Meeting Minutes

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Category: Board of Director Meeting Minutes

Published: 13 July 2010

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Red Rock Ranch Homeowners Association Monthly Meeting

12 July 2010

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber, Jim Zalmanek

Guests: John Novotny

Meeting was called to order by President McGuire at 1900.

Minutes of the 14 June 2010 meeting were read and approved unanimously after a motion by Frank Chuba and a second by David Weber.

Resident John Novotny was given permission to speak and stated that his concern is about the poor conditions of roads on the Ranch.  He states that the Highway Department seems to be just patching old patches while the local newspapers report that extensive paving has been done in Woodmoor, Shiloh Pines and other sub-divisions in the local area. He requested either a call or letter from the Board be sent to the El Paso County Transportation Department at 3460 North Marksheffel Road in Colorado Springs and had two names as contacts: Monnie Gore and Troy Witala.  Another alternative would be telephone calls from residents or possibly a signed petition by Ranch residents.

Frank Chuba suggested a soft approach and President Kelly McGuire stated he will contact one or both of the individuals and offer them a cup of coffee and then suggest that he drive them around the Ranch to look at road conditions.

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $15,578.41. There have been 119 donations to date which is the same as last year at this time. Architectural control fees total $500.  Expenses to date amount to $1,706.54, which includes the cost of dumpsters over the 11 through 13 June 2010 weekend.

{tab=Arch Control}Architectural Control:

Resident Tom Guenther asked for approval to erect a cover over an existing patio.  He will be notified by Frank Chuba that he needs to fill out request forms that are available over the internet from the Association web site.  There is a minimum fee of $25 for a roof and that has been paid.  Approval granted pending receipt of architectural control forms.

{tab=Old Business} Old Business:

Architectural Control Chairman Frank Chuba reported that a telephone call to Mr. Slade regarding chickens on his property resulted in excuses, but no concrete action.  Mr. Slade has said that his house is in foreclosure and he will be moving, but has also said that in the past.  He has been sent a letter requesting action on the matter with a date that he will remove the chickens with no written response on his part.  Mr. Chuba will once again contact Mr. Slade and give him until the first of August 2010 to comply with RRRHOA covenants or the situation will be turned over to an attorney with a request for attorney fees from Mr. Slade.  It was suggested using John Sharp, a former Board member who is now an attorney.  Fred Lanyon will be tasked with contacting Mr. Sharp.

Mr. Jack on El Rancho Way has cut his grass, painted his house and installed a water fountain bird bath in his yard, so he has complied with the letter sent to him and no further action is required.

Dumpsters for next year’s spring cleanup were discussed and the size of the dumpsters will depend on involving neighboring HOA’s.

There have been bear sightings on the Ranch and residents have been advised to call DOW Manager Matt Yamashita at 719-544-2424 so his department can track bear activity for use in future decisions about bear/human contact.  Some residents stated they have had trouble reaching anyone at the listed number, but Mr. Yamashita says it is a working number and residents should keep trying to use it.

{tab=New Business}New Business:

President Kelly McGuire stated he attended the NEPCO meeting on Saturday, 10 July 2010 and the minutes are on the web site.  There are new regulations for HOA’s in Colorado, but ours is not affected since we do not have mandatory dues.  We will have to continue to register with the state each year and pay the required fee.

President McGuire was notified by a resident about gunshots on the Ranch.  The offending party has been approached and apologized for shooting and said it will not happen again.  No further action is required.

Director Craig Ketels was absent because of a medical problem in the family, but asked that a complaint from a resident be passed on.  Jeanette Thorner of Sierra Vista Drive complained about a neighbor running a tree service business from his residence and a panel truck bearing a former business name being parked on the property.  Mr. Ketels advised her of the Board’s position that she should first approach the neighbor to see if the problem cannot be resolved amicably before any intervention by the Board.

Director David Weber stated that he is watering the park plants for 15 minutes three times a week. That will vary depending on weather conditions.

Treasurer Bill Martin made a motion to mow the park grass three times a year with a second by Jim Zalmanek.  President McGuire amended the motion to let Bill Martin choose the dates.  That passed unanimously.

The Association picnic is tentatively scheduled for the weekend after Labor Day.

With no further business to conduct, the meeting was adjourned at 1957 on a motion by David Weber and a second by Bill Martin which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 09 August 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 15 June 2010

Hits: 1520

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Red Rock Ranch Homeowners Association Monthly Meeting

14 June 2010

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Frank Chuba

Meeting was called to order by President McGuire at 1900.

Minutes of the 10 May 2010 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $16,605.44. There have been 118 donations to date for a total of $4560. Architectural control fees total $500.  Expenses to date amount to $606.64.  The cost of dumpsters used over the 11 through 13 June weekend will amount to $1100

{tab=Arch Control}Architectural Control:

No new applications.

