Meeting Minutes
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Presiding: Mark Fears
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, Fred Lanyon, Frank Chuba, Mark Fears, Michelle Miller
Guests: Gloria Lanyon, P.K. Robinson, Don Bell, Dan Cuvala, Kevin Guy
The meeting was called to order by President Mark Fears at 1900.
The minutes of the 08 June 2015 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Michelle Miller.
{tab=Special Topic}
As per Association policy, Builder Dan Cuvala was permitted to present his request at the beginning of the meeting in case he did not want to remain for the entire session. Mr. Cuvala requested permission to build a 680 square foot addition (340 square feet on each of two levels) to a residence at 4525 Sandstone Road owned by Dion and Jennifer Arellano. The addition will match the existing house, an El Paso County building permit is in place, set-backs are in order, the septic system is adequate and a check in the amount of $68 was submitted.
A motion was made to accept the request by Frank Chuba with a second by Fred Lanyon. The Board agreed unanimously to accept the motion.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $17,448.55. There have been 131 voluntary donations from residents since the first of the year totaling $4,810.00. Architectural control fees are $150.00. Interest amounts to $3.89 for a total income of $4,963.89 to date. Expenses total $2,313.00 to date.
Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports no new requests other than the one presented by Mr. Cuvala.
{tab=Old Business}
Old Business: The flag pole for Nevins Park is ready to be installed with all needed parts obtained by David Weber. Since Mr. Weber is recuperating from surgery, Mark Fears, Jim Zalmanek, Fred Lanyon and Jim Bergeron volunteered to assemble and erect the flag pole.
The five lawn mowers left at the Park from the spring clean-up have been removed by Jim and Mike Bergeron and taken to Monument Small Motor Repair at no charge by them. The remaining trash that was dumped during night hours after the roll-offs were removed at the end of spring clean-up has been removed by the father of Director Michelle Miller.
The Board extended its collective thanks to Kelly McGuire for his years of service as president of the RRRHOA. He has agreed to remain as a Board member.
Thanks also were extended to Treasurer Bill Martin for his contribution in that position for the past 14 years. Bill and his wife, Val, sold their Red Rock Ranch property and will move to Colorado Springs. Val helped maintain the Park gardens for years, so a thank you is extended to her for her volunteer work.
The Park has been mowed and trimmed by Claire Brenneman.
{tab=New Business}
New Business: David Weber reported vandalism at Nevins Park. Someone spray painted the letters “S, L, 4 A” and the date underneath it, “7- 4 -15” using black paint. The graffiti is on the concrete floor on the east side of the pavilion. Members of the Board will attempt to power wash it off before the annual picnic.
David Weber was asked to assume the post of treasurer of the RRRHOA replacing Bill Martin and he agreed. The vote was unanimous following a motion by Michelle Miller and a second by Kelly McGuire.
The “Courage to Change” program was again discussed since Dr. Judith Miller has sent registered letters to neighbors on Spruce Road stating that she will be applying for a County permit to have up to 12 residents in her house on Spruce Road. The Board went on record opposing this increase since it would no longer fall under the “five is a family rule”. This opposition was made in a motion by Jim Zalmanek and seconded by Kelly Mcguire and all Board members present responded with yes votes. It was further agreed to notify attorney Lenard Rioth of the situation and president Mark Fears will visit the El Paso County Planning Commission to express the HOA’s opposition.
Resident Kevin Guy of 18290 Spruce Road expressed his thanks for the Board’s stance and said he appreciates all that the Board does. He also stated that several neighbors of the 18375 Spruce Road residence have held strategy meetings to counter an expansion of the Courage to Change program and invited Board members to attend future meetings.
Jim Zalmanek made the statement that many residents do not seem to be getting the message about the Board’s work on the Courage to Change program and suggested more communication is needed.
The annual RRRHOA Picnic/Meeting will be held at Nevins Park on Saturday, 15 August 2015 starting at noon. Volunteers for food and drinks:
1. Soft drinks and water…….…Kelly McGuire
2. Paper plates, condiments…...Mark Fears
3. Meat………………………...Jim Bergeron
A grill will be needed and Mark Fears said he would take on that responsibility.
Resident P.K. Robinson asked for advice about increased and speeding traffic on his street, Limestone Road. He also asked if anyone on the Board had some access to the County Roads Department to have the street paved since it has deep ruts following the recent heavy rains. Jim Bergeron suggested calling the sheriff’s department about having a speed indicator trailer in place. Also, the County will spray magnesium chloride on the road that will temporarily cut down dust and make a hard surface. Mr. Robinson stated that he has had trouble accessing the Homeowners web site, so Michelle Miller gave him the e-mail address that will go to all Board members.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2016 on a motion by Frank Chuba, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be the annual picnic/meeting at noon on 15 August 2015 at the Nevins Park on Red Rock Ranch.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the next meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2049
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, David Weber, Frank Chuba, Mark Fears, David Weber
Guests: Anne Bevis
The meeting was called to order by President Kelly McGuire at 1900.
