Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, David Bohn, David Weber, Frank Chuba, Fred Lanyon, Kelly McGuire.
Guests: Val Martin, Susan Gates, Sonny Horak, Debbie Horak, Jeff Dull
Meeting was called to order at 1905.
Minutes of the 14 May 2007 meeting were read and accepted as amended to show that Director Phyllis Moore was not present at that meeting. The amended report was voted upon unanimously after a motion to accept by Frank Chuba and seconded by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,525.25. 112 donations have been received to date for a total of $4135.00. There has been $471.20 paid for architectural fees and interest from accounts amount to $71.64. Total income to date: $4677.84. Total expenses to date: $660.23. The Association web posting is paid through 2008 and webmaster Jase Campbell said the domain name renewal is $21.51 for three years. Frank Chuba made a motion to accept the report, it was seconded by Fred Lanyon and voted upon unanimously by the Board.
Architectural Control: Chairman Frank Chuba introduced residents Sonny and Debbie Horak of 4795 Limestone who want permission to erect a split rail fence on their property. This issue has been raised at previous meetings, but there is friction between the Horaks and the neighbors at 4770 Sandstone. According to Mrs. Horak, they have had their property surveyed to assure the fence would be on their property. That survey revealed the neighbors had a trampoline and a dog underground electric fence on the Horak property with the trampoline remaining there, despite being asked to move it, until two weeks ago when it was moved. President Lee has talked with the neighbors in an effort to help ease tensions, and she has also called Mountain View Electric to check on easements for utility poles along the property lines. Following much discussion between Board members and the Horacs stressing harmony on the Ranch, it was finally agreed that the Horacs have a legal right to erect a fence on their property under existing RRRHOA covenants, and understanding limits imposed by the utility company easements. Since the Board previously approved the split rail fence, the Horacs now just have to formally file a request and pay the $25 fee.
Old Business: President Joline Lee stated that she and Board members Kelly McGuire and Jim Bergeron met with Bill Salas, representing Hellas Construction, 220 South Taft, Lakewood, Colorado at the Red Rock Ranch Park tennis court on Wednesday, 06 June 2007. The purpose of the meeting was to discuss repairing cracks and painting the tennis court surface. The proposal is to:
- Clean court with a pressure washer.
- Patch all cracks and cover with a US Nickel and a Rhino Patch Binder.
3. Apply one coat of acrylic resurfacing coating. Silica sand is mixed to provide a smooth and textured underlayment for color coatings.
4. Apply two coats of fortified acrylic color coatings.
5. Layout and paint 2” wide lines in accordance with the USTA and ASBA specifications for double play.
The cost is $5,087.00. Mr. Salas estimated the procedure would last up to eight years with the amount of use we currently have. Other uses, such as roller blade skaters, would ruin the surface in a very short time.
Director Kelly McGuire received an advertisement from a company called Sport Court that also repairs tennis courts. President Joline Lee said she would contact the company for details. Once that is accomplished, Director McGuire suggested the Board make a decision at the next meeting to proceed, whether it is at this time or to budget the project for the future.
Director David Bohn also suggested the proposal be published in the next RRRHOA newsletter.
Director Fred Lanyon gave a report on the watering “drip system” in the Association Park. The landscaping project is blooming, but some leaves are curled, probably as a result of a recent frost that was experienced in the area. Fred will turn on the timer so the plants are watered for one hour three times a week and also agreed to approach Woody, the master gardener who installed the landscaping, to ascertain how much water the plants need. Val Martin also agreed to help Fred determine the amount of water needed. Fred thanked Joline and Ben Lee and Val Martin for their help.
New Business: President Lee mentioned a local homeowners association, NEPCO, a coalition of Northern El Paso Homeowners Associations, and asked if it would be beneficial for us to join. The dues are $40 per year and there is a meeting in Gleneagle in July. David Weber and David Bohn agreed to attend that meeting after Frank Chuba made a motion to join which was seconded by Phyllis Moore.
The quarterly newsletter will be published after the July meeting by David Weber with input from all Board members. It will also include the date of the annual picnic which is yet to be determined.
