Meeting Minutes
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- Written by: Kevin Guy
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RRRHOA Montyly Board Meeting February 12, 2024
An Executive Session was held at 6pm on February 12 with consents to legal issues surrounding ACC rules.
Meeting Location: Zoom meeting. Meeting was called to order by President Lonnquist at 7:01pm
Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Director Guy, Vice President Miller and Director Jones.
Resident guests in Attendance: Mr. Nowacki
Vice President Miller nominated Mr. Chris Jones to the Board. Director Pheteplace made the second and the Board approved the nomination unanimously. Director Jones will be on the Board until the elections at the annual member meeting.
Architectural Control: There was discussion about the placement of the Stelzner’s playhouse. It was decided that the Board will send the Stelzner’s another letter letting them know the request will not be approved and give them several suggestions to make the playhouse compliant with ACC requirements. Director Quinlan made a motion to approve sending the letter, Director Kittleson made the second and the motion was approved. Director Jones abstained.
Approval of the minutes: Vice President Miller made a motion to approve the January meeting minutes, Director Quinlan made the second. The January meeting minutes were approved and will be posted to the RRR HOA website. Director Jones abstained.
Treasurer’s report: Treasurer Griffith was absent and will review the Monthly Treasurer’s report at the next meeting.
Old Business:
Web Site: Director Guy will post NDA form to request the 2021 settlement agreement. It can be found under the Information tab, downloadable documents, on the RRRHOA website (rrrhoa.org). Director Guy will also post the Special Meeting Minutes.
Firewise: The FireWise Committee is waiting for the Fire Department chipping schedule. Fire Adapted Colorado (FACO) is offering a 6-week program called Wildfire Neighborhood Ambassadors - 6 modules starting Feb. 21, 2024. It is a free program via Zoom.
Liability Insurance: New insurance is in place.
Forest View Acres Water District: Next meeting January 28
New Developments: There was discussion on the proposed development Red Rock Acres.
NEW Business:
NEWSLETTER: The annual HOA Newsletter will be mailed to all members in March.
GARBAGE COLLECTION: There was discussion regarding the possibility of organizing a group rate for the HOA members for garbage collection. No decisions were made. Action Item: Director Pheteplace and President Lonnquist will gather more information.
Homeowner correspondence to the Board:
Jan/Feb home owner correspondence for Feb Board meeting
Mr. Nowacki 2 Jan email, RRR Sep 11 Meeting Minutes – Board Concerns (2). Mr. Nowacki expressed his concern about a “bullying” statement made by a Board member. The Board sent Mr. Nowacki an email on 2 Jan the issue. This issue was addressed at the Jan Board meeting – CLOSED.
- Mr. Nowacki 2 Jan email, RRRBOD Minutes Inaccuracies Inconsistencies and Omissions – Record. The Board thanks Mr. Nowacki for his views on Recording ZOOM meetings for more accurate minutes. - CLOSED
- Mr. Nowacki 2 Jan email, RRRBOD Email, Correspondence, Contact Issues. Mr. Nowacki points out concerns with the Board’s correspondence system. Sending a letter to the Board is an option to remedy your concern. - CLOSED
- Mr. Pryor 2 Jan email, November meeting minutes. Mr. Pryor comments about the minutes are noted. The Board will no longer respond to Mr. Pryor on CRS 38 except for the 5 status that apply to the RRR HOA. - CLOSED
- Mrs. Yack 3 Jan email, Homeowner email list management. The Board thanks the Yack’s for suggesting a management tool the Board might find useful, however we have security concerns about the tool. - CLOSED
- Mr. Pryor 3 Jan email, Special meetings. Mr. Pryor was advised at Jan meeting he referred to the wrong CRS and therefore his request was not valid. He was advised to resubmit the request referencing the correct statute. The Board sent him an email on 5 Jan advising him the same – CLOSED
- Mr. Nowacki 4 Jan email, RRRBOD Document Review Request. Mr. Nowacki requested additional documents from the Board. Mrs. Lonnquist indicated such documents may exist, but the Board has no direct knowledge that any such documentation regarding the bus stop does exists. Further, the HOA does not maintain an Asset Register. - CLOSED
- Mr. Pryor 9 Jan email, Response to statement. This was discussed at Dec Board meeting. The Board will only address the 5 CCIOA statutes that apply to RRR HOA. CLOSED
- Mr. Yack 9 Jan email, Mailchimp FYI. The Board thanks the Yack’s for their clarification about Mailchimp security. CLOSED
- Mr. Pryor 10 Jan email, Harassment. The Board acknowledges Mr. Pryor’s views regarding harassment - CLOSED
