Meeting Minutes

Details

Written by: Jim Bergeron

Category: Board of Director Meeting Minutes

Published: 12 February 2018

Hits: 1959

                Red Rock Ranch Homeowners Association Annual Picnic/Meeting

                                                    25 August 2017

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Kevin Guy

Guests: 32 RRRHOA residents

Meeting called to order at 1200 by President Lonnquist.

Jamey Bumgarner, Battalion Chief of the Tri Lakes Fire Department, spoke to the assembled about fire mitigation on the Ranch and steps that individual owners can take to make their property safer from fire and allow easy access and egress for fire fighters. He then entertained questions from homeowners.

President Lonnquist followed up with a talk on chipping to be done in June of 2018, a request for volunteers to help maintain the Nevins Park, and a sign-up sheet for property inspection and evaluation by the Fire Department. She also recognized Andre Mouton who organizes a group from the Tri Lakes United Methodist Church Community Preparedness Group, whose motto is HUGG (Help Under God’s Grace) that had been working on fire mitigation at the home of a widow on the Ranch. The widow was present and told the assembled group how hard they had worked and how much she appreciated their efforts.

Treasurer’s Report: President Lonnquist gave an overview of the Association financial status.

Current bank balance is $13,125.85

Total Income for prior 12 months: $6,384.28

Total Expenses for prior 12 months: $6,913.65

Old Business: President Lonnquist addressed the Spruce Road situation and informed residents that the Board is following the covenants and the covenant enforcement policy. She said it is a slow process that will continue.

Firewise: There is a committee that is helping with the Community Wildfire Preparedness Plan (CWPP) and it is hoped to have annual goals for the neighborhood. The group has started with one property on Abo Lane and residents are invited to join and meet this group after the meeting and lend a hand.

New Business:

Traffic/Speeding: Painfully slow at30, then 25 in residential areas, but think of it as our president does; pre-meditation to unwind before getting home or heading out. If there is excessive speeding the Board has contacts for you to notify authorities.

Park Maintenance: Thanks to Craig and Blanca Pryor for the work they put into the park. Garden volunteers are always needed. Two trees and four bushes need to be replaced (budget items for this fall or next spring). It was noted that deer are eating the trees and bushes, especially in the winter months when vegetation is sparse.

Tennis Courts: Resurfacing is needed, but the Board will look into costs before moving on with this project.

Playground Equipment: This item is tabled for the time being and a committee will be formed to look into funding.

The president asked for questions and/or comments from residents.

A common question and comment was the condition of non-paved roads on the Ranch that are really in bad condition after the weeks of recent rain. Paving was suggested, but at this time El Paso County will have to make that determination. In the past the residents of that street have been asked by the county to pay for it. The Roads Department has said cost of paving is roughly $1 million per mile.

One resident complained about the intersection of State Highway 105 and Red Rock Ranch Drive that has a steep slope before entering 105 and also needs to be squared. Who is responsible since it is state and county land – and not Red Rock Ranch property.

A resident said she contacted the County about putting up stop signs at certain intersections on the Ranch and was told no new ones would be erected – only signs already up can be replaced.

In her final remarks, President Lonnquist thanked everyone for attending and especially thanked Kevin Guy for bringing drinks and cooking the bratwurst and hamburgers that Jim Bergeron brought and Sandra Robben-Weber for bringing a grill, American flag, propane and helping with the cooking and maintaining the garden.

The meeting/ picnic ended at 1324.

The next regularly scheduled meeting will be at 1900 on Monday, 11 September 2017 at the Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado. .

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA        

Details

Written by: Jim Bergeron

Category: Board of Director Meeting Minutes

Published: 12 February 2018

Hits: 2000

      Red Rock Ranch Homeowners Association Monthly Meeting and Hearing

                                                14 August 2017

Presiding for the Meeting: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Fred Lanyon, Frank Chuba, Kevin Guy, Bill Griffith

COMO Officials: Presiding for the Hearing, David Munger, Max Cupp

Guests: Patti Farley-Barker, Peter Hill, P.K. Robinson

The meeting was called to order by President Beth Lonnquist at 1900

As per Association policy, resident Pete Hill was allowed to present plans, before the start of the meeting, for a new metal roof and a different color paint on his residence at 18620 Pike View Way. The paint color of the house will be Juniper Ash with Summer Shower Green trim with color samples shown to Board members. The metal roof will be Weathered Timber in color and a sample of that was shown to the Board. After review, Frank Chuba made a motion to accept the plans and it was unanimously approved following a second by Fred Lanyon. The required fee was paid.

