Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2018
Presiding: Beth Lonnquist
Present: Jim Bergeron, Frank Chuba, Kevin Guy, Beth Lonnquist, P.K. Robinson
Guests: Julie and Steve Nelson, Paul Tillotson
Meeting called to order at 1900.
The minutes of the 09 July 2018 meeting were read and approved unanimously after a motion by Frank Chuba and a second by P.K. Robinson. The Memo for Record of 18 August 2018 was read and approved unanimously after a motion by Kevin Guy and a second by Frank Chuba.
As per Association policy, Julie and Steve Nelson were allowed to speak prior to regular business. Julie began by stating that she feels there should be a prohibition against fire pits on Red Rock Ranch and would like to see that as an amendment to the covenants. She added that a neighbor has a pit that produces large amounts of smoke that infiltrates her residence and has made her ill. She has talked with the neighbor and was told they will continue using their fire pit. President Lonnquist told Julie that she had previously given her the procedure for altering covenants and said she would send that to her again, but reminded Julie that the process is entirely up to her and the Association would not be liable for any expenses incurred.
Guest Paul Tillotson was introduced and he said he would like to become a member of the RRRHOA Board. He is a long-time resident of the Ranch and lives at 18250 Spruce Road. Frank Chuba made a motion to accept Paul as a member and it was agreed to by the Board following a second by Kevin Guy.
Treasurer’s Report: Bank balance is $15,272.37. Annual 2018 bank interest is$3.81.
Total expenses to date are:
Legal...........$1,518.50
Firewise...... 975.94
Note:
Total Contributions to date.......$8,085.00
Contribution percentage..............67.0%
Contributors above $50 ..................34
Treasurer’s Report accepted following a motion by Kevin Guy and a second by P.K. Robinson.
Architectural Control: AC Chairman Frank Chuba reports no new requests, but let the record show that Susanne Ferrell’s fencing was approved electronically. There is concern about two residences that have accomplished work without making requests through theAssociation. One is at Abo Lane and Sandstone where four cuts have been made (two are allowed) and pads have been put in to park trailers. A residence at 4315 Red Forest added an addition and applied stucco to the home without approval. Frank Chuba will address both issues.
Resident Paul Tillotson requested permission to re-roof his residence at 18250 Spruce Road with fire resistant shingles. He was advised to use the Association request form and that there is a $25.00 fee. Frank Chuba made a motion to accept pending receipt of the request form and fee. That was accepted by the Board following a second by Kevin Guy.
Firewise: Dave Betzler will pursue another opportunity, “Sites of Excellence” through Firewise. He is still in contact with CUSP and says he can always use more volunteers. The Tri Lakes Methodist Church has done fire mitigation on three properties on the Ranch and will now move on to help other communities.
Park: The broken basketball pole was discussed. A new 4 inch pole costs $304.00 plus tax, and a 5 inch pole is $605.00 plus tax. Welding the broken pole is not feasible. It was agreed to cut the pole at ground level and table buying a new one until spring since no one will be using it with autumn and winter approaching. Paul Tillotson volunteered to cut the pole.
It was noted that the grass at Nevins Park needs to be cut. Jim Bergeron will contact Clair Brenneman who has cut the grass in the past. Paul Tillotson volunteered to continue mowing grass around the Association bus stop.
Web Site: Kevin Guy states it is in the same state as last meeting, and he will continue bringing it up to speed. Paul Tillotson volunteered to assist him.
New Business: The October business meeting has been scheduled for Monday, 29 October 2018 instead of the normal second Monday of the month.
Round the Table: Paul Tillotson raised the question that has been mentioned before – land behind his property that is a utility easement and is being used as a road for a trailer by a neighbor. He and fellow neighbor Kevin Guy have paperwork that indicate the area is supposed to be a sanctuary and they will bring that to the next meeting so it can be discussed in more detail by Board members.
With no further business to discuss, the meeting was unanimously adjourned at 2029 to enter executive session on a motion by Frank Chuba and a second by P.K. Robinson. The executive session ended at 2101.
The next regularly scheduled meeting will be at 1900 on Monday, 29 October 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Annual Meeting/Picnic
18 August 2018
Presiding for the Meeting: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Frank Chuba, Bill Griffith
Guests: There were 16 residents in attendance
The food consisting of pulled pork prepared by Keith Lonnquist and side dishes brought by residents was served starting at 1215. When everyone had been served, President Beth Lonnquist called the meeting portion to order and invited everyone to introduce him/herself.