- Mr. Pryor 10 Jan email, Park Committee meetings. No additional committee meetings planed. The Board sent Mr. Pryor an email on 14 Jan advising him accordingly. – CLOSED
- Mr. Pryor 14 Jan email, Re: Email. The Board suggests using USPS for correspondence that requires attachments. Correspondence to the Board will be listed in the minutes beginning in February. - CLOSED
- Mr. Pryor 19 Jan email, Special Meeting Minutes. The July Special meeting minutes will be posted in February. - CLOSED
- Mr. Pryor 19 Jan email, Re: Email. The Board suggests using USPS for correspondence that requires attachments. Correspondence to the Board will be listed in the minutes beginning in February. - CLOSED
- Mr. Pryor 21 Jan email, Information. Board members are receiving all correspondence. - CLOSED
- Mr. Nowacki 26, Settlement Agreement Request Follow-up. The NDA has been received. - CLOSED
- Mr. Pryor 30 Jan email, Messages. Mr. Pryor was sent an email on 30 Jan confirming his email was received. - CLOSED
- Mr. Nowacki 30 Jan email, Bully? Removal from ZOOM?. The Board will submit the Meeting Rules and Standards of Conduct policy via an email by those who requested email notification on policy changes and in the Feb meeting minutes. - CLOSED
- Mr. & Mrs. Mutz 3 Feb, Repair driveway. They were sent an email on 3 Feb advising the county is responsible for the damage. - CLOSED
RRR HOA Meeting Rules of Conduct: The Rules of Conduct policy will be posted on the RRR HOA website and emailed to members who have provided their email address for a 30-day review. Director Pheteplace made a motion to approve the policy and Director Jones made the second. The policy was approved unanimously.
Resident concerns:
Mr. Nowacki is concerned about preservation and sharing of member correspondence. Action Item: Board will evaluate if it is legal to share member correspondence.
Mr. Nowacki sent an email through the HOA website on February 3. Board did not receive, Mr. Nowacki will resend.
Round the room: Director Quinlan brought up the option of in person meetings. There was discussion about possible locations to hold meeting. No decisions were made, meetings will continue to be via Zoom.
Next Meeting: March 11, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Large garbage day June 15.
Director Guy made a motion to adjourn the meeting and Vice President Miller made the second. The Board unanimously approved adjournment. President Lonnquist adjourned the meeting at 8:08 pm.
Rules of Conduct Policy for 30-day review:
Overview:The goal and purpose of these Meeting Rules and Standards of Conduct is to foster an environment of mutual respect and cooperation as both Board members and Guests of the RRHOA participate in RRRHOA Board meetings.
Guests Speaking at Board meetings:
- The Meeting Agenda needs to be the priority of meeting.
- The President will assign a time allotment for the Guest to speak.
- The Guest should plan to stop talking at the end of their time allotment.
- If needed, the Guest may request additional time from the President, and the President may grant or deny more time.
- Unused time from one Guest cannot be given to another Guest.
- Guests may speak at the meeting:
- After being acknowledged by the President.
- For up to 3 minutes after the Board has completed their discussion of an agenda item and before the Board votes on the agenda item.
- For up to 3 minutes during the open forum/new business portion of the meeting.
- For up to 15 minutes after requesting to be placed on the meeting agenda at least 3 days prior to the Board meeting. Any materials they want to present will be provided at least 3 days prior to the meeting.
- The time required to respond to Board questions is not counted against the Guest’s allotted time.
- Guests must provide the following:
- The Guest must be physically present at the meeting or logged on for a Zoom/WebEx type meeting. As a courtesy to the Zoom/WebEx meeting participants providing a video image would be appreciated.
- Memes and/or filters may not be used by the Guest.
- Guest must identify themselves, their address, and identify themselves as being members of the RRRHOA (if applicable).
- If a Guest has material to submit and discuss with the Board, those documents must be submitted at least one week prior to the scheduled meeting date in pdf form so the Board can review and be prepared to discuss the subject and ask questions to the Guest.
- All audio, video, and media presentations during the meeting will be controlled by the Board and Officers.
Board Members speaking at meetings:
- A Board member may request a time allotment from the President to speak on a topic or ask questions to a Guest.
- The President may set the time limit for the Board to discuss or debate any topic during a meeting. The President can also extend the time on any topic at the current meeting or into the next meeting if needed.
