Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2187
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, David Weber, Frank Chuba, Mark Fears, Michelle Miller
Guests: David Martin
The meeting was called to order by President Kelly McGuire at 1900.
As per Association policy, Resident David Martin was permitted to present his request at the beginning of the meeting in case he did not want to remain for the entire session. Mr. Martin requested permission to re-roof his residence at 4710 Sandstone Road with 50 year asphalt shingles that are the same color as the ones being replaced. He has an El Paso County permit, Prime Roofing will do the work, and the $25 fee has been paid. Frank Chuba made a motion to accept the request, David Weber seconded the motion and it was carried unanimously.
The minutes of the 13 April 2015 meeting were read and unanimously approved following a motion by Mark Fears and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $17,430.15. There have been 78 voluntary donations from residents since the first of the year totaling $2,950.00. Architectural control fees are $75.00 from one applicant. Interest amounts to $2.44 for a total income of $3,027.44 to date. Expenses total $394.45 to date. Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Mark Fears.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported that the final exterior colors of a residence at 18240 Stone View Road being constructed by Sean and Sandra Starks have been received by him. This residence was previously approved by the Board pending submission of the colors, and now has final approval from all members present following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Old Business}
Old Business: President Kelly McGuire presented the schedule with hours and dates that Board members volunteered to work at Nevins Park during the spring cleanup weekend. Director David Weber stated that he has the banners announcing spring cleanup and will post them at the appropriate time.
Members report much less activity at the Spruce Road residence housing “Courage to Change.” Treasurer Bill Martin said he no longer sees their residents hiking in areas near his house which had been a regular occurrence in past weeks and months.
{tab=New Business}
New Business: The Board received a letter from Ron and Mary George at 3585 Range View Road expressing concern that there will be no slash program at this year’s spring cleanup. Treasurer Bill Martin agreed to send them a letter to explain the Board’s decision and reasoning for not slashing this year.
President Kelly McGuire received a letter from Dylan Trujillo of the Colorado Rural Water Association stating that a meeting will be held on Tuesday, 19 May 2015. President McGuire will attend on behalf of the Association.
Director Mark Fears noted that underground water pipes have been stacked on the corner of Sierra Vista in preparation for new lines to be laid in that area and El Rancho Way. He also stated that he gave his thanks on behalf of the Board for the work put in by David Weber on the spring newsletter.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1922 on a motion by Frank Chuba, seconded by David Weber and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2015 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the Jun 2015 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 6393
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, Michelle Miller, Mark Fears
Guests: Tom Guenther
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 09 March 2015 business meeting were read and approved as written after a motion by Bill Martin and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $14,884.54. There have been 10 voluntary donations for a total of $375.00. Architectural Control fees- one for $$75.00. Total income: $450.00. Expenses year-to-date amount to $394.95.
The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by Michelle Miller.
{tab=Arch Control}
Architectural Control: No requests this month.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Kelly McGuire passed around a sign-up sheet for Board members to indicate the hours they will work during the spring cleanup on 05, 06 and 07 June 2015 in Nevins Park. There will be no chipping this year.
Director Michelle Miller stated that she has noticed much less traffic and fewer automobiles parked around the residence at 18375 Spruce Road. Guest Tom Guenther added that he has noticed fewer, and sometimes no indoor lights at the Spruce Road residence at night.
Jim Bergeron stated that he received a telephone call from a Mr. Rick Hobbs in Woodland Park (719-359-1277) who said he has rental properties in that town and rents to Dr. Miller who is the director of "Courage To Change" at 18375 Spruce Road. He stated that he is evicting her for non-payment of rent at one of his properties. I informed him that I had no knowledge of any financial transactions between her and John Green, owner of the Spruce Road residence.
Director Mark Fears gave a report on his meeting with Mr. Gephardt of the El Paso County Office for licensing and permits. As long as the Spruce Road residence has five or less residents, no license or permit is required. However, as soon as that number goes over five, or a day clinic starts, then a permit from the County is required.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1937 on a motion by Jim Zalmanek and a second by Bill Martin which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 May 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 11 May 2015 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2121
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, David Weber, Michelle Miller
Guests: Tom Guenther
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 09 February 2015 business meeting were read and approved as written after a motion by Michelle Miller and a second by Bill Martin.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $14,813.93. There have been six voluntary donations for a total of $225.00.00. Architectural control fees amount to $75.00, an insurance rebate was $123.00 and bank interest accrued was $1.22. Expenses amounted to $344.95 for legal fees.
