Meeting Minutes
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
11 February 2013
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels, David Weber
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 10 December 2012 meeting were read and approved as written after a motion by Fred Lanyon and a second by Frank Chuba. It is noted that there were no January minutes due to icy road conditions that caused a cancellation of that meeting.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,074.90. There have been six donations for a total of $205.00. No money received from Architectural Control fees and no expenses to date. The tax return for 2012 was filed on 04 February 2013. Treasurer’s Report accepted after a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba has no report this month.
{tab=Old Business}Old Business:
The Red Rock Ranch logo contest rules were presented to the Board by Frank Chuba with minor changes made by members present. The amended copy will be given to Director Craig Ketels who will have it distributed to students in School District 38. Entries will then be judged by RRRHOA Board members.
Jim Bergeron reported that he discussed placing three sand barrels at locations on the Ranch with an employee named “Bob” at the Department of Transportation on 11 December 2012 at 1000. Bob said an engineer would respond by evaluating the areas and make a decision. As of today, there are no sand barrels at the requested sites, but it is noted that the existing barrel at the intersection of State Highway 105 and Red Rock Ranch Drive has been filled with sand.
The Nevins Park improvements will take place after the annual spring cleanup.
Director David Weber has placed a lock on the spigot in Nevins Park. He and Craig Ketels have keys, one of which will be given to Water Company employee Brenda to be used during emergency situations.
{tab=New Business}New Business:
Treasurer Bill Martin asked about the upcoming newsletter which David Weber graciously agreed to publish once again. The publish date is 15 March 2013 and board members agreed to write articles.
The letters in the “Nevins Park” sign along Red Rock Ranch Drive have been re-painted, presumably by resident John Novotny who originally made the sign since no one on the Board was aware of who might have made the improvement. It was felt that perhaps the sign could be larger and even a second sign could be placed at the entrance on Sunburst Drive. Jim Bergeron said he would ask John Novotny if he would be interested in that project.
The annual garage sale dates are set for 31 May and 01 June 2013. Neighboring areas will be asked if they would like to join the event.
The annual spring cleanup dates are 07, 08, and 09 June 2012 with dumpsters placed in Nevins Park. Director Craig Ketels suggested hiring a company to chip branches this year which should decrease the number of dumpsters used and all members present agreed..
The annual RRRHOA picnic/business meeting is scheduled for Saturday, 24 August 2013.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 2000 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 March 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 14 January 2013 meeting.
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{tab=Special Circumstances}
Red Rock Ranch Homeowners Association Monthly Meeting
14 January 2013
The regularly scheduled Red Rock Ranch Homeowners Association Meeting on Monday, 14 January 2013 was cancelled by President Kelly McGuire because of slick and icy roads on the Ranch, plus three members were away or ill and a fourth had an Emergency Room visit with his spouse. Therefore, a quorum was not available.
{tab=Next Meeting}
The next regularly scheduled meeting will be at 1900 on Monday, 11 February 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Jim Zalmanek
Guests: None
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 12 November 2012 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,021.22. There have been 133 voluntary donations for a total of $4910, Architectural Control fees amount to $575, interest was $28.30 for a total of $5,513.30. Miscellaneous income included $60.00 from the garage sale and $2.69 from Farmers Insurance as a result of a class action suit bringing the total income to $5,575.99. Pending expense is an annual donation to Tri Lakes Cares of $200. The Treasurer’s Report was approved following a motion to accept by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba presented a request from resident Fred Lanyon, 18080 Red Rocks Drive, to erect a chain link fence at his residence to contain a dog. The front portion of the fence will be faced with cedar wood for esthetic reasons for the benefit of his neighbors. The plan was accepted by the Board after a motion by Jim Zalmanek and a second by Frank Chuba. Mr. Lanyon paid a $25 fee.
{tab=Old Business}Old Business:
President McGuire asked if members had read the proposed letter that will be sent to District 38 schools proposing a contest to draw a logo that will be used on RRRHOA correspondence. The letter states a prize of $50 will be awarded to the winning student which created discussion among the members who felt perhaps $50 might not be a big enough incentive for students to participate. On a motion by Jim Zalmanek and a second by Frank Chuba it was unanimously agreed to raise the prize to $100. President McGuire asked all members to give the letter a final read and be prepared to vote on its approval at the January meeting.
{tab=New Business}New Business:
Treasurer Bill Martin made a motion to increase the amount of money given to Tri Lakes Cares from $200 to $250. That was seconded by Jim Zalmanek and was carried unanimously by all Board members.
