Meeting Minutes
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RRRHOA Montyly Board Meeting December 9, 2024
Meeting Location: Zoom Call. Meeting was called to order by Vice-President Craig Williams at 7:01 pm
Board members in attendance: Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Treasurer Bill Griffith and Director Shannon Kittelson. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
ACC Requests: New home build at 3715 El Rancho Way was approved by the RRR HOA Board electronically. Payment was received.
Minutes: Vice President Craig Williams made a motion to approve the November RRR HOA Board meeting minutes, and Director Scott Miller made the second. The November meeting minutes were approved unanimously and will be posted on the website.
Treasurer’s Report: Treasurer Bill Griffith presented the Treasurer’s report for December: beginning balance was $12,611.59. Expenditures were $718.07 and deposits were $125.93 leaving an ending balance of $12,019.45, including $544.27 for FireWise. ENT Reserve CD beginning balance: $20,196.56, interest accrued $82.65, ending balance $20,279.21. Total of both accounts: $32,298.66. Director Scott Miller made a motion to approve the December Treasurer’s Report and Vice President Craig Williams made the second. The December Treasurer’s Report was approved unanimously.
Treasurer Bill Griffith will review the 2025 budget in January.
OLD BUSINESS:
Website: No updates. An article on road conditions from the El Paso County Website was approved at the last meeting and will be posted on the website under the HOA Education tab.
Forest View Acres Water District: Next meeting January 22.
Acknowledging member dues payment. Director Scott Miller proposed listing HOA members who paid their 2024 dues
in the 2025 annual newsletter. Director Miller made a motion to approve and Treasurer Bill Griffith made the second. The proposal was unanimously approved.
Elections: “The Board welcomes self-nominations for the HOA Board election in April, 2025. Nominations from the floor will be “write-in” nominees. Please notify the Board of your intentions to self-nominate by 31 January, 2025 to allow us to include names in the annual newsletter. Due to lack of space in the newsletter, “Position Statements” will not be posted on the web or in the newsletter. The Board is directed by the Bylaws to seek out and nominate candidates.”
Vice President Craig Williams made a motion to approve posting this on the website and Treasurer Bill Griffith made the second. The notification was unanimously approved and will be posted on the website.
Members: Mr. Pryor had no comments. Mr. Nowacki made no comments.
Round the Room: Director Scott Miller asked Mr. Pryor what, if any, harm the Board has caused Mr. Pryor to consider legal action against the Board. Mr. Pryor declined to comment in the public forum of the Board meeting, but offered to do so in a private setting. The Board operates in a public forum and therefore declined the offer of a “private” setting.
Treasurer Bill Griffith reported that he and several other neighbors have complained to El Paso County about the insufficient plowing of Forest View Road. To report potholes, road conditions or other road maintenance issues call 719-572-5147.
Treasurer Bill Griffith discussed the Corporate Transparency Act which goes into effect in January 2025.
Vice President Craig Williams thanked the Board members for their efforts and volunteering their time in 2024.
Next Meeting: January 13, 2025
2025 dates: February 10 March 10 April 14 May 12 June 9
July 7 August 11 September 8 October 13 November 10 December 8
Vice President Craig Williams made a motion to adjourn and Director Miller made the second. Adjournment was approved unanimously. Meeting adjourned at 7:27pm
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RRRHOA Montyly Board Meeting November 11, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Chris Jones, Treasurer Bill Griffith and Director Kevin Guy. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Minutes: Vice President Craig Williams made a motion to approve the September RRR HOA Board meeting minutes, and Director Laura Quinlan made the second. The September meeting minutes were approved unanimously.
Vice President Craig Williams made a motion to approve the October RRR HOA Board meeting minutes and Director Chris Jones made the second. The October minutes were approved unanimously.
Treasurer’s Report: Treasurer Bill Griffith presented the financial reports for both October and November.
October: beginning balance $15,794.08 with $100.13 in deposits and $230.34 in expenses resulting in an ending balance of $15,663.87, which includes $816.18 for FireWise. The ENT Reserve CD: beginning balance $20,029.56 with $81.96 in interest resulting in an ending balance of $20,111.52. Current RRR HOA funds are $35,775.39.
November: beginning balance $15,663.87 with $0.13 in deposits (interest) and $3,052.41 in expenses resulting in an ending balance of $12,611.59, which includes $544.27 for FireWise. The ENT Reserve CD: beginning balance $20.111.52 with $85.04 interest resulting in an ending balance of $20,196.56. Current RRR HOA funds are $32,808.15.
OLD BUSINESS:
Website: No updates. President Lonnquist suggested an educational article for the website. Director Scott Miller made a motion to approve posting this article on the website. Treasurer Bill Griffith made the second and the article was approved unanimously and will be posted on the website under the HOA Education tab.
FireWise: RRR HOA has received a FireWise designation for 2025 and the certificate will be posted on the website for insurance purposes (homeowners may receive a discount from their insurance company). 16 properties (10 cubic yards of slash) were chipped on September 28. Thank you to all who volunteered. 374 hours of chipping & mitigation were reported. Residents should report how many hours they spend mitigating their property and report it to
Park: No update
Forest View Acres Water District: Next meeting December 4.
New Developments: There was discussion about the proposed Buc-ees at County Line Road and I25.
Members: Mr. Pryor had no comments.
Mr. Nowacki asked about the early adjournment of the October meeting and felt the board should disclose more information.
Treasurer Bill Griffith reminded all that this issue was discussed at the September meeting and there is nothing more to disclose.
