Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Frank Chuba, Jim Zalmanek, Kevin Guy, Bill Griffith, PK Robison
Guests: none
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the May Minutes were approved following a motion by Bill Griffith and a second by Jim Zalmanek.
Treasurer’s Report: Bank balance is $16,374.36. Income included $250.00 dues deposit box refund and $0.53 bank interest. Expenses were $200.00 to Tri Lakes Cares. Outstanding obligations:
Firewise ………..…. .$219.46
Outstanding Income:
Owner contributions ........ . $375.00
Architectural Control Fees .. $ 25.00
Net gain outstanding $184.54
The Treasurer’s Report for May was approved following a motion by PK Robinson and a second by Frank Chuba.
Architectural Control: No new requests.
Old Business:
Firewise: There were 24 homes with slash chipped this weekend. 6 hours on Saturday an 3 hours on Sunday. Future dates are July 28, August 18, September 15. July slots are filled. Tri Lakes Methodist Emergency Preparedness Group will be working on June 23.
CWPP ( Community Preparedness Plan) for Red Rock Ranch prepared by Dave Betzler with help from the Colorado Forest Service, Dave Root and Tri Lakes Fire Department, Jamey Bumgarner can be found on the Colorado Forest Service web site at:
https://csfs.colostate.edu/media/sites/22/2018/05/Final_Red_Rock_Ranch_CWPP.pdf
Web Site: Kevin Guy spoke about the web site. He will be updating the web site with a secondary domain as we fill out the new web site. Concern was expressed as to how to capture all of the “records” of meeting minutes, newsletters, etc. A simpler format would be preferable but past records must be able to be accessed.
A motion was made to use funds that were distributed last year to support the Web site to be used to start the update process with a cap of $150 at this time. More funds may be needed in the future. It is established that the records of meetings in the past need to be accessible to members of the HOA in the future.
This was approved following a motion by Frank Chuba and a second by Kevin Guy.
Nevins Park: Mowing the grass at Nevins Park was discussed. A motion was made to have Clair Brenneman mow the park. This was approved following a motion from Jim Zalmanek and a second by PK Robinson.
New Business:
The annual picnic/business meeting will be held on Saturday, 18August 2018 at noon in the Association Park. This year President Lonnquist’s husband will smoke meat for the picnic and the Board will provide paper plates, plastic ware and drinks. Residents are asked to take a side dish to share.
It was agreed by the Board members change representation to Hall & Evans, with Ryan Winters leading. This was approved following a motion by Elizabeth Lonnquist, seconded by Kevin Guy.
At 1945, President Lonnquist requested an executive session to discuss the Spruce Road situation.
At 2005, the executive session ended and Frank Chuba made a motion to adjourn, seconded by Jim Zalmanek with approval by all Board members.
The next regularly scheduled meeting will be at 1900 on Monday, 9 July 2018 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Elizabeth Lonnquist
RRRHOA
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MEMO FOR RECORD
The monthly Red Rock Ranch HOA meeting scheduled for 1800 on Monday the 9th of April 2018 at the Tri Lakes Fire Department Station on Highway 105 was not held due to a lack of a quorum.
The subsequent annual meeting for residents of Red Rock Ranch at 1900 at the same location attracted only five homeowners. Brochures with information about being a FIREWISE Community and key telephone numbers for police and fire departments were on hand, in addition to the RRRHOA’s financial report. President Lonnquist did conduct a question and answer period for the five in attendance until 1940.
Respectfully submitted,
Jim Bergeron Secretary, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
12 March 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Kevin Guy, Bill Griffith
There was not a quorum, so nothing was voted upon or approved
The meeting was called to order by President Beth Lonnquist at 1910.
Treasurer’s Report: Bank balance is $19883.33.
Income included $533.66 ( ACC (298.30) , Contributions(235), Interest(.36))
Expenses were $1552.50 ( PO Box (80), NEPCO (50), CONO (75),
Anderson, Dude & Label(1342.50)
Outstanding bills: Reimbursement to Pres. Lonnquist
State filing: (100)
DORA(20)
Treasurer’s Report will be presented at the next meeting for approval
Old Business:
Firewise: The Committee is going strong. They have 54 people signed up for mitigation. April 28 with be the first of 5 or 6 days of chipping. There are 36 homes wanting an evaluation. Grant was signed after approval. CUSP will provide 2 professionals along with their larger chipper. Three days are secured for chipping at present... April 28, June Four additional chipping dates: May/ July? , August/September, October and November.
Goals:
Complete Community Wildfire Preparedness Plan (CWPP) in the next 3 weeks
Drone study of evacuation routes… Pictures will be available completed and will be available for presentation on April 9
Greet neighbors, spread word and create interest/educate
Evaluate lots
More cooperative projects with Tri Lakes Methodist EPG
Spruce Road: Attorney Bryce is composing a letter to the El Paso County Commissioners, in light of continued violations of the Stipulation put into place on October 16,2016, the Development Services Department rescinded the Stipulation is considering the Rehabilitation Facility a Group home. There is continued communication between Lot owner’s lawyer and Bryce Meighan. Traffic has increased at the home.
