Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 16 April 2014

Hits: 1792

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, David Weber

Guests: P.K Robinson

The meeting was called to order by President Kelly McGuire at 1900.

Minutes of the 10 March 2014 business meeting were read and approved as written after a motion by David Weber and a second by Jim Zalmanek.  

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $18,248.33.  There have been 90 voluntary donations for a total of $3,395.00.  Architectural control fees amount to $78.50, and bank interest accrued was $2.78.  Expenses amounted to $1,477.73 which included:

Legal……………….$478.93

Website……………...513.75

Tri Lakes Printing…...344.05

The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by David Weber.

{tab=Arch Control}

Architectural Control:

A request was received by residents Tom and Paula Kelly at 18190 Aspen Way to have Hardie siding put over existing wood siding on their residence.  Colors will be Monterey taupe and cobble slate.  The $25 fee has been paid.  Approval was unanimous following a motion by David Weber and a second by Jim Zalmanek.

{tab=Old Business}

Old Business: The Spruce Road residence was discussed and the Board was informed that Mountain Shadows Recovery has a two year lease on the property from Mr. and Mrs. John Green.  It was noted that there has been very little traffic around the residence and few lights inside at night.  President Kelly McGuire is in contact with attorney Lenard Rioth and is following the situation.

Director David Weber announced that his idea to use a half-barrel to cover the water spigot at the Nevins Park did not work out and he will build a cover that is more suitable.

President McGuire reminded the Board about the WIA slash program and Donala Water District training programs mentioned at the March 2014 meeting.

{tab=New Business}

New Business:  

Director Jim Zalmanek has been in contact with Tri Lakes Fire District concerning fires in the area.  Since July 2013, there have been 12 human caused fires set in the region.  Mr. Zalmanek will get addresses to send out to residents via e-mail.   Residents are asked to be aware and call 911 if suspicious activities are seen.  If possible, get a license plate number.

Director David Weber will notify residents of the upcoming garage sale via e-mail with information provided by Mrs. Lucy McGuire.

President McGuire said the Association must register with DORA. Jim Bergeron was tasked with that matter.

The President discussed the modification to the Association website.  At present, residents can access request forms and print them, but then the forms must be sent via snail mail.  Mr. Weber volunteered to talk with the webmaster about modifying the site so requests can be returned via e-mail.

Resident Ken Leiker at 3765 Sierra Vista has not been receiving e-mail notices or the newsletter.  Jim Bergeron will contact Mr. Leiker, give him a newsletter and add his address to the mailing list for both e-mails and snail mail.

Resident Tom Guenther asked permission to speak and voiced concern about a para-glider that landed in his back yard after missing the designated landing site on Forest Service land.  He also voiced his concern about the Spruce Road property situation which is near his house, but said he realizes the Association has the legal standing to follow it.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 2015 on a motion by Jim Zalmanek and a second by David Weber which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 12 May 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 12 May 2014 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 21 March 2014

Hits: 2297

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber

Guests: P.K Robinson

The meeting was called to order by President Kelly McGuire at 1900.

Minutes of the 10 February 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by David Weber.  

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $15,452.00.  There have been 5 voluntary donations totaling $210.00, Architectural Control fees amount to $25.00 for a total income of $235.00.  Expenses to date are $1,034.68.   The federal income tax was filed on 01 March 2014 and there was no tax liability.

Treasurer’s report was accepted following a motion made by Jim Zalmanek and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  

Chairman Frank Chuba reported that he was able to contact Mr. Gerard Lambe via snail mail concerning an attached garage he constructed without submitting a request to the Red Rock Ranch HOA.  Mr. Lambe responded with the proper form and a check in the amount of $28.50.  The Board examined the plans for the attached garage located at 4595 Red Forest Road which was constructed with materials matching the existing house.  Approval was given after the fact following a motion by Bill Martin and a second by Frank Chuba.

President Kelly McGuire stated that he had been contacted by an individual who is interested in purchasing a lot on Red Rock Ranch, but wanted to know it would be permissible to build a smaller home than covenants allow before buying land.  The Board agreed that the covenants covering square footage must be followed.  At this time, the individual has not submitted a formal request for building.

{tab=Old Business}

Old Business:

President Kelly McGuire reiterated that RRRHOA will not be joining the Southern Colorado Chapter, Community Associations Institute.