The meeting was turned over to Mr. David Munger at 1905 who then conducted the hearing concerning John and Joan Green, owners of the residence at 18375 Spruce Road, who are in violation of Red Rock Ranch HOA covenants concerning single family residence as a consequence of a business being conducted on that site.

Beth Lonnquist recused herself from the board for this issue.

The hearing was convened so Mr. and Mrs. Green could present their views, but neither of them was present. The Greens were also advised that they could have an attorney present if the Board was notified 10 days in advance of the hearing. The Green’s attorney, Rachel B. Maxam, Esq., did send a letter (that is entered into the record) to the Board stating that neither she nor the Greens would be present for the hearing. Letters from John and Joan Green were entered into the record.

Letters from attorney for RRRHOA Lenard Rioth were also entered into the record.

After a vote of 4 yea’s and 2 no’s from Board members, the hearing commenced.

Mr. Munger started by discussing the RRRHOA covenants and the pending case against the Greens. He then said anyone can speak during the hearing, but it must be on this present issue.

Beth Lonnquist then was given the floor and presented several complaints against the residence on Spruce Road known as Courage to Change and Soaring Hope Recovery Center. Nuisance incidents between lot owners, their families, and the Green’s renters were described. All of these complaints have been entered into record. The Single Family Requirement violation was discussed and entered into the record.

Mr. Munger asked for comments from other Board members and Fred Lanyon expressed his concern over the possibility of the HOA and/or Board members being involved in a law suit and possibly being sued.

Bill Griffith stated that even though the Greens say they have never been approached about settling the situation in a neighborly manner, they have been totally inaccessible. The Board does not have a valid telephone number or address other than a PO Box number.

Mr. Munger felt the Board has done a good job in following RRRHOA rules and covenants and suggested consultation with the Board attorney, Lenard Rioth. He said the Board could make a decision now or delay it until a later date. Kevin Guy made a motion, seconded by Bill Griffith and approved by the Board that a decision not be made until consultation with the attorney scheduled for 1700 on 15 August 2017.

With no further business to discuss, the hearing was adjourned at 2031.

The next regularly scheduled meeting will be the annual picnic/business meeting at noon on Saturday at Nevins Park, Saturday, 26 August 2017.

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Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Details

Written by: Jim Bergeron

Category: Board of Director Meeting Minutes

Published: 12 February 2018

Hits: 1858

          Red Rock Ranch Homeowners Association Monthly Meeting

                                                10 July 2017

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Fred Lanyon, Jim Bergeron, Frank Chuba, Kevin Guy, Bill Griffith, Jim Zalmanek

Guests: Skip Koebbeeman

The meeting was called to order by President Beth Lonnquist at 1902.

As per HOA policy, Mr. Skip Koebbeman was allowed to present his request for solar panels on the roof of his residence at 4635 Limestone Road. The present roof is made of steel and has a 50 year warranty and the solar panels have a 20 year warranty. The panels will not be visible from the street and will be on the south side of the house. The request was approved following a motion made by Fred Lanyon and a second by Frank Chuba. The required fee was paid.

The minutes of the 12 June 2017 minutes were approved as written following a motion to approve by Fred Lanyon and a second by Jim Zalmanek.

Treasurer’s Report: The bank balance is $13,301.32. Year to date income includes $5,065.00 from 101 residents paying voluntary dues, $119.00 in Architectural Control fees, and $2.36 in interest for a total of $5,187.16.

Expenditures amount to $2.131.38 to date that includes $1,125.00 to Tri Lakes Disposal, $313.23 to Tri Lakes Printing, $125.00 to CONO, $50.00 to People’s National Bank, $50.00 to NEPCO, $27.00 State filing fee, and $5.21 to Fred Lanyon.

Architectural Control: Chairman Frank Chuba introduced a request from Kevin Burdine of 4865 Limestone Road to replace a weather beaten roof with a vertical metal panel one and also build a garden with a permanent roof for hail and deer protection. After examining the plans, the Board agreed for the roof replacement request following a motion made by Frank Chuba and a second by Fred Lanyon. There was concern by the Board about the roof on the garden cover and approval was delayed until Frank Chuba discusses it with Mr. Burdine and the neighbors.

A request was submitted by Tom Owens of 4670 Limestone Road for a detached garage with siding and a roof to match the existing house. The plans were reviewed by Board members and the fee has been paid. Conditional approval was made following a motion by Fred Lanyon and a second by Jim Zalmanek pending a building permit from the county and a soils test.

