Meeting Minutes
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
15 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels
Approximately 30 residents were on hand for the annual meeting/picnic as called for in the RRRHOA by-laws. The picnic began at noon with hamburgers, hot dogs, buns, rolls, soft drinks and condiments provided by the Association. Residents provided side dishes to share and meats were grilled by Director/Chef Craig Ketels.
At 1307, the meeting portion was called to order by President Kelly McGuire.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,960.53. There have been 129 donations to date for a total of $4770. Architectural control fees total $575 and interest is $21.89. Expenses to date amount to $2,828.90. The insurance bill is due in November and will be approximately $1,900.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman (ACC) Frank Chuba gave the residents an overview on the purpose of an Architectural Control Committee and the rationale for covenants. Director Ketels explained what fees are used for and pointed out the landscaped garden area at the north end of the tennis court as an example.
{tab=Old Business}Old Business:
President McGuire stated that the spring Ranch clean-up which will continue next year. Two or three Dumpsters will be provided, depending on availability of size, and a chipper will be a possibility. The swap event at the dump site will be continued since it has proven to be a popular addition to the clean-up.
Lucy McGuire gave a presentation on the past garage sale and considers it a moderate success. She said the Association provided $500 for banners, printing maps, flyers, etc. Among suggestions she heard from people involved were the hours should be shorter and more flyers should be distributed. The next sale event will be held the weekend before the spring clean-up in 2013. Mrs. McGuire felt the best part of the sale event was neighbors getting to meet and know neighbors.
Mrs. Ann Bevis of the Forest View Acres Water Board, and a Red Rock Ranch resident, talked at length about water issues and entertained questions. First off, she mentioned high water rates and admitted that they are high, but does not see a significant reduction in the near future. She explained that the District uses both surface and well water with surface water being the prime source except in drought conditions. Mrs. Bevis thanked all for their water conservation efforts during this drought and the problems with the well resulting in diminished water supply to the Ranch. The well problem resulted from a failed pump which was replaced under warranty since it was only a few months old. The Water District received a $2 million interest free loan with 20 years to repay and part of that is being used to identify major water leaks in the District. In addition, the Water Board has written grants for a total of $300,000 to date and will continue to try for more grants, especially since the interest free loan can be used for matching funds in the grant writing. The treatment plant has been improved, the tank has been refurbished and the interior is coated with an antibacterial surface. Finding leaks is a priority since the District is currently losing 50% of its treated water to leaks where the typical loss for a district is considered 15%. Mrs. Bevis thanked the RRRHOA for allowing a tap in the Association Park to be used as an emergency water supply for homes completely deprived of water.
{tab=New Business}New Business:
President McGuire gave the residents a recap of items discussed at the regular business meeting of 10 September 2012 which included:
- President McGuire mentioned NEPCO and the information gleaned from the bi-monthly meetings held on the second Saturday of odd numbered months at the Monument Town Hall from 1000 to 1200. The next speaker, on 10 November 1012, will be Darryl Glenn, County Commissioner, District 1, El Paso County Board of Commissioners (BOCC), and everyone is invited to attend.
- Wescott Fire Department Marshal Margo Humes spoke at the 08 September 2012 NEPCO meeting and stressed fire mitigation and President McGuire distributed brochures he received from Marshal Humes. Among the things she suggested were having trees no closer than 30 feet from a residence, trimming scrub oak to look like mini-trees, removing dead branches, grass, pine needles and any other combustible material.
- Bass Pro is constructing a shop on Northgate Road east of the Mining Center which will be the flagship for a new shopping area called Copper Ridge Mall..
- Powers Boulevard to I-25 should be finished by 2014.
- The construction to widen I-25 from Colorado Springs to Monument should be completed by 2013.
- Willow Creek Ranch on the west side of the railroad tracks on Baptist Road is being considered for a county park. With that in mind, an overpass at that railroad intersection is being considered. No dates have been mentioned for these projects.
- There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation on resident’s property which tax preparers should be aware of.
President McGuire stated that he and Director Jim Zalmanek are co-authors of an upcoming fire mitigation plan for the Ranch which will be reviewed by Board members. RRR resident inputs are welcome. Please use e-mail to give the authors a written copy to use. Then approval will be requested by the Tri Lakes Fire Department.
Director Ketels asked for input from residents to design a logo for inclusion on Red Rock Ranch HOA stationery, letter heads, etc. He said entrants should use their imaginations and the only restriction is the three R’s for Red Rock Ranch must be incorporated in the design.