As per protocol, Anne Bevis was allowed to present at the beginning of the meeting her request that was for new siding on her residence at 9 Limestone Road. It will be Hardee panel, a non-combustible siding with the color to be determined. Mrs. Bevis is awaiting a second bid at this time. A motion was made by Frank Chuba to accept on a conditional basis depending on a final review of the color and an El Paso County permit. A second was made by Mark Fears and passed unanimously. The $25 fee was paid.
Since Anne Bevis had the floor, and is a member of the Forest View Acres Water District Board, RRRHOA Board members asked questions about the situation on the Ranch. She replied that things are improving with much less water loss through leaks, that the District received a $2 million interest free loan, that the plan is to replace up to 1/3 of the water pipes in the District, and eventually replace all house meters that can be remotely read through wireless technology.
Minutes of the 11 May 2015 business meeting were read and approved as written after a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $18,137.83. There have been 112 voluntary donations for a total of $4150.00. Architectural control fees amount to $125.00 and bank interest accrued was $3.17. Expenses amounted to $938.00. Pending expenses will be insurance at a fee of approximately $2,000 and dumpster fees for $1125.00
The treasurer’s report was accepted following a motion by David Weber and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Resident Cindy Carlson of 18060 Red Rocks Drive requested an extension of a previously approved fence. That was approved following a motion by Frank Chuba and a second by Bill Martin.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Kelly McGuire stated that he attended the special Colorado Rural Water Association meeting concerning water issues that was called by Dylan Trujillo and they were the only two present. The plan is to reschedule the meeting.
The Board thanked Director David Weber for his efforts on the spring newsletter.
Director Mark Fears had a conversation with “Courage to Change” director Dr. Miller who expressed a desire to attend this meeting, but she did not show.
Director David Weber stated replacement parts are needed for the Nevins Park flag pole and has researched the cost of a battery operated lighting system to illuminate the flag when flown at night. Director Mark Fears made a motion to authorized Mr. Weber to purchase necessary items for this venture which was carried unanimously following a second by Bill Martin.
Director Mark Fears again volunteered to trim around the tennis court area after mowing of the park is accomplished.
There were five power lawn mowers left in the park during the annual spring clean-up on 05, 06, and 07 June and could not be put in the dumpsters because of gasoline and oil in the engines. Jim Bergeron will check with Monument Small Engine Repair to see if they have a use for them.
President Kelly McGuire stated that he no longer feels he can function effectively as president because of health reasons and asked Director Mark Fears to replace him in that position. Mr. Fears agreed and the Board unanimously moved to accept the change and also thanked Mr. McGuire for his years of service as the Board President.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1940 on a motion by David Weber and a second by Frank Chuba which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 July 2015 in the Tri Lakes Cares Building, 235 Jefferson Street, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 13 July 2015 meeting.
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- Category: Board of Director Meeting Minutes
- Hits: 2077
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, David Weber, Frank Chuba, Mark Fears, Michelle Miller
Guests: David Martin
The meeting was called to order by President Kelly McGuire at 1900.
As per Association policy, Resident David Martin was permitted to present his request at the beginning of the meeting in case he did not want to remain for the entire session. Mr. Martin requested permission to re-roof his residence at 4710 Sandstone Road with 50 year asphalt shingles that are the same color as the ones being replaced. He has an El Paso County permit, Prime Roofing will do the work, and the $25 fee has been paid. Frank Chuba made a motion to accept the request, David Weber seconded the motion and it was carried unanimously.
The minutes of the 13 April 2015 meeting were read and unanimously approved following a motion by Mark Fears and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $17,430.15. There have been 78 voluntary donations from residents since the first of the year totaling $2,950.00. Architectural control fees are $75.00 from one applicant. Interest amounts to $2.44 for a total income of $3,027.44 to date. Expenses total $394.45 to date. Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Mark Fears.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported that the final exterior colors of a residence at 18240 Stone View Road being constructed by Sean and Sandra Starks have been received by him. This residence was previously approved by the Board pending submission of the colors, and now has final approval from all members present following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Old Business}
Old Business: President Kelly McGuire presented the schedule with hours and dates that Board members volunteered to work at Nevins Park during the spring cleanup weekend. Director David Weber stated that he has the banners announcing spring cleanup and will post them at the appropriate time.
Members report much less activity at the Spruce Road residence housing “Courage to Change.” Treasurer Bill Martin said he no longer sees their residents hiking in areas near his house which had been a regular occurrence in past weeks and months.
{tab=New Business}
New Business: The Board received a letter from Ron and Mary George at 3585 Range View Road expressing concern that there will be no slash program at this year’s spring cleanup. Treasurer Bill Martin agreed to send them a letter to explain the Board’s decision and reasoning for not slashing this year.
