Meeting Minutes
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
11 March 2013
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Jim Zalmanek
Guests: Lucy McGuire
The meeting was called to order by President Kelly McGuire at 1910. A quorum was present and ready to meet at 1900, but the meeting room was not vacated by the AARP tax preparers until 1910, hence the delay.
Minutes of the 11 February 2013 meeting were read and approved as written after a motion by Frank Chuba and a second by Bill Martin
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,181.63. There have been seven donations for a total of $310.00. No money received from Architectural Control fees and no expenses to date. Bank interest is $3.63 for a total income of $313.63. There were no expenses. Treasurer’s Report accepted after a motion by David Weber and a second by Jim Zalmanek.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba has no report this month.
{tab=Special Business}Special Business
Guest Mrs. Lucy McGuire presented the projected costs for the garage sale planned for 31 May and 01, 02 June 2013.
(See Mrs. McGuire’s full report on page 3)
{tab=Old Business}Old Business:
Frank Chuba reports that he has not heard anything from the school district regarding the Red Rock Ranch HOA logo contest.
Jim Bergeron reported that he discussed placing another “Nevins Park” sign with resident John Novotny and John has agreed to make a second one which will be placed at the entrance off Sunburst Drive. Additionally, John Novotny did re-paint the existing sign on Red Rock Ranch Drive.
It was noted that the Department of Roads re-filled the sand barrel at the intersection of State Highway 105 and Red Rock Ranch Drive and it is being used by residents. The barrels requested by Jim Bergeron at two different locations on the Ranch have not been installed and that appears to be a closed item.
{tab=New Business}New Business:
President Kelly McGuire wrote articles for the upcoming RRRHOA newsletter and Director David Weber states he now has enough for the spring issue. The President also said he would like to obtain permanent signs advertising the garage sales and will price them at Tri Lakes Printing. The cardboard signs used last year did not fare well in the rain and should be replaced.
David Miller will ask the residents in his development called Filing I and Filing II whether or not they would like to join the scheduled garage sales.
Jim Zalmanek agreed to print a plat of Red Rock Ranch so the boundaries will be clear to all residents.
Director David Weber made a motion to appropriate $500 for the garage sale as requested by Mrs. McGuire; that was seconded by Bill Martin and passed unanimously.
President McGuire will contact Brian at Tri Lakes Disposal for pricing on dumpsters to be used for the spring cleanup and contact resident Thad Handrick about obtaining a chipper from Home Depot and running it to chip branches brought in to the cleanup site.
There was discussion among Board members who feel there is some confusion over fire mitigation when discussing it with insurance companies, the Tri Lakes Fire Department and Palmer Lake Fire Department when each entity seems to give differing views. The conclusion of the Board is that homes should have roofs cleared of debris, especially pine needles, and underbrush should be cut away from homes as a very minimum. In the meantime, the Board is working on a fire mitigation plan which will include information from Farmers Insurance Company, Tri Lakes Fire Protection District, the Colorado State Forestry Service, and the CSU Extension Service.
As part of a Neighborhood Watch, Director David Weber feels the Association should consider a trial run with an on-line company that will issue warnings to residents in emergency or urgent situations. Director Jim Zalmanek agreed to be the point of contact for the trial run and the Board can make a decision about the program at a later meeting.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 2002 on a motion by Frank Chuba and a second by Jim Zalmanek which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 08 April 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 08 April 2013 meeting.
{tab=Page 3}
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
11 February 2013
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels, David Weber
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 10 December 2012 meeting were read and approved as written after a motion by Fred Lanyon and a second by Frank Chuba. It is noted that there were no January minutes due to icy road conditions that caused a cancellation of that meeting.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,074.90. There have been six donations for a total of $205.00. No money received from Architectural Control fees and no expenses to date. The tax return for 2012 was filed on 04 February 2013. Treasurer’s Report accepted after a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba has no report this month.
{tab=Old Business}Old Business:
The Red Rock Ranch logo contest rules were presented to the Board by Frank Chuba with minor changes made by members present. The amended copy will be given to Director Craig Ketels who will have it distributed to students in School District 38. Entries will then be judged by RRRHOA Board members.