Craig Ketels made a motion that this meeting count as the October business meeting with a second from Frank Chuba and all present agreed.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1402 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 12 November 2012 meeting.
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire,
Guests: P. K. Robinson
The meeting was called to order by President Kelly McGuire at 1858.
The minutes of the 13 August 2012 meeting were read and approved unanimously following a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,094.99. Donations from 129 residents add up to $4,770.00. Architectural control fees amount to $575.00 and interest is $21.89 for a total income of $5,366.89.
Expenses to date total $2,694.44 Pending expenses are $1900 (approximately) for Director’s Liability Insurance and General Insurance and $300 (approximately) for other expenses in 2012.
Treasurer’s Report accepted following a motion by Craig Ketels and a second by Fred Lanyon.{tab=Arch Control}Architectural Control:
A Setback Variance at 4640 Limestone Road was approved by the Board following an agreement with the owners, builder Dan Cuvala and adjacent property owner Mr. D. Bell, who voiced no objection.
{tab=Old Business}Old Business:
The post card that was developed by David Weber, printed by Tri Lakes Printing, and mailed to all residents/property owners cost $134.46
Craig Ketels will approach local businesses about advertising in the printed newsletter with hopes that the money received will cover the cost of printing and mailing
{tab=New Business}New Business:
P. K. Robinson asked about the 06 September 2012 fire on Mount Herman and was told it consumed less than an acre of land and was put out in a very short time. He then asked about the possibility of restricting further building on the Ranch by restricting water taps given the uncertain water situation. He was advised that the idea has merit, but it should be addressed at the Water Board meeting instead of the HOA. Also brought up was the fact that the Forest View Acres Water District services Shiloh Pines and Sundance Estates in addition to Red Rock Ranch. President Kelly McGuire agreed to make an informal call to Ann Bevis of the Water Board for her input concerning the tap issue and what she would consider the crisis point of water availability for future home building.
P. K. Robinson then said he is upset about motorists spinning tires on the dirt road where he lives and suggested closing Pixie Park except for emergency vehicles. Craig Ketels said from his experience on Pike View Way, the county will not allow that. President McGuire suggested contacting the sheriff’s office about careless drivers and attempt to get a license plate number. Mr. Ketels also said he should talk with the neighbors about the situation, if the offenders are indeed neighbors. Mr. Robinson then complained about drivers not stopping for stop signs and dusty roads by his residence. Mr. Ketels suggested calling the county roads department about the possibility of installing yield traffic signs. Jim Bergeron said the county, if asked, will spray magnesium chloride on the road which solves most of the dust problem.
President McGuire reported on the NEPCO meeting he attended on Saturday. Wescott Fire Marshal Margo Humes gave a presentation on fire mitigation and discussed the Waldo Canyon fire. She said there should be ten feet between trees, scrub oak should be trimmed to make them look like a mini-tree, and all dead and dry grass, weeds, and branches should be cleared. There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation about which your tax preparer should be aware of.
Powers Boulevard to I-25 should be finished by 2014.
A shopping area called Copper Ridge Mall is planned for I-25 and Northgate Road with Bass Pro covering 23 acres being the lead-off store. The area is on the north side of east Northgate Road.
There is a possibility of a county park being constructed at the site of the former Willow Springs Ranch west of the railroad tracks on Baptist Road in Monument.
The picnic will be held on Saturday, 15 September 2012.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1945 on a motion by Fred Lanyon, seconded by Craig Ketels and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 08 October 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 08 October 2012 meeting.
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
13 August 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Jim Zalmanek, Fred Lanyon, Frank Chuba, David Weber
Meeting called to order at 1855.
The minutes of the 09 July 2012 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $16,842.01. There have been 129 voluntary donations amounting to $4,770.00. Architectural Control fees amount to $75, and interest from the bank account is $22.03. Total income for the year to date is $4,927 03. Expenses for the year total $ 2444.44, which includes the fee for the dumpsters. The insurance bill is pending and will be approximately $1900.
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
AC Chairman Frank Chuba presented plans from Dan Cuvala Construction for a new house to be built at 4640 Limestone for Chris and Kim Abeyta. The structure will be 5,000 square feet with stucco siding and 50 year presidential fire resistant shingles. Color of the stucco will be buckskin with royal brown trim. The Board examined the plans and unanimously approved construction following a motion made by Fred Lanyon and a second by David Weber. A check in the amount of $500 was received as the architectural control fee.
{tab=Old Business}Old Business:
The newsletter has been compiled by David Weber and will be sent electronically within 48 hours. Mr. Weber asked about residents requesting a hard copy in the mail and it was agreed that it can be done if the resident simply calls one of the Board members with a request.
