Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
11 October 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Craig Ketels, Frank Chuba, Fred Lanyon
Guests: Jase Campbell
Meeting called to order at 1900.
The minutes of the 09 August 2010 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Jim Zalmanek. It should be noted that there are no September meeting minutes since there was not a quorum of officers at the annual business meeting/picnic held on Saturday, 18 September 2010.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,018.14. There have been 120 voluntary donations amounting to $4,570. Interest to date totals $25.18 and expenses amount to $2,380.25. Architectural control fees amount to $525.00. The insurance bill is due on 16 November 2010 and will be $1,833.00.The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba reports no new building permits or inquiries this month.
{tab=Old Business} Old Business:
President Kelly McGuire apologized for not contacting Department of Transportation as mentioned in the August minutes, but will do so posthaste.
The picnic was discussed and there was concern over the poor turnout with eleven residents and three Board members present. It was agreed that better communication between the Board and residents is needed. Kelly McGuire suggested sending e-mails to all residents whose addresses are known to the Board. Frank Chuba suggested moving the date to late August to avoid conflict with Air Force Academy football games and with the probability of better weather conditions. Jim Bergeron suggested professional looking signs or banners that would advertise the picnic to replace the home-made signs currently in use. Apparently, some residents were confused over the starting time of the picnic with some thinking it started at noon and some thought it was 1300. Craig Ketels thought perhaps bringing a food donation for Tri Lakes Cares might entice more residents to attend.
{tab=New Business}New Business:
As a result of discussion about the picnic attendance, the following action was approved:
Kelly McGuire will obtain four signs/banners, two to advertise the picnic and two to advertise the spring trash cleanup. On a motion from Craig Ketels and a second by Frank Chuba, up to $500 was authorized to purchase the signage. The Board concurred. The signs will give a time (noon) and state “next weekend” and will be erected the Monday before the event. That way, the signs can be used year after year.
Resident Carl Gusler sent a message to the Board stating that the school bus stop on the Ranch may need a new floor since it is muddy following rainstorms. President McGuire said he would inspect the site and perhaps just some drainage is needed to alleviate the problem.
Webmaster Jase Campbell gave an in-depth presentation about the electronic communications available for Board use including e-mail and telephonic messaging. He did stress that these things are good tools, but only as good as the address information on hand. Ways to gather more information about e-mail addresses and telephone numbers was discussed and Craig Ketels said wording is important when approaching residents since many people today are concerned about identity theft and are hesitant about giving out information. Jim Zalmanek volunteered to begin gathering this information and Kelly McGuire offered to help him. Residents should be aware that giving the information is entirely voluntary and only important messages will be transmitted, such as burglaries, bear or mountain lion sightings on the Ranch. It was also suggested that the next newsletter mention this project.
Fire pits on the Ranch were discussed since the fire danger has been high for some time. Craig Ketels mentioned that since the Ranch is in unincorporated El Paso County, rules governing fire pits do not apply. Residents can have fires, but cannot legally burn trash. Frank Chuba suggested education as a means to warn of the dangers and felt an article in the newsletter is appropriate.
With no further business to discuss, the meeting was adjourned at 2005 on a motion by Fred Lanyon and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 08 November 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
18 September 2010
No September meeting minutes since there was not a quorum of directors at the annual business meeting/picnic held Saturday, 18 September 2010
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Red Rock Ranch Homeowners Association Monthly Meeting
09 August 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, Frank Chuba, David Weber, Craig Ketels
Meeting was called to order by President McGuire at 1900.
Minutes of the 12 July 2010 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,310.47. There have been 119 donations to date for an average of $38.11. Architectural control fees total $500. Bank interest is $19.64. Expenses to date amount to $1977.48. The water bill for theTreasurer’s report accepted unanimously after a motion by Craig Ketels and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Resident Jim Zalmanek,
{tab=Old Business} Old Business:
President Kelly McGuire called the El Paso County Department of Transportation regarding the condition of roads on the Ranch, as mentioned in the July 2010 minutes. His call was taken by an answering machine and he has yet to hear from either Monnie Gore or Troy Witala of that department.
Resident Sean Slade has removed the chickens from his residence at 4850 Sandstone and the family plans on moving from the Ranch.{tab=New Business}New Business:
The annual picnic/business meeting will be held on Saturday, 18 September 2010 at the
The Board will send a check in the amount of $26.73 to Jase Campbell to pay for domain renewal following a motion by Bill Martin and a second by Craig Ketels.
With no further business to conduct, the meeting was adjourned at 1931 on a motion by David Weber and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be the annual picnic/business meeting to be held at noon on Saturday, 18 September 2010 at the
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
12 July 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber, Jim Zalmanek
Guests: John Novotny
Meeting was called to order by President McGuire at 1900.
Minutes of the 14 June 2010 meeting were read and approved unanimously after a motion by Frank Chuba and a second by David Weber.
