Meeting Minutes
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November 8, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting called to order at 7:01pm.
Board members present: Beth Lonnquist, Doreen McLaughlin, Kevin Guy, Julie Pheteplace, Paul Tilltoson, Shannon Kittelson, Bill Griffith, Skip Chang, Mark Fears
Guests present: Julie Yack, David Yack, Craig Pryor, Matt Quinlan,
Architectural Control:
Dave Betzler had a question about an ACC request but didn’t have a formal request in at the time. The Board didn’t have any issues with his inquiry. The Yacks have filed an ACC request for their new home at 3630 Mesa Verde. It will be 5149sq.ft. and includes a deck, lifetime shingles, fiber cement board siding, firebreak around the house. They have their building permit. They are planning on breaking ground by the end of the year. Skip had the !st and Bill the 2nd for approval. Board voted for approval. Shannon talked to Mr. Burdine about the fence in his earlier request. It will be only three feet high and no factor in traffic sight lines.
Guest concerns:
Board President Lonnquist asked if there were any guest concerns but no one had any additional comments or concerns.
Minutes approval:
Bill motioned for approval with Paul seconding. Board approved.
Treasurer’s Report:
Bill reported that there had been a total of $575.18 in deposits for October. There were two contributions, one of $475 and another of $100, and $0.18 in interest. Legal fees now total $9,908.19 with another $3,192.00 pending. There has been $$10,244.95 in contributions ytd with $750.00 of that dedicated to Law Suit Defense. ACC contributions total $721.00 ytd. Insurance fees to date are $2,422.95. DORA registration was $29.00. The HOA P.O. Box costs $148.00. The HOA has made a net contribution to Firewise of $888.11. There as been 50.9% participation in contributions so far this year. 43 households have contributed more than the recommended $75.00.
It was motioned that the HOA will pay for tennis court/pickle ball painting and David Jones will reimburse the HOA. Skip had the 1st with Doreen the 2nd. Board approved.
Old Business:
Website:
Paul and Kevin reported that the website was working well.
Park Repairs:
Tennis court painting is scheduled for December.
Insurance:
There was discussion of the value of HOA property (gazebo, tennis court, playground, bus stop) in regards to liability insurance.
Firewise:
Julie reported Firewise has some training ongoing for inspections but no chipping at this time.
Forest View Water District:
There will be a Dec. 15 meeting. The November meeting was cancelled.
Red Rock Ranch Acres:
No new activity. Planning approval of the development will be the next stage.
New Business:
Discussed the Tuff Shed on Range View. There was a notification to the Board back in January but it wasn’t approved due to easement. Due to adjacent lots being combined, there was a discussion whether the easement was now an issue and would the there be an issue if the lots were later separated again. Bill suggested an informal inquiry as to owners intentions, It appears the construction has been started on the shed.
Donation to Tri-Lakes Cares of $100 was motioned for approval with Mark having the 1st, Skip the 2nd. Board approved.
Law Suit status:
Kevin reported that discussions were moving forward. Kevin also reported on covenant section that informs on multiple lot ownership.
Round the Room:
Skip will report on updated landscaping and he is also working with the County in regards to paving the rest of Forest View Way.
Next meeting is December 13th.
Skip motioned to close the meeting with Shannon the 2nd. Board approved.
Meeting ended at 7:48pm.
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October 11, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting called to order at 7:04pm
Board members present: Elizabeth Lonnquist, Kevin Guy, Skip Chang, Julie Pheteplace, Shannon Kittelson, Paul Tillotson, Doreen McLaughlin, Bill Griffith, Mark Fears
Guests: Matt Quinlan, Denise Geller, Andrea Riley
Architectural Control: Discussed with Andrea Riley the color of the new house, also drainage and driveway access and the stucco finish. Board recommended having a Firewise inspection. Skip Chang motioned for approval with Shannon the 2nd. Board approved,
Discussed the request for the fence for the Burdine garden. The Board discussed fence regulations and whether the location of the fence would obscure the ability of drivers to see traffic at the nearby intersection. Mark motioned for approval and Skip had the 2nd. Board approved.