Old Business: A first letter sent to John Green concerning his property on Spruce Road was not answered. One letter was returned as undeliverable and a second one with a return receipt signed by a Lisa Jensen was received by the Board. A second letter was sent on 06 July 2017 in accordance with covenant policy. If no response to the second letter, a third will be sent in the prescribed time period. If no response is received after the third letter, a date will be set for a hearing in August. The Board discussed a hearing at length and decided it would be wise to ask Colorado Council of Neighborhood Organizations (CONO) for assistance since they have had experience in these matters and offered their help at no cost to RRRHOA.

The annual picnic will be held on Saturday, 26 August 2017 with Fire Department Battalion Chief Jamey Bumgarner giving a Firewise presentation. Residents will be asked to sign up for next year regarding a free lot mitigation evaluation, chipping on individual properties, and volunteering to help mitigate.

A Postcard will be mailed to residents advising them of the picnic, the guest speaker, the sign-up mentioned above, and a reminder about dues.

Firewise: The Association may not be able to obtain funds for slash, but have contracted with Friends of Black Forest for help with mitigation and chipping. The Board has allocated $750 for chipping in June of 2018. This was approved by the Board following a motion made by Kevin Guy and a second by Bill Griffith. Discussion was continued with how the remaining mitigation chipping will be done if there is more chipping still to be done in the HOA at that time. We will address that in the future.

We have contacted a volunteer organization to mitigate a home in the neighborhood on 26 August 2017 at 0800 for a resident who is disabled. We would like to ask for other residents to volunteer and become safety trained and help mitigate. There is a committee of 6 residents who made a tour of the neighborhood with a Forest Service Representative and are currently putting together a Community Wildfire Preparedness Plan (CWPP). We will continue to look for more resources in the community.

New Business: A resident requested that milkweed plants on the Association land holding the school bus stop on Red Rock Ranch Drive be spared during mowing. She said they are needed to support butterflies that thrive on them and she volunteered to mark the plants so the mower can avoid them. The resident who does the mowing is a volunteer who receives no pay. The milkweed plants will be marked, and if the plants are scattered and unavoidable, the resident saving the milkweed plants can transplant the milkweed so it will not be so difficult to mow around, then he should continue to mow as he has done in the past.

President Lonnquist and Director Kevin Guy read the Association insurance policy of 95 pages and feel there are items in the policy that the RRRHOA does not need. The President will meet with the insurance broker to streamline the policy for next year.

Jim Bergeron said one of his neighbors was concerned about a fire pit near her house and wondered if there was anything in the covenants prohibiting such a thing. There is nothing in the covenants, but burning can be prohibited at various stages of Fire restrictions set forth by El Paso County. When restrictions are in place, the resident can call 911 and sheriff or fire department personnel will come out and issue a warning or a ticket.  Jim will inform the neighbor who raised the question.

President Lonnquist asked for a volunteer to replace David Weber as Treasurer who is resigning his position. There were no takers and Frank Chuba raised the question of possibly having two treasurers who could share the duties when one is absent due to vacations, illness, etc. Additionally, the Board is understaffed by one member even before the treasurer’s resignation, so members were asked to recruit new people for Board positions.

The next NEPCO meeting will be held on Saturday15 July 2017 with presentations from water boards.

Future projects: Repair cracks in the cement at the tennis court and repair fences outlining the Association property.

With no further business to discuss, the meeting was adjourned at 2044 after a motion by Fred Lanyon and a second by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Saturday, 14 August 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument and the annual business meeting/picnic will be held at noon on Saturday, 26 August 2017 at Nevins Park.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved at the 14 August 2017 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 09 January 2018

Hits: 1867

            Red Rock Ranch Homeowners Association Monthly Meeting

                                                   12 June 2017

Presiding: Beth Lonnquist

Present: Beth Lonnquist, Jim Bergeron, Bill Griffith, Kevin Guy, Jim Zalmanek, David Weber, Frank Chuba

Guests:  Tom Guenther

The meeting was called to order by President Beth Lonnquist at 1900

The minutes of the 08 May 2017 were read and approved, except for the May financial report that will be amended and submitted by Treasurer David Weber.

Motion made by Frank Chuba and a second by Jim Zalmanek.  