Resident John Novotny was given permission to speak and stated that his concern is about the poor conditions of roads on the Ranch. He states that the Highway Department seems to be just patching old patches while the local newspapers report that extensive paving has been done in Woodmoor, Shiloh Pines and other sub-divisions in the local area. He requested either a call or letter from the Board be sent to the El Paso County Transportation Department at
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $15,578.41. There have been 119 donations to date which is the same as last year at this time. Architectural control fees total $500. Expenses to date amount to $1,706.54, which includes the cost of dumpsters over the 11 through 13 June 2010 weekend.{tab=Arch Control}Architectural Control:
Resident Tom Guenther asked for approval to erect a cover over an existing patio. He will be notified by Frank Chuba that he needs to fill out request forms that are available over the internet from the Association web site. There is a minimum fee of $25 for a roof and that has been paid. Approval granted pending receipt of architectural control forms.
{tab=Old Business} Old Business:
Architectural Control Chairman Frank Chuba reported that a telephone call to Mr. Slade regarding chickens on his property resulted in excuses, but no concrete action. Mr. Slade has said that his house is in foreclosure and he will be moving, but has also said that in the past. He has been sent a letter requesting action on the matter with a date that he will remove the chickens with no written response on his part. Mr. Chuba will once again contact Mr. Slade and give him until the first of August 2010 to comply with RRRHOA covenants or the situation will be turned over to an attorney with a request for attorney fees from Mr. Slade. It was suggested using John Sharp, a former Board member who is now an attorney. Fred Lanyon will be tasked with contacting Mr. Sharp.
Mr. Jack on
Dumpsters for next year’s spring cleanup were discussed and the size of the dumpsters will depend on involving neighboring HOA’s.
There have been bear sightings on the Ranch and residents have been advised to call DOW Manager Matt Yamashita at 719-544-2424 so his department can track bear activity for use in future decisions about bear/human contact. Some residents stated they have had trouble reaching anyone at the listed number, but Mr. Yamashita says it is a working number and residents should keep trying to use it.{tab=New Business}New Business:
President Kelly McGuire stated he attended the NEPCO meeting on Saturday, 10 July 2010 and the minutes are on the web site. There are new regulations for HOA’s in
President McGuire was notified by a resident about gunshots on the Ranch. The offending party has been approached and apologized for shooting and said it will not happen again. No further action is required.
Director Craig Ketels was absent because of a medical problem in the family, but asked that a complaint from a resident be passed on. Jeanette Thorner of
Director David Weber stated that he is watering the park plants for 15 minutes three times a week. That will vary depending on weather conditions.
Treasurer Bill Martin made a motion to mow the park grass three times a year with a second by Jim Zalmanek. President McGuire amended the motion to let Bill Martin choose the dates. That passed unanimously.
The Association picnic is tentatively scheduled for the weekend after Labor Day.
With no further business to conduct, the meeting was adjourned at 1957 on a motion by David Weber and a second by Bill Martin which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 August 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 June 2010
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Frank Chuba
Meeting was called to order by President McGuire at 1900.
Minutes of the 10 May 2010 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,605.44. There have been 118 donations to date for a total of $4560. Architectural control fees total $500. Expenses to date amount to $606.64. The cost of dumpsters used over the 11 through 13 June weekend will amount to $1100{tab=Arch Control}Architectural Control:
No new applications.
{tab=Old Business} Old Business:
There has been no response regarding letters sent to residents Mr. Jack and Mr. Slade by President Kelly McGuire concerning violation of RRRHOA covenants. Jim Bergeron stated that he noticed Mr. Jack’s mailbox was overflowing with mail, so it is possible that he never received the letter. President McGuire said he would make contact with Mr. Jack and Architectural Control Chairman Frank Chuba agreed to contact Mr. Slade. Jim Bergeron suggested sending registered letters with a return receipt requested if personal contact is not accomplished.
Several residents using the dumpsters inquired about a Ranch-wide garage/yard sale that has been previously discussed. The consensus of the Board remains the same- if a resident wants to take sponsorship of the project, the Board will help with advertising the event, but will not sponsor it.{tab=New Business}New Business:
President Kelly McGuire expressed thanks to the Board members who manned the dumpsters during the Ranch-wide spring cleanup over the 11 through 13 June weekend.
All members present felt that a commercial chipper should be utilized in 2011 since the bulk of trash discarded consisted of branches which rapidly filled the dumpsters. This year, three dumpsters were used and it was felt that by using a chipper, it might reduce the number of dumpsters used to two, thereby reducing the total cost.
President Kelly McGuire asked for thoughts about inviting the other local HOA’s, Shiloh Pines, Sundance Estates, and Forest View Acres to dump trash in the dumpsters next year spring clean-up for a fee per household or truckload. All members present felt it was a good idea and it will be revisited prior to the May/June 2011 weekend for trash disposal.
President McGuire reminded everyone that NEPCO is sponsoring a County Candidates Debate at the Woodmoor Barn on Wednesday, 16 June 2010 between 1900 and 2200. The candidates will be for District 1 County Commissioner and
The Association was made aware of a bear breaking into a residence on the Ranch, causing minor damage to the house. Another resident has since reported a bear on her upper deck. Department of Wildlife (DOW) Manager Matt Yamashita was notified and has asked residents to notify his office at 719-544-2424 about bear sightings on the Ranch so his department can track bear activity and use it in future decision making in bear/human contact.
With no further business to conduct, the meeting was adjourned at 1945 on a motion by Fred Lanyon and a second by Bill Martin which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 July 2010 at the Tri Lakes Cares building,
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