The siding request from Denise Geller was approved with Paul making the motion and Julie for the 2nd. Board approved
Guest concerns: Elizabeth asked if there were any guest concerns for this meeting. There were none.
Approval of September Minutes: The Sept. minutes were approved with minor grammar and typing edits.
Treasurer’s Report: The Treasurer’s report wasn’t completely finalized. Approval postponed to the November meeting. Bill did say that the HOA treasury was now about at $20,000. There was also a donation of $400.00 to the Tri-Lakes Fire Dept. for their support of Firewise. The Tri-Lakes FD has been a very good supporter of Firewise.
Website: No issues reported with the website. It is being well maintained by Paul and Kevin and is being used below capacity.
Firewise: Firewise is done for the year. There was chipping done for 14 houses on Sept. 14.
In a related matter, there was an evacuation drill scheduled for October. Julie suggested that thank you notes be sent out to all that helped with chipping and clearing of right-of-ways.
Doreen began a discussion of what the utility companies are allowed in regards to trimming/removing trees. The utilities do have authorization to clear trees that may be a hazard to utility service.
Park Repairs: Painting for the Pickle Ball court may start in December. Elizabeth stated that the HOA cannot officially support a tournament due to insurance restrictions. Bill reported that we had a water bill of $0.34 from the park.
New Business: Elizabeth reported on General Liability insurance for the HOA. It will be due November 16th. Bill motioned for approval with Kevin for the 2nd. Board approved.
Forest View Acres Water District: Their next meeting is on October 27. There is a vacancy on the Water Board. Kevin suggested we add a link to Forest View Acres Water District to the HOA website. Board agreed.
Red Rock Ranch Acres: Rezoning passed. It will still be some time before work starts with some issues still to be resolved.
Elizabeth asked for approval to send to the County a letter about camping on empty lots on Limestone. Julie motioned for approval with Skip for the second. Board approved.
Current Lawsuit Status: There have been exchanges between the Board and the Yacks. Work on the lawsuit is ongoing.
Elizabeth asked if there was any other discussions from the Board. Kevin mentioned pine beetles and what might be done with them. Elizabeth has a link to an arborist.
As a final note, it was reported that there had been 230hrs. of chipping and 92hrs. of right-of-way clearing done in the HOA this year by Firewise. Lots of good work accomplished.
Meeting was adjourned at 8:10 with a motion by Julie and Paul 2nd.
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September 13, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting called to order at 7:02pm
Board members present: Elizabeth Lonnquist, Kevin Guy, Bill Griffith, Shannon Kittelson, Skip Yang, Julie Pheteplace, Paul Tillotsen, Doreen McLaughlin, Mark Fears
Guests:
Matt Quinlan, Craig Pryor, David Jones, Julie Yack
Director Lonnquist asked if any of the guests had concerns. None were presented.
There was a discussion of new residents and the locations they had moved into.
Architectural Control:
No new business.
Thank you to all the Board members that contributed time, materials, food and drinks, along with mowing and painting.
There was a good turnout for the August members meeting with 35 people and 20 homes represented.
Treasurer’s report:
Director Griffith reported that there had been $350.00 in new contributions with $100.00 of that designated for lawsuit expenses. He said that there has been $425.00 donated previously for the lawsuit. Another $50.00 had been received from Architectural Control fees along with $0.19 in interest. $1525.00 had been paid in attorney fees. There has been $9919.95 received YTD in contributions and this includes $625.00 designated for legal expenses. 41 parties have contributed more than the recommended $75.00.
There was no new Firewise expenses. Julie moved to approve the Treasurer’s report with Shannon for the second. All voted in favor.
Firewise:
It was reported that about 45 homes have had chipping done through FireWise. Try Lakes FD is supporting FireWise. Julie reported that there would chipping on Saturday the 18th to include 14 properties and right of way clearing. There also was the possibility FireWise meeting on the 14th. There is a evacuation drill scheduled on October 2nd.