The annual picnic will be on Saturday, 25 August 2012 in the Association Park starting at noon. Bill Martin will bring soft drinks and ice and Jim Bergeron will provide the meat, buns and rolls.
Jim Zalmanek discussed findings from various sources about fire mitigation and fire protection plans, including Cathy Russell in Colorado Springs. Red Rock Ranch is covered under an overall El Paso County plan, but a separate specific plan is needed for the Ranch. Mr. Zalmanek will obtain a format for that purpose, and then suggested a meeting with neighbors on the Ranch to discuss fire mitigation. One advantage that will be mentioned is property values increase in an area with fire mitigation.
{tab=New Business}New Business:
None
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1922 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 10 September 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 September 2012 meeting.
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2012
Presiding: Kelly McGuire
Present: Kelly McGuire,
The meeting was called to order by President Kelly McGuire at 1858.
The minutes of the 11 June 2012 meeting were read and revised to read “Red Rock Reserve” instead of “Red Rock Preserve”. The revised minutes were unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,775.36.
125 Donations……………………………4,630.00
Architectural Control Fees (2)………………50.00
Garage Sale Fees…………………………….60.00
Interest………………………………………16.02
Total…………..$4,756.02
Expenses………………………………..$1,293.20
Pending Expenses for Last Half of 2012:
Dumpster……………………………….$1,100.00
Insurance…………………………………1,800.00
Garage Sale:
Expense………………………………$552.32
Income…………………………………..60.00
Net Expense…………………………...492.32
Letter Reminders:
50 letters sent to homeowners as of 09 July 2012 at an expense of $22 for stamps
30 donations received as a result (60 %) for a total of $1,136.00
Cleanup:
Income from homeowners who had not paid voluntary dues….$135.00
Income from Sundance residents who dumped…………………140.00
The treasurer’s report approved as presented following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Gary and Susan McClendon requested permission to apply stucco on three sides of their residence at 4355 Red Forest Road with the front of the house remaining as it is. The color will be tan. ACC Frank Chuba made a motion to approve the request and a second was made by Jim Zalmanek with full approval of the Board. A fee of $25 has been paid.
{tab=Old Business}Old Business:
The RRRHOA Newsletter was discussed and President Kelly McGuire asked for articles from Board members. He will give a recap of the cleanup weekend and garage sales. Jim Bergeron will write an article about the Community Emergency Response Team (CERT) sponsored by the El Paso County Sheriff’s office, and Jim Zalmanek plans to have his paper about the Association fund balance finished by then.
Director David Weber is still working on a letter head stationery idea that he will present to Board members for suggestions. He also feels he has over 100 e-mail addresses for residents and will write an article in the newsletter asking for more so future newsletters and/or emergency notices can be sent out electronically. Residents will also be asked to contact the Forest View Estates Water Management Company requesting e-mail messages be sent directly to them so there is no duplication with the same notice being sent by David Weber.
{tab=New Business}New Business:
With the recent Waldo Canyon fire, there was much discussion concerning fire mitigation on the Ranch, which has been discussed in previous meetings. The Board also received an e-mail from resident Elizabeth Lonnquist regarding fire mitigation, tax breaks, a possible grant for a wood chipper and a Community Wildfire Protection Plan.
President McGuire has talked at length with Dave Root, District Forrester and ACC Frank Chuba has also researched plans and possible grants for chippers (the deadline for applying has passed). The grants come from federal money that is then administered by states and comes under Community Wildfire Protection Plans. Director Jim Zalmanek has had discussions with the Palmer Lake Fire Department and they do have a Fire Protection Plan on file. El Paso County has an overall plan for the county, but it is not specific for Red Rock Ranch- however, the Ranch could possibly adapt ideas from that plan just for the Ranch. Director Jim Zalmanek said he will try to obtain a County umbrella plan that might cover the Ranch with some implementation. Resident Sharon Williams is collecting data on fire mitigation which she will share with President McGuire for presentation at a Board meeting.
The President also reported that Mount Herman Road has been closed while the Forest Service cuts a swath from the top of Mount Herman to Douglas County.
It was agreed by all that fire mitigation is a community responsibility and not just for the members on the RRRHOA to solve. We can offer advice and help with plans, but residents have to follow through.
Resident David Troudt sent a message to the Board that said he felt a decal or magnetic sign on automobiles concerning a neighborhood security presence would be useful. The Board discussed the idea and felt it was not appropriate for Red Rock Ranch.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2011 on a motion by Fred Lanyon, seconded by Jim Zalmanek and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 13 August 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 13 August 2012 meeting.
