Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Kelly McGuire, Jim Bergeron, Phyllis Moore, David Bohn
Guests: Tom Guenther, Craig Ketels, Walt and Linda Sales
Treasurer’s Report: Bank balance is $10,460.66. 125 residents have made voluntary donations of $4595 to date. A check was received from residents James and Germaine Roberts in the amount of $35 with a notation on the check that the money be used only for the tennis court restoration. Income to date totals $5,066.20 with total expenses of $1302. The insurance bill is expected in November and will amount to approximately $1600.
Phyllis Moore made a motion to accept the report; it was seconded by Kelly McGuire and passed unanimously by the Board.
Architectural Control: Resident Thomas Guenther of 18480 Forest View Road presented plans for an addition to his standing house which includes a new roof, stucco fence, and new windows. He showed samples of the color scheme and also the type and color of shingle proposed. The total expansion will be 661 square feet. The required fee was paid and the Board approved the plans pending a permit to build from El Paso County.
Residents Walt and Linda Sales of 18125 Forest View Road presented plans for an addition to their present home which consists of a room and deck above their two stall garage with an outdoor stairway. The color will be the same as the existing home and shingles will be fire retardant. The fee was paid and the Board approved the plans pending a building permit from El Paso County.
Old Business: The tennis court was again discussed at length with several suggestions made by Board members and Guest Craig Ketels. The final decision was to have a questionnaire included in the January newsletter to save postage with separate mailings. The questionnaire would spell out options for homeowners, such as leaving the court as is, spending $3,000 on patching and painting, spending $10,000 for a more complete repair or, $25,000 plus for a total makeover with other options such as shuffle board court and basketball hoops. It will also be noted on the questionnaire that a final decision will be made on a specified date, such as the 5th of March. The possibility of a capital improvement fund was also discussed. Kelly McGuire volunteered to determine the number of children residing on the Ranch, Shiloh Pines and Sundance Estates to help in the decision making process.
Val Martin, who has been one of the dedicated keepers of the landscaping project, mentioned that gophers have left their tell tale mounds in that area. Jim Bergeron reported that he has trapped seven to date and will continue his efforts
President Joline Lee said the water to the park will be turned off at the end of September.
New Business: Guest Craig Ketels said he will be willing to join the Board of Directors when there is a vacancy. President Joline Lee said she will query members to ascertain whether or not anyone is interested in stepping down at this time. Recently some members have mentioned an increase in work hours that may prevent them from attending all meetings, as well as family illness.
President Joline Lee mentioned that a resident had approached her about his concerns concerning a house on Sandstone. At one time it was apparently rented, but now there seems to be suspicious activity in the area. There is a white pickup truck that never seems to be moved. On weekends, there may be a dozen cars parked by the house, but during the week there are no vehicles except the white truck until midnight when there are again a dozen or more cars. There seems to be no furniture in the house on a cursory glance from the street. President Lee said she will obtain the house number so the owner can be located on the internet. Apparently there are tall weeds in the yard and a suggestion was made that the occupants could be approached about cutting noxious weeds as required by El Paso County. At this point, action is on hold until the owner(s) can be identified.
With no further business to conduct, the meeting was adjourned at 2001 on a motion by Kelly McGuire and seconded by Phyllis Moore.
The next regularly scheduled meeting will be at 1900 on Monday, 08 October 2007 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association
Annual Business Meeting /Picnic
25 August 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Phyllis Moore, Kelly McGuire, Jim Bergeron
The annual Red Rock Ranch Homeowners Association business meeting/picnic was held on Saturday, 25 August 2007 in the pavilion of the Association Park starting at 1300. Food consisting of bratwurst, hamburgers, hot dogs and side dishes provided by homeowners and Board members was served until 1420 when the meeting was called to order by President Lee.
President Lee welcomed everyone to the picnic and expressed her appreciation for the turnout and resident’s interest. She stated that the Association is always looking for input from residents about their concerns and said meetings, which residents are welcome and encouraged to attend, are held on the second Monday of each month at the Tri Lakes Fire Department on Highway 105. President Lee invited residents to look at the landscaping in the Park which was made possible through their voluntary donations each year.
