Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
12 December 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Frank Chuba, David Weber, Craig Ketels
Guests: P. K. Robinson
Meeting called to order at 1900.
The minutes of the 14 November 2011 meeting were read and unanimously approved as written following a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
The balance is $14,360.09. There have been 129 voluntary donations amounting to $4,915. Expenses amount to $4,927.91. Architectural control fees amount to $1299.00.
The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by David Weber.
{tab=Arch Control}Architectural Control:
Chairman Frank Chuba reports there were no new requests for the month.
{tab=Old Business}Old Business:
P. K. Robinson wondered if easements and water runoff are taken into consideration when approving new projects, such as the shed approved at the November meeting. He was told that all plans are looked at in detail when submitted to the Architectural Control Committee and must have El Paso County Regional Building permits before proceeding.
{tab=New Business}New Business:
President Kelly McGuire stated that he has discussed obtaining dumpsters from our local Monument disposal site at 856 North Washington Street. The company that has supplied dumpsters in the past for the annual spring clean-up may be going out of business, so an alternate provider may be necessary.
Frank Chuba mentioned that Waste Management has advertised canvas bags that are spread out on the ground and picked up by a crane when filled with trash. Director Craig Ketels said he would be concerned with strong winds in the area that might blow trash around before it is picked up. President McGuire said he will check with Waste Management about the bags and report back to the Board.
President McGuire asked for input from members about the possibility of moving the meetings back to the Tri Lakes Fire Department on State Highway 105. He said the second Monday of the month is being used by another group, but all Tuesdays and the Mondays other than the second are available. One reason for the move would be the shortage of meeting space at Tri Lakes Cares, especially during food drive periods when the conference room is usually filled with collected food. The fire station would also be closer to the homes of all Board members with the exception of Frank Chuba. President McGuire suggested that the idea be suspended for now while individual Board members gave it some thought and discussion at the next meeting.
With no further business to discuss, the meeting was adjourned at 1930 on a motion by David Weber and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 09 January 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form until approved at the 09 January 2012 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
14 November 2011
Presiding: Kelly McGuire
Present: Bill Martin, Kelly McGuire, Jim Zalmanek, Jim Bergeron, Frank Chuba, Fred Lanyon, David Weber
Guests: Shauna Barker, P. K. Robinson
The meeting was called to order at 1858 .
Minutes of the 12 September 2011 meeting were read and approved unanimously on a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $14,551.64. There have been 128 voluntary donations to date amounting to $4880.00 for an average of $38.13. Architectural Control fees are $1274.00 and interest is $27.48. Total income to date is $6,181.48 and total expenses are $4,673.91. Bills paid include $35 for NEPCO, $500 for liability insurance, $1339 for Directors insurance, and $10 for a filing fee to the State of Colorado Secretary of State.
Treasurer’s report accepted following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Shauna Barker, a renter of the Marisa McMillan property at 18285 Pixie Park Road requested permission to erect a 12 foot by 16 foot storage shed on the property that will match the colors of the house. Drawings were shown and the shed will be nearly invisible from the street. Approval was granted by the Board following a motion by Fred Lanyon and a second by Kelly McGuire. The $25 was paid.
{tab=Old Business}Old Business:
President Kelly McGuire reported that he had discussed the problem concerning dogs as raised by the Horak family at the September meeting. The discussion included neighbor Mrs. Ann Bevis and Mrs. Debbie Horak. Mrs. Horak stated that she will pursue the issue on her own.
{tab=New Business}New Business:
Treasurer Bill Martin brought up an issue for information that pertained to the water system on the Ranch. After a repair in his area and water service was restored, there was a burst of water pressure with sand in the water that ruined his ice maker. He did send a letter to the Forest View Acres Water District management company to see if they carried liability insurance to cover repairs to the ice maker. He requested a reply by 02 December 2011. He will also discuss the matter with water board member Ann Bevis. Jim Bergeron made a suggestion passed on by the Colorado Springs Utilities that following a line repair, homeowners should first run water from an outside faucet for five minutes to flush sand from the line. Guest P. K. Robinson also suggested a water pressure valve inside the house that eliminates sudden bursts of pressure on the water lines. Also mentioned was a full house water filter that eliminates most of the sand that could cause trouble with water heaters and boilers.
With no further business to discuss, the meeting was adjourned at 1927 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 12 December 2011 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
10 October 2011
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA{tab=Treasurer's Report}Treasurer’s Report:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Arch Control}Architectural Control:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Old Business}Old Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=New Business}New Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
Annual Picnic/Business Meeting
12 September 2011
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber, Fred Lanyon
Guests: Debbie and Sonny Horak
The meeting was called to order at 1901.
Minutes of the 13 August 2011 meeting were read and approved unanimously as amended on a motion by Fred Lanyon and a second by Frank Chuba. The amendment was to include Director Craig Ketel’s name to the list of Board members present at the 13 August 2011 meeting
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,397.19. There have been 120 voluntary donations to date amounting to $4565.00. Architectural Control fees are $1249.00, and interest is $22.03. Total income to date is $5,836.03 and total expenses are $2,482.81. Insurance bills are pending and are usually received in the autumn.
Treasurer’s report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Chairman Frank Chuba reports no new requests. Treasurer Bill Martin did report a house on Stoneview Road, owned by Dale Elberg, has new shingles being put on the roof. Frank Chuba said he will contact the owner.
