Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2192
{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
13 February 2012
Presiding: Kelly McGuire
Present: Bill Martin,
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 09 January 2012 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $14,640.00. To date there have been eight donations for a total of $275.00. No Architectural Control fees received and no expenses reported. Treasurer’s Report approved unanimously following a motion to accept by Craig Ketels and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
No requests received for the month.
{tab=Old Business}Old Business:
Director David Weber reported that he has received seven articles from RRRHOA Board members for publication in the upcoming February newsletter that was mentioned at the January meeting. He will compile the newsletter and have it printed and mailed by Tri Lakes Printing.
{tab=New Business}New Business:
President Kelly McGuire asked for input from all members concerning the in-depth report by Director David Weber outlining past, present and future expenditures and income. The report was discussed at length and it was noted that current income from voluntary dues and Architectural Control fees now meet Association operating expenses. However, since dues are on a voluntary basis and the Ranch is largely built out, ruling out large amounts of money in building fees, it was felt an amount should be set aside as a contingency fund since there is no guaranteed source of income in the future given these circumstances. On a motion by Frank Chuba and a second by Fred Lanyon, it was unanimously agreed to set aside the sum of $15,000 for the contingency fund to cover expenses if income sources decrease.
The Board thanked Mr. Weber for the hours of work he put into the financial report.
The newsletter will mention all events mentioned in the January minutes, including the garage sales on the Ranch scheduled for 01 and 02 June 2012, and possibly the 3rd. Mrs. Lucy McGuire has graciously agreed to head up this event. It was mentioned that perhaps Goodwill or ARK could have a truck pick up unsold items after the sale days
President Kelly McGuire asked for input about putting up a website advertising services on the Ranch. After much discussion it was agreed that liability issues would probably outweigh the benefits, so the plan was dropped.
Treasurer Bill Martin said he will complete and file tax forms for the Association, which is a requirement even though no taxes are due.
With no further business to discuss, the meeting was adjourned at 2006 on a motion by Craig Ketels, seconded by Frank Chuba and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 12 March 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 12 March 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2821
{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
09 January 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, Fred Lanyon
Guests: None
Meeting called to order at 1902.
The minutes of the 12 December 2011 meeting were read and amended to correct a statement under New Business concerning the dumpster issue. President Kelly McGuire said that Baldwin who has provided dumpsters in the past “may or may not discontinue business”. Additionally, President McGuire spoke with Brian Beland at Tri Lakes Disposal about possible service and a competitive bid and not the disposal site on Washington Street as written in the December minutes. The amended minutes were unanimously approved following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $14,432.54. There have been four voluntary donations amounting to $70.00.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
The 2011 Annual Treasurer’s Report is printed on the last page.
{tab=Arch Control}Architectural Control:
Nothing to report since the December meeting.
{tab=Old Business}Old Business:
President Kelly McGuire reported on his research into bags for disposal that can be purchased at Waste Management or stores such as Home Depot. Waste Management also charges a pickup fee for the bags. The cost of bags and pickup fee far exceeds the rate the Association now pays for dumpsters, so it was agreed to forgo the bags at this time. For anyone interested, the information about collection bags can be accessed at thebagster.com.
The subject of moving the location for future RRRHOA meetings was delayed since the full Board of Directors was not present at this meeting and it was decided such an important decision should have full attendance.{tab=New Business}New Business:
The bi-monthly NEPCO meeting will be held on Saturday, 14 January 2012 in the Monument Town Hall from 1000 to 1200. Minutes of these meetings are posted on the Association website.
The newsletter will be printed and mailed by Tri Lakes Printing with a target date of the third week in February. President McGuire will have articles concerning the Ranch wide garage sale, mulching, and dumpster dates. Architectural Chairman Frank Chuba will submit an article about his office and Jim Bergeron will write about openings being available on the Board of Directors. Board members are also encouraged to add to the newsletter and submit them to Director David Weber for publication.
President McGuire said he would like to discuss at the February meeting the proposed budget that was submitted to all members by Director David Weber.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 13 February 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 February 2012 meeting.
The Annual 2011 HOA Report as of 31 December 2011
Beginning Balance as of 01 January 2011 $13,068.97
Income:
Voluntary Donations 4,890.00
Architectural Control Fees 1,309.00
Interest 32.38
Total Income: 6,231.38
Expenses:
SCA Insurance 1,839.00
Baldwin Dumpster 1,100.00
Elk Creek Mowing 470.00
Tri-Lakes Printing 468.69
Annual Picnic Banners 258.62
Animal Removal 225.00
Tri Lakes Cares 200.00
Stamps and Envelopes 101.50
Safe Deposit Box Rental 94.00
Picnic Expense 77.43
NEPCO Association 70.00
Water Usage 23.57
State License Renewal 10.00
Total Expense: 4,937.81
Ending Balance as of 31 December 2011: $14,362.54
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2578
{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
12 December 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Frank Chuba, David Weber, Craig Ketels
Guests: P. K. Robinson
Meeting called to order at 1900.