Treasurer Bill Martin reported a bank balance of $10,227.29 and explained to everyone the expenses and credits for beginning year 2007 to the present. He and President Lee emphasized that the Board tries its best to be good stewards of the money entrusted to them, and all decisions are made in the best interests of the homeowners.
Kelly McGuire gave a briefing about the various options open to improve the tennis court area and asked for input from residents about their wishes. Those options ranged from doing nothing to a bid in the $25,000 range to cover the court and add basketball hoops, shuffle board court, hopscotch court and a new net. Many comments were heard from the residents with several feeling a questionnaire should be mailed to all residents before a decision is made. Jim Bergeron added that the neighboring Forest View Estates, with 50 plus residents, have expressed a desire to possibly contribute money in order to use the facility.
With no further business to conduct, the meeting was adjourned at 1448 and residents enjoyed camaraderie and food until 1600.
The next regularly scheduled meeting will be at 1900 on Monday, 10 September 2007 at the Tri Lakes Fire Department.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, Red Rock Ranch Homeowners Association- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Fred Lanyon
Meeting was called to order at 1900.
Minutes of the 11 June 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,480.57. Voluntary donations received to date amount to $4180.00. Architectural control fees total $471.20. Interest earned is $93.47. Total expenses to date are $812.89. No bills have been received from the Forest View Acres Water District during the past month. Kelly McGuire made a motion to accept the report, it was seconded by Fred Lanyon and voted upon unanimously by the Board.
Architectural Control: President Joline Lee said she was contacted by resident Tom Guenther of 18480 Forest View Road concerning an addition to his residence. She referred him to Board Architectural Control Chairman Frank Chuba for proper application procedures.
Old Business: President Lee stated that the two neighbors at 4795 Limestone and 4770 Sandstone mentioned in previous meetings concerning property lines and a fence have resolved the matter. They discussed the situation and no fence is going to be erected, and they have had dinner together.
Val Martin has been checking the landscaping and says the plants are doing well, even some that had earlier appeared dead or dying. One area seems to need water and she was concerned that the drip system might be plugged, and she has hand watered those plants. Director Fred Lanyon explained how the system works and how to check for blockages.
It was decided to hold the annual picnic on Saturday, 18 August 2007 in the Association Park which will be mentioned in the forthcoming quarterly newsletter. Director David Weber will publish the newsletter and asked for input from each Board member. The target date for mailing the letter is 06 August 2007.
President Lee and Director David Weber will attend the NEPCO meeting on Saturday, 14 July 2007 and report back at the next meeting about the feasibility of RRRHOA joining the organization.
New Business: Treasurer Bill Martin stated that the grass in the Park once again needs mowing. He will contact the gentleman who has mowed it for the Association in the past.
Directors Kelly McGuire and Jim Bergeron gave the Board a synopsis of their meeting with Myron Jefferson of Custom Game Courts on Monday, 02 July 2007. It was unanimously felt that the covering offered by this company to upgrade the tennis court is superior to the one previously discussed. However, the price to cover the concrete, install a new net, two basketball hoops, a shuffleboard court and hopscotch court will be in the $20,000 range. Since the RRRHOA Association does not have that amount readily available, various methods to raise it were discussed, including asking Shiloh Pines, Sundance Estates and Forest View Estates to contribute and be allowed use of the court, and also requesting pledges from homeowners. Jim Bergeron agreed to contact Lyle Berger, president of the Forest View Estates HOA to see if the families there would be interested. Directors Kelly McGuire and Jim Bergeron will compose an article about the proposed refurbishment for the newsletter to be mailed on the 6th of August. It will also be a matter of discussion at the annual picnic to see if residents are interested enough before embarking on a fund raising campaign.
With no further business to discuss, the meeting was adjourned at 1953 on a motion by Fred Lanyon, seconded by Bill Martin and voted upon unanimously.
The next regularly scheduled meeting will be the annual homeowners picnic/meeting on Saturday, 18 August 2007 at the RRRHOA Park..
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, David Bohn, David Weber, Frank Chuba, Fred Lanyon, Kelly McGuire.
Guests: Val Martin, Susan Gates, Sonny Horak, Debbie Horak, Jeff Dull
Meeting was called to order at 1905.
