Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 28 October 2014

Hits: 1805

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber, Mark Fears

Guests: 32 residents

The meeting was called to order by President Kelly McGuire at 1300 after all had enjoyed a luncheon of hamburgers, hot dogs, chips, salads, water, soft drinks and desserts.

Minutes of the 11 August 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by Bill Martin.  

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $16,480.20.  There have been 150 voluntary donations totaling $5,705.00, Architectural Control fees amount to $153.50, bank interest was $7.07 for a total income of $5,865.57.  Expenses to date are $5,318.97.   The big expenses were legal fees for $1,574.86 and repair of the web site crash for $513.75.  The end of the year balance is projected to be $14,000.

Treasurer’s report was accepted following a motion made by Jim Zalmanek and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba presented a synopsis of covenants and building permits on the Ranch.  He stated that there are few vacant lots left, so there will be little income from new building permits and the Association will rely on income from maintaining property.  He stated that restoration of a residence does not require approval, but alteration to the exterior does.  That can be accomplished by using forms available on the web site and submitting to the board.

Resident Frank Vidakovics of 18210 Forest View Road submitted a request to extend a deck and extend the roof.  Plans were presented plus a check in the amount of $25.00.  Frank Chuba made a motion to accept, and it was approved unanimously following a second by Jim Zalmanek.

{tab=New Business}

New Business: President McGuire discussed spring cleanup and the dumpsters.  Chipping was also mentioned and in the future it will probably be done every other year. Jim Bergeron thanked Sandra and David Weber for their efforts at the Nevins Park including upkeep of the garden, spreading mulch and building a shed to cover the watering system for the garden. Thanks also to Mark Fears for all the grass trimming done by him at the Park.  Additionally, Mark Fears and David Weber provided propane grills and cooked the hot dogs and hamburgers.

{tab=Resident Discussion}

President McGuire concluded the meeting at 1400 and invited comments from the residents.

1. Resident Hans Zimmerman stated that the property on Spruce Road across from him is now being used as a recovery center for drug abusers with 3 female and 5 male residents, plus a counsellor and overseer.  He and his wife attended an open house and were impressed with the situation and had no complaints.
2. Resident Hanna Homann said she felt more mulch would be taken by residents if it had been ground to a finer consistency.
3. Resident Gil Moore stated that former Board member Craig Ketels has moved to Pueblo West where he purchased a home.
4. New residents introduced were:

Beth and Claire Schneider

Jim and Karen Green

Cindy Carlson

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 1413 after a motion made by Frank Chuba and seconded by Bill Martin.

The next regularly scheduled meeting will be at 1900 on Monday, 13 October 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron  

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 13 October 2014 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 28 October 2014

Hits: 1666

{tab=Call To Order}

Presiding: Bill Martin

Present: Kelly McGuire, Bill Martin, Mark Fears, Jim Zalmanek, Fred Lanyon, Jim Bergeron, Frank Chuba

Guests: None

The meeting was called to order by Acting President Bill Martin at 1900.

Minutes of the 14 July 2014 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $16,963.33.  There have been 147 voluntary donations for a total of $5,535.00.  Architectural control fees amount to $103.50, and bank interest accrued was $6.33.  Expenses amounted to $4,946.25 which included:

Legal Fees………………..$1,023.75

Pending expenses include insurance which will be approximately $2,000.

The projected year-end balance is $14,500.00.

The treasurer’s report was accepted following a motion by Kelly McGuire and a second by Fred Lanyon.

{tab=Arch Control}

Architectural Control:  A request was submitted by resident Roger Clark, 3775 El Rancho Way, to re-roof his residence using 50 year asphalt shingles.  A $25 fee has been paid.  Chairman Frank Chuba recommended approval with a second from Fred Lanyon.  Motion was passed unanimously.

{tab=Old Business}

Old Business: Jim Bergeron contacted attorney Lenard Rioth on Tuesday, 15 July 2014 concerning amending the covenants as stated in the July meeting.  He also has sent reminders to Mr. Rioth asking if the amendments could be ready for the Board to review at the 11 August 2014 meeting. As of this meeting, there has been no further word from Mr. Rioth.