Website:
Paul and Kevin said website is running well with no problems. The website has been updated to make minutes access easier.
Park repairs:
Homeowner David Jones has made an offer to pay for painting pickle ball lines on the tennis court. He reported on what he had been told would need to be done and how much it would cost. He felt that the court was being under utilized and that it could be a great asset to the community and also offered to conduct pickle ball clinics. The Board agreed that this was a good idea and thanked Dr. Jones for his contribution. There was hope the work could start in about three weeks. Keven motioned for approval and Skip seconded. Board voted in favor.
There was additional discussions about watering existing plants and Skip and Mark were going to coordinate moving the larger rocks in the park.
Forest View Water District:
Meeting on September 22nd.
Red Rock Ranch Acres:
El Paso County Commissioners meeting on September 14th.
Lawsuit status:
Kevin reported that ongoing negotiations were still underway.
Elizabeth asked for any additional comments and the problem with Pine Beetles being mentioned. Kevin was going to research what could be done about mitigating the beetles. Also, what trees and plants are allowable so as not to plant invasive species.
Meeting was adjourned with a motion from Julie and the second from Mark.
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July 12, 2021 Red Rocks Ranch Homeowners Assoc. Monthly Meeting.
The Zoom meeting started at 7:03
Board members present: Elizabeth Lonnquist, Kevin Guy, Skip Chang, Bill Griffith, Shannon Kittelson, Julie Pheteplace, Mark Fears
Guests:Rosalia McKean, Craig Pryor, Julie Yack, Lauren Quinlan Rosalia McKean thanked the Board and offered her help if needed.
Architectural Control: Shannon didn’t have any new business and is following up with Beth Schneider on their driveway.
There was a question about a new resident on Limestone and a deck on Sandstone but no definitive information on either.
Approval of Minutes: June minutes were approved with a motion by Kevin Guy and a second from Bill Griffith.
Treasurer’s Report:
Bill reported that the HOA had a balance of $26,229.90 in the bank after $2,44.69 in deposits and $2,863.67 in expenses. He reported that the expenses were accrued from $110.34 for newsletter printing, $2,649.00 in insurance premiums, and $881.11 for FireWise. In addition, there was another $2,580 spent on legal fees ($7,510.19 ytd). There has been $8,285.00 in donations ytd which represents about 42% participation. There was $725.00 in donations and $1,455.00 in legal expenses that hadn’t cleared the bank at the time of the report. The HOA also netted $1.08 in interest.
There was some discussion of whether last year was some better due to some members contributing at the cleanup day and during some of the FireWise work.
The Treasurer’s report was approved with Kevin having the first motion and Skip the second.
Electronic motions: None
FireWise: Right of Way clearing was scheduled for July 14. Skip inquired about chipping days. They are scheduled on Aug.14 and Sept. 18.
Old Business: Discussed when to paint the shelter at the park. Reminder for picnic on Aug. 28.
Forest View Acres Water District: Next meeting on July 28.
Red Rock Ranch Acres:
It was reported that there was a tentative date of Aug. 5 for a meeting at Centennial Hall in regards to the development. No new information about the rezoning application. CDOT comments are being waited upon.
Guest comments: The guest were asked if they had any comments or questions and all declined.
Lawsuit: A response has been filed and the court procedures are being worked through. Waiting on a return response.
New Business:
Discussion of new owners at 4840 Limestone.
It has come to the attention of the Board that there has been some advertising of short term rentals (AirBnB, etc.) in the Ranch. This is not allowed according to the Covenants. Letters will be sent to make the owners aware of the Covenant regulations. One of the concerns about short term rentals is the effect on the HOA’s insurance.
Bill sent a thank you letter to the El Paso County road department.
Shannon and Bill said they would help with picnic supplies and work.
The Board would like to thank Director Mark Fears for building the court bench and Director Julie Pheteplace for painting the bench.
Adjournment: The meeting was adjourned at 7:41.
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June 14, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting started at 7:05pm.
Board members present:
Kevin Guy, Bill Griffith, Shannon Kittlelson, Julie Pheteplace, Skip Yang, Elizabeth Lonnquist, Paul Tillotsen, Mark Fears
Guests:
Heidi Juell, Laura and Matt Quinlan, Craig Pryor, Beth Schneider, Chris Jones
Guest Concerns:
Heidi Juell wanted to thank the Board for it’s efforts and offered to help with the lawsuit.
Architectural Control:
Beth Schneider had a driveway request along with a request for replacement windows. There were some questions about whether it would be ten feet from the neighboring property line in that is a county requirement. The Board approved the request with a fee of $25.00 (for the windows and driveway) contingent on the Schneiders getting an okay from El Paso County about the distance from the property line. Julie had the 1st, Bill seconded.
Approval of Minutes:
Shannon made a motion with Julie as the second for approval of the minutes. Board approved.
Treasurer’s report:
Bill reported that up to the 14th June had been relatively quiet. He reported that there had been $2,444.69 in deposits with $2,863.67 in expenses for the month. The May ending balance was $26,229.90. Interest earned was $1.08 year to date. After current expenses, Firewise remaining contributions amount to $929.13. Outstanding activity that had not cleared the bank were $725.00 in contributions against $1,455.00 in legal expenses ($4,930.19 in legal expenses to date along with $2,422,95 in insurance expenses to date.)
Year to date contributions are $8,285.00 and that represents 42% of members contributing. ACC has yielded $150.00 year to date.
Mark motioned for approval with Skip as second. Board approved.
Motions passed electronically:
Cleanup was cancelled.
Website:
Kevin and Paul said that the website was working well with no issues.
Old Business:
Bill reported there had been some of the newsletters returned but he had sent them out again with only one returning twice.
Firewise:
Julie reported on the first in person meeting that was coming up and right-of-way notification for mitigation work. There had been four assessments performed and that there were still some slots open for assessments in June. Also, there will be an evacuation rehearsal on Sept. 25 with actual evacuation exercises performed. Julie and Elizabeth talked about information on Gobags and what should be in them in case of an actual evacuation. It was suggested that Rosalia McKeen might give a presentation about Gobags at member picnic. Next Firewise meeting will be July 13th. It was noted that both Bill and Paul helped out with chipping.
Park Repairs:
It was discussed that pavilion painting should be completed before the member picnic on August 24th. Mark said he would see if Jean Kraus and some others might be interested in an afternoon of painting on the shelter. Mark had mowed the park and Paul said he would mow the common area around the bus stop.
Forest View Acres Water District:
Next meeting is on June 23rd.
Red Rock Ranch Acres:
There had been no change in the rezoning application. Still waiting on word when the County Planning Commission will meet to discuss the request. So far, there are 106 responses in opposition to the rezoning request.
Current Lawsuit Status:
A response to the summons was filed. There was a reply from the plaintiffs with a new settlement response sent.
New Business:
Elizabeth went around the Board members for comments. The water at the park is not turned on at this time.
Julie asked about what the Board thought was prudent and advised (legally) about postings on the website about the lawsuit.
Skip asked about in-person Board meetings. Most where in favor in continuing Zoom meetings at this time in that it allows Board members that aren’t in town to still attend.
Kevin reminded Mark about asking Palmer Lake if the town might be interested in tennis court repairs at the same time to possibly get a discount with repair company.
Adjournment:
Meeting was adjourned at 7:43 with Skip making the motion, Kevin second. Board approved.
Addendum to May 10, 2021 minutes:
Mark (Secretary) had misunderstood a comment by Jason Schneider about the old building material piled up on the park fence. He thought it was Craig Pryor that was referenced but it was actually Craig Ketels (a previous owner of the Schneider’s house) that the material belonged to. Apologies to Craig Pryor about the misunderstanding. Mark volunteered to remove the old material.