Architectural Control: Chairman Frank Chuba gave an overall view of this portion of the RRRHOA. He then entertained questions from the assembled residents.
Firewise: President Lonnquist introduced Dave Betzler (
https//csfs.colostate.edu/media/sites/22/2018/05/Final_Red_Rock_Ranch_CWPP.pdf
Also introduced were three members of CUSP (Coalition of the Upper South Platte} who gave a presentation.
Treasurer’s Report: Bill Griffith gave a report on the financial status of the Association:
Current Bank Balance…………….$15,352.16
Total Contributions to date……….$7,880.00
Legal Expenses to date……..…….$1,518.50
Spruce Road: President Lonnquist spoke briefly about the on-going situation at the Spruce Road business, but since there is a law suit in which the Association is being sued, except for the fact that the Association has an attorney retained through the insurer for our defense, np further comments can be made.
Park: The tennis court needs work, but that is on the back burner pending the outcome of the Spruce Road situation. Also noted was the pipe holding the basketball hoop is broken, presumably from rust in one section. That can possibly be repaired using a metal tube to hold the two sections together. Another possibility is welding the broken sections.
New Business: Gazette flyers are being distributed at each house on the Ranch and residents were advised to contact the Gazette if they do not want them delivered to their residence.
New Sales:
Steven and Lydia Smith at 4615 Sandstone Road
Michael and Andrea Rowland at 4575 Sandstone Road
HOA Contact:
October Date Change: The normal meeting date of 08 October has been changed to Monday, the 29th of October.
With no further business to discuss, the meeting/picnic was adjourned at 1330.
The next regularly scheduled meeting will be on Monday, 29 October 2018 at the Tri Lakes Cares Building, 235 Jefferson Street, Monument, Colorado at 1900.
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Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, PK Robinson, Bill Griffith, Frank Chuba, Kevin Guy
Guests: Tom Owens
Meeting called to order at 1910 following an Executive meeting that started at 1800.
Treasurer’s Report: Treasurer Bill Griffith presented a report that was accepted following a motion made by Jim Bergeron and a second by Kevin Guy.
Bank Balance: $16,555.44
Income: $400.54
$375,00……..Contributions
$$25.00……..Architectural Fees
$0.54………..Bank Interest
Expenses: $219.46
$219.46……..Firewise
Outstanding Activity:….$195.00 Mowing Park
$37.49 Firewise
$790.00 Tri Lakes Disposal
$50.00 Owner Contributions
Architectural Control: Tom Owens presented plans for a three-car detached garage at his residence, 4670 Limestone measuring 36 by 24 feet (864 square feet) that will match the house color and have 50-year asphalt shingles. It will be wired for 220 for heat purposes, but no gas or water. Building permit is approved and set backs are in order. The garage was approved on 10 July 2017 and fees paid, but was put on hold while the neighbors negotiated differences over placement of the garage. Frank Chuba made a motion to approve and waive fees since they had already been paid. The Board agreed following a second by Kevin Guy.
Firewise: 28 July is the next chipping date and 18 August and 22 September will be the last for this year. 10 to 15 people can have chipping done in one day. It was noted that the Tribune had a complimentary article about RRR being a Firewise Community.
A policy to change and amend covenants authored by President Lonnquist was read and discussed with two minor changes. That policy will be amended and published.
Nevins’ Park: The grass has been mowed and trimming was done by Board member PK Robinson and his son. President Lonnquist is still researching grants for the park upkeep and possibly repairs to the tennis court.
Web Site: The RRRHOA web site is up and running according to webmaster Kevin Guy.
New Business: Gazette flyers are being distributed free of charge to residents every Wednesday. A resident requested that the Association ask the Gazette not to distribute the flyers and the Board felt this was not a matter for the HOA. However, Kevin Guy will publish addresses and telephone numbers on the website so individuals can call and request that the newspaper delivery be stopped.
The RRRHOA annual picnic will be held in Nevins’ Park at noon on 18 August, and pulled pork will be served, courtesy of the Lonnquist family. Other members will bring drinks, paper plates, etc.
President Lonnquist agreed to continue as president for another two-year term with blessings from the Board.