President Kelly McGuire received a letter from Dylan Trujillo of the Colorado Rural Water Association stating that a meeting will be held on Tuesday, 19 May 2015. President McGuire will attend on behalf of the Association.
Director Mark Fears noted that underground water pipes have been stacked on the corner of Sierra Vista in preparation for new lines to be laid in that area and El Rancho Way. He also stated that he gave his thanks on behalf of the Board for the work put in by David Weber on the spring newsletter.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1922 on a motion by Frank Chuba, seconded by David Weber and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2015 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the Jun 2015 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 6296
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, Michelle Miller, Mark Fears
Guests: Tom Guenther
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 09 March 2015 business meeting were read and approved as written after a motion by Bill Martin and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $14,884.54. There have been 10 voluntary donations for a total of $375.00. Architectural Control fees- one for $$75.00. Total income: $450.00. Expenses year-to-date amount to $394.95.
The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by Michelle Miller.
{tab=Arch Control}
Architectural Control: No requests this month.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Kelly McGuire passed around a sign-up sheet for Board members to indicate the hours they will work during the spring cleanup on 05, 06 and 07 June 2015 in Nevins Park. There will be no chipping this year.
Director Michelle Miller stated that she has noticed much less traffic and fewer automobiles parked around the residence at 18375 Spruce Road. Guest Tom Guenther added that he has noticed fewer, and sometimes no indoor lights at the Spruce Road residence at night.
Jim Bergeron stated that he received a telephone call from a Mr. Rick Hobbs in Woodland Park (719-359-1277) who said he has rental properties in that town and rents to Dr. Miller who is the director of "Courage To Change" at 18375 Spruce Road. He stated that he is evicting her for non-payment of rent at one of his properties. I informed him that I had no knowledge of any financial transactions between her and John Green, owner of the Spruce Road residence.
Director Mark Fears gave a report on his meeting with Mr. Gephardt of the El Paso County Office for licensing and permits. As long as the Spruce Road residence has five or less residents, no license or permit is required. However, as soon as that number goes over five, or a day clinic starts, then a permit from the County is required.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1937 on a motion by Jim Zalmanek and a second by Bill Martin which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 May 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 11 May 2015 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2017
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, David Weber, Michelle Miller
Guests: Tom Guenther
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 09 February 2015 business meeting were read and approved as written after a motion by Michelle Miller and a second by Bill Martin.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $14,813.93. There have been six voluntary donations for a total of $225.00.00. Architectural control fees amount to $75.00, an insurance rebate was $123.00 and bank interest accrued was $1.22. Expenses amounted to $344.95 for legal fees.
The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by Michelle Miller.
{tab=Arch Control}
Architectural Control: No report this month.
{tab=Old Business}
Old Business: Director Mark Fears was unable to attend this meeting, but did report to Jim Bergeron that he has made two trips to the El Paso County offices to obtain information concerning rules and regulations governing the “Courage To Change” rehabilitation center located at 18375 Spruce Road on Red Rock Ranch. He will make a full report at the 13 April 2015 meeting.
The spring RRRHOA newsletter will be finished by Director David Weber on Thursday, 12 March 2015.
The letter suggested by Attorney Lenard Rioth, and approved by the Board, was mailed to Mr. Jim Rowan of Human Services in Denver concerning the 18375 Spruce Road property with copies sent to Pikes Peak Regional Building Department, the Pikes Peak Zoning commission and El Paso County Commissioner Darryl Glenn for informational purposes. These letters were mailed on 27 February 2015.
{tab=New Business}
New Business: President Kelly McGuire stated that the annual spring cleanup will be held on 05, 06 and 07 June this year at the same place in Nevins Park. There are no plans to handle slash this year. As in the past, residents who have contributed a voluntary $35 donation may use the dumpsters free of charge; non-paying residents may dump for a $35 fee. The garage sale that was held in past years will not be held this year. Director David Weber will incorporate this information in the RRRHOA spring newsletter.
A reply was received from Pikes Peak Regional Building stating that they had received the informational letter sent to them on 02 March 2015 with a notation that they do not issue business licenses. No replies received from the Zoning Commission, Commissioner Darryl Glenn or Mr. Jim Rowan.
President Kelly McGuire showed Board members an article from The Denver Post that stated Colorado will join nine other states that require community association managers to obtain a license and comply with a long list of rules. Red Rock Ranch Homeowners Association does not employ a manager, so it does not appear that the article would impact RRRHOA. President McGuire felt the Board should be aware of this action and stay current with any rules passed on 01 July 2015 that could affect small volunteer Associations.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1928 on a motion by David Weber and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 April 2015 in the Tri Lakes Cares Building, 235 Jefferson Street, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 13 April 2015 meeting.