{tab=New Business}

New Business:  

The Mountain Shadow Recovery situation on the Ranch was discussed and President McGuire stated that he has been in contact with attorney Lenard Rioth and El Paso County Commissioner Darryl Glenn.  Both are pursuing the issue, but it seems there is still activity at the residence on Spruce Road, although it appears to some Board members that it has decreased.  Amy Folsom, El Paso County attorney has also been in contact with President McGuire and stated that “the county is anticipating code changes in the very near future relative to group/rehabilitation homes” and she is not in a position to evaluate the merits of the group home on Spruce Road at this time.

David Weber stated that the spring issue of the Association newsletter is at Tri Lakes Printing and President McGuire has spoken to Cathy about speeding up the process.  The newsletter has a stamped addressed envelope for residents to return their voluntary dues.  There will be 215 copies.

The box covering water regulating pipes in Nevins Park has deteriorated over time and needs to be replaced.  David Weber suggested purchasing a plastic barrel, cutting it in half and using that as a cover.  It can be painted to blend in with the surrounding area.  He will research the availability and cost that he feels is in the $60 range.

Jim Bergeron stated that he received an e-mail from resident David Jones, 3810 El Rancho Way, concerning a proposed shooting range in Palmer Lake in the vicinity of County Line Road.  Dr. Jones is concerned mainly about the noise and the possibility of a stray bullet.  Since the proposed site is in Palmer Lake, RRRHOA has no jurisdiction, and it is unknown whether or not it will be an open or enclosed range.  If it is enclosed, the noise issue is a moot point.  If it is open, the distance of over two miles from the Ranch should not present a problem of noise or stray bullets.

Resident P.K .Robinson requested permission to speak; granted by President McGuire.

Mr. Robinson asked if the Board had any influence on the County Roads Department since he would like to see Limestone Road paved.  He also complained that Limestone and Pixie Park roads are used as “drag strips” by younger people and wondered if the police could help.  Board members responded by saying that some of them have tried unsuccessfully to have roads paved where they live, but Mr. Robinson should keep pursuing the matter with the county.  It was suggested he contact the Sheriff’s office about the speeders since the Ranch is in unincorporated El Paso County and the Sheriff has jurisdiction.

Mr. Robinson stated that since Mary Lou Nevins died a year ago, her estate is being settled and the executor, Ryan Nevins, will be deeding some of the water rights to Friends of Monument Preserve.

President McGuire stated he had seven points to bring up:

1. The newsletter mentioned earlier in the meeting.
2. A recycle meeting on 18 March 2014 at the LP Middle School at 1830.  All are  invited to attend.
3. The NEPCO information page with 32 organizations sharing common issues.  RRRHOA will participate in sharing.
4. Commissioner Darryl Glenn appreciated feedback on the waste water proposal, especially the well thought-out response from Frank Chuba.
5. The Donala Water District will hold a training program given by Kip Peterson on water conservation and xeriscaping to which all are welcome.  Training will be on 10 and 17 May 2014 at 0900.  Both meetings are identical, so you only need to attend one.
6. DORA representative Gary Kujawski was at the NEPCO meeting with a slide presentation.  President McGuire will send copies of the slides to Board members via e-mail.  Mr. Kujawski stated that HOA’s must register with the State of Colorado yearly and should register with DORA.
7. The Woodmoor Improvement Association will hold a slash program to be announced in the newspaper.  Branches will be mulched and the mulch given to home owners.  It will be open to the public and cost is $5 per pickup load.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 2000 after a motion made by David Weber and seconded by Bill Martin.

The next regularly scheduled meeting will be at 1900 on Monday, 14 April 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 14 April 2014 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 23 February 2014

Hits: 1715

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Bergeron, Jim Zalmanek, Frank Chuba

Guests: Steve Nelson

The meeting was called to order by President Kelly McGuire at 1900.

Guest and new resident Steve Nelson (his wife is Julie) presented plans for a new house to be constructed at 18625 Mesa Verde Road on Red Rock Ranch.  The plans call for stucco siding with fire resistant shingles and all will be earth tone in color.  Square footage is 5,868 that includes decks and garage.  El Paso County has approved the plans and a check in the amount of $189.20 was submitted.  The Board unanimously approved the plans after a motion by Frank Chuba and a second by Fred Lanyon.

Minutes of the 14 October 2013 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek. 

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $18.302.70.  There have been 141 residents who made voluntary donations of $5,385.00, Architectural Control fees amount to $496.10 and bank interest is $15.92.  Expenses were $2,459.59.

Expenses pending:

Insurance……..$1,900.00

NEPCO dues……. 40.00

Treasurer Bill Martin made a motion to donate $250.00 to Tri Lakes Cares as a community donation and a thank you for the use of the conference room for Association meetings throughout the year.  That was seconded by Frank Chuba and carried unanimously.