President McGuire offered thanks to Craig Ketels for moving the sand barrel at the intersection of State Highway 105 and Red Rock Ranch Drive to a more appropriate spot. He then asked if sand barrels could be placed at the base of steep roads on the Ranch which would include Spruce Road, Range View Road and Stone View Road. Jim Bergeron was tasked with contacting the El Paso County Roads Department about the feasibility of new sand barrels at these three locations.
Jim Bergeron reported an incident that was observed by Craig Ketels recently. On two separate occasions he observed a man filling water jugs at the Nevins Park spigot. The first time it happened, the man left in his vehicle before Craig could confront him. The second time, Craig was able to talk to the man and wrote down his license plate number. The man explained that he thought it was community proper water, that he was helping pay for it, and he needed it to water trees and plants on his property. It turned out that the man does not live on Red Rock Ranch, but in Sundance Estates so he is not paying for it. Craig said the man was very polite and agreed not to take water again. The Board discussed the situation and agreed a lock should be put on the tap. The Fire Department should have either a key or the combination, depending on the type lock used. President McGuire also said he would contact Ann Bevis of the Forest View Acres Water District to advise her of the situation.
Jim Bergeron recommended that maintenance work be accomplished next spring at Nevins Park, which would include staining/painting the pavilion and replacing broken timbers on the split rail fence marking the park boundaries. President McGuire added that plastic bags for dog excrement might also be available since many residents exercise their dogs at the park.{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1930 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 14 January 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 14 January 2013 meeting.
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Fred Lanyon, Frank Chuba, David Weber, Craig Ketels
Guests: None
Meeting called to order at 1900.
The minutes of the 15 September 2012 annual business meeting/picnic were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,035.55. There have been 132 voluntary donations amounting to $4,875.00. Architectural Control fees amount to $575, and interest from the bank account is $26.32. Garage sale revenue amounts to $60.00. Total income for the year to date is $5,536.32. Expenses for the year total $ 4,863.31. Year- end projected expense for Tri Lakes Cares is $200.00.
The Treasurer’s Report was accepted following a motion by David Weber and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
AC Chairman Frank Chuba has nothing to report this month.
{tab=Old Business}Old Business:
President Kelly McGuire and Director Jim Zalmanek are working on a fire mitigation plan for Red Rock Ranch which will be presented to Ranch residents for their use on a voluntary basis. The plan will first be submitted to the local fire department for comments and approval.
{tab=New Business}New Business:
Fred Lanyon made a motion to donate $200 to Tri Lakes Cares as thanks for the use of the conference room for Association meetings. A second was made by David Weber and was passed unanimously by the Board.
Bill Martin mentioned that the Wolf Rescue organization will pick up any dead deer found on the Ranch as food for the wolves. That will be done for free.
Craig Ketels expressed thanks to Bill Martin for his diligent efforts to obtain liability insurance for RRRHOA at the most competitive rates, and for his “correct to the penny” reports each month.
Kelly McGuire reported on the NEPCO meeting and stated that County Commissioner Darryl Glenn was the main speaker who gave his economic assessment of the county. Minutes of NEPCO meetings can be found by accessing a link through the RRRHOA web site or www.elpasoco.com.
Frank Chuba made a motion for a contest to create an Association logo that has been discussed in the past. He further suggested the contest be held at Palmer Ridge and Lewis-Palmer high schools with a $50 prize for the winner of the best design that will be judged by the Association Board. Craig Ketels seconded the motion and it was approved by all Board members present. Frank Chuba will draft the rules and e-mail to Board members for comments which will be presented at the next meeting on 10 December 2012. Craig Ketels agreed to present the contest to the appropriate personnel at both schools.
Jim Bergeron mentioned that the sand barrel at the intersection of Red Rock Ranch Drive and State Highway 105 is on the wrong (west) side of the road, which is across from the east area where cars become stuck on the icy upslope. This became apparent when his wife stopped to help a stranded motorist and fell on the ice while traversing the road to get sand. It was agreed that it should be moved where it will be more easily accessible. Craig Ketels will accomplish the move with his tractor.
David Weber gave the Board a presentation about the mechanics of putting notices on the Association website, which will be used for such things as crime alerts. All notices posted will require a signature by the writer- no anonymous postings will be allowed.
Recent burglaries were mentioned. In addition to Woodmoor, there have been three known break-ins locally; one on Red Rock Ranch, one in Sundance Estates and one in Forest View Acres. Two young men have been arrested, and hopefully they are the miscreants responsible for all these crimes, but residents must always be alert and report any unusual or suspicious activity to the El Paso County sheriff’s office at 719-390-5555 (non-emergency number).
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1939 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 December 2012 meeting.