- Board members addressed by a guest with a question will respond to the question or advise when a response will be provided.
Board members and Guest Conduct at Meeting:
- If the President provides a time allotment to a Board member or Guest to speak, the expectation is the Board member or Guest will not be interrupted during that time slot except by the President for special circumstances.
- Any Board member or Guest who is disrespectful, disruptive, or interruptive during a meeting will get a maximum of 2 warnings from the President prior to being evicted.
- Any Board member or Guest that threatens (including legal threats) the Board, Board member(s), or a Guest can be evicted by the President with no prior warnings.
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- Written by: Kevin Guy
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RRRHOA Montyly Board Meeting January 8, 2024
Meeting Location: Zoom meeting. Meeting was called to order by President Lonnquist at 7:02pm
Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Treasurer Griffith, Director Guy and Vice President Miller.
Resident guests in Attendance: Mr. Nowacki, Mr. Dermody and Mr. Pryor.
Architectural Control: Mr. Demody requests architectural approval for a circular driveway and landscaping. He reviewed his proposal with the county and he meets all of the requirements. Director Kittleson made a motion to approve the request pending receipt of $25. Director Griffith made 2nd and the request was approved unanimously, pending receipt of $25.
Approval of the minutes: Vice President Miller made a motion to approve the December meeting minutes, Treasurer Griffith made the second. The December meeting minutes were approved unanimously and will be posted to the RRR HOA website.
Treasurer’s report: Treasurer Griffith presented the monthly Treasurers Report. Beginning balance was $27,486.68. Additions were 23 cents bank interest and $50.00 in ACC fees. Expenditures were $0. Ending balance is $27,536.91. Included in the ending balance is $399.01 carried over for FireWise. Director Pheteplace made a motion to approve the January Treasurers report and Director Kittleson made the second. The January Treasurers Report was unanimously approved. Treasurer Griffith presented a budget vs. actual report for 2023. $3600 that was in the 2023 budget was not spent due to no legal fees, picnic cancelled due to inclement weather, ranch clean up was postponed to 2024. The HOA received $1995.00 more than anticipated for Member dues. Director Guy made a motion to approve the budget vs. actual report and Vice President Miller made the second. The budget vs. actual report was unanimously approved. Treasurer Griffith presented the proposed budget for 2024. Estimated income of $8700 from member dues and $1000 from Acc fees. Estimated expenses of $9700. Director Kittleson made a motion to approve the proposed budget for 2024 and Director Guy made the second. The 2024 proposed budget was unanimously approved by the Board. The budget will be presented to the members at the member meeting in April for their approval.
Old Business:
Thanks to Director Pheteplace and President Lonnquist for putting up holiday decorations at the park.
Thanks to Dave Pheteplace for fixing the fence at the entrance to the park.
Web Site: Post safety announcement, Welcome 2024 note, NDA process.
There was discussion whether or not to post emails sent to the board from members. The discussion centered on a liability issue and the Board concluded the risk was not worth it. Therefore, Vice President Miller made a motion to not post the emails and Director Kittleson made the second. The Board voted unanimously to not post the emails.
Vice President Miller made a motion to post an article about Carbon Monoxide and Treasurer Griffith made the second. Posting this article on the website was unanimously approved.
There was discussion on how long to leave articles on the website. Director Quinlan made a motion to delete articles after one year and Treasurer Griffith made the second. It was unanimously approved.
Firewise: FireWise is certified for 2023-2024
Liability Insurance: New insurance is in place, should receive refund for previous policy.
Forest View Acres Water District: Next meeting January 24
New Developments: Red Rock Acres; looking for inclusion in the water district in January.
NEW Business:
Vice President Miller stated Mr. Nowacki raised a concern about a former Board member’s personal reason for resigning from the Board and another Board member’s comments related to those personal views. Furthermore, he went to suggest she “…should explain her concern at the Jan 8 meeting and provide us with an example of what she considers to be harassment and behaviors that cause anxiety and fear.” What better example of harassment is there than Mr. Nowacki’s own words above. It is not the responsibility of any Board member to clarify or justify their personal reasons for resigning. The words speak for themselves. These personal views are unrelated to the business of the Board and do not impact any business of the Board. Therefore, the Board considers this issue is closed. “Per your request Mr. Nowacki this concern is not valid; you can close out your inquiry.
President Lonnquist asked for articles for the annual newsletter be submitted by February. Vice President Miller will submit an article on FireWise for the newsletter. Treasurer Griffith will submit an article on Finance for the newsletter.
