Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1778
Red Rock Ranch Homeowners Association Monthly Meeting
12 June 2006
Presiding: Bill Martin
Present: Frank Chuba, Jim Bergeron, Phyllis Moore, Lorrayne Hodge, Bill Martin
Guests: Ketch Nowacki, Dave Weitz, Lesa Atteberry
Meeting was called to order at 1905.
Minutes of the 08 May 2006 meeting were read and accepted as presented unanimously, after a motion from Phyllis Moore and a second by Lorrayne Hodge.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $15,504.29. There have been 121 voluntary donations to date for a total of $4,460. Architectural Control amounts to $50. Expenses to date are $3,502.46, of which $2,000 was given to Woody Woodruff as a down payment for his work in the Association Park. Phyllis Moore made a motion to accept the report as given, that was seconded by Lorrayne Hodge and approved unanimously by the Board.
Architectural Control: Pat Burkhart of 4380 Red Forest Road presented a request to replace the shake shingles on his home with fire resistant shingles that will match the color of his house. He gave the Treasurer a check for $25 and the request was approved unanimously by the Board.
Old Business: John Sharp was absent because of business, so action on the drafts concerning the new HOA law mentioned in the minutes of last month’s meeting was again tabled.
Covenants and mandatory dues from residents/homeowners discussed at last month’s meeting also tabled until the President of the Board returns.
It was noted that landscaping work has been accomplished on the north side of the Park and it is anticipated Woody Woodruff will soon begin work on the water drip system.
Frank Chuba gave an update on the properties mentioned in last month’s minutes. He did contact the owners/contractors involved with the sites and both agreed to accomplish necessary request forms and pay required fees.
Treasurer Bill Martin stated that results of the letter he sent to residents concerning voluntary dues resulted in nine residents each paying the $35.
New Business: Board members received an e-mail from Mike Hewig (attached) concerning subdividing a 1.7 acre lot on the Ranch. It was agreed by all present that the covenants prohibit subdividing lots, and the rules on septic systems in El Paso County now require a minimum of 2 1/2 acres. Jim Bergeron was tasked with sending the information to Mr. Helwig.
Guest Comments/Input: Resident and Forest View Acres Water District Board member Ketch Nowacki was given the floor and he said he was present to answer any questions about the Water Board. He reiterated that the estimate to bring the water system up to code will be $6 million and mentioned the various ways the money can be obtained. The information will be given the widest dissemination by the Water Board.
The emergency number for the Forest View Acres Water District Management company is 800-741-3254. This number has a live operator 24 hours a day who logs calls and appropriate personnel are dispatched to attend to the problem.
The readiness hearing regarding the Patti Unger case is still on for 22 June 2006 and trial date is still 27 June 2006.
Guest Dave Weitz asked the Board if there were concerns or reports about radon gas problems on the Ranch. He stated that his residence had levels of 50 and acceptable rates are under 4. He did not know what the rating numbers actually stand for, but wondered if this had been brought up before. He further stated that he had to install a system to lower the levels and that cost over $1,000. No one on the Board was aware of problems, although Jim Bergeron did state that the residence of Paul and Sherry Lee on Pike View Way had a radon diffusing system installed as it was built and it operates 24 hours a day.
With no further business to discuss, the meeting was adjourned at 1953 on a motion by Frank Chuba and seconded by Lorrayne Hodge. The motion carried unanimously.
The next meeting will be at 1900 on Monday, 10 July 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1671
Red Rock Ranch Homeowners Association Monthly Meeting
10 July 2006
Presiding: Joline Lee
Present: Joline Lee, Jim Bergeron, Frank Chuba, Lorrayne Hodge, John Sharp
Guests: Dan Cuvala
Meeting was called to order at 1907.
Minutes of the 12 June 2006 meeting were read and accepted as presented on a motion by Larrayne Hodge, seconded by John Sharp, and voted upon unanimously.
Treasurer’s Report: Treasurer Bill Martin is absent so his report is waived until the August meeting.
Architectural Control: Chairman Frank Chuba introduced builder Dan Cuvala who presented plans for a 1248 square foot addition to the Bennett and Noreen Griffin residence at 4820 Sandstone. A permit has been issued by El Paso County, the setbacks are in order, and a check in the amount of $124.80 was presented for deposit. Frank Chuba made a motion to accept the plans, it was seconded by John Sharp and passed unanimously by the Board.
Chairman Chuba also received a check from the Oldenburg family at 4775 Sandstone for replacing a deck; the plans had previously been approved.