The minutes of the 14 November 2011 meeting were read and unanimously approved as written following a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
The balance is $14,360.09. There have been 129 voluntary donations amounting to $4,915. Expenses amount to $4,927.91. Architectural control fees amount to $1299.00.
The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by David Weber.
{tab=Arch Control}Architectural Control:
Chairman Frank Chuba reports there were no new requests for the month.
{tab=Old Business}Old Business:
P. K. Robinson wondered if easements and water runoff are taken into consideration when approving new projects, such as the shed approved at the November meeting. He was told that all plans are looked at in detail when submitted to the Architectural Control Committee and must have El Paso County Regional Building permits before proceeding.
{tab=New Business}New Business:
President Kelly McGuire stated that he has discussed obtaining dumpsters from our local Monument disposal site at 856 North Washington Street. The company that has supplied dumpsters in the past for the annual spring clean-up may be going out of business, so an alternate provider may be necessary.
Frank Chuba mentioned that Waste Management has advertised canvas bags that are spread out on the ground and picked up by a crane when filled with trash. Director Craig Ketels said he would be concerned with strong winds in the area that might blow trash around before it is picked up. President McGuire said he will check with Waste Management about the bags and report back to the Board.
President McGuire asked for input from members about the possibility of moving the meetings back to the Tri Lakes Fire Department on State Highway 105. He said the second Monday of the month is being used by another group, but all Tuesdays and the Mondays other than the second are available. One reason for the move would be the shortage of meeting space at Tri Lakes Cares, especially during food drive periods when the conference room is usually filled with collected food. The fire station would also be closer to the homes of all Board members with the exception of Frank Chuba. President McGuire suggested that the idea be suspended for now while individual Board members gave it some thought and discussion at the next meeting.
With no further business to discuss, the meeting was adjourned at 1930 on a motion by David Weber and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 09 January 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form until approved at the 09 January 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2046
{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
14 November 2011
Presiding: Kelly McGuire
Present: Bill Martin, Kelly McGuire, Jim Zalmanek, Jim Bergeron, Frank Chuba, Fred Lanyon, David Weber
Guests: Shauna Barker, P. K. Robinson
The meeting was called to order at 1858 .
Minutes of the 12 September 2011 meeting were read and approved unanimously on a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $14,551.64. There have been 128 voluntary donations to date amounting to $4880.00 for an average of $38.13. Architectural Control fees are $1274.00 and interest is $27.48. Total income to date is $6,181.48 and total expenses are $4,673.91. Bills paid include $35 for NEPCO, $500 for liability insurance, $1339 for Directors insurance, and $10 for a filing fee to the State of Colorado Secretary of State.
Treasurer’s report accepted following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Shauna Barker, a renter of the Marisa McMillan property at 18285 Pixie Park Road requested permission to erect a 12 foot by 16 foot storage shed on the property that will match the colors of the house. Drawings were shown and the shed will be nearly invisible from the street. Approval was granted by the Board following a motion by Fred Lanyon and a second by Kelly McGuire. The $25 was paid.
{tab=Old Business}Old Business:
President Kelly McGuire reported that he had discussed the problem concerning dogs as raised by the Horak family at the September meeting. The discussion included neighbor Mrs. Ann Bevis and Mrs. Debbie Horak. Mrs. Horak stated that she will pursue the issue on her own.
{tab=New Business}New Business:
Treasurer Bill Martin brought up an issue for information that pertained to the water system on the Ranch. After a repair in his area and water service was restored, there was a burst of water pressure with sand in the water that ruined his ice maker. He did send a letter to the Forest View Acres Water District management company to see if they carried liability insurance to cover repairs to the ice maker. He requested a reply by 02 December 2011. He will also discuss the matter with water board member Ann Bevis. Jim Bergeron made a suggestion passed on by the Colorado Springs Utilities that following a line repair, homeowners should first run water from an outside faucet for five minutes to flush sand from the line. Guest P. K. Robinson also suggested a water pressure valve inside the house that eliminates sudden bursts of pressure on the water lines. Also mentioned was a full house water filter that eliminates most of the sand that could cause trouble with water heaters and boilers.
With no further business to discuss, the meeting was adjourned at 1927 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 12 December 2011 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2897
{tab=Attendees}
Red Rock Ranch Homeowners Association Monthly Meeting
10 October 2011
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA{tab=Treasurer's Report}Treasurer’s Report:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Arch Control}Architectural Control:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Old Business}Old Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=New Business}New Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
