Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
14 April 2008
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Fred Lanyon, Joline Lee, Frank Chuba.
Guests: Gil Moore, Gloria Lanyon, James Warner.
The meeting was called to order by Presiding Officer Bill Martin at 1858.
The minutes of the 10 March 2008 meeting were read and unanimously approved following a correction in spelling. The name Hobernale is correctly spelled Hovermale. The motion was made by Kelly McGuire and seconded by Frank Chuba.
Treasurer’s Report: Bank balance is $13,718.70. Donations to date are $2920 from 82 residents. Tennis court donations to date amount to $1245 from 15 residents, plus a $150 pledge due this month. Total income for the year is $4165.00 and expenses are $271.31.
Treasurer’s Report accepted unanimously following a motion by Fred Lanyon and a second by Kelly McGuire.
Architectural Control: Mr. James Warner presented plans for a detached garage at 18090 Forest View Road that he first approached the Board with in December 2007. There was concern at that time about the setbacks from the road and Mr. Warner was advised to contact the El Paso County Regional Office for clarification. The plans presented show the garage to be 25 feet from the road which fall within the guidelines of the Red Rock Ranch Homeowners Association and Board members had no objection for Mr. Warner to proceed. A motion was made by to accept the plans as presented by Kelly McGuire, seconded by Phyllis Moore and unanimously approved.
Old Business: It was noted that El Paso County did erect metal poles at the intersection of Spruce and Red Rock Ranch Drive to prevent motorists from driving over grassy land to avoid stopping at the stop sign. However, someone has been able to drive around the barriers and continue to dig ruts in the land.
It was agreed by the Board to rent the largest dumpster for the “Spring Clean Fling” for not more than a price of $380. The dates for the event are 16 through 18 May 2008 and Board members volunteered to take two hour turns monitoring the dumpster to assure that only residents use it and to ascertain that prohibited items are not dumped.
President Craig Ketels and Director Kelly McGuire attended the Forest View Acres HOA on 18 March 2008 to give a presentation on the proposed renovation of the tennis court.
New Business: Director Joline Lee gave lists containing names and addresses of residents/property owners on the Ranch to each member of the Board to have corrections or deletions made for future mailing purposes.
Lyle Berger, president of Forest View Estates HOA, advised the RRRHOA that his membership overwhelmingly agreed to support the tennis court renovation. They agreed to provide up to 25% of funds needed. Treasurer Bill Martin stated that with funds from RRRHOA coming in so slowly, a renovation in the amount of $8,000 total might be in order. Director Kelly McGuire agreed to ask for bids in that price range from several contractors and have the information by the next Board meeting in May. Under the $8,000 project costs, $6500 would be contributed by the RRRHOA and $1500 from FVEHOA.
Director Fred Lanyon gave a thorough presentation on the proposed natural gas drilling that is planned by Dyad of Texas to be done in the Mount Herman area. He is part of a group that disseminates information about the process as it is received (www.frerc.org) and they have been featured on Channel 5, and Channel 13 is scheduled to have a program shortly. At present the Forest Service has a decision about the drilling on hold, probably because of recent publicity and the concern about water table contamination. Fred answered questions from Board members and then asked permission to use the RRRHOA web site to disseminate information only. After a lengthy discussion, it was agreed that Jase Campbell could inform all Red Rock Ranch homeowners that information about the proposed drilling is available on the frerc website and that RRRHOA should take no stance on the issue other than providing information. That motion was made by Phyllis Moore and seconded by Joline Lee with concurrence by all members.
With no further business to discuss, the meeting was adjourned at 2038on a motion by David Weber, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 May 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 March 2008
Presiding: Craig KetelsPresent: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Craig Ketels, Fred Lanyon, Joline Lee
The meeting was called to order by President Craig Ketels at 1900.
The minutes of the 11 February 2008 meeting were read and unanimously approved as presented following a motion by Fred Lanyon and seconded by Joline Lee.