Homeowner correspondence to the Board:
Mr. Pryor: Vice President Miller stated that Mr. Pryor’s reference to Colorado Revised Statute 38-33.3-308 is the wrong statute for being informed about Board meetings. Therefore, his request is not valid as he did not cite the correct statute. The Colorado Revised Nonprofit Corporation Act as of August 9, 2022, with a few exceptions, is the appropriate statute for this Board.
Mr. Nowacki: Mr. Nowacki feels he has not received adequate financial information.
There was discussion about what the Board has already supplied to Mr. Nowacki. Mr. Nowacki interrupted the speaker several times and was asked to stop. He continued to interrupt and made several disrespectful comments to the Board. Director Kittleson asked if his comments were Bullying. President Lonnquist asked Mr. Nowacki to leave the meeting as he was being disruptive. He refused. The Zoom administrator removed Mr. Nowacki from the zoom call and the meeting continued.
Resident concerns:
Mr. Pryor inquired about repairs that were slated to be done “immediately” don’t seem to be done yet.
Mr. Pryor asked to see the minutes from a Special meeting on July 3.
President Lonnquist replied that the repairs will be done as soon as possible and the July 3 minutes will be posted to website.
Round the room: Vice President Miller will provide an update to the park master plan at the February meeting. Thank you to Mrs. Yack for sending information regarding an email management system. There is concern about third party access to homeowners’ emails.
Director Quinlan would like to go back to in person meetings. There was discussion about this and no conclusion was made.
Director Guy inquired about reaching out to trash services for information on group rate. President Lonnquist and Director Pheteplace will follow.
Next Meeting: February 12, 2024
2024 dates: January 8 February 12 March 11 April 15 or 16
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Large garbage day June 15.
Treasurer Griffith made a motion to adjourn the meeting and Director Quinlan made the second. The Board unanimously approved adjournment. President Lonnquist adjourned the meeting at 8:24 pm.
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July 3, 2023 Red Rock Ranch Homeowners Association Board Special Meeting
Zoom meeting called to order by President Beth Lonnquist at 7:04pm.
Board members present: Kevin Guy, Julie Pheteplace, Laura Quinlan, Mark Fears and Beth Lonnquist
President Beth Lonnquist asked if anyone had any concerns or comments regarding the verbiage in the covenant change vote for determining whether or not hen chickens should be allowed in the HOA. There were none.
Mark Fears made a motion to approve the verbiage in the covenant change ballot. Kevin Guy made the 2nd and it was unanimously approved.
Julie Pheteplace made a motion to adjourn the meeting. Mark Fears made the second.
President Beth Lonnquist adjourned the meeting at 7:08pm.
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RRRHOA Monthly Board Meeting November 13, 2023
Meeting Locations: Zoom meeting. Meeting was called to order by President Lonnquist at 7:16pm
Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Treasurer Griffith and Director Guy.
Resident guests in Attendance: Mr. Nowacki, Mr. Yack, Mrs. Yack, Mr. Pryor and Mrs. McKean.
Architectural Control: Derek Heckmeyer 3885 Sierra Vista has requested approval for solar panels on south side of house. Director Pheteplace made a motion to approve, Treasurer Griffith made a second and the request was approved unanimously.
Director Kittleson has made contact with Selzer’s regarding the playhouse that is under construction. She has not received a request for approval yet.
Approval of the minutes: Director Quinlan made a motion to approve the October meeting minutes and Director Griffith made the second. The October meeting minutes were unanimously approved and will be posted on the website.
Treasurer’s report: Treasurer Griffith presented the monthly Treasurers Report. There was $150.25 in deposits and $56.95 in expenses. The ending balance for October is $30,066.70. The FireWise Committee has $347.69 remaining and will be carried over to 2024. Director Guy made a motion to approve the November Treasurer Report and Director Pheteplace made the second. The November Treasurers Report was unanimously approved.
Old Business: Rules & Standards of Conduct: A new version will be posted for another 30-day review. There was a question on whether or not a blast email was sent. A new email list is being compiled with resident’s permission.
Mr. Yack did not get an email and suggested the Board should review the settlement agreement.
RRRHOA Board Meeting Rules and Standards of Conduct: Approve and post for additional 30-day comments
Web Site: Post for 30-day comment period -
Firewise: Julie: The last chipping date was October 21, 2023. 31 cubic yards of slash was chipped and 374 volunteer hours were accrued this season.
Park Flag: Mr. Pryor notified the Board that the flag was tattered and needs replacing. Director Pheteplace will purchase a 4X6 heavy duty flag for $35 and deliver it to Mr. Pryor who will install it.