{tab=Old Business} Old Business:

There has been no response regarding letters sent to residents Mr. Jack and Mr. Slade by President Kelly McGuire concerning violation of RRRHOA covenants.  Jim Bergeron stated that he noticed Mr. Jack’s mailbox was overflowing with mail, so it is possible that he never received the letter.  President McGuire said he would make contact with Mr. Jack and Architectural Control Chairman Frank Chuba agreed to contact Mr. Slade.  Jim Bergeron suggested sending registered letters with a return receipt requested if personal contact is not accomplished.

Several residents using the dumpsters inquired about a Ranch-wide garage/yard sale that has been previously discussed.  The consensus of the Board remains the same- if a resident wants to take sponsorship of the project, the Board will help with advertising the event, but will not sponsor it.

{tab=New Business}New Business:

President Kelly McGuire expressed thanks to the Board members who manned the dumpsters during the Ranch-wide spring cleanup over the 11 through 13 June weekend.

All members present felt that a commercial chipper should be utilized in 2011 since the bulk of trash discarded consisted of branches which rapidly filled the dumpsters.  This year, three dumpsters were used and it was felt that by using a chipper, it might reduce the number of dumpsters used to two, thereby reducing the total cost.

President Kelly McGuire asked for thoughts about inviting the other local HOA’s, Shiloh Pines, Sundance Estates, and Forest View Acres to dump trash in the dumpsters next year spring clean-up for a fee per household or truckload.  All members present felt it was a good idea and it will be revisited prior to the May/June 2011 weekend for trash disposal.

President McGuire reminded everyone that NEPCO is sponsoring a County Candidates Debate at the Woodmoor Barn on Wednesday, 16 June 2010 between 1900 and 2200.  The candidates will be for District 1 County Commissioner and County Sheriff.

The Association was made aware of a bear breaking into a residence on the Ranch, causing minor damage to the house.  Another resident has since reported a bear on her upper deck.  Department of Wildlife (DOW) Manager Matt Yamashita was notified and has asked residents to notify his office at 719-544-2424 about bear sightings on the Ranch so his department can track bear activity and use it in future decision making in bear/human contact.

With no further business to conduct, the meeting was adjourned at 1945 on a motion by Fred Lanyon and a second by Bill Martin which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 12 July 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 11 May 2010

Hits: 1639

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Red Rock Ranch Homeowners Association Monthly Meeting

10 May 2010

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, David Weber, Craig Ketels, Frank Chuba.

Meeting called to at 1900.

The minutes of the 12 April 2010 meeting were read and unanimously approved as written following a motion by Bill Martin and a second by Craig Ketels

{tab=Treasurer's Report}Treasurer’s Report:

Bank balance is $16,097.61.  There have been 110 voluntary donations amounting to $4,265.  Interest to date totals $10.84 and expenses amount to $51.54.

Votes received for the renewal of the Red Rock Ranch HOA covenants total 114 out of 198 property owners.  Of those 114 votes, 106 voted yes and 8 voted no, so the covenants will be renewed for a period of ten years.  Director Jim Zalmanek volunteered to go to the El Paso County Court House to accomplish the renewal process.

The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by David Weber.

{tab=Arch Control}Architectural Control: Dan Cuvala of Cuvala Construction presented plans for a single dwelling to be built at 4620 Limestone.  It will be a rancher with 4128 square feet, stucco exterior with cedar accents, a 30 year composite shingle roof, and all colors in earth tones.  Mr. Cuvala has a building permit and paid a $500 architectural fee.  Frank Chuba made a motion to accept the proposal with a second by David Weber.  The Board concurred.

{tab=Old Business} Old Business:

Frank Chuba reported that he has spoken to Mr. Sean Slade at 4850 Sandstone concerning chickens being kept at that residence.  Mr. Slade stated that he has disposed of the roosters, but still has the chickens and was vague about plans to dispose of them.  The neighbor, Mike Helwig at 4880 Sandstone, stated he is not satisfied and wants the chickens out of the neighborhood.  On a motion by Craig Ketels and a second by Jim Zalmanek, President Kelly McGuire will send Mr. Slade a formal letter, with a courtesy copy to Mr. Helwig, that he is in violation of the RRRHOA covenants by keeping chickens on the Ranch.  The letter will request a plan of action with a time table, and further state that follow-up action has been discussed by Board members in the event of non-compliance.  The motion was carried unanimously by members present.

Director Craig Ketels reported that he discussed the possibility of having a dog run on property owned by David Miller that abuts the RRRHOA Park.  Col. Miller was not interested in the proposition and declined to give his permission.