New Business: Newsletter is mailed, 5 letters returned.
Comments made are in favor of continuing with the tennis courts (3) and better maintenance of the park area. PK Robinson repaired the blown down split rail fences and David Weber requested access to water the area.
Kevin Guy presented the challenges of the web page.
We are working on a 10 yr old version. There is a new version coming out in June, which means the servers may be stressed , so it would be a good thing to update the current web page to something that will be supported. The HOA is not utilizing more than 14.4% of what the web site offers. We discussed email changes; these could utilize more capacity, possibly to above the 2KMB available. This information will be made available to the entire board when we have a quorum. Director Kevin noted the server is in our HOA and the owner has been very generous with regards to help and costs for the HOA.
Basic template would cost $125, discounted from 500.
Future projects:
09 April - Annual Member Meeting with Firewise presentation
14 May- Set up trash day collection
02-03 June – Trash collection
09-10 June – Chipping days
09 July – Coordinate Annual Picnic
August – Picnic
With no further business to discuss, the meeting was adjourned at 2100 after a motion by Kevin Guy.
The next regularly scheduled meeting will be at 1900 on Monday, 9 April 2018 at the Tri Lakes Fire Station building, HWY 105, Monument.
Respectfully submitted,
Elizabeth Lonnquist
RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 May 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Jim Zalmanek, Kevin Guy
Guests: Nancy Mann, Lori and Victor McBride, David Bohn, P.K. Robinson, David Betzler.
The meeting was called to order by President Beth Lonnquist at 1900.
President Lonnquist introduced P. K. Robinson who expressed an interest in becoming a Board member. Jim Zalmanek made a motion to accept Mr. Robinson as a Board member, a second was made by Frank Chuba and the members agreed for acceptance.
The minutes of the February minutes were approved following a motion by Kevin Guy and a second by Beth Lonnquist. The March minutes were approved after a motion by Jim Zalmanek and a second by Frank Chuba. It was noted that there were no minutes from the April annual resident’s meeting since there was no quorum of Board members and only five Red Rock Ranch residents attending the meeting.
Treasurer’s Report: No report this meeting in the absence of the Treasurer.
Architectural Control: Resident Nancy Mann of 3760 El Rancho Way requested approval of a color to repaint their house. She presented the color that is earth tone and approval was given following a motion by Frank Chuba and a second by Jim Zalmanek. The required fee was paid.
Lori and Victor McBride presented plans for a home to be built at 3885 Sierra Vista Road that will be 4971 square feet when finished, but they requested a variance so they will be able to build the home in stages. Since the initial stage would be 275 square feet less than the covenants require, a variance is needed. After a discussion among Board members, it was agreed to grant the variance after a motion by Frank Chuba and a second by Kevin Guy. The variance did come with a clause that stated the total construction must be completed within a four year period. Building permit has been obtained and septic system has been approved. The required fee was paid.
Resident David Bohn presented a copy of a letter he submitted to El Paso County concerning a proposed garage his neighbor plans on erecting that would obstruct the views enjoyed by the Bohn family. Dr. Bohn realizes that the Board has no jurisdiction in this matter, but wanted to bring it to the Board’s attention. He plans on discussing the matter with his neighbor and has proposed an alternative site. To date, the Board has not received a request for a garage from Dr. Bohn’s neighbor.
Old Business: Except for an overdose, nothing new has transpired at the Spruce Road business.
Kevin Guy spoke about the web site and stated that the HOA is paying a $20 fee per year, a bargain. As previously noted, the current web site is obsolete and Kevin suggested a new system such as “wordpress” that is user friendly. He will put out information such as the annual picnic, suggested dues of $50.00 (but more would be appreciated), and dates for chipping. President Lonnquist stated that she would like to have approved minutes of the meetings on the web site.
Firewise: David Betzler gave a thorough presentation about the progress of his Firewise committee, but stressed that more volunteer help is always appreciated. He mentioned that the Tri Lakes Fire Department purchased a truck and chipper through a grant and it will be available for residents with proper training. He suggested having a Firewise sign at the Nevins Park to advertise the Ranch being a Firewise Community and also thought bright colored tee shirts with Firewise logo printing for volunteers would be good advertising. He felt using the Association website for spreading Firewise information would be faster than system presently used.
New Business:
The annual spring cleanup is scheduled for 01 and 02 June 2018 with only two roll offs this year and no slash accepted. Board members signed for shifts to cover the two days. The annual picnic/business meeting will be held on Saturday, 18August 2018 at noon in the Association Park. This year President Lonnquist’s husband will smoke meat for the picnic and the Board will provide paper plates, plastic ware and drinks. Residents are asked to take a side dish to share.