Park master plan: Mrs. Mc Kean presented a proposal of 5 options for the park Master Plan.
Option 1: New playground equipment. Cost analysis for commercial equipment, not including installation: swing set =$1200-$4700, Merry go round= $1600-$4000, Slide= $3200-$13,000, See Saw= $1200- $1800. Would need to factor in costs for insurance, installation and regular inspection. Not recommended due to cost and liability.
Option 2: Walking path around park. Southern section of park is owned by another HOA and there are easements in areas which limits area. Not recommended.
Option 3: Dog park. This would require chain link fencing, benches, doggie bags and refuse container. We need to consider the nearby residents hearing the dogs barking. Need someone to clean up and empty refuse container. Not recommended.
Option 4: Do nothing. We have money and should make the park more useful. Not recommended.
Option 5: Pickle ball court: Phase 1: Repair cracks, repaint and add center post for net support. Approximate cost $10,000. Phase 2: Install basketball hoop at one end, approximate cost $ 1300-2500 plus installation. Things we can do right now: put up a metal sign at entrance to tennis court (play at your own risk), change crank on net so users cannot over tighten and break, dig out dirt under the gate and install stone so that gate will open and close properly. Mrs. McKean requested permission to get 3 bids for repairing and painting the tennis court. Director Guy made a motion to approve Mrs. McKean getting bids, Director Pheteplace made the second and it was approved unanimously. Director Kittleson offered to donate some stone tiles.
Mrs. Yack thanked Mrs. McKean for a very informative presentation.
Liability insurance: Vice President Miller has secured liability insurance.
Forest View Acres Water District: Next meeting is December 6.
Red Rock Ranch Drive: The resurfacing of Red Rock Ranch drive has been completed. Public works has surveyed all roads in El Paso county and will make repairs over the next 20 years. In January there will be an online site to check which roads are being repaired.
New Developments: Red Rock Acres; nothing new to report
Schedule special election: April 15 or 16 depending upon availability location: Chamber house on 105.
NEW Business:
Homeowner correspondence to the Board:
Mr. Pryor requested a revision of meeting minutes: Director Guy made a motion to leave the minutes as written, and the Board did not approve or disapprove. The item will be shelved until the next meeting.
Mr. Nowacki: Request for paperwork with regards to properties, quarterly statements, sources for funding of the HOA, asset register, current agreement of Nevin’s park.
Our treasurer provides a treasurer’s report monthly, with income sources and expenses listed. The narrative provided contains all the quarterly information on a monthly basis. Budget is printed annually in the newsletter. The HOA is conservator of 2 properties with $0 value by the El Paso County Assessor’s office. Mr. Nowacki was shown the deeds for both. Nevin’s park is to be used as recreational space or returned to the Nevins’ family.
Director Pheteplace made a motion to close this item as complete, Director Quinlan made the second and the board unanimously approved.
Mr. Nowacki objected and indicated he had not received everything he requested. The Board asked Mr. Nowacki to resubmit his requested with specific documents he would like to see.
Members in attendance: Director Pheteplace was contacted by a resident complaining about their neighbor’s property which is unsightly and a fire hazard because of lumber, junk and no fire mitigation. The neighbors have had discussion with no resolution. It was recommended they contact the El Paso County Code enforcement office. Director Guy is looking into a trash collection program for the HOA and asked how long of a commitment should be considered. It was suggested a 1-year commitment was reasonable. Director Quinlan suggested he contact Lake of the Rockies HOA.
Resident concerns: Mr. Pryor also asked for clarification why the RRRHOA is exempt from CIOA. President Lonnquist explained that the 2017 amendment to the covenants states we are exempt except for 4 statutes. Legal counsel confirmed the exemption.
Round the room:
Next Meeting: December 11
2024 dates: January 8 February 12 March 11 April 15 or 16
May13 June 10 * pending picnic date July 8 August 12
September 9 October 14 November 11 December 9
Will firm up dates at next meeting.
President Lonnquist adjourned the meeting at 8:45pm.
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- Written by: Kevin Guy
- Category: Board of Director Meeting Minutes
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RRRHOA Monthly Board Meeting December 11, 2023
Meeting Locations: Zoom meeting. Meeting was called to order by President Lonnquist at 7:02pm
Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Treasurer Griffith, Director Guy and Vice President Miller.
Resident guests in Attendance: Mr. Nowacki, Mrs. Yack and Mr. Pryor.