Frank Chuba mentioned a DOLA Budget workshop for homeowners associations and water boards that will be offered at several locations throughout the state and suggested sending one or two members. The fee is $40 per person. After discussion, it was agreed to pay for Frank Chuba, Bill Martin and Susan Gates to attend on 27 July in Aurora. Susan Gates is a resident of Sundance Estates, but contributes annually to the RRRHOA and is deeply involved with Association and Forest View Acres Water Board issues.
Guest Comments: Susan Gates was given the floor and stated that she is hosting a brainstorming session at her house on Wednesday, 13 June 2007 and invited everyone to attend. The purpose will be to find direction, discuss legal issues, and perhaps develop a mission statement concerning resident’s interaction with the Forest View Acres Water Board. The aim is to develop a non-confrontational, oversight committee or group to work with the current and future water boards. Her address is 18235 Sunburst Drive.With no further business to discuss, the meeting was adjourned at 2105 on a motion by Frank Chuba, seconded by Fred Lanyon and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 July 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
14 May 2007
Presiding: Joline Lee
Present: Jim Bergeron, Bill Martin, Phyllis Moore, Joline Lee, Frank Chuba, Kelly McGuire
Guests: Gary Mittlestadt, Maria Mittlestadt, Genelle Deavenport, Jeff Dull
Meeting was called to order at 1902.
Minutes of the 12 February 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Frank Chuba and seconded by Kelly McGuire..
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,159.90. 108 donations have been made so far, for a total of $3995.00. Expenses to date total $435.25. Kelly McGuire made a motion to accept the report, it was seconded by Frank Chuba and voted upon unanimously by the Board.
Architectural Control: As noted in last month’s minutes, Resident Sonny Horak of 4795 Limestone will erect a split rail fence as approved by the Board and will submit a check for the required fee of $25.
Chairman Frank Chuba has spoken to both residents at 4770 Sandstone and 4795 Limestone, both of whom are upset with each other concerning the fence. Although both were cordial to Frank Chuba, they will not speak to each other so mediation was suggested by the Chairman.
Kelly McGuire stated that his contractor will be applying for a building permit at his residence There was a delay because the projected tower on the house exceeded the 30 foot limit so plans are being altered to comply with that rule.
Old Business: President Joline Lee has been unable to make contact with the individual at El Paso County Recreation who might give guidance to the Board concerning patching and painting the concrete base of the Association tennis court.
David Bohn was absent from the meeting so a report from him concerning the tennis court was not available.
David Weber had a commitment and could not attend the meeting, but he is still ready to help publish the Association newsletter in July.
New Business: Jim Bergeron reported that resident John Novotny made a suggestion that the Board might consider writing to the Forest View Acres Water District Board about the possibility of joining the Pikes Peak Regional Water Authority, a group of several small water districts in El Paso County. That Board has no management capability, but is concerned about the future use of water, especially in northern El Paso County, and is trying to form the small districts into a bloc for greater clout in water issues.
President Lee asked for input from the guests, and to a person, they were present to complain about Forest View Acres Water District. One resident estimated that with current fees being billed, the District is taking in $360,000 per year and he wondered where that money is being spent.
Another resident said there have been no capital improvements under the current Water Board.
Another comment was the current water restrictions are a result of an error by the Water Board operator who neglected to blow air out of the lines before starting the water pump at the Arapahoe well.
Joining the Monument City district was also brought up and discussed.
A “shadow committee” was suggested as a means of watching Water Board procedures at meetings.
One resident has attempted, unsuccessfully, to obtain minutes of Water Board meetings, as well as financial statements.
Another resident felt the current management company is overcharging the District and should be replaced.
Board member Kelly McGuire stated that the RRRHOA, nor any resident has any power, to replace the management company since they have a legal contract with FVAWD and the Water Board is the only entity that can cancel or alter the contract.
After lengthy discussions it was agreed that the most prudent step at this point is to get homeowners involved, have them go to Water Board meetings showing concern, and ask questions in a non-confrontational manner.