Round the Room: nothing to add
Director Kevin Guy made a motion to adjourn and Director Scott Miller made the second. All approved and the meeting was adjourned at 7:30pm.
Next Meeting: December 9, 2024
2025 dates: January 13 February 10 March 10 April 14
May12 June 9 July 7 August 11
September 8 October 13 November 10 December 8
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RRRHOA Montyly Board Meeting October 14, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor Mr. David Yack.
President Lonnquist asked Mr. Pryor if he had acquired legal representation. He answered in the affirmative. President Lonnquist stated that all contact with Mr. Pryor must go through legal representatives and asked for a motion to adjourn the meeting.
Secretary Julia Pheteplace made a motion to adjourn and Director Chris Jones made the second. Motion to adjourn was unanimously approved. Meeting adjourned at 7:02 pm.
Next Meeting: November 11, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
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RRRHOA Montyly Board Meeting September 9, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:01 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones, and Treasurer William Griffith. A quorum was established. Director Kevin Guy was absent.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Architectural Control: No ACC requests to be reviewed.
Approval of the minutes: A motion was made by Director Scott Miller to approve the August minutes. Vice-President Craig Williams made the second and the August meeting minutes were approved. Director Shannon Kittleson abstained as she had not yet read the minutes due to technical issue. The August minutes will be posted to the RRR HOA website.
Treasurer’s report: Treasurer William Griffith presented the September’s Treasurer’s report. Starting balance was $36,687.28. There were .27 cents in deposits and $20,893.47 in expenditures. Ending balance is $15,794.08. Treasurer Bill Griffith transferred $20,000 to a 6-month CD yielding 5% interest. FireWise has a balance of $900.28 which is included in the ending balance. Director Laura Quinlan made a motion to approve the treasurer’s report and Director Chris Jones made the second. The July Treasurer’s report was approved unanimously. Total member contributions for 2024 so far are $8,815.00.
Old Business:
Web Site: No update
Firewise: Two residences were chipped on Saturday, September 7 and then the chipper broke. Director Scott Miller is working on scheduling another date to complete the chipping that was on the schedule.
Forest View Acres Water District: Next meeting is September 25. FVAWD issued a notice of price increase. Residents may attend the meeting which is held at the Sanitation Building at 130 2nd street in Monument at 6:00 pm.
Homeowner Correspondence: The Board is working through homeowner correspondence and may respond at October meeting.
New Business; The Board received a “cease and desist” letter from a lawyer representing Mr. Craig Pryor. Director Scott Miller made a motion to allocate $5000 for legal expenses to give the Board guidance on moving forward. Vice-President Craig Williams made the second. The allocation of funds was approved unanimously.
Resident Guests Comments:
Mr. Craig Pryor asked if the board held a meeting last week. President Lonnquist responded that the special meeting that had been scheduled was cancelled.
Next Meeting: October 14, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Director Chris Jones made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was unanimous at 7:22pm and the Board went into Executive Session.
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RRRHOA Montyly Board Meeting August 12, 2024
Meeting Location: Zoom Call. Meeting was called to order by Vice President Craig Williams at 7:01 pm
Board members in attendance: Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones, and Treasurer William Griffith. A quorum was established. Director Kevin Guy and President Beth Lonnquist were absent.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor and Matt Schuetz.
Architectural Control: Director Shannon Kittelson presented an ACC request by Matt Schuetz for a split rail fence. After discussion Secretary Julia Pheteplace made a motion to approve the fence and Treasurer Bill Griffith made the second. The fence was unanimously approved.
Approval of the minutes: A motion was made by Vice President Craig Williams to approve the July minutes. Secretary Julia Pheteplace made the second and the July meeting minutes were approved unanimously and will be posted to the RRR HOA website.
Treasurer’s report: Treasurer William Griffith presented the August Treasurer’s report. Starting balance was $36,568.52. There was $475.31 in deposits and $356.55 in expenditures. Ending balance is $36,687.28. Treasurer Bill Griffith transferred $20,000 to a 6-month CD yielding 5% interest. FireWise has a balance of $900.28 which is included in the ending balance. Vice President Craig Williams made a motion to approve the treasurer’s report and Director Scott Miller made the second. The July Treasurer’s report was approved unanimously. Total member contributions for 2024 so far are $8,735.00 from 100 contributors which is 48.08% of members.
Old Business:
Web Site: Domain license was renewed.
Firewise: The next chipping date is September 7 and there are only 5 volunteers currently. Director Scott Miller is reaching out to the community for more volunteers.
Park: Park committee met on July 26 via zoom and discussed possible options for park improvement. Options being considered are playground equipment for ages 10 and up, basketball hoop, swing set and multifunction equipment. It was agreed by all board members to use commercial grade equipment. Director Scott Miller will check with insurance company to see what impact the equipment will have on our policy.
Forest View Acres Water District: Next meeting August 28. Matt Quinlan provided information on recent waterline break which was broken by a builder digging foundation on Redstone Ridge. The pipe was repaired quickly with minimal inconvenience to residents. The interconnect to Monument water tank is in process at the park.
Flagpole: The flag pole in the park was replaced. Thanks to Director Chris Jones, Vice President Craig Williams and Dave Pheteplace. A locking device will be added to prevent/deter theft.
Homeowner Correspondence: The Board is working through homeowner correspondence and will respond at September meeting.
Ketch Nowacki asked what happens to park and bus stop properties if the requirements of the deed are not met.
Next Meeting: September 9, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Director Scott Miller made a motion to adjourn and Director Chris Jones made the second. Adjournment was unanimous and Vice President Craig Williams adjourned the meeting at 7:29pm