Architectural Control: Nothing new to approve
Approval of the minutes: Vice President Miller made a motion to approve the November meeting minutes, Treasurer Griffith made the second. The November meeting minutes were approved unanimously and will be posted to the RRR HOA website.
Treasurer’s report: Treasurer Griffith presented the monthly Treasurers Report. Beginning balance was $30,066,70. Additions were 24 cents bank interest and expenditures were $523.37 for FireWise, $188.00 for P.O. box rental, $1,831.83 for insurance premium and $37.06 for park flag replacement. Ending balance is $27,486.68. Director Guy made a motion to approve the December Treasurers report and Vice President Miller made the second. The December Treasurers Report was unanimously approved. Treasurer Griffith will present a budget comparison at the January meeting.
Old Business:
RRRHOA Board Meeting Rules and Standards of Conduct: It was decided to take the proposed Rules & Standards of Conduct down from the website. The RRHOA Board is reviewing proposals for a Meeting Rules and Standards of Conduct (MRSC) policy. Proposals are currently under review and this effort will be taken up again in the 2024 year.
Web Site: Web site is up to date. There was discussion about whether or not to post member emails to the board on the website with the minutes. Director Guy created a check box on the contact the board link to give permission for the board to use members email addresses when they want to share information with the residents. To add an email address to the list, go to rrrhoa.org and click on the Board of Directors link at the top menu. Then click on Contact Board- complete name and email address and click the check box at the bottom. (Check Box to Authorize Email to be added to RRRHOA Broadcast Email List) President Lonnquist will compile the distribution list.
Mr. Pryor asked if there is a way to make the check box more obvious. Director Guy is working on it.
Firewise: FireWise is certified for 2023-2024
Park Flag: Thank you to Mr. Pryor for installing new flag at park. Thank you to President Lonnquist and Director Pheteplace for putting up the holiday decorations at the park.
Liability Insurance: New insurance is in place, should receive refund for previous policy.
Forest View Acres Water District: Next meeting January 24
New Developments: Red Rock Acres; looking for inclusion in the water district in January.
NEW Business:
Homeowner correspondence to the Board:
Mr. Pryor: Revision of meeting minutes- Meeting minutes will stand as written. Mr. Pryor questioned why the RRR HOA is exempt from CCIOA.
President Lonnquist replied: Over the last several months, 2 of our more than 200 Homeowners Association (HOA) members have questioned whether the Red Rock Ranch (RRR) HOA Board is complying with the Colorado Statute governing HOAs, specifically the Colorado Common Interest Ownership Act (CCIOA). The Board obtained legal counsel from two law firms that specialize in HOA issues. After reviewing the HOA documents, we were advised by counsel that the RRR HOA is exempt from most CCIOA compliance based on the following.
The Board solidified the HOA position on CCIOA with legal guidance to further our exemption from CCIOA. In 2017 the Board amended the Covenants to specify four statues from CCIOA the Red Rock Ranch HOA must comply with.
Then in 2022 the Board contracted with another legal firm that stated RRR is indeed exempt from based on multiple factors: Formation date of the HOA, the amount collected in annual dues. Because our dues are donations and not mandatory, this puts the HOA in an additional position to not be required to follow all of CCIOA.
Greater than 51% financial support from homeowners allows the RRRHOA to pay for insurance and maintenance of open spaces, Firewise and other activities within the HOA.
Purchasing property within the RRRHOA area obligates owners to comply with Covenants/Declarations, as Covenants/Declarations go with the land.
Mr. Nowacki: Inquired as to which email address is best to address the HOA Board and suggested an acknowledgement of receipt. Director Guy suggested the best and most secure way to communicate with the Board is to use the “contact the board” link on the website. The President receives these emails and will provide an acknowledgement of receipt and a reply. She will share pertinent information with the Board.
Resident concerns: Mr. Pryor reported that the fence at the entrance to the park is broken. Mr. Pryor suggested to have a cup of coffee with Board members.
Round the room: Director Guy asked for volunteers to call trash companies. Director Pheteplace and President Lonnquist volunteered.
Next Meeting: January 8, 2024
2024 dates: January 8 February 12 March 11 April 15 or 16
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Large garbage day June 15. Director Kittleson made a motion to approve 2024 dates and Director Guy made the second. The 2024 dates were unanimously approved.
Director Quinlan made a motion to adjourn the meeting and Vice President Miller made the second. The Board unanimously approved adjournment. President Lonnquist adjourned the meeting at 7:47pm.