Minutes of the 14 May 2007 meeting were read and accepted as amended to show that Director Phyllis Moore was not present at that meeting. The amended report was voted upon unanimously after a motion to accept by Frank Chuba and seconded by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,525.25. 112 donations have been received to date for a total of $4135.00. There has been $471.20 paid for architectural fees and interest from accounts amount to $71.64. Total income to date: $4677.84. Total expenses to date: $660.23. The Association web posting is paid through 2008 and webmaster Jase Campbell said the domain name renewal is $21.51 for three years. Frank Chuba made a motion to accept the report, it was seconded by Fred Lanyon and voted upon unanimously by the Board.
Architectural Control: Chairman Frank Chuba introduced residents Sonny and Debbie Horak of 4795 Limestone who want permission to erect a split rail fence on their property. This issue has been raised at previous meetings, but there is friction between the Horaks and the neighbors at 4770 Sandstone. According to Mrs. Horak, they have had their property surveyed to assure the fence would be on their property. That survey revealed the neighbors had a trampoline and a dog underground electric fence on the Horak property with the trampoline remaining there, despite being asked to move it, until two weeks ago when it was moved. President Lee has talked with the neighbors in an effort to help ease tensions, and she has also called Mountain View Electric to check on easements for utility poles along the property lines. Following much discussion between Board members and the Horacs stressing harmony on the Ranch, it was finally agreed that the Horacs have a legal right to erect a fence on their property under existing RRRHOA covenants, and understanding limits imposed by the utility company easements. Since the Board previously approved the split rail fence, the Horacs now just have to formally file a request and pay the $25 fee.
Old Business: President Joline Lee stated that she and Board members Kelly McGuire and Jim Bergeron met with Bill Salas, representing Hellas Construction, 220 South Taft, Lakewood, Colorado at the Red Rock Ranch Park tennis court on Wednesday, 06 June 2007. The purpose of the meeting was to discuss repairing cracks and painting the tennis court surface. The proposal is to:
- Clean court with a pressure washer.
- Patch all cracks and cover with a US Nickel and a Rhino Patch Binder.
3. Apply one coat of acrylic resurfacing coating. Silica sand is mixed to provide a smooth and textured underlayment for color coatings.
4. Apply two coats of fortified acrylic color coatings.
5. Layout and paint 2” wide lines in accordance with the USTA and ASBA specifications for double play.
The cost is $5,087.00. Mr. Salas estimated the procedure would last up to eight years with the amount of use we currently have. Other uses, such as roller blade skaters, would ruin the surface in a very short time.
Director Kelly McGuire received an advertisement from a company called Sport Court that also repairs tennis courts. President Joline Lee said she would contact the company for details. Once that is accomplished, Director McGuire suggested the Board make a decision at the next meeting to proceed, whether it is at this time or to budget the project for the future.
Director David Bohn also suggested the proposal be published in the next RRRHOA newsletter.
Director Fred Lanyon gave a report on the watering “drip system” in the Association Park. The landscaping project is blooming, but some leaves are curled, probably as a result of a recent frost that was experienced in the area. Fred will turn on the timer so the plants are watered for one hour three times a week and also agreed to approach Woody, the master gardener who installed the landscaping, to ascertain how much water the plants need. Val Martin also agreed to help Fred determine the amount of water needed. Fred thanked Joline and Ben Lee and Val Martin for their help.
New Business: President Lee mentioned a local homeowners association, NEPCO, a coalition of Northern El Paso Homeowners Associations, and asked if it would be beneficial for us to join. The dues are $40 per year and there is a meeting in Gleneagle in July. David Weber and David Bohn agreed to attend that meeting after Frank Chuba made a motion to join which was seconded by Phyllis Moore.
The quarterly newsletter will be published after the July meeting by David Weber with input from all Board members. It will also include the date of the annual picnic which is yet to be determined.
Frank Chuba mentioned a DOLA Budget workshop for homeowners associations and water boards that will be offered at several locations throughout the state and suggested sending one or two members. The fee is $40 per person. After discussion, it was agreed to pay for Frank Chuba, Bill Martin and Susan Gates to attend on 27 July in Aurora. Susan Gates is a resident of Sundance Estates, but contributes annually to the RRRHOA and is deeply involved with Association and Forest View Acres Water Board issues.