Craig Ketels has agreed to use his tractor to move the mulch in the Nevins Park – part of it will be put in the garden area, some to fill ruts in the driveways, and the remainder will be spread around the grounds.

Jim Bergeron contacted Clair Brenneman who will mow the grass at Nevins Park, including Dave Miller’s abutting property for $150.  Jim also contacted Dave Miller for approval to mow grass on his property - he gave an enthusiastic approval. Director Mark Fears again volunteered to accomplish trimming at Nevins Park after the mowing is finished.

The group home on Spruce Road was mentioned and that is now a closed item.

The annual picnic/monthly meeting will be held at noon on Saturday, 20 September 2014 at Nevins Park.

{tab=New Business}

New Business:

Director Jim Zalmanek passed out information concerning his thoughts on next year’s spring cleanup with a short discussion concerning the pros and cons of mulching.

Jim Bergeron mentioned that two new families have just moved in on the Ranch, but their names are not available at this time.  The addresses are:

3830 Range View Road and 3685 El Rancho Way.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 1929 on a motion by Kelly McGuire and a second by Fred Lanyon which was carried unanimously.

The next regularly scheduled meeting will be at 1200 on Saturday, 20 September 2014 at the Nevins Park on Red Rock Ranch, Colorado. As per Association by-laws, a combination picnic and business meeting will be held annually and the 20 September event fulfills that obligation.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 20 September 2014 picnic/meeting.

Details

Category: Board of Director Meeting Minutes

Published: 11 August 2014

Hits: 1716

{tab=Call To Order}

Presiding: Bill Martin

Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Bergeron, Frank Chuba, David Weber

Guests: Mark Fears, Tom Guenther

The meeting was called to order by Acting President Bill Martin at 1900.

Minutes of the 09 June 2014 meeting were read and approved as written after a motion by David Weber and a second by Kelly McGuire

NOTE: President Kelly McGuire turned the gavel over to Bill Martin for this meeting because he is suffering from dysphasia.   

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $17,552.40.  There have been 147 voluntary donations totaling $5,535.00.  Architectural control fees amount to $103.50 and bank interest is $5.59.  Expenses total $4,356.43.  June expenses were $180.98 for the garage sale, $840 for chipping branches after the Ranch-wide cleanup, and $1,500 for four dumpsters used during the clean-up.  Anticipated expenses are $2,000 that will be for Association insurance due in November, legal expenses of $300, and mowing for $500.

Treasurer’s report was accepted following a motion made by Kelly McGuire and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba reports no new applications this month.

{tab=Old Business}

Old Business: Treasurer Bill Martin reported that he has not yet received a water bill for the Association Park.  Director David Weber stated that the water is being used to water the plants, so there is a flow.

The mulch created from chipping branches was discussed and it was agreed to use it in the Park- some on the garden, some to fill in ruts on the driveway and then just spread the remaining amount around the Park.  Director David Weber agreed to approach Craig Ketels about using his tractor to spread the mulch.

Bill Martin said it was time to mow the grass at the Park and Jim Bergeron volunteered to contact Mr. Brenneman who charges less than the mowing concern we have used in the past.

{tab=New Business}

New Business:  Jim Bergeron introduced Mark Fears who has expressed a desire to join the RRRHOA Board.  He gave a brief bio and a motion was made by Kelly McGuire to accept him as a Board member.  A second was made by Fred Lanyon and the Board members present agreed unanimously.

New member Mark Fears volunteered to mow the Park, but all in attendance felt the land is too rough for anything but a heavy duty tractor.  He did agree to do any trimming that needed to be done and was thanked for that.

The annual picnic is scheduled for Saturday, 20 September 2014 at Nevins Park at noon.  Bill Martin will supply water and soft drinks, Jim Bergeron will furnish meats, chips, and condiments.

David Weber volunteered to replace dead or dying plants in the Nevins Park garden that he and his wife have been tending.

Tom Guenther requested permission to speak and gave a summary of the recent county commissioner meetings he attended with attorney Lenard Rioth and Board member Jim Zalmanek. He stated that Mr. Rioth felt now is an ideal time to update or fine-tune the covenants concerning housing on the Ranch in light of the recent concern over a group home on Spruce Road.  Tom Guenther volunteered to re-write and submit suggestions to the Board for approval, but the consensus was that attorney Rioth should re-write that section of the covenants for clarity and proper legal terminology. Jim Bergeron was tasked with contacting Mr. Rioth to accomplish the re-write.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned by a unanimous vote after a motion made by Frank Chuba and a second by Fred Lanyon.

