Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 23 February 2014

Hits: 2033

{tab=Call To Order}

Present: Bill Martin, Jim Bergeron,  Kelly McGuire, Frank Chuba, Fred Lanyon, Michelle Miller

Guests: Tom Guenther

The meeting was called to order at 1900.

Minutes of the 13 Jan 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by Fred Lanyon.

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $16,394.82.  Five voluntary donations have been made that amount to $210.00 while Architectural Control fees are $25.00 for a total income of $235.00.  Expenses are $91.00 to date.

Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:

Chairman Frank Chuba reports no new requests have been made.  He has been unable to contact Mr. Gerard Lambe concerning his erection of a garage on his property on Red Forest Road without a proper request.  There is no phone listed for the address, so Mr. Chuba has sent a letter to Mr. Lambe via U.S. mail and will follow up.

{tab=Old Business}

Old Business:

President Kelly McGuire reports that attorney Lenard Rioth has talked with Trevor Broderick of Mountain Shadow Recovery concerning the property on Spruce Road where recovering substance and alcohol abusers now reside.  Mr. Broderick told Mr. Rioth that Mountain Shadow Recovery may not continue to rent the Spruce Road property because of the high rent.  Attorney Rioth supplied the return receipt that was allegedly signed by one of the Green’s, owners of the Spruce Road property.  That letter was dated 23 December 2013 and signed by one of the Green’s on 06 January 2014.

President McGuire also talked with El Paso County Commissioner Darryl Green on Friday, 07 February 2014 and was told the issue concerning the property on Spruce Road is being staffed.

Articles for the spring newsletter were presented for perusal by Board members.  After discussion about mulching, it was agreed to add that it will be done during the spring cleanup in the article written by President McGuire

{tab=New Business}

New Business:

Jim Bergeron presented a letter he received from the Southern Colorado Chapter, Community Associations Institute inviting Red Rock Ranch HOA to join that group.  The letter states the Association provides education and resources to members.  After discussion, the Board members present felt they would decline the offer since RRRHOA is a member of NEPCO (Northern El Paso County Coalition of Community Organizations) that fulfills the needs of our organization.

Jim Bergeron also received an e-mail with the annual report from DORA (Department of Regulatory Agencies) which he shared with members.  There was a question about whether or not RRRHOA must pay an annual registration fee in relation to income received.  President McGuire will review the package and advise Board members of his findings and recommended action.

Resident Tom Guenther requested permission to speak, which was granted, and he stated that Shadow Mountain Rehabilitation has already rented a house in Woodmoor and has recovering addicts in place.  Mr. Guenther was thanked for his input.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1950 on a motion by Fred Lanyon and a second by Bill Martin which was carried unanimously.

The next regularly scheduled meeting will be on Monday, 10 March 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved at the 10 March 2014 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 18 June 2013

Hits: 1793

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Fred Lanyon, Michelle Miller, David Weber, Jim Zalmanek, Jim Bergeron, Frank Chuba

Guests: Hans Zimmermann

The meeting was called to order by President Kelly McGuire at 1900.

Minutes of the 13 May 2013 meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek.

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $18,017.57 with 99 voluntary donations amounting to $3700.00, architectural control fees of $75.00 and bank interest at $9.02 for a total income of $3,784.02.  Total expenses to date are $654.45. With interest rates so low, it was decided by the Treasurer to revert to a regular checking account that is more convenient to Association needs.

Pending expenses:

Insurance due on 13 October....$1800.00
Dumpsters and Chipping......... 1500.00
Garage Sale Expenses...........  500.00
Fall Mowing....................  275.00
Fall Newsletter................  150.00
Park Fence Repair..............  375.00 (Estimated)

{tab=Arch Control}

Architectural Control:

Architectural Control Chairman Frank Chuba presented a request from Paul Tillotson at 18250 Spruce Road for a detached garage on his property.  Mr. Tillotson is not certain when and if he will erect the building, but did have a diagram of the property and location of the garage, paid the required fee, and said the garage would be the same color as the house with a matching roof.  It was noted that the lot is a corner lot on Spruce and Sandstone and there was discussion about the proposed garage following setbacks as prescribed by El Paso County.  The Board does support the proposal pending approval by the County and will send a message to them, if necessary, stating the Board’s position.