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
11 June 2012
Presiding: Kelly McGuire
Present: Jim Bergeron, Jim Zalmanek, Kelly McGuire, Bill Martin, David Weber, Frank Chuba, Craig Ketels
Meeting called to order at 1857.
The minutes of the 14 May 2012 meeting were read and approved unanimously after a motion by David Weber and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,931.96. There have been 116 voluntary donations amounting to $4,281.00. Architectural Control fees from one resident amount to $25, and interest from the bank account is $13.01. Total income for the year is $4,319.01. Expenses for the year total $ 734.59. The Treasurer reminded the Board that the dumpster fee has yet to be paid and that will be $1100.
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Arch Control}Architectural Control:
Director Jim Zalmanek requested approval to remove siding and apply stucco to his residence at 18040 Granite Circle, in addition to re-surfacing a deck with a composite, replace eaves and soffit, and replace windows. Color of the stucco was presented to Board members. Craig Ketels made a motion to accept the plans, a second was made by Frank Chuba and it was accepted by all board members except Jim Zalmanek who abstained. A check in the amount of $25 was paid.
{tab=Old Business}Old Business:
The Ranch-wide garage sales were discussed and a report was received from the chairwoman, Lucy McGuire. She wrote that there were 12 paid participants and 8 not registered. The traffic was consistent and those involved in the sales seemed pleased with the results. The cost did exceed expectation by $100.42, but it was noted that items such as signs can be used next year. Cost of advertising was $200, printing at Tri Lakes Printing was $241, maps were $95, and posters were $9.42, plus sales taxes.
Craig Ketels made a motion to reimburse Mrs. McGuire the $100.42 with a second by Frank Chuba. It carried unanimously.
The annual cleanup went well with 34 residents using the dumpsters in addition to several from Sundance Estates and Red Rock Preserve who paid a dumping fee of $35 for the use of the dumpsters.
President Kelly McGuire did state that Baldwin promised 40 cubic yard containers, but dropped off 30 cubic yard units instead, saying they were out of the larger ones.
President McGuire is working on the welcome letter for newcomers to the Ranch.
{tab=New Business}New Business:
There was considerable discussion concerning yard sales and the annual cleanup for next year on the Ranch.
Craig Ketels suggested using the website to include garage/yard sales and trash cleanup in advance and have a link to maps showing where sales will be held. That would save money on advertising and printing maps. He also suggested increasing fees to participate in sales from $5 to $10 or $15 per household. The next suggestion was to donate left-over goods to HAP or Tri Lakes Cares and advertise the fact that these items will stay in and help our local community. He also felt fliers could be left at homes participating in sales so buyers would be able to know which other homes are participating. Mr. Ketels said that Dave Miller agreed to let the Association put signs on his land near Red Rock Ranch Drive and State Highway 105 to advertise the cleanup and garage sales, but he was unable to contact the Nevins family about using their land and suggested that if any Board member happened to see Gary Nevins working on his property to stop and ask for his permission.
President McGuire stated that residents from Sundance Estates, Red Rock Preserve and Forest View Estates have expressed an interest in joining in the garage sales and cleanup in the future, which all present felt was a feasible idea.
Director David Weber said he had sent out a bulk e-mail message concerning door-to-door salesmen scams with no bounces, so he is confident the system is working. He also presented a letter head for possible use on official stationery and asked for comments. Craig Ketels suggested having a contest among residents with the winner of the best letter head design receiving a $50 gift certificate.
The newsletter was discussed with an option to send it out via e-mail rather than by U.S Postal Service which was felt to be more efficient and cost-saving. Treasurer Bill Martin said he has approximately 160 e-mail addresses for Ranch residents. A post card will be sent to residents informing them that the newsletter and other events will be posted on the Association website in the future. David Weber agreed to write the postcard.
Craig Ketels made a motion to hold the annual picnic/business meeting on Saturday, 25 August 2012 with a second from Frank Chuba and it was approved unanimously. The regular business meeting for August will be held on Monday the 13th, and the annual picnic/business meeting on the 25th will count as the September meeting.
Bids will be solicited next year for dumpsters so it will be in writing and thereby avoid confusion over the size of the dumpsters.
Jim Bergeron suggested that next year only two dumpsters and a chipper be in place since a good share of the dumping consists of scrub oak branches that quickly fill a dumpster. He further suggested that the person who chips be required to haul away the chipped material. This idea will be discussed as next year’s cleanup nears.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 2010 on a motion by Frank Chuba and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 09 July 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 09 July 2012 meeting.