Fred Lanyon made a motion to accept the Treasurer’s Report that was seconded by Jim Zalmanek and carried.

{tab=Arch Control}

Architectural Control:  

In addition to the Nelson family request as noted above, Chairman Frank Chuba said he has been contacted by a realtor concerning covenants for possible home construction on Range View Road, but has not received any plans for homes.

Bill Martin said he will continue to follow up on the home on Red Forest Road mentioned in the October minutes.  It was being shingled without a permit and it has been learned through the realtor that the owner is out of country as a missionary.

{tab=Old Business}

Old Business:

Resident Jeff Walker has taken over the Association website and said it is a work in progress at this time.  Board members did report that the new system seems much better with less down time.

{tab=New Business}

New Business:

No new business at this time.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1926 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 09 December 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 23 February 2014

Hits: 1846

{tab=Executive Session}

An executive meeting started at 1830 because Director Craig Ketels had a previous engagement and had to leave at 1915 and the Board felt the potential problem with a residence at 18375 Spruce Road needed to be addressed without delay.  Since the 11 November 2013 meeting, it was learned from neighbors in the Spruce Road area that the residence at 18375 Spruce Road is being rented from owners Mr. and Mrs. John G. Green by Shadow Mountain Recovery as a half-way house for men recovering from addiction problems.  Board members Kelly McGuire, Bill Martin, Frank Chuba and Jim Bergeron met with a spokesman from Shadow Mountain Recovery who did not deny that the residence is being used as a half-way house, and that his company intends to purchase it for that purpose.  He stated that our covenants do not have precedence in this case and cited a Supreme Court ruling in their favor concerning homes for recovering alcohol/drug abusers.  A letter from RRRHOA attorney Lenard Rioth was sent to the owners to refrain from such activities and cited the RRRHOA covenants requiring homes to be single family dwellings.  As of this date, the realtor is Donna Anderson of The Platinum Group, and the house has not been sold.

{tab=Call To Order}

Presiding: Bill Martin

Present:  Bill Martin, Jim Zalmanek, Fred Lanyon, David Weber, Jim Bergeron, Michelle Miller, Craig Ketels, Frank Chuba

Guests: Gloria Lanyon, Tom Guenther, Judy Guenther, Andrea Malone

The regular meeting was called to order by Acting President Bill Martin at 1900.

Minutes of the 11 November 2013 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek.  

{tab=Treasurer's Report}

Treasurer’s Report:

The bank balance is $16,278.47.  There have been 141 voluntary donations (a new record) for a total of $5,360.00.  Architectural control fees amount to $704.30, the garage sale netted $3.27, and bank interest accrued was $16.99.  Expenses amounted to $4,698.84 which included payment of the Association insurance bill.

The treasurer’s report was accepted following a motion by Craig Ketels and a second by Fred Lanyon.

{tab=Arch Control}

Architectural Control:

 A request was received from Andrea Malone on behalf of owners Michael and Catherine Thompson for construction of a new home at 3550 Rangeview Road.  The plans were examined by all Board members and the building will have 2995 square feet, stucco exterior and 50 year architectural shingles.  The set-backs are in order.  There was concern about a septic system on an acre and a half lot and whether or not it might be grand fathered in.

Frank Chuba made a motion to accept the plans on the contingency that the county approves the septic question.  Fred Lanyon seconded the motion and it passed unanimously.

{tab=Old Business}

Old Business: None

{tab=New Business}

New Business:  

Director David Weber made a motion that the Board extend a “speedy recovery” to President Kelly McGuire who fell ill before Thanksgiving and all agreed after a second by Michelle Miller.

Discussion from all Board members and guests Tom Guenther, Judy Guenther and Gloria Lanyon ensued concerning the property at 18375 Spruce Road.  On a motion by Craig Ketels and a second by David Weber, the Board agreed to the following actions:

1. Jim Bergeron will contact attorney Lenard Rioth concerning the status of the certified letter sent to owners Mr. and Mrs. Green.
2. Ascertain whether or not an injunction can be issued preventing sale of said property until resolution of covenants is made.
3. Require more detailed information from Shadow Mountain Recovery to be made available for all RRR residents.
4. Ascertain whether or not an El Paso County permit has been requested and/or issued for operation of a half-way house.
5. David Weber will draft a letter with known information for residents and ask if they would attend an informational meeting on the subject.
6. Jim Bergeron will contact Dave Miller, developer of Forest View Estates, and Lyle Berger, a Board member of that HOA, to advise them of the situation.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1945 on a motion by David Weber and a second by Fred Lanyon which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 13 January 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 13 January 2014 meeting.