Chairman Chuba also discussed correspondence received from Keith Lonnquist (see attached) who will be moving to Red Rock Ranch on 18325 Spruce Road and requested permission to erect an enclosure fence for his dog and a three stall detached garage. It was agreed to table the measure until plans are actually submitted.
Old Business: The resolutions submitted by John Sharp regarding routine audits of RRRHOA financial records and maintaining an open book policy for residents to inspect minutes and transactions of the Board were reviewed and passed with one exception. The resolution concerning audits had an inadvertent paragraph (para.e) inserted, which was deleted. Motion to accept the open books resolution made by Frank Chuba and seconded by Jim Bergeron which was then accepted by the Board. Motion to accept the audit resolution made by Jim Bergeron, seconded by Larrayne Hodge and accepted unanimously by the Board.
Dues were next discussed, re: voluntary versus mandatory. Views were heard from each member present, but it was decided to await a final discussion and vote until Treasurer Bill Martin returns since he has strong feelings about the issue.
Landscaping at the Park was brought up by Larrayne Hodge who feels the area at present looks off-center and she wondered if further work is planned. Michaele Duncan could not be present for the meeting with those answers, so President Lee said she would contact Michaele for clarification. President Lee also agreed to contact Fred Lanyon about building a secure box around the hose for the drip system to prevent vandalism.
New Business: Board member John Sharp submitted his resignation which was reluctantly accepted by those members present. John will be moving off the Ranch on 21 July 2006 and is therefore ineligible to continue on the RRRHOA. His efforts were praised by all present and the Board’s gratitude was expressed for all he has done as a member and as an attorney rendering free advice on legal matters.
With no further business to discuss, the meeting was adjourned at 2030 on a motion by Larrayne Hodge, seconded by Frank Chuba, and carried unanimously.
The next meeting will be at 1900 on Monday, 14 August 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1742
Red Rock Ranch Homeowners Association Monthly Meeting
14 August 2006
Presiding: Joline Lee
Present: Joline Lee, Jim Bergeron, Lorrayne Hodge, Bill Martin, Phyllis Moore, Fred Lanyon, David Bohn
Guests: Jeff Dull, Genelle Deavenport, Stuart Currier, David Weber, Keith Lonnquist, David Sargent, Don Hodge, Dan Spiegelberg
Meeting was called to order at 1900.
Minutes of the 10 July 2006 meeting were read and accepted as presented on a motion by Fred Lanyon, seconded by Phyllis Moore, and voted upon unanimously.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $15,690.46. $1500 is still owed to High Country Store for landscaping at the Association Park, but a bill has not been forthcoming. There have been 125 voluntary donations for a total of $4600. Income to date: $5136.20 Expenses to date: $3714.96 Lorrayne Hodge made a motion to accept the report as given, the motion seconded by Phyllis Moore and accepted unanimously by the Board.
Old Business: Fred Lanyon reported that he has the protective box built to safeguard the water drip system from vandalism, and he will install it this week.
With the resignation of Board member John Sharp last month, there is a vacancy that needs to be filled. President Joline Lee asked if guest David Weber would consider filling that vacancy since he has helped with Board matters in the past. Mr. Weber agreed to fill the slot and will serve as an appointee.
The swing set is repaired and painted, thanks to Lowell and Michaele Duncan. Residents John Novotny and Carl Gusler have volunteered to plant it in concrete in the Association Park.
Mandatory dues were discussed since the board was waiting for the return of Treasurer Bill Martin to make a final decision. Mr. Martin suggested that the issue be tabled until next year since the Association is presently getting by with voluntary donations, and the only expenses at this time are insurance and renovations at the Park. The Board agreed unanimously with that suggestion after a motion by new Board member David Weber and seconded by Phyllis Moore.
The quarterly review of the financial records will take place prior to the next meeting. Board member Fred Lanyon volunteered to do the audit.
Architectural Control: Mr. Keith Lonnquist was present to show the plans for a fence and a garage/shop that had been discussed at the July meeting. The site is at 18325 Spruce Road and the building will be painted to match the house on the property. The required fee has been paid. After examining the plans, Phyllis Moore made a motion to accept them, a second came from Fred Lanyon, and all Board members voted unanimously to accept.
Robert and Kristen Smith at 4315 Sandstone Road requested permission to apply stucco over the present siding. A color chip was submitted, which is an earth tone called “Hacienda”. The required fee has been paid, and Fred Lanyon made a motion to accept the plan, seconded by David Bohn and passed unanimously by the Board.
David Bohn requested permission to replace the shingles on his home, 4710 Limestone Road, with fire retardant life time shingles, and also to replace worn siding. Required fee has been paid, and tentative approval was granted, pending a county permit, on a motion by David Weber. That was seconded by Fred Lanyon and approved unanimously.