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
15 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels
Approximately 30 residents were on hand for the annual meeting/picnic as called for in the RRRHOA by-laws. The picnic began at noon with hamburgers, hot dogs, buns, rolls, soft drinks and condiments provided by the Association. Residents provided side dishes to share and meats were grilled by Director/Chef Craig Ketels.
At 1307, the meeting portion was called to order by President Kelly McGuire.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,960.53. There have been 129 donations to date for a total of $4770. Architectural control fees total $575 and interest is $21.89. Expenses to date amount to $2,828.90. The insurance bill is due in November and will be approximately $1,900.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman (ACC) Frank Chuba gave the residents an overview on the purpose of an Architectural Control Committee and the rationale for covenants. Director Ketels explained what fees are used for and pointed out the landscaped garden area at the north end of the tennis court as an example.
{tab=Old Business}Old Business:
President McGuire stated that the spring Ranch clean-up which will continue next year. Two or three Dumpsters will be provided, depending on availability of size, and a chipper will be a possibility. The swap event at the dump site will be continued since it has proven to be a popular addition to the clean-up.
Lucy McGuire gave a presentation on the past garage sale and considers it a moderate success. She said the Association provided $500 for banners, printing maps, flyers, etc. Among suggestions she heard from people involved were the hours should be shorter and more flyers should be distributed. The next sale event will be held the weekend before the spring clean-up in 2013. Mrs. McGuire felt the best part of the sale event was neighbors getting to meet and know neighbors.
Mrs. Ann Bevis of the Forest View Acres Water Board, and a Red Rock Ranch resident, talked at length about water issues and entertained questions. First off, she mentioned high water rates and admitted that they are high, but does not see a significant reduction in the near future. She explained that the District uses both surface and well water with surface water being the prime source except in drought conditions. Mrs. Bevis thanked all for their water conservation efforts during this drought and the problems with the well resulting in diminished water supply to the Ranch. The well problem resulted from a failed pump which was replaced under warranty since it was only a few months old. The Water District received a $2 million interest free loan with 20 years to repay and part of that is being used to identify major water leaks in the District. In addition, the Water Board has written grants for a total of $300,000 to date and will continue to try for more grants, especially since the interest free loan can be used for matching funds in the grant writing. The treatment plant has been improved, the tank has been refurbished and the interior is coated with an antibacterial surface. Finding leaks is a priority since the District is currently losing 50% of its treated water to leaks where the typical loss for a district is considered 15%. Mrs. Bevis thanked the RRRHOA for allowing a tap in the Association Park to be used as an emergency water supply for homes completely deprived of water.
{tab=New Business}New Business:
President McGuire gave the residents a recap of items discussed at the regular business meeting of 10 September 2012 which included:
- President McGuire mentioned NEPCO and the information gleaned from the bi-monthly meetings held on the second Saturday of odd numbered months at the Monument Town Hall from 1000 to 1200. The next speaker, on 10 November 1012, will be Darryl Glenn, County Commissioner, District 1, El Paso County Board of Commissioners (BOCC), and everyone is invited to attend.
- Wescott Fire Department Marshal Margo Humes spoke at the 08 September 2012 NEPCO meeting and stressed fire mitigation and President McGuire distributed brochures he received from Marshal Humes. Among the things she suggested were having trees no closer than 30 feet from a residence, trimming scrub oak to look like mini-trees, removing dead branches, grass, pine needles and any other combustible material.
- Bass Pro is constructing a shop on Northgate Road east of the Mining Center which will be the flagship for a new shopping area called Copper Ridge Mall..
- Powers Boulevard to I-25 should be finished by 2014.
- The construction to widen I-25 from Colorado Springs to Monument should be completed by 2013.
- Willow Creek Ranch on the west side of the railroad tracks on Baptist Road is being considered for a county park. With that in mind, an overpass at that railroad intersection is being considered. No dates have been mentioned for these projects.
- There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation on resident’s property which tax preparers should be aware of.
President McGuire stated that he and Director Jim Zalmanek are co-authors of an upcoming fire mitigation plan for the Ranch which will be reviewed by Board members. RRR resident inputs are welcome. Please use e-mail to give the authors a written copy to use. Then approval will be requested by the Tri Lakes Fire Department.
Director Ketels asked for input from residents to design a logo for inclusion on Red Rock Ranch HOA stationery, letter heads, etc. He said entrants should use their imaginations and the only restriction is the three R’s for Red Rock Ranch must be incorporated in the design.
Craig Ketels made a motion that this meeting count as the October business meeting with a second from Frank Chuba and all present agreed.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1402 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 12 November 2012 meeting.