Treasurer’s Report: Bank balance is $12,972.49. Donations to date are $2135 from 60 residents. There have been 10 donations totaling $1030 for tennis court renovations; of those 10, one voted for refurbishment, one for multiuse, and 8 for either way. Expenses to date are $211. Tax forms have been filed. Treasurer Martin reported that donations are about the same as this time last year. He further suggested that postcards be sent in April to let residents know how much money has been collected for the tennis court which might spur additional donations. It is also noted that President Craig Ketels was the first of the Board members to submit his yearly donation of $35.
Treasurer’s Report accepted unanimously following a motion by Phyllis Moore and a second by Kelly McGuire.
Architectural Control: No new business or applications.
Old Business: President Craig Ketels asked to be added to the mailing list for NEPCO meetings.
It was agreed to have a large dumpster placed in the Association Park on 16 May and be picked up on 23 May. This is one of the Association goals discussed at previous meetings whereby residents will have the opportunity to clean their property as part of a Red Rock Ranch spring cleanup prior to the Memorial Day weekend. All non-hazardous waste can be deposited in the roll off dumpster during that week.
New Business: The Forest View Estates HOA will hold its annual meeting on 18 March 2008 and President Craig Ketels and Director Kelly McGuire will attend to answer any questions that might be asked about the tennis court renovation.
Director Phyllis Moore reported that her son Walt had a conversation with Jeff Hobernale, author of the environmental assessment for the proposed drilling for natural gas off Mount Herman Road. Mr. Hobernale stated that trucks will utilize Mount Herman Road and not traverse Red Rock Ranch roads. President Ketels said he would like to have that statement in writing as assurance for Red Rock Ranch homeowners. The man in charge of the project locally is Brent Botts, telephone 719-477-4201.There will be two wells, drilled on a slant rather than straight down. There will be open meetings on the project and information can be obtained by accessing web site www.fomp.org.
Landscaping at the park: The original landscaper suggested turning on the drip system in early June, but hand watering can be done before then if conditions are dry. Val Martin and Joline Lee volunteered to take on that project. Jim Bergeron volunteered to set traps for gophers as needed.
Director David Weber said there was an article recently about HOA’s, and specifically Architectural Control, being discussed in the state legislature and their ability to regulate alternate energy sources such as solar or wind power. No one on the Board was aware of the proposal, but President Ketels said it was a point that should be addressed in future covenants on the Ranch.
Director Kelly McGuire mentioned the corner of Spruce and Red Rock Ranch Drive where there is a stop sign and motorists are creating their own road around it, probably as a means to avoid stopping for the sign. Director Joline Lee will call her contact at the Road Department to see if something can be done to correct the situation.
The flag pole in the Park is badly bent from strong winds and probably cannot be straightened any more. President Ketels said a replacement should be considered as part of the restoration budget.
With no further business to discuss, the meeting was adjourned at 1940 on a motion by Phyllis Moore, seconded by Joline Lee and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 April 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
February 11, 2008
Presiding: Craig Ketels
Present: Bill Martin, Phyllis Moore, David Weber, Fred Lanyon, Kelly McGuire, Frank Chuba, Craig Ketels
President Craig Ketels called the meeting to order at 7:02 PM.
The minutes of the January 14, 2008 meeting were read and unanimously approved as presented following a motion by Fred Lanyon and seconded by David Weber.
Treasurer’s Report: Bank balance is $9837.98. Income for the month was $35.00 (1 donation); expenses were $10.00 for the registration renewal with the Colorado Secretary of State.
Treasurer’s Report was accepted following a motion by Kelly McGuire and a second by Phyllis Moore.
Architectural Control: No new business or applications this month.
Old Business: President Ketels asked if there were any new or further thoughts regarding priorities for the organization as discussed last meeting. There being none, Fred Lanyon moved and David Weber seconded a motion to accept the priorities. The members voted unanimous approval.
New Business: President Ketels briefly discussed a recap of the current Senate Bill 100, Homeowners Bill of Rights. This bill, if passed, will require open meetings and open books for homeowners’ associations in Colorado.
President Ketels asked Phyllis Moore to e-mail Jase Campbell and request he put a notice of the change of venue for all future meetings on the website. (Refer to last month’s minutes.)