Jim Bergeron reported that he discussed placing three sand barrels at locations on the Ranch with an employee named “Bob” at the Department of Transportation on 11 December 2012 at 1000. Bob said an engineer would respond by evaluating the areas and make a decision. As of today, there are no sand barrels at the requested sites, but it is noted that the existing barrel at the intersection of State Highway 105 and Red Rock Ranch Drive has been filled with sand.
The Nevins Park improvements will take place after the annual spring cleanup.
Director David Weber has placed a lock on the spigot in Nevins Park. He and Craig Ketels have keys, one of which will be given to Water Company employee Brenda to be used during emergency situations.
{tab=New Business}New Business:
Treasurer Bill Martin asked about the upcoming newsletter which David Weber graciously agreed to publish once again. The publish date is 15 March 2013 and board members agreed to write articles.
The letters in the “Nevins Park” sign along Red Rock Ranch Drive have been re-painted, presumably by resident John Novotny who originally made the sign since no one on the Board was aware of who might have made the improvement. It was felt that perhaps the sign could be larger and even a second sign could be placed at the entrance on Sunburst Drive. Jim Bergeron said he would ask John Novotny if he would be interested in that project.
The annual garage sale dates are set for 31 May and 01 June 2013. Neighboring areas will be asked if they would like to join the event.
The annual spring cleanup dates are 07, 08, and 09 June 2012 with dumpsters placed in Nevins Park. Director Craig Ketels suggested hiring a company to chip branches this year which should decrease the number of dumpsters used and all members present agreed..
The annual RRRHOA picnic/business meeting is scheduled for Saturday, 24 August 2013.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 2000 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 March 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 14 January 2013 meeting.
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{tab=Special Circumstances}
Red Rock Ranch Homeowners Association Monthly Meeting
14 January 2013
The regularly scheduled Red Rock Ranch Homeowners Association Meeting on Monday, 14 January 2013 was cancelled by President Kelly McGuire because of slick and icy roads on the Ranch, plus three members were away or ill and a fourth had an Emergency Room visit with his spouse. Therefore, a quorum was not available.
{tab=Next Meeting}
The next regularly scheduled meeting will be at 1900 on Monday, 11 February 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
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- Category: Board of Director Meeting Minutes
- Hits: 1673
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Jim Zalmanek
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 12 November 2012 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,021.22. There have been 133 voluntary donations for a total of $4910, Architectural Control fees amount to $575, interest was $28.30 for a total of $5,513.30. Miscellaneous income included $60.00 from the garage sale and $2.69 from Farmers Insurance as a result of a class action suit bringing the total income to $5,575.99. Pending expense is an annual donation to Tri Lakes Cares of $200. The Treasurer’s Report was approved following a motion to accept by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba presented a request from resident Fred Lanyon, 18080 Red Rocks Drive, to erect a chain link fence at his residence to contain a dog. The front portion of the fence will be faced with cedar wood for esthetic reasons for the benefit of his neighbors. The plan was accepted by the Board after a motion by Jim Zalmanek and a second by Frank Chuba. Mr. Lanyon paid a $25 fee.
{tab=Old Business}Old Business:
President McGuire asked if members had read the proposed letter that will be sent to District 38 schools proposing a contest to draw a logo that will be used on RRRHOA correspondence. The letter states a prize of $50 will be awarded to the winning student which created discussion among the members who felt perhaps $50 might not be a big enough incentive for students to participate. On a motion by Jim Zalmanek and a second by Frank Chuba it was unanimously agreed to raise the prize to $100. President McGuire asked all members to give the letter a final read and be prepared to vote on its approval at the January meeting.
{tab=New Business}New Business:
Treasurer Bill Martin made a motion to increase the amount of money given to Tri Lakes Cares from $200 to $250. That was seconded by Jim Zalmanek and was carried unanimously by all Board members.
President McGuire offered thanks to Craig Ketels for moving the sand barrel at the intersection of State Highway 105 and Red Rock Ranch Drive to a more appropriate spot. He then asked if sand barrels could be placed at the base of steep roads on the Ranch which would include Spruce Road, Range View Road and Stone View Road. Jim Bergeron was tasked with contacting the El Paso County Roads Department about the feasibility of new sand barrels at these three locations.