The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by Michelle Miller.
{tab=Arch Control}
Architectural Control: No report this month.
{tab=Old Business}
Old Business: Director Mark Fears was unable to attend this meeting, but did report to Jim Bergeron that he has made two trips to the El Paso County offices to obtain information concerning rules and regulations governing the “Courage To Change” rehabilitation center located at 18375 Spruce Road on Red Rock Ranch. He will make a full report at the 13 April 2015 meeting.
The spring RRRHOA newsletter will be finished by Director David Weber on Thursday, 12 March 2015.
The letter suggested by Attorney Lenard Rioth, and approved by the Board, was mailed to Mr. Jim Rowan of Human Services in Denver concerning the 18375 Spruce Road property with copies sent to Pikes Peak Regional Building Department, the Pikes Peak Zoning commission and El Paso County Commissioner Darryl Glenn for informational purposes. These letters were mailed on 27 February 2015.
{tab=New Business}
New Business: President Kelly McGuire stated that the annual spring cleanup will be held on 05, 06 and 07 June this year at the same place in Nevins Park. There are no plans to handle slash this year. As in the past, residents who have contributed a voluntary $35 donation may use the dumpsters free of charge; non-paying residents may dump for a $35 fee. The garage sale that was held in past years will not be held this year. Director David Weber will incorporate this information in the RRRHOA spring newsletter.
A reply was received from Pikes Peak Regional Building stating that they had received the informational letter sent to them on 02 March 2015 with a notation that they do not issue business licenses. No replies received from the Zoning Commission, Commissioner Darryl Glenn or Mr. Jim Rowan.
President Kelly McGuire showed Board members an article from The Denver Post that stated Colorado will join nine other states that require community association managers to obtain a license and comply with a long list of rules. Red Rock Ranch Homeowners Association does not employ a manager, so it does not appear that the article would impact RRRHOA. President McGuire felt the Board should be aware of this action and stay current with any rules passed on 01 July 2015 that could affect small volunteer Associations.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1928 on a motion by David Weber and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 April 2015 in the Tri Lakes Cares Building, 235 Jefferson Street, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 13 April 2015 meeting.
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- Category: Board of Director Meeting Minutes
- Hits: 2808
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Mark Fears, Jim Bergeron, Fred Lanyon, Michelle Miller, Frank Chuba, David Weber
Guests: Kevin Guy
The meeting was called to order by at 1900.
Minutes of the 12 January 2015 meeting were read and approved as written after a motion by Fred Lanyon and a second by Mark Fears.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $14,976.05. There have been 5 voluntary donations totaling $175.00. Architectural control fees amount to $75.00 and bank interest is 65 cents. Additionally, an insurance rebate in the amount of $123.00 was received.
Total income: $373.65
Expenses total $163.96, including $153.96 for attorney fees and $10.00 for Association web site fees.
The annual tax return, due on 15 March 2015, was filed on 06 February 2015
Treasurer’s report was accepted following a motion made by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports no new requests this month.
{tab=Old Business}
Old Business: President Kelly McGuire stated the only old business involved Board members receiving correspondence from the Association attorney, Lenard Rioth.
{tab=New Business}
New Business: A lengthy discussion among Board members and resident Kevin Guy covered the recommendations made by Attorney Rioth about possible avenues to pursue in regard to the group home on 18375 Spruce Road. The outcome of the discussion was to take these following actions:
- Mark Fears will check with El Paso County for rules and regulations covering group homes.
- Once the County rules are understood by all Member of the Board, a personal visit to the “Courage To Change” group home will be made to ensure they are in compliance.
- Director David Weber will compose a Red Rock Ranch Association Letterhead for President Kelly McGuire who will then forward, under his signature on the letterhead stationery, a four page letter to Mr. Jim Rowan, Manager of Quality Control, Office of Behavior Health, Department of Human Services in Denver, as recommended by Attorney Rioth. The gist of the letter states that the Spruce Road residence claims to operate as a therapeutic treatment center, but is not meeting the Colorado State Licensing Requirements set by Mr. Rowan’s Department.