Treasurer’s Report:  The bank balance is $12,810.83. There have been 92 donors to date for a total of $4,575.00 in dues, plus $119.80 in architectural control fees and $1.87 in interest. Total expenses to date are $2,131.38 including $1,125.00 to Tri Lakes Disposal, $313.23 to Tri Lakes Printing, $435.94 to attorney Lenard Rioth, $125.00 to CONO, $50.00 to Peoples National Bank, $50.00 to NEPCO, $27.00 for Colorado State Filing Fee, and $5.21 to Fred Lanyon.

Treasurer’s Report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.

Architectural Control:  Architectural Control Chairman Frank Chuba reported a Mr. Kevin Burdine had requested permission via e-mail to replace a roof – no address given.  Mr. Chuba asked him to attend the meeting and fill a request form, but he did not show at the meeting.

Old Business: Insurance coverage for alcohol and drug abuse was discussed at length concerning liability and business rentals on the Ranch. President Lonnquist will peruse the 120 page insurance document and act on it.

Bill Griffith has nearly completed a draft of a letter to be sent to Mr. Green, owner of the Spruce Road property that has been rented to a business.  Mr. Griffith will e-mail copies to Board members for approval and/or suggestions.  After the first letter is sent to the property and the PO Box as address of record, the Board will follow the policies drawn up for Covenant Enforcement with follow-up letters if the situation has not been corrected.

President Lonnquist thanked all Board members for their participation in the spring cleanup at Nevins Park.  Also brought up was the chipping and whether it should be offered again.  Pioneer Sand Company accepts slash at $10.00 per truck load and Black Forest charges $2.00 per load.  President Lonnquist reported that she has been in contact the Firewise Community Protection Plan that she will present to residents at the annual picnic.  It consists of having designated monitors on each block who will know of any disabled residents who may need assistance in the event of an evacuation, chipping done at residences for a rate of $52.00 per hour with residents responsible for disposing of the chips, and free fire mitigation for homes on the Ranch.

State training for Board Directors is not required if there is no compensation.  RRRHOA is exempt from most of Common Interest Ownership Act (CIOA).

New Business: Dave Root of the Forest Service is to meet with President Lonnquist on the morning of 13 June 2017 to discuss the Firewise Program.

The Monument water tank situation is due for a court hearing on 22 June 2017.

President Lonnquist will send copies of the latest report to all Board members on Soaring Hope issued by the El Paso County Planning and Community Development Department.

A complaint was received by the owner of Lot # 4 in Forest View Estates that a Red Rock Ranch resident has a camping trailer parked on his property line which he said violates RRRHOA covenants.  President Lonnquist said she will approach the owner to explain the situation.

President Lonnquist reported that she has formed a Firewise committee of 5 other residents.  They are drafting a Community Wildfire Protection Plan (CWPP) for the Red Rock Ranch HOA.  There will be a Firewise presentation for the area that will hopefully gain neighborhood support to create a Firewise community.  Increased preparedness measures will be needed to better protect your home and property.  This is an important consideration in a scenario where sufficient firefighting resources are not available to protect your home or property.  Hopefully, we will have access to chipping services either at residences or at the playground next year at rates the HOA and neighbors can support.  In addition to a mitigation plan, the CWPP will consist of listing the neighborhood “core values” and having designated block monitors that will know of disabled residents that may need help in the event of an evacuation.  The CWPP will point out multiple evacuation routes and have a list of multiple neighborhood projects to create a safer neighborhood in Red Rock Ranch.  Once in place, the RRRHOA can apply for grants and other help to implement a Firewise plan and create a safer community.

 The next Firewise meeting will be on 28 June at the President’s house.

Mowing the grass at Nevins Park was discussed, i.e., volunteer mowing versus paying someone.  Clair Brenneman has been used in the past, but Director Kevin Guy is concerned about liability and workman’s compensation issues.  Jim Bergeron will contact Mr. Brenneman to ascertain whether or not he carries insurance.

The annual picnic scheduled for 26 August was discussed and Board members will bring the following:

Beth Lonnquist – dishes and silverware

BBQ Grill – David Weber

Meats – Jim Bergeron

Drinks – Kevin Guy

Treasurer David Weber announced that he will resign his position as Treasurer of RRRHOA and his seat on the Board.  He stated that he will remain while a new treasurer is found, but it must be sooner than later due to his work schedule. All  members expressed their thanks for David’s dedicated service over the many years he has been a member of the Board.

With no further business to discuss, the meeting was adjourned at 2020 on a motion by David Weber and a second by Jim Zalmanek.

The next regularly scheduled meeting will be at 1900 on Monday, 10 July 2017 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

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Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA