents
- Law enforcement issues
- Issues that would economically impact residents either positively or negatively.
- Information which would normally be distributed by the RRRHOA board via any other means (meeting notices. etc)
As noted in Association newsletters, residents are asked to sign up for e-mails from the Board and it is stressed that their privacy is respected so there should be no problems with spam. If residents do not want to receive notifications through the website, they should be given the right to opt out. The webmaster does not send out messages without the approval of the Board President or members of the board acting on his behalf.
Jim Zalmanek mentioned that webmaster Jase Campbell mentioned “smart newsletters”, which are simply automated e-mails that are comprised of content posted to the website. The site “collects” articles as directed and sends them to the registered users or a subset thereof.
The Board received a formal complaint from Dr. and Mrs. David Jones of 3810 El Rancho Way concerning the condition of property located at 3850 El Rancho Way. The complaint states that the house is in a run-down condition with a shake shingle roof that has deteriorated, sides of the house that are partially painted, grass that is not cut and vehicles parked on the lawn instead of in the driveway or garage. After discussion, the Board authorized President Kelly McGuire to send a letter to the owner, with a courtesy copy to the Jones family, directing him to address the complaints and provide a response to the Board with a timeline for corrective action.
Treasurer Bill Martin reported receiving a note from residents Ron Medo and Denise Geller asking about a Ranch wide garage/yard sale that has been previously mentioned. The Board feels it is a good idea, but does not want the responsibility of running it. A resident previously did offer to sponsor the sale, but wanted the Board to advertise the event and also give her $700, which was not acceptable to members. If a resident wants to conduct a sale, the Board will assist, but will not assume sponsorship.
President McGuire briefed the members about the NEPCO meeting held on Saturday, 08 May 2010. He also made a telephone call to the dumpster company as a reminder that containers will be needed for the spring clean-up dates of 11, 12 and 13 June 2010 in the Association Park.
With no further business to discuss, the meeting was adjourned at 2019 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 14 June 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
12 April 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon. Craig Ketels
Meeting was called to order by President McGuire at 1900.
Minutes of the 10 March 2010 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $14,855.43. There have been 74 donations to date for a total of $2,855.00. Expenses to date amount to $340.57. The vote for renewing the RRRHOA covenants total 82 so far; 75 for renewing and 7 against. With 198 lot owners on the Ranch, 101 votes will be needed to renew the covenants for a period of ten years.{tab=Arch Control}Architectural Control: No report
{tab=Old Business} Old Business:
The members expressed their thanks to Director David Weber for another fine newsletter that was mailed to all residents.
The situation with chickens being kept on the Ranch was postponed since Frank Chuba was not present to render a report. Recorder Jim Bergeron will contact Mr. Chuba to assure a follow-up is made and report to the Board at the May meeting.
President McGuire reported that he discussed blind e-mailings to residents with webmaster Jase Campbell and it can be done. If a filter can be added to the site to block pop-ups and unwanted ads, that would be beneficial. Mr. Campbell will be asked if that is a possibility. Since Director Jim Zalmanek surfaced the idea, it was decided to let him coordinate the project with Mr. Campbell.{tab=New Business}New Business:
Director Craig Ketels suggested having a dog run/park next to the
President McGuire had complaints from residents about the use of salt licks on private property and also the habit of some residents who push, or plow snow, into the public streets. A call to the Department of Wildlife (DOW) was made, and there is no prohibition concerning salt licks in the state, even though they usually draw deer which in turn draw mountain lions. However, the lions are here to stay and will continue to prey on deer whether or not there are salt licks, according to DOW.
Pushing or plowing snow into the roadway is against the law and there is a statute covering that. The first two offenses carry an increasing fine and the third carries a 3 day jail sentence.
With no further business to conduct, the meeting was adjourned at 1930 on a motion by Craig Ketels and a second by Fred Lanyon which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 10 May 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
08 March 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Jim Zalmanek, Kelly McGuire, Frank Chuba, Fred Lanyon, Craig Ketels
The meeting was called to order at 1901.
Minutes of the 11 January 2010 meeting were read and approved unanimously as written on a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $12,530.93. To date there have been seven donations from homeowners for a total of $295.00. There were no expenses and no architectural control fees. The 2009 Association taxes were filed on 15 February 2010 and no money is due.{tab=Arch Control}Architectural Control: No new requests this month.
{tab=Old Business} Old Business:
None.
{tab=New Business}New Business:
The semi-annual newsletter will be completed by the end of this week, according to Editor David Weber. Several of the board members submitted articles for publication. Treasurer Bill Martin has an updated mailing list for residents on Red Rock Ranch and will assure that the Tri Lakes Printing personnel have a copy. He will also purchase postage stamps for mailing the newsletter and the return envelope enclosed for voluntary contributions. Director Craig Ketels volunteered to contact Tri Lakes Printing about printing the newsletter in a timely manner so it can hopefully be mailed by Wednesday or Thursday (17 March or 18 March 2010). Several members volunteered to stuff and stamp the envelopes at the Tri Lakes Fire station.
It was noted that the current RRRHOA covenants are due for renewal. According to article 24 of the covenants, renewal can be up to 20 years with the approval of an agreement of a majority of the lot owners in the subdivision. On a motion from Craig Ketels and a second by Jim Zalmanek, it was agreed by the board to extend the renewal period for ten years with the approval of a majority of lot owners, as stated in the covenants. A ballot for that approval will be included in the return envelope that will be mailed with the newsletter.
The RRRHA Board has become aware of a resident with chickens at his property and that resident has been approached first by a neighbor, and next about by Architectural Control Chairman Frank Chuba, which is in line with a written policy about resolving issues on the Ranch. The resident has been informed that he has a thirty day period to dispose of the chickens before action is taken.
Director Jim Zalmanek suggested that residents be given a choice to be part of a blind mailing list via the internet for urgent and/or time-sensitive messages, such as warnings from the police about potential con artists or suspicious burglaries in the area. At present they can go to the Association website that is kept up to date by webmaster Jase Campbell, but it was felt a faster method would be more helpful. Director Zalmanek said he would take the responsibility for that program and it will be a subject for the newsletter in six months.
With no further business to conduct, the meeting was adjourned at 2023 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 April 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,Jim Bergeron
Secretary/Recorder, RRRHOA- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
08 February 2010
Presiding: No business was conducted due to a lack of quorum.
Present:
{tab=Treasurer's Report}Treasurer’s Report:
No business was conducted due to a lack of quorum.{tab=Arch Control}Architectural Control: No business was conducted due to a lack of quorum.
{tab=Old Business} Old Business:
No business was conducted due to a lack of quorum.
{tab=New Business}New Business:
No business was conducted due to a lack of quorum.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
11 January 2010
Presiding: Kelly McGuire
Present: Bill Martin, Kelly McGuire, Jim Bergeron, David Weber, Frank Chuba
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 14 December 2009 meeting were read and unanimously approved following a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $12,303.31. Two donations have been received since the beginning of 2010 in the amount of $70.
The Annual Treasurer’s Report for calendar year 2009 is attached.
Treasurer’s report for 2009 and 2010 approved unanimously by the Board following a motion by Frank Chuba and a second by David Weber.{tab=Arch Control}Architectural Control: Chairman Frank Chuba reports no new requests since the last meeting in December 2009. An owner, Katherine Albert, made a telephone call about property she owns on Sandstone and was advised to check the Association website for covenants and building requests since she indicated she would like to erect a home on her site. To this date, nothing further has developed.
{tab=Old Business} Old Business:
No old business to discuss.
{tab=New Business}New Business:
Treasurer Bill Martin stated that the Association newsletter should have all input ready for editing by 15 February 2010. Mr. Martin said he would write a financial report, President Kelly McGuire will write about spring clean-up on the Ranch, and Jim Bergeron will write about the neighborhood watch.
President McGuire reported on the NEPCO meeting he attended on Saturday, 09 January 2010. He stated that the minutes from those meetings are available on-line at www.nepco.org. and asked if webmaster Jase Campbell could add that to the Association site.
A property management representative was at the meeting and discussed ways homeowners associations can benefit from their expertise, but Mr. McGuire felt with our size, the association would not need their help. If interested, the website can be accessed at www.JSNProperty.com for more information.
The
A copy of a letter sent to the El Paso County Roads Department was received by President McGuire (for information purposes) from a resident who had an accident on the Ranch due to roads snow and ice packed on
Director David Weber stated that residents who wish to access minutes from meetings of the Forest View Acres Water District may do so by going to http://fvawd.com.
With no further business to discuss, the meeting was adjourned at 1928 on a motion by David Weber with a second by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 February 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