Resident Jeff Dull said he would like to see a forum in place on the Association website and President Lee said she would contact Jase Campbell, site webmaster, about accomplishing that.
Gary Mittlestadt agreed to act as a liaison between the RRRHOA and the Forest View Acres Water Board and attend monthly meetings. It was further agreed that RRRHOA Board members also attend as many of those meetings as possible.
With no further business to discuss, the meeting was adjourned at 2045 on a motion by Frank Chuba and a second by Kelly McGuire. The Board concurred unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 June 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
09 April 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, David Bohn, David Weber, Frank Chuba, Fred Lanyon
Meeting was called to order at 1901.
Minutes of the 12 March 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Frank Chuba and seconded by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $9858.53. 100 donations have been received to date for a total of $3725. Treasurer Martin reports that donations are slower coming in this year as compared to this time last year. There was also $25 paid for architectural fees. Phyllis Moore made a motion to accept the report, it was seconded by Frank Chuba and voted upon unanimously by the Board.
Architectural Control: Chairman Frank Chuba reported a resident at 4770 Sandstone called to complain about a fence that was erected on property at 4795 Limestone. The fence is a split rail fence that is authorized on the Ranch, but the resident did not apply for permission through the Architectural Control Committee. Coincidentally, the resident at 4795 Limestone, Sonny Horak, had earlier given Jim Bergeron a small plat of his property with a request to alter the driveway on his property. Chairman Chuba said he will contact both residents about the matter.
Old Business: As of today, there has been no response from Commissioner Wayne Williams concerning road conditions on the Ranch. It was noted that some repair work is taking place on roads in Sundance Estates.
President Joline Lee stated that she has a telephone number and a name for the Parks and Recreation Department, but they are still closed for the season, so she was unable to ask questions about repairs on the tennis court. She was able to talk to another employee who said the County contracts out work for their tennis courts, but he did not know the contractor. President Lee will pursue this matter.
It was felt by Board members that a new net is also needed for the tennis court, but the consensus was that it should be done in conjunction with the patching and painting of the concrete. Member David Bohn agreed to contact the head of athletics at Lewis-Palmer High School to determine where they obtain nets, and the cost of same, plus any information about patching and painting the surface of the court.
New Business: Resident Kelly McGuire agreed to fill the Board seat vacated by Lorrayne Hodge.
The annual RRRHOA picnic will now be held in August rather than September because of weather considerations. The motion was made by Phyllis Moore, seconded by David Bohn and passed unanimously by the Board. President Lee also asked that members mull over the idea of combining the picnic with a yard/garage sale and discuss them at the next meeting. The Association newsletter will be mailed out in July and residents can be advised of the picnic change, as well as what is decided about the sale.
Treasurer Bill Martin reported that the water bill for the park was zero!
With all the moisture and damp ground, watering in the park has not been necessary so far.
Treasurer Bill Martin has communicated with Web Master Jace Campbell about duplication of work. Bill has been sending address changes to Jace and then Jace has to enter them. Now it appears that Mr. Martin will be allowed access to the web site to enter these changes on his own.
It must be noted that the Fire Station was locked and the firemen were on a run when Board members showed up for this meeting. Despite a heavy cool rain, the meeting started outside under the roof of a side door until a fireman showed up ten minutes later to unlock the door. So congratulations are in order for the hearty members who are dedicated enough to carry on despite such set backs.
With no further business to discuss, the meeting was adjourned at 1934 on a motion by Fred Lanyon, seconded by David Weber and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 May 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
12 March 2007
Presiding: Joline Lee
Present: Jim Bergeron, Bill Martin, Phyllis Moore, Joline Lee, Frank Chuba
Guests: Kelly McGuire
Meeting was called to order at 1903.
Minutes of the 12 February 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Frank Chuba.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $9,544.69. 90 donations have been made so far, for a total of $330.00. Expenses to date total $329.16 The Association income tax has been filed and there is no liability. Frank Chuba made a motion to accept the report, it was seconded by Phyllis Moore and voted upon unanimously by the Board.