Michelle Miller presented plans for a dog fence at the rear of her property on 18145 Forest View Road.  It will measure approximately 90 feet by 100 feet and will not be visible from the street.  The proposal was unanimously approved following a motion by Frank Chuba and a second by Jim Zalmanek.

{tab=Old Business}

Old Business:

Director David Weber requested permission to purchase a quart of paint to cover the trim on the Nevins’ Park pavilion.   He also stated that resident Mr. Kevin Guy contacted him to seek permission to dump one more load of scrub oak branches (about half a pick-up truck full) on the existing pile at the Park.  Both requests were approved after a motion by Jim Zalmanek and a second by Fred Lanyon.

{tab=New Business}

New Business:

Director David Weber stated that he has turned on the water in Nevins’ Park and set the timer on the drip system.  He also reported that there are five dead bushes in the garden area.

The Board expressed thanks to Mr. Weber for raising and lowering the American flag in the Park on Memorial Day.

President McGuire gave a report from Mrs. Lucy McGuire about the annual garage sale on the Ranch.  The sale was a qualified success with about 20 participants of whom 13 paid to be included on the map.  There were 7 sales on Friday and Saturday, 5 on Saturday only, and 1 on Sunday.  The actual profit was $3.27.

Director David Weber suggested writing a letter of thanks to Mrs. McGuire for her efforts and will compose a letter on behalf of the Board.

Director Craig Ketels was excused from the meeting so he was not able to give a presentation about chipping the branches brought in during the clean-up weekend.  However, it was his intention to ask for three bids to do the chipping and the mulch will be piled on the west side of the tennis court.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1935 on a motion by David Weber and a second by Fred Lanyon which was carried unanimously

The next regularly scheduled meeting will be at 1900 on Monday, 08 July 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

 

Jim Bergeron

Secretary/Recorder, RRRHOA

 

Note: These minutes are in draft form and are not official until approved by the Board at the 08 July 2013 meeting.

 

Details

Category: Board of Director Meeting Minutes

Published: 18 June 2013

Hits: 1785

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Jim Bergeron, Fred Lanyon, Frank Chuba, Jim Zalmanek, David Weber, Craig Ketels

Guests: Tom Guenther, Michelle Miller, Darcey Smith, Tracey Mills

The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 08 April 2013 meeting were read and approved as written after a motion by Craig Ketels and a second by David Weber.

{tab=Treasurer's Report}

Treasurer’s Report:
The bank balance is $17,544.26.  There have been 80 voluntary donations totaling $3005.00.  Architectural control fees amount to $25.00 and expenses are $380.70 which have been paid.
Treasurer’s Report accepted after a motion by Frank Chuba and a second by Jim Zalmanek.

{tab=Arch Control}

Architectural Control:
Tom Guenther presented plans for a solid fence around his residence at 18480 Forest View Road which will replace an existing 20 year old fence. It will be covered with stucco in the same color as the residence.  Colored plans were presented and the Board unanimously approved them after a motion by Fred Lanyon and a second by David Weber.
Darcey Smith presented plans for a split rail fence around her residence at 3820 Sierra Vista Road that will be 50 feet by 50 feet by 35 feet with a gate on the street side.  Those plans were approved following a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Old Business}

Old Business:
Director Craig Ketels made a motion to regulate Nevins Park hours from sunrise to sunset, with the exception of special events, i.e. the Fourth of July celebrations.  According to Mr. Ketels, the posted hours would discourage such things as teenage keg parties and also give justification to call the sheriff’s office for violations.  The motion was seconded by Frank Chuba and unanimously approved.
Mr. Ketels was authorized to contact resident John Novotny to see if he would make signs for the Park indicating times when it is open.  The amount of up to $200 was also authorized to cover any expenses incurred by Mr. Novotny.
Jim Bergeron mentioned the individual who demolished a fence in Nevins Park when she drove through it on Tuesday, 02 April 2013.  It has since been discovered that this individual died in a hospital on 16 April 2013 and it was agreed by the Board that payment for replacing the fence by the survivors should not be pursued.
Director David Weber examined the split rail fences in Nevins Park and found that replacement for 5 posts and 6 rails is needed.  Mr. Ketels said he would purchase those from Home Depot and felt that he and volunteers manning the dumpsters in June can replace them during slow times.  He further volunteered the use of his tractor and stressed that concrete not be used since it is contraindicated with the wooden posts; dirt should be tamped down around the post.
After checking the pavilion, it was felt no painting or staining is necessary at this time.  However, there are black specks on the ceiling that Mr. Ketels said are a form of worm that forms a hard shell-like cover.  He feels they can be removed with a stiff bristled broom that he will provide.
There have been no further Red Rock Ranch logos submitted by high school students so the contest will be tabled for one more month and a decision for the next step will be made in June.