{tab=New Business}New Business:

Director Jim Zalmanek received a message from a candidate running for an elected post and asked for support from the Association.  It has been a policy not to endorse candidates, nor to use the Association website for that purpose.  As a result, Frank Chuba suggested the following guidelines, which were agreed upon by the Board:

E-mails sent via the Association website must relate to:

1. Health and Safety of residents
2. Law enforcement issues
3. Issues that would economically impact residents either positively or negatively.
4. Information which would normally be distributed by the RRRHOA board via any other means (meeting notices. etc)

As noted in Association newsletters, residents are asked to sign up for e-mails from the Board and it is stressed that their privacy is respected so there should be no problems with spam.  If residents do not want to receive notifications through the website, they should be given the right to opt out.  The webmaster does not send out messages without the approval of the Board President or members of the board acting on his behalf.

Jim Zalmanek mentioned that webmaster Jase Campbell mentioned “smart newsletters”,  which are simply automated e-mails that are comprised of content posted to the website.  The site “collects” articles as directed and sends them to the registered users or a subset thereof.

The Board received a formal complaint from Dr. and Mrs. David Jones of 3810 El Rancho Way concerning the condition of property located at 3850 El Rancho Way.   The complaint states that the house is in a run-down condition with a shake shingle roof that has deteriorated, sides of the house that are partially painted, grass that is not cut and vehicles parked on the lawn instead of in the driveway or garage.  After discussion, the Board authorized President Kelly McGuire to send a letter to the owner, with a courtesy copy to the Jones family, directing him to address the complaints and provide a response to the Board with a timeline for corrective action.

Treasurer Bill Martin reported receiving a note from residents Ron Medo and Denise Geller asking about a Ranch wide garage/yard sale that has been previously mentioned.  The Board feels it is a good idea, but does not want the responsibility of running it.  A resident previously did offer to sponsor the sale, but wanted the Board to advertise the event and also give her $700, which was not acceptable to members.  If a resident wants to conduct a sale, the Board will assist, but will not assume sponsorship.

President McGuire briefed the members about the NEPCO meeting held on Saturday, 08 May 2010. He also made a telephone call to the dumpster company as a reminder that containers will be needed for the spring clean-up dates of 11, 12 and 13 June 2010 in the Association Park.

With no further business to discuss, the meeting was adjourned at 2019 on a motion by David Weber and a second by Frank Chuba.

The next regularly scheduled meeting will be at 1900 on Monday, 14 June 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 13 April 2010

Hits: 7166

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Red Rock Ranch Homeowners Association Monthly Meeting

12 April 2010

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon. Craig Ketels

Meeting was called to order by President McGuire at 1900.

Minutes of the 10 March 2010 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Craig Ketels.

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $14,855.43. There have been 74 donations to date for a total of $2,855.00.  Expenses to date amount to $340.57.  The vote for renewing the RRRHOA covenants total 82 so far; 75 for renewing and 7 against.  With 198 lot owners on the Ranch, 101 votes will be needed to renew the covenants for a period of ten years.

{tab=Arch Control}Architectural Control: No report

{tab=Old Business} Old Business:

The members expressed their thanks to Director David Weber for another fine newsletter that was mailed to all residents.

The situation with chickens being kept on the Ranch was postponed since Frank Chuba was not present to render a report.  Recorder Jim Bergeron will contact Mr. Chuba to assure a follow-up is made and report to the Board at the May meeting.

President McGuire reported that he discussed blind e-mailings to residents with webmaster Jase Campbell and it can be done.  If a filter can be added to the site to block pop-ups and unwanted ads, that would be beneficial.  Mr. Campbell will be asked if that is a possibility.  Since Director Jim Zalmanek surfaced the idea, it was decided to let him coordinate the project with Mr. Campbell.

{tab=New Business}New Business:

Director Craig Ketels suggested having a dog run/park next to the Association Park which would be approximately 60 feet by 100 feet with a 42 inch fence.  It would have baggies for animal excrement and a trash barrel for its disposal.  The park would be open to all residents, as well as neighboring areas such as Sundance Estates and Forest View Estates.  The land in question is owned by Dave Miller and abuts the Association Park.  Mr. Ketels volunteered to contact Mr. Miller about the possibility of using that property and will report back to the Board in May with his findings.

President McGuire had complaints from residents about the use of salt licks on private property and also the habit of some residents who push, or plow snow, into the public streets.  A call to the Department of Wildlife (DOW) was made, and there is no prohibition concerning salt licks in the state, even though they usually draw deer which in turn draw mountain lions. However, the lions are here to stay and will continue to prey on deer whether or not there are salt licks, according to DOW.

Pushing or plowing snow into the roadway is against the law and there is a statute covering that.  The first two offenses carry an increasing fine and the third carries a 3 day jail sentence.

With no further business to conduct, the meeting was adjourned at 1930 on a motion by Craig Ketels and a second by Fred Lanyon which was carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 10 May 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA