Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
10 January 2011
Presiding: Kelly McGuire
Present: Bill Martin,
The minutes of the 13 December 2010 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
Beginning balance as of 01 January 2010……………………………$12,230.69
Income:
Voluntary Contributions………$4710.00
Architectural Control Fees………550.00
Interest Income……………………35.63
Total Income………….$5295.63
Expenses:
SCA Insurance………………….$1839.00
Baldwin Dumpster………………1100.00
Elk Creek Mowing………………..725.00
Newsletter Expense…….................374.24
Tri Lakes Cares…………………...200.00
Safe Deposit Box Rental………….123.00
Annual Picnic Expense…………….48.69
Domain Name Renewal……………26.73
Water Usage………………………..10.69
Colorado State Annual Fee………...10.00
Total Expenses…………$4457.35
Ending Balance as of 31 December 2010……………………………$13,068.97
Treasurer’s report unanimously accepted following a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
No report
{tab=Old Business}Old Business:
President Kelly McGuire checked on the previously mentioned signs and they could have been picked up today, but weather and road conditions were such that the School District and many businesses were closed, so it was prudent to retrieve them at a later date under better road conditions.
{tab=New Business}New Business:
President McGuire attended the Saturday NEPCO meeting and stated that there were four presenters. He will send minutes of the meeting to all members and Jase Campbell for posting as soon as he receives them. The one point that was stressed in the meeting was a new Colorado law requiring all Homeowners Associations to register with the State. Details are sketchy at this time, but Jim Bergeron will research the matter.
Director Jim Zalmanek suggested a “fire path” between the west side of the Ranch that abuts National Forest land and is willing to help create such a path, but the question was raised about encroaching on the National Forest land. Mr. Zalmanek agreed to contact the Forest Service about this issue.
The date of having dumpsters for the annual Ranch cleanup was set for 10, 11 and 12 June 2011. Shiloh Pines, Sundance Estates and Forest View Estates will be contacted to see if those residents would like to participate and share the cost of the dumpsters, or perhaps pay an individual fee of $10 to $25 to dump instead of sharing the cost.
Board members were asked to contribute articles for the HOA newsletter that will be sent to residents in March. The articles are to be brought to the February Board meeting.
With no further business to discuss, the meeting was adjourned at 1929 on a motion by Fred Lanyon, seconded by Jim Zalmanek and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 February 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
13 December 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, Fred Lanyon, David Weber
Guests: Jeff and Jackie Martin
Meeting called to order at 1900.
The minutes of the 08 November 2010 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $13,251.51. There have been 124 voluntary donations amounting to $4,710. Interest to date totals $30.58 and expenses amount to $4,263.25. Architectural control fees amount to $525.00. The Treasurer’s Report was accepted following a motion by David Weber and a second by Frank Chuba.{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba introduced Mr. and Mrs. Martin who have requested a chain link fence as a dog enclosure at their home at 4620 Limestone. The fence is coated and is a dark brown color which will be barely visible from the street. It will be installed by Summit Fencing Company of Colorado Springs. The fee of $25 was paid. Frank Chuba made a motion to accept the request, it was seconded by Fred Lanyon and passed unanimously by the Board.
{tab=Old Business}Old Business:
President McGuire stated that the signs for the spring cleanup event and annual picnic are not yet finished, but will soon be ready. It was noted that there is no hurry for the signs since both events are months away.
{tab=New Business}New Business:
Director David Weber stated that he may have to water the plants in the Association Park since the area has experienced a dry spell. Snow is in the forecast within a period of two days, so watering will depend on the amount of moisture received.
Jim Bergeron stated that he contacted Cindy at the Department of Transportation about placing a barrel of sand at the intersection of State Highway 105 and Red Rock Ranch Drive where there is a steep grade that often is covered with ice during winter months. A barrel full of sand is now in place and Jim contacted Cindy to thank her for her efforts.
With no further business to discuss, the meeting was adjourned at 1915 on a motion by Fred Lanyon and a second by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 10 January 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
08 November 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Fred Lanyon
Meeting called to order at 1900.
The minutes of the 11 October 2010 meeting were read and unanimously approved as written following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $13,181.95. There have been 121 voluntary donations amounting to $4,605. Interest to date totals $27.99 and expenses amount to $4,219.25, which includes a recent payment of 1839.00 for the annual insurance bill. Architectural control fees amount to $525.00.The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba reports no new building permits or inquiries this month.
{tab=Old Business} Old Business:
President Kelly McGuire reported that four signs have been ordered to advertise the spring cleanup and the RRRHOA picnic. They should be ready within a week and the cost was $81 each, plus the additional cost of rope and fixtures to affix them to posts along Red Rock Ranch Drive near the Association Park.
President McGuire also inspected the school bus stop mentioned in the October 2010 minutes and found hardened mud on the floor. The floor appears not to be level and slants away from the entrance. The concrete seems to be too thick to drill weep holes, so the solution appears to be a small ditch in front of the structure to prevent water from entering. Director Craig Ketels will be asked if that can be accomplished using his new tractor.
The president contacted the Department of Transportation at 520-6460 and talked to John Klack about the condition of roads on the Ranch. Mr. Klack said because of funding issues, there can be no overlaying on roads, and serious potholes will be patched as necessary, but no cosmetic work can be done. It was noted by members that patching around the Ranch has taken place in many areas recently.{tab=New Business}New Business:
No new business at this time.
With no further business to discuss, the meeting was adjourned at 1913 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 13 December 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
11 October 2010
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Craig Ketels, Frank Chuba, Fred Lanyon
Guests: Jase Campbell
Meeting called to order at 1900.
The minutes of the 09 August 2010 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Jim Zalmanek. It should be noted that there are no September meeting minutes since there was not a quorum of officers at the annual business meeting/picnic held on Saturday, 18 September 2010.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,018.14. There have been 120 voluntary donations amounting to $4,570. Interest to date totals $25.18 and expenses amount to $2,380.25. Architectural control fees amount to $525.00. The insurance bill is due on 16 November 2010 and will be $1,833.00.The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman Frank Chuba reports no new building permits or inquiries this month.
{tab=Old Business} Old Business:
President Kelly McGuire apologized for not contacting Department of Transportation as mentioned in the August minutes, but will do so posthaste.
The picnic was discussed and there was concern over the poor turnout with eleven residents and three Board members present. It was agreed that better communication between the Board and residents is needed. Kelly McGuire suggested sending e-mails to all residents whose addresses are known to the Board. Frank Chuba suggested moving the date to late August to avoid conflict with Air Force Academy football games and with the probability of better weather conditions. Jim Bergeron suggested professional looking signs or banners that would advertise the picnic to replace the home-made signs currently in use. Apparently, some residents were confused over the starting time of the picnic with some thinking it started at noon and some thought it was 1300. Craig Ketels thought perhaps bringing a food donation for Tri Lakes Cares might entice more residents to attend.
{tab=New Business}New Business:
As a result of discussion about the picnic attendance, the following action was approved:
Kelly McGuire will obtain four signs/banners, two to advertise the picnic and two to advertise the spring trash cleanup. On a motion from Craig Ketels and a second by Frank Chuba, up to $500 was authorized to purchase the signage. The Board concurred. The signs will give a time (noon) and state “next weekend” and will be erected the Monday before the event. That way, the signs can be used year after year.
Resident Carl Gusler sent a message to the Board stating that the school bus stop on the Ranch may need a new floor since it is muddy following rainstorms. President McGuire said he would inspect the site and perhaps just some drainage is needed to alleviate the problem.
Webmaster Jase Campbell gave an in-depth presentation about the electronic communications available for Board use including e-mail and telephonic messaging. He did stress that these things are good tools, but only as good as the address information on hand. Ways to gather more information about e-mail addresses and telephone numbers was discussed and Craig Ketels said wording is important when approaching residents since many people today are concerned about identity theft and are hesitant about giving out information. Jim Zalmanek volunteered to begin gathering this information and Kelly McGuire offered to help him. Residents should be aware that giving the information is entirely voluntary and only important messages will be transmitted, such as burglaries, bear or mountain lion sightings on the Ranch. It was also suggested that the next newsletter mention this project.
Fire pits on the Ranch were discussed since the fire danger has been high for some time. Craig Ketels mentioned that since the Ranch is in unincorporated El Paso County, rules governing fire pits do not apply. Residents can have fires, but cannot legally burn trash. Frank Chuba suggested education as a means to warn of the dangers and felt an article in the newsletter is appropriate.
With no further business to discuss, the meeting was adjourned at 2005 on a motion by Fred Lanyon and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 08 November 2010 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
18 September 2010
No September meeting minutes since there was not a quorum of directors at the annual business meeting/picnic held Saturday, 18 September 2010