New Business: President Joline Lee and member Jim Bergeron have been contacted by telephone from Title Companies asking for clarification about businesses on the Ranch as outlined in the covenants. There was interest shown by someone to purchase property on Cloven Hoof Estates and open a day care center. The answer was related to the companies that paragraph 19 in the RRRHOA covenants spell out that no business such as a day care center will be permitted on the Ranch.
The newsletter was discussed and member David Weber agreed to put it together with input from all Board members. The date to mail it out will be the week of 10 September 2006.
The annual RRRHOA picnic will be held on 23 September 2006 in the Association Park with details to be discussed at the 11 September 2006 meeting.
Guest Input: Genelle Deavenport spoke about water board issues and the current management company, and issues such as holding executive sessions for decision making. The Raspberry Ridge development was also mentioned. The text of her talk is attached to the official meeting minutes.
Jeff Dull spoke next and talked about the interest the town of Monument has in taking over the Forest View Acres Water District. His points were that Monument is not profit driven, such as the management company, and they are local, have full-time personnel, and that it would be advantageous to involve Monument with our District.
Stuart Currier was the last speaker and he echoed the remarks about being included in a Monument water district. He further said the proposed increased mil levy is exorbitant, and inclusion with Monument would be much less expensive.
The three speakers asked if the RRRHOA could set up a forum where homeowners could have dialog over the pros and cons with water board members, the present management company and Monument officials and include homeowners from Shiloh Pines and Sundance Estates who are not part of RRRHOA, but are part of Forest View Water District. The Board agreed to publish information for mailing to all concerned at Association cost. Copies will be sent to the Shiloh Pines HOA President for distribution as he/she sees fit, and to Dan Spiegelberg who agreed to distribute to Sundance Estate residents. Dr. Bohn will coordinate a common date in August for all parties and Mr. Stuart Currier will obtain a meeting place large enough to accommodate a large crowd.
With no further business to discuss, the meeting was adjourned at 2030 on a motion by Larrayne Hodge, seconded by Phyllis Moore, and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 September 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1793
Red Rock Ranch Homeowners Association Monthly Meeting
11 September 2006
Presiding: Joline Lee
Present: Joline Lee, Jim Bergeron, Lorrayne Hodge, Bill Martin, Phyllis Moore, Fred Lanyon, Frank Chuba, David Weber
Guests: Jeff Dull, Ted Hatz, Gloria Lanyon, Dave Sargent, Don Hodge, Gil Moore, Val Martin, John Novotny, Susan Gates, Chris Monsen, Eckehart Zimmerman, Jerry Marsilo, Reta Thieme, Tom Thieme, Ron Reser, Michele Reser, Richard Crocker, Lisa Johnson, Debbie McCloy
Meeting was called to order at 1900.
Minutes of the 10 July 2006 meeting were read and accepted with one amendment. The Treasurer’s Report read, “1500 is still owed to High Country Store for landscaping”. It should have read “$5350 is still owed to High Country Store for landscaping”. The amended report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Lorrayne Hodge.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,322.87. 126 donations have been made so far, which is close to a record number. All bills to date have been paid and income to date includes $419.80 from Architectural Control, $264.34 from interest, and $31 miscellaneous.
Frank Chuba made a motion to accept the report, it was seconded by Phyllis Moore and voted upon unanimously by the Board.
Architectural Control: Chris Monsen of 18225 Forest View Road requested permission for a detached garage on his property. It will have siding and a roof matching the existing residence. He has an El Paso County permit and has paid the required fee. Plans were submitted for the Board’s perusal and it was unanimously approved after a motion to accept by Frank Chuba and a second by Lorrayne Hodge.
Brian Hendrix of 18620 Pike View Way requested permission to erect a carport , 12 feet by 21 feet, at the rear of his residence which will be shielded from view by numerous scrub oak trees. After discussion about carports on the Ranch, Mr. Hendix’s next door neighbors said they had no objection and it will not be visible from their house or the road. After looking at pictures of the carport, it was agreed to let Mr. Hendrix proceed after a motion by Fred Lanyon and a second by Lorrayne Hodge. The required fee was paid at the time of acceptance.
Old Business: Fred Lanyon said the quarterly audit has not yet been done, but will be accomplished before the next meeting. He will contact Treasurer Bill Martin to schedule a time to examine the financial records.
The picnic is scheduled for Saturday, 23 September 2006 at the Association Park at 1300. Plans were made to provide food and soft drinks for all. Jim Bergeron will provide a grill to cook the meat.
The RRRHOA Newsletter was presented and thanks were extended to new Board Member David Weber for the fine professional job he did creating it. Individual members contributed articles for the letter, and President Lee thanked all for their efforts.