- The next spring newsletter from President Kelly McGuire will be sent to residents, and if Board members wish to insert articles, they must be sent in by 15 March 2015.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2007 by a unanimous vote after a motion made by Frank Chuba and a second by David Weber.
The next regularly scheduled meeting will be at 1900 on Monday, 09 March 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 09 March 2015 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2262
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Mark Fears, Bill Martin, Fred Lanyon, Jim Bergeron, Frank Chuba, David Weber
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 08 December 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin
Note: It is noted that the regularly scheduled meeting on Monday, 12 January 2015 was not held because of snow, heavy fog and hazardous road conditions and was rescheduled for Tuesday, 13 January 2015. Director David Weber posted the information on the RRRHOA website so residents were aware of the meeting change.
{tab=Treasurer's Report}
Treasurer’s Report: The treasurer’s annual report is listed separately with these minutes.
Treasurer’s annual report was accepted following a motion made by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: A request to build a detached garage at the residence of Mark Fears at 3745 El Rancho Way was submitted for review. The garage measures 24 feet by 24 feet and will have the same siding and color as the existing house. A county permit has been issued. All members present approved the plans following a motion by Frank Chuba and a second by David Weber. The fee was $58, but Mr. Fears paid $75 with the additional amount credited to the Association treasury.
{tab=Old Business}
Old Business: The letters from Attorney Lenard Rioth were discussed at length. At this time, the registered, return-request receipt letter to Mr. and Mrs. Green, owners of the property at 18375 Spruce Road, has not been returned.
As of this meeting, a license to operate the “Courage to Change” program at 18375 Spruce Road has not been forthcoming to the Board.
Director Fred Lanyon reported that he has counted up to 16 vehicles at the Spruce Road property despite the residents number just five, according to Director Dr. Miller, who further states that residents are not allowed to have vehicles at the facility.
{tab=New Business}
New Business: President Kelly McGuire stated that he will contact Attorney Rioth on Wednesday, 14 January 2015 to discuss:
- Are there in fact more than five people at the Spruce Road residence?
- The excessive numbers of vehicles at the property which nearby residents consider a nuisance.
- The Board needs to see a business license for the Spruce Road property.
A resident on Sandstone Drive sent a letter to all Board members with a copy to El Paso County Commissioner Darryl Glenn complaining of the activities at the Spruce Road residence and was especially concerned that there might be sex offenders living there. The Board recognizes that sex offenders can live wherever they want, but must keep law enforcement officials aware of their address and any move they make. It was also noted that anyone can check with the El Paso County web site that gives the names and addresses of known sex offenders in the area.
In regard to the number of vehicles at the Spruce Road residence, Director Fred Lanyon volunteered to take photographs to bolster claims of excessive cars/vans.
Treasurer Bill Martin made a suggestion that the Board considers having a slash and chip program held every other year since the cost goes up every year. Jim Bergeron stated that fire mitigation is very important, but most residents have now cleared their properties according to Fire Department and Insurance Company rules, so the suggestion for every other year seems reasonable. The Board will make a decision as the time for the Spring Cleanup draws nearer.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2010 after a motion made by Fred Lanyon and seconded by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 09 February 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 09 February 2015 meeting
{tab=Annual TReasurere's Report}
2014 Red Rock Ranch Homeowners Association
Annual Treasurer’s Report
Beginning Balance as OF January 1, 2014………………….$16,243.58
Income:
Voluntary Donations……………..$5980.00
Architectural Control Fees…………805.60
Interest Earned………………………...9.69
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Total Income………………….….$6795.29
Expenses:
Hub International Ins………...….$1996.80
Legal Expenses……………….……1599.36
Tri Lakes Disposal…………...……1500.00
Tree Man Chipping…………...……840.00
Cyber Basement……………...…….513.75
Mowing At Park…………....…..….458.75
Tri Lakes Printing…………………344.05
Tri Lakes Cares……………...…….250.00
Park Repairs……………………….188.74
Garage Sale Net Expense ……...….180.98
Postage – Box Rental………………159.55
Picnic Expense…………………...….87.79
NEPCO Dues (2014 & 2013)…...…..70.00
Peoples Bank (Safe Deposit Box)......50.00
Secretary of State Fees…………..…20.00
Water Usage At Park………...…….12.74
Total Expense…………...………$8272.51
Ending Balance As Of 12/31/14…………………..………$14,766.36