Jim Bergeron reported an incident that was observed by Craig Ketels recently. On two separate occasions he observed a man filling water jugs at the Nevins Park spigot. The first time it happened, the man left in his vehicle before Craig could confront him. The second time, Craig was able to talk to the man and wrote down his license plate number. The man explained that he thought it was community proper water, that he was helping pay for it, and he needed it to water trees and plants on his property. It turned out that the man does not live on Red Rock Ranch, but in Sundance Estates so he is not paying for it. Craig said the man was very polite and agreed not to take water again. The Board discussed the situation and agreed a lock should be put on the tap. The Fire Department should have either a key or the combination, depending on the type lock used. President McGuire also said he would contact Ann Bevis of the Forest View Acres Water District to advise her of the situation.
Jim Bergeron recommended that maintenance work be accomplished next spring at Nevins Park, which would include staining/painting the pavilion and replacing broken timbers on the split rail fence marking the park boundaries. President McGuire added that plastic bags for dog excrement might also be available since many residents exercise their dogs at the park.{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1930 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 14 January 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 14 January 2013 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1862
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Fred Lanyon, Frank Chuba, David Weber, Craig Ketels
Guests: None
Meeting called to order at 1900.
The minutes of the 15 September 2012 annual business meeting/picnic were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,035.55. There have been 132 voluntary donations amounting to $4,875.00. Architectural Control fees amount to $575, and interest from the bank account is $26.32. Garage sale revenue amounts to $60.00. Total income for the year to date is $5,536.32. Expenses for the year total $ 4,863.31. Year- end projected expense for Tri Lakes Cares is $200.00.
The Treasurer’s Report was accepted following a motion by David Weber and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
AC Chairman Frank Chuba has nothing to report this month.
{tab=Old Business}Old Business:
President Kelly McGuire and Director Jim Zalmanek are working on a fire mitigation plan for Red Rock Ranch which will be presented to Ranch residents for their use on a voluntary basis. The plan will first be submitted to the local fire department for comments and approval.
{tab=New Business}New Business:
Fred Lanyon made a motion to donate $200 to Tri Lakes Cares as thanks for the use of the conference room for Association meetings. A second was made by David Weber and was passed unanimously by the Board.
Bill Martin mentioned that the Wolf Rescue organization will pick up any dead deer found on the Ranch as food for the wolves. That will be done for free.
Craig Ketels expressed thanks to Bill Martin for his diligent efforts to obtain liability insurance for RRRHOA at the most competitive rates, and for his “correct to the penny” reports each month.
Kelly McGuire reported on the NEPCO meeting and stated that County Commissioner Darryl Glenn was the main speaker who gave his economic assessment of the county. Minutes of NEPCO meetings can be found by accessing a link through the RRRHOA web site or www.elpasoco.com.
Frank Chuba made a motion for a contest to create an Association logo that has been discussed in the past. He further suggested the contest be held at Palmer Ridge and Lewis-Palmer high schools with a $50 prize for the winner of the best design that will be judged by the Association Board. Craig Ketels seconded the motion and it was approved by all Board members present. Frank Chuba will draft the rules and e-mail to Board members for comments which will be presented at the next meeting on 10 December 2012. Craig Ketels agreed to present the contest to the appropriate personnel at both schools.
Jim Bergeron mentioned that the sand barrel at the intersection of Red Rock Ranch Drive and State Highway 105 is on the wrong (west) side of the road, which is across from the east area where cars become stuck on the icy upslope. This became apparent when his wife stopped to help a stranded motorist and fell on the ice while traversing the road to get sand. It was agreed that it should be moved where it will be more easily accessible. Craig Ketels will accomplish the move with his tractor.
David Weber gave the Board a presentation about the mechanics of putting notices on the Association website, which will be used for such things as crime alerts. All notices posted will require a signature by the writer- no anonymous postings will be allowed.
Recent burglaries were mentioned. In addition to Woodmoor, there have been three known break-ins locally; one on Red Rock Ranch, one in Sundance Estates and one in Forest View Acres. Two young men have been arrested, and hopefully they are the miscreants responsible for all these crimes, but residents must always be alert and report any unusual or suspicious activity to the El Paso County sheriff’s office at 719-390-5555 (non-emergency number).
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1939 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 December 2012 meeting.