Board Members prepared the newsletters for mailing after scanning the mailing list for errors and omissions. Newsletters will be mailed to all homeowners this week.
Adjournment: With no further business to discuss, the meeting was adjourned at 7:30 PM on a motion by Phyllis Moore, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 7:00 PM on Monday, March 10, 2008 at the Tri- Lakes Cares building, 235 Jefferson St, Monument.
Respectfully submitted,
Kelly McGuire, Acting Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 January 2008
Presiding: Craig Ketels
Present: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Craig Ketels
Guests: Gil Moore
The meeting was called to order by President Craig Ketels at 1902.
The minutes of the 10 December 2007 meeting were read and unanimously approved as presented following a motion by Phyllis Moore and seconded by Kelly McGuire.
Treasurer’s Report: Bank balance is $9780.37. The total income for the year to date is $6,232.58 and total expenses are $3,001.00.
Income:
Architectural Control Fees…..1083.15
Bank Interest Earned…………189.43
Total……… $6232.58
Expenses:
Elk Creek Mowing………… …..450.00
Newsletters (Printing, Stamps) …373.84
Colorado Rural Development…..160.00
Bank-P.O. Rent, Postage……….140.15
Fire Dept. Donation…………….100.00
FVAWD- Water Usage…………75.38
NEPCO Dues……………………65.00
Park Repairs……………………..48.05
Web Site-Domain Renewal Fee…21.51
Gift Flowers For Park Labor…….17.07
Total…………...$3001.00
Treasurer’s Report accepted following a motion by Kelly McGuire and a second by Phyllis Moore.
Architectural Control: No new business or applications.
Old Business: Mr. James Warner, who attended last month’s meeting regarding plans for a garage and rerouting of a driveway, was not present, nor has any Board member heard from him about a decision by El Paso County on setbacks. That decision is tabled until word is received from Mr. Warner.
New Business: Since the last meeting, Jim Bergeron was contacted by Officer Haynes of the Monument Police Department concerning the use of the meeting room at the Tri Lakes Fire Station. He is in charge of training young police cadets and they need to use the room every other Monday, which conflicts with scheduled RRRHOA Board Meetings. Officer Haynes respectfully asked if RRRHOA could meet elsewhere on the nights when he needs the room. Judith Pettibone, Executive Director of Tri Lakes Cares (TLC) offered the use of the conference room for future RRRHOA meetings. During a telephone discussion between Jim Bergeron and President Craig Ketels, it was agreed that in the spirit of cooperation, the Board would accept the offer to use the TLC facility and let the police cadets use the Tri Lakes Fire Station. The Board agreed with that decision. The first meeting to be held in the Tri Lakes Cares building will be Monday, 10 March 2008.
The newsletter was discussed at length. Director David Weber presented a rough draft for approval, and it was agreed to increase the letter from two pages to four to allow for input from Kelly McGuire concerning the tennis court and a message from the President. Director Weber will e-mail the final results to all Board members for approval before mailing, which will be done with a self addressed, stamped envelope for residents to return their ballots and voluntary dues.
Director Weber stated that he attended the NEPCO meeting on the 5th of January and mentioned they will question traffic patterns around the new Charter School being planned on Highway 105 near the LDS Church. Also mentioned for informational purposes in the meeting was the subject of taxing districts in the County.
President Ketels suggested establishing goals for the year. The Board suggested the following:
1. The need for a procedure to insure that covenants are followed.
2. Produce a neighbor conflict resolution.
3. Compile a history of Red Rock Ranch.
4. Spring clean up for the Ranch with roll off in the Park.
President Ketels will work on a protocol for item #1.
Architectural Chairman Chuba will complete a letter for item #2.
Resident Gil Moore, in conjunction with local historian Jack Anthony, will produce a written and pictorial history of the Ranch.
Public Comments: Resident Gil Moore reported his findings concerning security cameras at the Park. For $150 a solar operated infrared camera can be purchased. It has the ability to turn on with a motion detector and pictures can be relayed to a computer screen off site. The Board expressed thanks for the report and tabled the matter until a decision is made on refurbishing the tennis court when a security camera will be needed.