Jim Bergeron said thanks should be extended to Fred Lanyon for building a security box around the water tap in the Park to prevent vandalism. Also thanks were offered to John Novotny and Carl Gusler for installing the swing set in the Park and Lowell Duncan for repairing and painting it.
New Business: There was no new business to discuss. President Lee did say she would like to adjourn the meeting to give guests an opportunity to discuss the water issue on the Ranch. The meeting was adjourned at 1926 on a motion from Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 09 October 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
Unofficial Addendum: Immediately following adjournment of the meeting, Water Board members Barbara Reed-Poloty, Eckehart Zimmerman, Rich Crocker and Management consultants Debbie McCloy and Lisa Johnson were present to answer questions from residents. Rich Crocker gave an overview on the history of the Forest View Acres Water District (FVAWD) and had aerial photos to identify sites about which he talked. Debbie McCloy, owner of the management company (SDMS) for the Water District, gave a thorough explanation of her company’s involvement and the pending bond issue and mil levy. FVAWD representatives and Debbie McCloy fielded many questions from residents about the pros and cons of many issues until 2130 when no further questions were forthcoming. Most people present appeared to be satisfied with the answers that were offered to them for the two and a half hour session.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1787
Red Rock Ranch Homeowners Association Monthly Meeting
09 October 2006
Presiding: Bill Martin
Present: Jim Bergeron, Bill Martin, Phyllis Moore, Fred Lanyon, David Weber, David Bohn
Guests: Ketch Nowacki, Mike Gaines, Jeff Dull
Meeting was called to order at 1900.
Minutes of the 10 July 2006 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Fred Lanyon and seconded by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,196.96. 131 donations have been made so far, for a total of $4785.00. Architectural control fees total $519.80 to date and interest amounts to $287.91 Miscellaneous income is $31.00 Expenses so far this year total $9720.97 with $8350.00 paid to High Country for landscaping . The Association also received a water bill for $264.00, which included the monthly fees that all residents pay. The Board was told by Forest View Acres Water Board President Barbara Reed-Poloty prior to installation of a water line to the Association Park that the only fee would be strictly for water used and no other associated charges. Treasurer Bill Martin will write a letter to the Water Board in this regard.
Woody Woodruff from High Country Store submitted an additional bill that does not appear to coincide with an earlier agreement for landscaping. Treasurer Bill Martin has already mailed a letter to Woody asking for an explanation.
Fred Lanyon made a motion to accept the report, it was seconded by Phyllis Moore and voted upon unanimously by the Board.
Architectural Control: David and Lynda Naumann of 18230 Forest View Road requested permission to erect a split rail fence on their property. They submitted a check for $25 and a description of the fence. David Weber made a motion to accept the request, Phyllis Moore seconded the motion and it passed unanimously.
Keith and Elizabeth Lonnquist requested permission to paint their residence at 18325 Spruce Road which will be a light green with white trim that meets Association standards. They also submitted a check in the amount of $25. Fred Lanyon made a motion to approve the request, Phyllis Moore seconded it and it passed unanimously.
Old Business: Fred Lanyon has made an appointment with Treasurer Bill Martin to conduct an audit of the Association financial records on Monday, 16 October 2006.
It was noted that the annual Association picnic scheduled for Saturday, 23 September 2006 was cancelled because of inclement weather. A sign was posted at the Park for residents who might venture out with thoughts of picnicking in parkas. President Joline Lee suggested to Board members earlier in the week that perhaps the picnic should be held in August next year when weather conditions are usually more predictable.
Treasurer Bill Martin suggested that the Board should ask for bids from RRRHOA residents to repair the cement and repaint it at the Association tennis court. Members present felt it was a good suggestion, but agreed to table the idea until next spring.
New Business: There was no new business to discuss.
Guests: Ketch Nowacki and Jeff Dull stated they were present to answer any questions about the water situation on the Ranch. Mike Gaines said he was present to ask questions and hear about the water problems and proposed solutions. All three men expected a large turnout of residents for this meeting, and it was thought a representative from the water department of the town of Monument might be present to make a presentation, which did not occur. An informal discussion of the upcoming vote on a capital improvement bond issue, management company issues, repair and maintenance of present water lines and eventual replacement of those water lines ensued.
Acting President Bill Martin suggested adjourning the meeting and everyone could stay and discuss further any water issues if they so desired. Phyllis Moore made a motion to adjourn, it was seconded by Fred Lanyon and approved unanimously. The meeting adjourned at 2010.
The next regularly scheduled meeting will be at 1900 on Monday, 13 November 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
