Meeting Minutes
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- Category: Board of Director Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
12 Oct 2009
Presiding: Craig Ketels
Present: Bill Martin,
The meeting was called to order by President Craig Ketels at 1900.
The minutes of the 10 August 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba. It is noted that there are no minutes from the scheduled 12 September 2009 business meeting/picnic since a quorum of directors was not available to conduct a meeting.
{tab=Treasurer's Report}Treasurer’s Report: Bank balance is $14,279.01. There have been 119 voluntary donations from residents since the first of the year totaling $4640. Architectural control fees are $228.40 from seven applicants. Interest amounts to $33.14 for a total income of $4901.54 to date. Expenses total $2555.89 to date. Pending expenses will be for insurance covering general liability and director’s liability, and amounts to $1800, which has increased from $1550 last year. Treasurer Bill Martin contacted the insurance company and was told the increase is in general liability. He was also informed that this is the amount the Association should have been paying each year, but through an error on their part, we were charged a lesser amount. Mr. Martin has checked rates with other insurance companies and found all are more expensive and some refuse to even cover an organization as small as RRRHOA.
Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Kelly McGuire.
{tab=Arch Control}Architectural Control: Chairman Frank Chuba reports no new building permits at this time. He did receive a request from Mr. Roger Clark of 3775 El Rancho Way, with a check for $25, to approve an outdoor walk-way under an existing deck. After discussion among Board members, it was agreed that a sidewalk such as this does not require approval or an architectural fee. Mr. Clark will be notified by Chairman Chuba and his check for $25 returned to him.
{tab=Old Business}Old Business: Director Kelly McGuire stated that he is waiting for weather to clear before completing work at the tennis court, which involves replacing a top rail on the fence and pouring concrete for fence posts. That will complete work on the tennis court until next spring. President Ketels volunteered to assist with the project.
Board members are asked to review the position paper drawn up by Director David Weber concerning the Association stand on the proposed Dyad drilling project near Mount Herman and be prepared to vote and sign (if approved) at the next meeting. President Ketels will e-mail a copy to all members for review.
President Ketels asked Treasurer Martin to obtain an updated mailing list for Red Rock Ranch residents since a large number of mailings are being returned as unknown or undeliverable. Board members will then be asked to review the list for additions or deletions that they are aware of.
The Board approved, via an e-mail vote, to authorize Jase Campbell to renew the contract for the RRRHOA website for the next three years.
{tab=New Business}New Business: President Craig Ketels offered his resignation as president of the RRRHOA, but will remain as a director. He then offered in nomination as president the name of Kelly McGuire. There were no objections, nor were there any other nominations. The nomination of Director McGuire as president was seconded by Treasurer Martin and unanimously agreed upon by Board members present.
With no further business to discuss, the meeting was adjourned at 1937 on a motion by Frank Chuba, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 November 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Secretary/Recorder, RRRHOA
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10 August 2009
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Fred Lanyon, Jim Zalmanek, Kelly McGuire, Jim Bergeron, David Weber, Frank Chuba
The meeting was called to order by President Craig Ketels at 1859.
The minutes of the 13 July 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Fred Lanyon.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $14,403.49. There have been 113 voluntary donations from residents since the first of the year totaling $4415 for an average donation of $39. Architectural control fees amount to $228.40 for a total income of $4670.38 with expenses of $2200.25. The Treasurer did send 46 follow-up letters to residents who normally pay voluntary dues each year, but failed to this year. The result was 26 responses with checks enclosed. The President mailed 9 letters to residents with two responding with checks.
Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Kelly McGuire.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports no new requests since the last meeting in July.
{tab=Old Business}
Old Business: Grass seed has been sown in the Park on the west side of the tennis court by Director Kelly McGuire after the soil was loosened by President Craig Ketels towing metal fencing with his tractor. The Board expressed thanks to both men for their efforts.
The fence used was part of the one around the tennis court that had seen better days and was replaced by residents John Novotny and Carl Gusler. The worn out fence will be disposed of at the next spring cleanup day in June, unless someone on the Ranch has need for it and it is theirs for the taking.
The newsletter was discussed and Board members are to submit articles to Director David Weber no later than 20 August 2009 for inclusion. The finished letter will go to Tri Lakes Printing on 24 August for printing and the Board will meet at Tri Lakes Cares at 1900 on Tuesday, 01 September to stuff and stamp the envelopes for mailing to Ranch residents.
Several residents have inquired about a Ranch-wide garage sale and Director Kelly McGuire will have an article concerning that in the upcoming newsletter which will be scheduled in late spring- the weekend before the annual Ranch spring cleanup so unsold items can be discarded in the dumpsters.
Director David Weber drafted a position paper of the RRRHOA Association on the Dyad drilling contemplated near Mount Herman that he will post on the Association web site and comments are welcome.