The next regularly scheduled meeting will be at 1900 on Monday, 11 August 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 11 August 2014 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 14 July 2014

Hits: 1845

{tab=Call To Order}

Presiding: Jim Bergeron

Present: Jim Bergeron, Bill Martin, David Weber, Frank Chuba, Fred Lanyon, Jim Zalmanek, Michelle Miller

Guests: Tom Gunther

The meeting was called to order by Jim Bergeron at 1900.

Minutes of the 14 April 2014 meeting were read and approved as written after a motion by David Weber and a second by Jim Zalmanek.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $19,761.65.  There have been 136 voluntary contributions as of 07 June 2014 totaling $5145.00.  Architectural control fees are $78.50 and interest is $4.85.  Expenses are $1786.45, and the net gain is $3441.40.  Additional expenses are expected and balance at year end is anticipated to be close to our goal of $15,000 less any additional legal expenses.  The Treasurer’s report was accepted after a motion by Bill Martin and a second by David Weber.

{tab=Arch Control}

Architectural Control:   Chairman Frank Chuba reported that Reagan Massey of 4575 Sandstonerequests approval  to install a split rail fence that will match his house.  Frank Chuba moved for approval with a second by David Weber.  The motion passed unanimously.  

{tab=Old Business}

Old Business: Regarding continuing developments for Shadow Mountain Recovery, Director Jim Zalmanek reported on the El Paso County Planning Commission Meeting of 20 May 2014.  The Commissioners considered an amendment to the Land Development Code (2013) to provide for group living facilities for handicapped or disabled persons, in accordance with the provisions of the Fair Housing Act Amendments of 1988.  Previously the County had received correspondence dated 12 November 2013 from the US Department of Justice stating their intent to investigate the County’s zoning and land use practices.  The Department of Justice was motivated to initiate the investigation as a result of the case of Courage to Change Recovery Ranch v. El Paso County HUD Case No: 08-13-0082-8, 17 September 2013.  Courage to Heal Recovery Ranch is attempting to locate a recovery facility in the vicinity of highways 105 and 83. 

There is additional motivation for the county to amend the Land Development Code.  In 2013 a jury in federal district court awarded $400,000 for discrimination and retaliation by Garfield County, CO.  The court is also considering claims of attorney fees in favor of the Plaintiff of approximately $204,000 to $513,000.  The case is St. Paul Sober Living, LLC v. Board of County Commissioners.  The county filed a lawsuit to prohibit operation of a group home for persons recovering from substance abuse, and St. Paul Sober living counter sued. 

The County Planning Commission on a three to two vote forwarded the recommendation to the Board of County Commissioners.  It is expected this will come before them at their 17 June 2014 Meeting at 0900 hours.

It was moved by Jim Zalmanek, seconded by Fred Lanyon and approved to pay for up to two hours for a meeting with our Association Attorney, Leonard Rioth, to consider the Association’s position regarding Shadow Mountain Recovery. 

David Weber moved to pay Leonard Rioth up to two hours to represent the Red Rock Ranch Homeowners Association at the El Paso County Board of Commissioners’ Meeting.  This was seconded by Michelle Miller and approved by Board. 

Director Michelle Miller asked Board Members to look over a review of our Clean Up Weekend.  It was suggested that we limit the number of loads that someone drops off and charge for additional loads.  Keeping a broom shovel and rake on site was another suggestion.   In the interest of time Michelle, suggested members add any comments to the emailed list and it can be finalized at a future meeting. 

Lucy McGuire was refunded $180.98 for expenses incurred prior to the garage sale which included costs for newspaper advertising and Tri Lakes Printing.  Lucy McGuire said she received many favorable comments from residents who participated in the event.

{tab=Adjournment}

The next regularly scheduled meeting will be at 1900 on Monday, 14 July 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Jim Zalmanek

Substitute Secretary

Note: These minutes are in draft form and are not official until approved by the Board at the next meeting.