{tab=New Business}

New Business:
The hours for Board members to man the dumpster station on 07, 08 and 09 June were finalized and agreed upon.
Visitor Michelle Miller stated that she attended the meeting to observe the proceedings and determine whether or not she would like to join as a member.  She said she was impressed with interactions among Board members and how smoothly the meeting was conducted and would like to join, if approved by the Board.  The Board unanimously agreed to accept Mrs. Miller as a member and thanked her for her interest and participation.

{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1945 on a motion by David Weber and a second by Fred Lanyon which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 10 June 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 10 June 2013 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 13 May 2013

Hits: 1747

{tab=Call To Order}

Red Rock Ranch Homeowners Association Monthly Meeting

9 April 2013

 

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Jim Zalmanek, David Weber, Craig Ketels

Guests: None

The meeting was called to order by Acting President Bill Martin at 1900.

Minutes of the 11 March 2013 meeting were read and approved as written after a motion by David Weber and a second by Craig Ketels.

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $15,133.33.  There have been 8 voluntary donations for a total of $310.00 and interest was $5.33 for an income of $315.33.  The sole expense was $50.00 for the safety deposit box rent resulting in a net income of $260.33.  The Treasurer’s Report was approved following a motion to accept by Jim Zalmanek and a second by David Weber.

{tab=Arch Control}Architectural Control:

No report this month.

{tab=Old Business}Old Business:

One design for the Red Rock Ranch logo was received from a high school student that was received with a less than favorable response from Board members present.  It was decided to continue the contest for one more month to give students more time to present designs.

Director David Weber stated that he delivered the finished Association newsletter to Tri Lakes Printing and it will be ready for mailing in a few days.  The Board thanked Mr. Weber for producing another fine and professional letter.

Resident John Novotny made a new sign for the south entrance to Nevins Park, which is now in place.  He received thanks for this project, as well as for making another sign that is on the north side of the park.  It was agreed by Board members that Mr. Novotny’s voluntary dues be waived in appreciation for his work.

The chipper to be used during the spring cleanup was mentioned, and was tabled until the next meeting when President McGuire will report on his progress about obtaining the service of resident Thad Hendrick for chipping branches.

It was mentioned at the March meeting and reiterated that non-residents can dump during the spring clean-up for a $35 fee.  Treasurer Bill Martin stated that Board members on duty during spring clean-up should ascertain that Ranch residents who have not made a voluntary contribution not be allowed to dump.  There were some residents last year who had not paid, said they would send a check, and then failed to follow through.

{tab=New Business}New Business:

Jim Bergeron reported an accident that occurred on Tuesday, 02 April 2013 in which an automobile ran off Red Rock Ranch Drive, destroying a fence at Nevins Park and ended up being stopped by large rocks in the garden at the north end of the tennis court.  He obtained the name, address and telephone number of the driver who resides in Forest View Estates.  It was agreed that the fence be replaced when work is done on all the fences in the park, and a bill for lumber used to replace the demolished fence be sent to the driver involved in the accident.

Director Craig Ketels suggested that signs be posted at Nevins Park with hours listed when it is open.  His suggestion was from sunup until sundown, except on holidays when it might be used for Association events.  In addition to preventing after-hours use for such things as underage drinking, it would reduce the Association’s liability in such situations.  The suggestion was tabled until the May meeting when more Board members will be present.

Director Jim Zalmanek presented a map produced by El Paso County which purports to trace the outlines of Red Rock Ranch, but it includes Sundance Estates, Red Rock Reserve, and Forest View Estates that are not part of the Ranch.  Members present made corrections and a new map will be given to Board members at the May meeting.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1923 on a motion by David Weber and a second by Bill Martin which was carried unanimously

The next regularly scheduled meeting will be at 1900 on Monday, 13 May 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

 

Jim Bergeron

Secretary/Recorder, RRRHOA

 

Note: These minutes are in draft form and are not official until approved at the 13 May 2013 meeting.