{tab=New Business}
New Business: Mr. Lyle Berger, President of the Forest View Estates HOA, requested permission to use the Association Park for their Association’s annual picnic on Saturday, 29 August 2009. No objections were voiced and Mr. Berger was notified of the decision and go ahead with plans for their picnic.
Director Fred Lanyon stated that the Dyad drilling project at Mount Herman is now on hold, at least for the time being.
The flag pole and concrete for its base are on hand for installation in the Park.
The spring cleanup with dumpsters in the Park is scheduled for 11, 12, and 13 June 2010.
President Ketels stated that there is a vacancy on the Board of Directors and residents will be advised of that in the newsletter, and be asked to consider filling that seat.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Kelly McGuire with a second by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be the annual picnic/business meeting on Saturday, 12 September 2009 at the RRRHOA picnic area starting at noon.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
13 July 2009
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Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, David Weber, Frank Chuba, Jim Zalmanek, Fred Lanyon
Guests: Bill Griffith, Andre Bergeron
The meeting was called to order by Acting President Bill Martin at 1859.
The minutes of the 08 June 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $14,616.65. There have been 108 voluntary donations from residents since the first of the year totaling $4175, which is less than this time last year. Architectural Control fees amount to $150, plus a check for $78.40 paid at this meeting. Expenses to date amount to $1920.25 and the next expected expense will be the insurance due in November.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Fred Lanyon.
{tab=Arch control}
Architectural Control: Resident Bill Griffith of 18150 Forest View Road presented plans for a detached garage and re-paving his driveway. The garage will be the same color as the residence, the shingles are fire retardant and will match the color of the house shingles. The size of the garage will be 28 feet by 28 feet. There were no objections to the plans and they were accepted unanimously following a motion by Frank Chuba and a second by Kelly McGuire. The required fee of $78.40 was paid.
{tab=Old Business}
Old Business: Director Kelly McGuire has grass seed on hand and will sow it this weekend (18 or 19 July 2009) after the soil is turned over by dragging a wire fence behind President Craig Ketel’s tractor. The area to be seeded will be to the west of the tennis court where previous grading took place.
Director Kelly McGuire has installed the new net at the tennis court with thanks offered by the Board.
Andre Bergeron, from West Electric Group, was on hand to answer questions about solar powered panels to illuminate an American flag at the park, as well as the feasibility of running electricity to the pavilion for resident use and illuminating the American flag. He gave estimates of costs for both, which would be in the thousands of dollars, way above the means of the Association. Questions were then raised about safe-guarding solar panels from vandalism and preventing the theft of power if installed at the pavilion. After the discussion, a motion was made by Jim Bergeron to scrap the plans for either solar panels or an electric line to the park. That motion included the installation of a flag pole with an American flag to be flown only during daylight hours on special occasions, such as major U.S. holidays and the annual picnic. The motion was seconded by Director Kelly McGuire and unanimously approved by the Board.
{tab=New Business}
New Business: The Association’s annual picnic/business meeting will be held on Saturday, 12 September 2009 in the RRRHOA Park starting at noon.
The next newsletter will again be published through the generous efforts of Director David Weber. Board members are requested to submit articles for the newsletter not later than the 20th of August. Details about the upcoming picnic will be in that letter for resident information.
The Board has had three e-mails from residents concerning the feasibility of a Ranch-wide garage/yard sale. Director Kelly McGuire felt it is a good idea, but the Board should not run it; that should be left to the residents themselves. However, the Board will help with advertising in the newsletter and offer support as needed. It was felt the time frame for such a sale would ideally be in the spring when people traditionally clean out garages and closets. It was further agreed that the sales should be at individual homes and not at the Association Park. Director Kelly McGuire volunteered to write an article for the newsletter advising residents of the plan.
With no further business to discuss, the meeting was adjourned at 2004 on a motion by Kelly McGuire, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 10 August 2009 in the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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08 June 2009
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Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, Jim Zalmanek
The meeting was called to order by Acting President Bill Martin at 1905.
The minutes of the 11 May 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report: Bank balance is $15,115.99. There have been 103 voluntary donations from residents since the first of the year totaling $3980, an average of $38.64 per resident. Architectural fees are $100. Expenses to date amount to $1172.28, which includes mailing expenses for the newsletter and $760 for dumpster service over the weekend of 15 through 17 May 2009.
Treasurer Bill Martin sent 46 follow-up letters reminding residents to contribute their voluntary $35 donation and had 19 replies. President Ketels sent 9 letters to residents who used the dumpster, but have not paid anything this year. He received one reply with a check for $100.
Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Kelly McGuire.
{tab=Arch Control}Architectural Control: Chairman Frank Chuba was given plans for a greenhouse to be erected on property owned by Jim and Angela Warner at 18090 Forest View Way. The structure is 8 feet by 12 feet for a total of 96 square feet. A motion to accept was made by Frank Chuba with a second by Jim Zalmanek. The other members concurred. The $25 fee has been paid.