Guest Comments: Susan Gates was given the floor and stated that she is hosting a brainstorming session at her house on Wednesday, 13 June 2007 and invited everyone to attend. The purpose will be to find direction, discuss legal issues, and perhaps develop a mission statement concerning resident’s interaction with the Forest View Acres Water Board. The aim is to develop a non-confrontational, oversight committee or group to work with the current and future water boards. Her address is 18235 Sunburst Drive.With no further business to discuss, the meeting was adjourned at 2105 on a motion by Frank Chuba, seconded by Fred Lanyon and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 July 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
14 May 2007
Presiding: Joline Lee
Present: Jim Bergeron, Bill Martin, Phyllis Moore, Joline Lee, Frank Chuba, Kelly McGuire
Guests: Gary Mittlestadt, Maria Mittlestadt, Genelle Deavenport, Jeff Dull
Meeting was called to order at 1902.
Minutes of the 12 February 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Frank Chuba and seconded by Kelly McGuire..
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,159.90. 108 donations have been made so far, for a total of $3995.00. Expenses to date total $435.25. Kelly McGuire made a motion to accept the report, it was seconded by Frank Chuba and voted upon unanimously by the Board.
Architectural Control: As noted in last month’s minutes, Resident Sonny Horak of 4795 Limestone will erect a split rail fence as approved by the Board and will submit a check for the required fee of $25.
Chairman Frank Chuba has spoken to both residents at 4770 Sandstone and 4795 Limestone, both of whom are upset with each other concerning the fence. Although both were cordial to Frank Chuba, they will not speak to each other so mediation was suggested by the Chairman.
Kelly McGuire stated that his contractor will be applying for a building permit at his residence There was a delay because the projected tower on the house exceeded the 30 foot limit so plans are being altered to comply with that rule.
Old Business: President Joline Lee has been unable to make contact with the individual at El Paso County Recreation who might give guidance to the Board concerning patching and painting the concrete base of the Association tennis court.
David Bohn was absent from the meeting so a report from him concerning the tennis court was not available.
David Weber had a commitment and could not attend the meeting, but he is still ready to help publish the Association newsletter in July.
New Business: Jim Bergeron reported that resident John Novotny made a suggestion that the Board might consider writing to the Forest View Acres Water District Board about the possibility of joining the Pikes Peak Regional Water Authority, a group of several small water districts in El Paso County. That Board has no management capability, but is concerned about the future use of water, especially in northern El Paso County, and is trying to form the small districts into a bloc for greater clout in water issues.
President Lee asked for input from the guests, and to a person, they were present to complain about Forest View Acres Water District. One resident estimated that with current fees being billed, the District is taking in $360,000 per year and he wondered where that money is being spent.
Another resident said there have been no capital improvements under the current Water Board.
Another comment was the current water restrictions are a result of an error by the Water Board operator who neglected to blow air out of the lines before starting the water pump at the Arapahoe well.
Joining the Monument City district was also brought up and discussed.
A “shadow committee” was suggested as a means of watching Water Board procedures at meetings.
One resident has attempted, unsuccessfully, to obtain minutes of Water Board meetings, as well as financial statements.
Another resident felt the current management company is overcharging the District and should be replaced.
Board member Kelly McGuire stated that the RRRHOA, nor any resident has any power, to replace the management company since they have a legal contract with FVAWD and the Water Board is the only entity that can cancel or alter the contract.
After lengthy discussions it was agreed that the most prudent step at this point is to get homeowners involved, have them go to Water Board meetings showing concern, and ask questions in a non-confrontational manner.
Resident Jeff Dull said he would like to see a forum in place on the Association website and President Lee said she would contact Jase Campbell, site webmaster, about accomplishing that.
Gary Mittlestadt agreed to act as a liaison between the RRRHOA and the Forest View Acres Water Board and attend monthly meetings. It was further agreed that RRRHOA Board members also attend as many of those meetings as possible.
With no further business to discuss, the meeting was adjourned at 2045 on a motion by Frank Chuba and a second by Kelly McGuire. The Board concurred unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 June 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