Mr. Moore also expressed his concern over the amount of money being paid for mowing the Park. Members agreed the price is high, but noted that the area mowed is over an acre and there are numerous rocks protruding, making it more difficult to mow. Jim Bergeron stated that he and two others mowed the area in the past with two riding mowers and a lawn mower, which took half a day and replacement of nicked blades. This item will be resurfaced during the next mowing season.
With no further business to discuss, the meeting was adjourned at 2000 on a motion by David Weber, seconded by Phyllis Moore and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 February 2008 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 December 2007
Presiding: Craig Ketels
Present: Bill Martin, Jim Bergeron, Joline Lee, Phyllis Moore, Frank Chuba, David Weber, Fred Lanyon, Kelly McGuire, Craig Ketels
Guests: Gil Moore, Rich Crocker, James Warner
The meeting was called to order by President Craig Ketels at 1758. It is noted that the December meeting time was changed from 1900 to 1800 for this month only, and residents were notified of the change via the Association web site.
The minutes of the 12 November 2007 meeting were read and unanimously approved as presented following a motion by Fred Lanyon and seconded by Phyllis Moore.
Treasurer’s Report: Bank balance is $9772.60. The total income for the year to date is $6,023.15 and total expenses are $3,105. Architectural Chairman Frank Chuba gave a check in the amount of $25 to the Treasurer as payment from James Muir of 4385 Sandstone as a fence approval fee. Phyllis Moore made a motion to accept the report, it was seconded by Frank Chuba and passed unanimously by the Board.
Architectural Control: James and Angela Warner requested permission to erect a detached garage next to their house at 18090 Forest View Road, as well as re-routing the driveway. He presented plans, drawings and said the color and shingle composition would match the present home. The fee will be $83.20 and a building permit is required. Board members felt the plans were within covenants, except for the 25 foot setback. Mr. Warner is unsure where his boundary pegs are despite using a metal detection device. It was agreed by the Board and Mr. Warner to table the plans until the January meeting. In the meantime, Mr. Warner will contact El Paso County Regional Building Office for their advice on the setbacks.
Old Business: Jim Bergeron reported that the letter sent on 14 November 2007 to El Paso County Commissioner Wayne Williams, and three other County Department heads, concerning the condition of roads on Red Rock Ranch has gone unanswered.
Director David Weber stated he will have the January letter, with the tear off ballot, ready to e-mail Board members prior to the next meeting. He asked for input, corrections or suggestions so a final decision can be made at that meeting.
New Business: Director Joline Lee stated that she approached a man using the tennis court who said he was from Sundance Estates. He also said he repairs cracks in concrete and could patch and paint the existing tennis court for about $1,000. That could be an option if the residents elect not to choose the capital improvement issue in the upcoming ballot initiative.
President Craig Ketels requested a financial history from Treasurer Bill Martin that would cover the year 2000 to present for use by Director Kelly McGuire when he composes the letter to residents asking for financial support for renovations at the tennis court. The information of income and expenses each year will help determine the amount of donations requested from homeowners. Director David Weber suggested a pledge of $100 rather than an outright donation be made. Jim Bergeron suggested giving residents a choice of options such as $100, $150 or even $200.
Resident Gil Moore expressed his concern over security if the tennis court is completely renovated. He fears that the interlocking pieces comprising the floor of the new court could easily be stolen and suggested a camera, motion detection lights and a hookup to a monitoring screen be considered. Board members agreed that security is a concern, but questioned to cost of such devices. Mr. Moore volunteered to research the cost of a camera, battery operated detection lights, and the monitoring devices and will have the information for the next Board meeting.
Rich Crocker, President of the Forest View Acres Water Board was asked to give an update on the new management company and expectations for the future. He said the Board members are very satisfied with the new company which is very responsive and cost conscious. Mr. Crocker also said residents are urged to check the web site (FVAWD.com) for information that is kept updated, and also to attend their meetings.
With no further business to conduct, the meeting was adjourned at 1915 on a motion made by Fred Lanyon, seconded by David Weber and approved unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 14 January 2008 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