{tab=Old Business}Old Business:
None
{tab=New Business}New Business:
President
Kelly McGuire reports that responses to the questionnaire concerning the slash/trash program have been light.
President McGuire also reported that he has had complaints about dogs running loose on the Ranch and defecating in neighbor’s yards. Mr. and Mrs. Horak stated that they have videos and still pictures of loose dogs in their yard and one owner is known by the Horaks. They said they have contacted the particular dog owner who was very pleasant and understanding, but still allows her dog to run free. President McGuire said he knows the owner and will contact her about this situation. However, it was noted that the HOA has no authority in these matters and the proper way to handle the situation is exactly what the Horaks did. If these procedures fail, then calling Animal Control is the next step. In this same vein, it was again noted that an anonymous individual is putting notes in mail boxes in the Aspen Way/Sandstone Road area concerning loose dogs. Contrary to popular belief, the mail box is owned by the homeowner and not the Postal Department, but if someone is disturbing the mail inside the box, then the Postal Service can be involved.
President McGuire plans on publishing a letter via the website to address these concerns and other matters pertinent to homeowners.
It was agreed by the Board to reimburse the Deutchlander family the money they had to pay to have a dead doe removed from their property. The deer had been shot by a small caliber bullet and was found dead near their home. DOW was notified and they felt the doe had two fawns, but efforts to find them were unsuccessful. David Weber made the motion to pay the family and it was seconded by Fred Lanyon.
An e-mail was sent to area residents warning of a bear that killed and partially devoured two small donkeys on the ranch abutting Red Rock Ranch. Fred Lanyon reported that he talked with a ranger who said a sow with two cubs is the suspect and a trap has been set.
Pine beetles in the RRRHOA area are not a problem at this time according to the Colorado State Extension Service. They will not come to the Ranch for a presentation, but will come and examine the area for a fee of $45 per hour. Google has several sites for more information.
President McGuire attended the NEPCO meeting on Saturday, 10 September and said it was a round table discussion. Details of the meeting can be found in the newspaper, Our Community News. Highlights of the meeting:
- Insurance companies plan to have representatives evaluate homes for fire danger.
- Alternative/ renewable energy sources were discussed.
- Renting homes on a weekly basis is against El Paso County codes.
- Homes over 5,000 square feet must have fire suppression systems in place.
- Donala Water District has a xeriscape area for viewing behind the Gleneagle sign.
Treasurer Bill Martin asked about the number of returns on the last letter sent concerning the slash/trash program and President McGuire stated none so far.
Jim Bergeron thanked David Weber on behalf of the Board for raising and lowering the U. S. flag in the Association Park on special occasions, and for the work he has put in developing a long range budget for the Association.
With no further business to discuss, the meeting was adjourned at 1956 on a motion by David Weber and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 10 October 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 October 2011 meeting.
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- Category: Board of Director Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
Annual Picnic/Business Meeting
13 August 2011
Presiding: Kelly McGuire
Present: Bill Martin,
Guests: 24 Red Rock Ranch residents
Per RRRHOA by-laws, the annual picnic/business meeting was held at the Association Park on 13 August 2011 starting at 1200. A picnic was held starting at noon with hot dogs, hamburgers, bratwurst, salads, desserts, and soft drinks. The meats, breads and soft drinks were provided by the Association with residents furnishing side dishes and desserts.
The meeting portion was called to order by President Kelly McGuire at 1326
The minutes of the 11 July 2011 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Craig Ketels
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $16,428.42. Voluntary donations from 120 residents amount to $4,565.00 for an average donation of $38.04. Architectural control fees from two new houses are $1249.00. Interest is $19.21.
Expenses for the dumpsters amounted to $1,100.
Anticipated expenses will be insurance fees at approximately $2,000.
Treasurer’s Report accepted after a motion by Craig Ketels and a second by Jim Zalmanek.{tab=Arch Control}Architectural Control:
No report.
{tab=Old Business}Old Business:
President Kelly McGuire addressed the four points that were mentioned in the last newsletter sent to residents, including the slash, trash, swap programs and a community wide garage sale. He asked for input and residents seemed most interested in the slash program whereby a non-profit organization from Lake George would chip brush, scrub oak and small trees for approximately $25 per household. A question by resident Lucy McGuire about garage sales resulted in six families saying they would be interested in the garage sale which would include advertising and maps for prospective buyers. The focal point for maps and information would be the Association Park manned by Kiwanis teens.
The problem of loose dogs was brought up and President McGuire stressed that the Board has no authority over that. He did suggest first discussing the situation with the dog owners and if that fails, the animal control officers can be contacted. Resident John Mann said if the sheriff’s office is called, they will respond and contact dog owners which will avoid having animal control driving through the Ranch picking up any and all dogs they spot.
Resident Mary Ketels commented on the pine beetle and its destructiveness. She asked if there was a way an expert might address residents about the problem and possible ways to control the pest. President McGuire said he would see if someone from the Forest Service or the extension agency might make a presentation at either a homeowner’s meeting or a NEPCO meeting to which all residents are invited to attend at either venue.{tab=New Business}New Business:
President Kelly McGuire introduced Theron and Pat Felmlee as the newest residents on the Ranch. He also thanked all residents for participating in the picnic/meeting.
With no further business to discuss, the meeting was adjourned at 1403 on a motion by Craig Ketels, seconded by Jim Zalmanek and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 September 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 September 2011 meeting. AMENDED 8/14/11 --jc