Director Kevin Guy expressed concern over a neighbor who is using a utility easement area for moving his camping trailer – the land being directly behind the Guy residence. President Lonnquist has already talked with that neighbor and agreed to speak to him again. Mr. Guy did say he realized this was not an HOA problem but wants to have cordial relations with his neighbor.
With no further business to discuss, the meeting was adjourned at 2038 after a motion by Frank Chuba and a second by PK Robinson.
The next regularly scheduled meeting will be the annual picnic/business meeting at 1200 on Saturday, 18 August 2018 at the Nevins’ Park on Red Rock Ranch, Colorado. Additionally, the October meeting will be held at 1900 in the Tri Lakes Cares building on Monday, 29 October instead of the usual second Monday of the month.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Frank Chuba, Jim Zalmanek, Kevin Guy, Bill Griffith, PK Robison
Guests: none
The meeting was called to order by President Beth Lonnquist at 1900.
The minutes of the May Minutes were approved following a motion by Bill Griffith and a second by Jim Zalmanek.
Treasurer’s Report: Bank balance is $16,374.36. Income included $250.00 dues deposit box refund and $0.53 bank interest. Expenses were $200.00 to Tri Lakes Cares. Outstanding obligations:
Firewise ………..…. .$219.46
Outstanding Income:
Owner contributions ........ . $375.00
Architectural Control Fees .. $ 25.00
Net gain outstanding $184.54
The Treasurer’s Report for May was approved following a motion by PK Robinson and a second by Frank Chuba.
Architectural Control: No new requests.
Old Business:
Firewise: There were 24 homes with slash chipped this weekend. 6 hours on Saturday an 3 hours on Sunday. Future dates are July 28, August 18, September 15. July slots are filled. Tri Lakes Methodist Emergency Preparedness Group will be working on June 23.
CWPP ( Community Preparedness Plan) for Red Rock Ranch prepared by Dave Betzler with help from the Colorado Forest Service, Dave Root and Tri Lakes Fire Department, Jamey Bumgarner can be found on the Colorado Forest Service web site at:
https://csfs.colostate.edu/media/sites/22/2018/05/Final_Red_Rock_Ranch_CWPP.pdf
Web Site: Kevin Guy spoke about the web site. He will be updating the web site with a secondary domain as we fill out the new web site. Concern was expressed as to how to capture all of the “records” of meeting minutes, newsletters, etc. A simpler format would be preferable but past records must be able to be accessed.
A motion was made to use funds that were distributed last year to support the Web site to be used to start the update process with a cap of $150 at this time. More funds may be needed in the future. It is established that the records of meetings in the past need to be accessible to members of the HOA in the future.
This was approved following a motion by Frank Chuba and a second by Kevin Guy.
Nevins Park: Mowing the grass at Nevins Park was discussed. A motion was made to have Clair Brenneman mow the park. This was approved following a motion from Jim Zalmanek and a second by PK Robinson.
New Business:
The annual picnic/business meeting will be held on Saturday, 18August 2018 at noon in the Association Park. This year President Lonnquist’s husband will smoke meat for the picnic and the Board will provide paper plates, plastic ware and drinks. Residents are asked to take a side dish to share.
It was agreed by the Board members change representation to Hall & Evans, with Ryan Winters leading. This was approved following a motion by Elizabeth Lonnquist, seconded by Kevin Guy.
At 1945, President Lonnquist requested an executive session to discuss the Spruce Road situation.
At 2005, the executive session ended and Frank Chuba made a motion to adjourn, seconded by Jim Zalmanek with approval by all Board members.
The next regularly scheduled meeting will be at 1900 on Monday, 9 July 2018 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Elizabeth Lonnquist
RRRHOA
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MEMO FOR RECORD
The monthly Red Rock Ranch HOA meeting scheduled for 1800 on Monday the 9th of April 2018 at the Tri Lakes Fire Department Station on Highway 105 was not held due to a lack of a quorum.
The subsequent annual meeting for residents of Red Rock Ranch at 1900 at the same location attracted only five homeowners. Brochures with information about being a FIREWISE Community and key telephone numbers for police and fire departments were on hand, in addition to the RRRHOA’s financial report. President Lonnquist did conduct a question and answer period for the five in attendance until 1940.
Respectfully submitted,
Jim Bergeron Secretary, RRRHOA