{tab=Old Business}Old Business: Chipping of tree branches left during the weekend of 15 through 17 May 2009 was discussed at length. Angry Squirrel owner Dan Elders had volunteered to accomplish the task, but to date, there has been only a very small portion of the pile chipped. President Ketels has made contact with a company that will chip the remainder and haul it away for a price of $250 to $300 and that will take place during the first part of next week (15 June 2009).
Architectural Chairman Frank Chuba made a motion to authorize up to $350, with $50 being sent to Dan Elders for work already done, plus a letter stating that his services are terminated. The additional money will be used to pay for the chipping company hired by President Ketels. That motion was seconded by Jim Zalmanek with two aye votes by Bill Martin and Jim Bergeron, and a nay vote by Kelly McGuire.
The electric power in the park was discussed and Acting President Bill Martin felt it should be tabled once more with only five members present. In that vein, it was thought that solar power should be explored further. Director Kelly McGuire asked if the park even needed a flag, although he thought it was a good thing to have. Jim Bergeron stated that perhaps a flagpole could be erected with the flag only flying on special occasions during daylight hours, such as Independence Day, Flag Day, or the annual picnic, thus eliminating the need for power for illumination.
The general consensus was that electric power to the park was nice to have, but was it worth the money for its limited use?
Jim Bergeron said he would ask his son Andre, a master electrician, to attend the July meeting with detailed information on solar panels and the options for delivering electric power to the park.
Director McGuire said he would have the area next to the tennis court lightly tilled and sow grass seed once the grass in place has been mowed, which is expected to take place on Tuesday, 09 June 2009.
{tab=New Business}New Business: Treasurer Bill Martin stated that 31 residents used the dumpsters over the annual clean up weekend which filled two of the units.
With no further business to discuss, the meeting was adjourned at 2003 on a motion by Kelly McGuire, seconded by Jim Zalmanek and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 July 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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11 May 2009
{tab=Attendees}
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, David Weber, Frank Chuba
The meeting was called to order by Acting President Bill Martin at 1902.
The minutes of the 13 April 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $15,127.13. There have been 84 voluntary donations from residents since the first of the year totaling $3250. Expenses to date amount to $412.28, with a majority of that amount spent on the spring newsletter. The treasurer also sent out 40 follow-up letters as a reminder to residents who normally donate every year, but have not done so at this time.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports that he did speak with Mrs. McLaughlin at 18235 Spruce Road concerning all the recent renovations at that residence. All the work accomplished was internal with the exception of a new roof and she has a form for that work and understands that she owes the Association $25.
Gary and Susan McClendon at 4355 Red Forest Road asked to re-roof their house and have the necessary forms and know there is a $25 fee.
Roger K. Clarke of 3775 El Rancho Way requested a fence on his property to contain a dog. The specs met the approval of the Board following a motion by Kelly McGuire and a second by Frank Chuba. A $25 check was received.
{tab=Old Business}
Old Business: Next weekend (the 15th, 16th, and 17th of May) there will be a dumpster each day in the Association Park for residents to dump unwanted items, and a chipper will be in place on Saturday for tree branches. Each volunteer manning the area will have a copy of Ranch residents to check off and also assure that non-residents do not dump without paying a fee. The suggested fee is $15.
The flag pole and electric lights versus solar panels was brought up and discussed at length. There was to be a vote at this meeting, but with the expense involved, it was decided to table the issue until all Board members are present. Attached to the motion to table by Kelly McGuire and seconded by David Weber, was one to erect the flag pole in the recently dug hole on the southeast side of the pavilion and raise the flag on special occasions, i.e., Flag Day, Independence Day, annual Association picnic, etc. and take it down at sundown.
Director Kelly McGuire checked on the price of grass seed and it sells for $150 to $175 for a 50 pound bag, depending on the type seed. Fescue seems to be the grass of choice because of its slow growth and need for minimal water. The Board authorized $350 plus tax for Director McGuire to purchase the seed on a motion by Bill Martin and a second by Frank Chuba. It will be sown after the area has been dragged with a chain link fence behind a tractor to overturn the soil.
{tab=New Business}
New Business: The Board received a letter from resident Chuck Piechota concerning a Ranch wide garage sale. He plans on having one, but would prefer a larger neighborhood event to leverage advertising. It was decided to poll residents over the weekend as they deposit trash to determine interest.
Jim Bergeron reported he had received complaints about several overstuffed sofas laying for several days in the driveway of the Dave Jack residence on El Rancho Way. Jim volunteered to approach Mr. Jack about this issue.
With no further business to discuss, the meeting was adjourned at 1951 on a motion by Frank Chuba, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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