Architectural Control: Randy Barker and Patti Farley-Barker of 4840 Abo Lane submitted a request for permission to extend a present deck at their residence. They submitted a drawing of the proposal and a check for $25.00. The fee should have been $42.00 and Architectural Chairman Frank Chuba will inform them of the difference. The plan was approved unanimously, pending payment of the remainder of the fee, after a motion by Frank Chuba and a second by Phyllis Moore.
Kelly McGuire presented extensive plans for a 3040 square foot addition to his existing house which will be two stories high and have an inside elevator. The exterior will match the present house and the shake shingles will be replaced by either a metal roof or fire resistant shingles. An El Paso County permit has not been issued at this time. The Board unanimously approved giving Frank Chuba the authority to approve construction once the county permit is in place and the required fee is paid.
Old Business: The Association Park flagpole has again been straightened by residents John Novotny and Carl Gusler, but their feeling is that it is now weakened to the point that it will not stand straightening again and will need to be replaced. The Board expressed its thanks to the dedicated work of these two men.
The return receipt from a letter sent to El Paso County Commissioner Wayne Williams concerning road conditions on the Ranch was received- it was dated 15 February 2007. Other than that receipt, there has been no communication from the Commissioner as of this date.
Bill Martin brought up the subject of the tennis court. After discussion it was agreed that resurfacing is too expensive for the small amount of use that has been noted. The fence surrounding the court is also in need of repair and painting. It was agreed that patching the cracks on the surface and repainting it along with fence repairs should be done at one time. In light of finances, it was agreed to wait until June to see if more voluntary dues are received and make a decision at that time. Meanwhile, President Joline Lee volunteered to contact the Parks and Recreation Department to see who they use for repairs as well as call contractors for bids on patching and painting.
New Business: Bill Martin said watering at the Association Park is scheduled to begin this month. President Lee volunteered to take the task during March.
Phyllis Moore made a motion to buy flowers for Val Martin as a way of thanking her for the almost daily trips she makes to the Park, regardless of weather, to check on landscaping and general appearance. The motion carried and Mrs. Moore is authorized to spend up to $50 for flowers.
President Lee expressed the need for a replacement for outgoing Board member Lorrayne Hodge who has moved from the Ranch. The Board also recognized the dedication of Lorrayne and her diligence while a Board member. Resident Kelly McGuire was asked to consider replacing her and he said he would consider it.
With no further business to discuss, the meeting was adjourned at 1947 on a motion by Frank Chuba and a second by Phyllis Moore. The Board concurred.
The next regularly scheduled meeting will be at 1900 on Monday, 09 April 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
12 February 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, Frank Chuba, David Weber, David Bohn
Meeting was called to order at 1903.
Minutes of the 08 January 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Frank Chuba.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $8334.72. 58 donations have been made to date for a total of $2110.00. Expenses so far include $6.55 to Forest View Acres Water District, $100 donation to Tri Lakes Fire Department for use of their facility each month and $ 222.61 to Joline Lee to pay for postage and printing of the January newsletter. Phyllis Moore made a motion to accept the report, it was seconded by David Bohn and voted upon unanimously by the Board.
Architectural Control: No new requests this month and no new building permits found on the internet site.
Old Business: Bill Martin heard from a Mr. Roberts, Red Rock Ranch resident, who said he is willing to contact some contractors he knows in Palmer Lake who could give us bids on renovating the Association Park tennis court.
Resident, and former Board President John Novotny presented a suggested letter to El Paso County Commissioner Wayne Williams regarding the poor condition of roads on the Ranch and asking for his help in repairing them. Members present felt the letter was well written and to the point and agreed to sign it on behalf of Ranch residents which will be mailed to the Commissioner.
The flag pole in the Association Park is once again bent as a result of the recent winds associated with the blizzards. Jim Bergeron will ask John Novotny and Carl Gusler if they can possibly straighten it again as they have done in the past. If that is not possible, Jim will price new flagpoles to replace the existing one.
New Business: No new business to discuss..
With no more business to discuss the meeting was adjourned at 1922 on a motion by David Bohn, seconded by Frank Chuba and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 March 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