It was agreed that Board members meet with both attorneys (Bryce Meighan and Lenard Rioth) representing the Association in the Spruce Road case within a matter of days when an appointment can be scheduled.
At 2105, President Lonnquist requested an executive session to discuss the Spruce Road problem. That was seconded by Jim Bergeron.
At 2122, the executive session ended and Frank Chuba made a motion to adjourn, seconded by Jim Zalmanek with approval by all Board members.
The next regularly scheduled meeting will be at 1900 on Monday, 11 June 2018 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
08 January 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Kevin Guy, Jim Zalmanek
Guests: John Cressman
The meeting was called to order by President Beth Lonnquist at 1900.
As per HOA policy, Mr. John Cressman was allowed to present his request for a home he is building for owner Julia Furrer. The structure will be a two bedroom, 2733 square foot building with a gray stucco exterior, a metal roof and a three stall garage located at 18445 Pixie Park Road. Plans and setbacks were reviewed by the Board and approved following a motion to accept by Frank Chuba and a second by Kevin Guy. The required fee was paid.
Chairman Frank Chuba presented a request from resident Cindy Goodwin, 18060 Red Rocks Drive, to erect a privacy fence measuring 79 by 54 feet on her property. It would be a 6 foot tall fence consisting of cedar. It was discussed at length since residents seem to like the openness of the Ranch, but there is nothing to prohibit such a fence in the covenants, so Frank Chuba agreed to visit the property and discuss the openness issue. The Board did vote to allow the fence pending Frank Chuba’s follow-up after a motion by Kevin Guy and a second by Frank Chuba.
The minutes of the 11 December 2017 minutes were changed to read, “A message was received about a property on Sandstone. President Lonnquist and Kevin Guy will make a courtesy visit to the owners”. Those minutes were approved as amended following a motion to approve by Beth Lonnquist and a second by Jim Zalmanek.
Treasurer’s Report: Bank balance is $10,901.71. Income included $25.00 safety deposit box refund and $0.47 bank interest. Expenses were $200.00 to Tri Lakes Cares. Outstanding obligations:
PO Box Fees ………..…..$80.00
Colo. Dept. of State …….$10.00
Attorney Fees...................$718.00
NEPCO Dues...................$50.00
CONO Dues......................$75.00
Reimbursement to Pres. Lonnquist
Treasurer’s Report accepted after a motion by Jim Zalmanek and a second by Kevin Guy.
Old Business: A courtesy call was made to the Sandstone residence by President Lonnquist and Kevin Guy on 06 January 2018. The homeowner stated he is working on clean-up and requested any further contact be made by mail.
Firewise: The Red Rock Ranch HOA has been accepted as a Firewise Community. Signs are being made to display in the neighborhood.
The Committee is going strong. They will compose an agreement with Coalition for Upper South Platte (CUSP) asking for $4700.00 with matching funds of $1500.00 toward the grant. The Board will see the contract electronically before approving and signing it. Grant funds will be in a separate account from the HOA account. Beth Lonnquist made a motion, seconded by Jim Zalmanek to review the contract electronically and approve electronically, or if discussion is needed, by the February meeting. This is feasible if the June 9/10 chipping days (Black Forest Together) included in the Grant. The HOA has those funds committed, but by changing the commitment to the CUSP grant, it will include Black Forest Together Chipping and 4 additional dates: May, August/September, October and November.
Goals:
Complete Community Wildfire Preparedness Plan (CWPP)
Drone study of evacuation routes… Pictures will be available
Greet neighbors, spread word and create interest/educate
Evaluate lots
Provide chipping training dates
More cooperative projects with Tri Lakes Methodist EPG
Evaluate lots: detailed evaluations for Firewise is available upon request. Firewise people will be trained by Coalition for the Upper South Platte professionals.
Provide Chipping and train residents during the chipping dates.
Spruce Road: Attorney Bryce has been ill the month of December and will get a letter composed this week. The Association insurance company will pay attorney and his assistant’s fees that are acceptable to the attorney. Pres. Lonnquist moved to approve the letter electronically and that was seconded by Kevin Guy.
Frank Chuba reported that he visited the Bret Hull residence at 4730 Red Forest Road as a follow-up concerning clarification of solar panels discussed during the 13 November 2017 meeting and all is in order. Closed.
Tennis Court: No news
New Business: President Lonnquist has started a newsletter that was distributed to members and asked for additional input from all Board members.
Treasurer Bill Griffith was absent so the budget for 2018 will be discussed at the February meeting.
New Sales: Travis Hall, 18335 Pixie Park Road
Future projects:
09 April - Annual Member Meeting with Firewise presentation
14 May- Set up trash day collection
01-02 June – Trash collection
09-10 June – Chipping days
09 July – Coordinate Annual Picnic
August – Picnic
With no further business to discuss, the meeting was adjourned at 2110 after a motion by Frank Chuba and a second by Kevin Guy.
The next regularly scheduled meeting will be at 1900 on Monday, 12 February 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
