Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
12 November 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Fred Lanyon, Phyllis Moore, Craig Ketels, Kelly McGuire
Guests: Lyle Berger
The meeting was called to order by President Joline Lee at 1902.
The minutes of the 08 October 2007 meeting were read and unanimously approved as presented on a motion by Fred Lanyon and seconded by Kelly McGuire.
Since President Joline Lee stated at the October meeting that she would remain as president of the board until the November meeting, the first order of business was to elect a new president. Jim Bergeron made a motion nominating Craig Ketels as president; that motion was seconded by Phyllis Moore with concurrence from the remaining board members.
Treasurer’s Report: Bank balance is $9732.11. 132 residents have made voluntary donations to date. Architectural control fees amount to $1083.15. The liability and director’s insurance bill in the amount of $1550 was received and paid. The Association Park water bill of $2.13 was received.
Fred Lanyon made a motion to accept the report; it was seconded by Phyllis Moore and passed unanimously by the Board.
Architectural Control: No report this month.
Old Business: Craig Ketels reported findings from the poll taken on the Association website concerning the tennis court:
· 45 (61.6%) voted to fix surface for multiple uses.
· 15 (20.5%) voted for continued use as tennis court only
· 5 (6.8%) said “take it out I never see anyone using it”
· 3 (4.1%) no opinion
· 2 (2.7%) leave it as is and save the money for future projects
· 2 (2.7%) my opinion depends on the cost involved
· 1 (1.4%) none of the above
A letter will be sent out with the next newsletter explaining the options in detail and homeowners will be given a ballot, one vote per household. It will be stressed that their vote is important and a final decision will be made by the Board at the 10 March 2008 meeting. The options are:
· Do nothing
· Spend approximately $3,000 on patching and painting the current surface
· Spend $10,000 for a more complex repair including new net standards, new net and perimeter repair
· Spend $25,000 for a total makeover with other options such as shuffle board court and basketball hoops.
Joline Lee will compose the annual letter and Craig Ketels will draft the letter about the tennis court. A self addressed stamped envelope will be enclosed for residents to return the ballot and annual donation. Jim Bergeron suggested including an approximate dollar amount per household for each of the options.
New Business: Guest Lyle Berger, President of the Forest View Acres HOA, addressed the Board and said there are 50 homes in his Association. At their picnic/meeting held this summer, the majority of residents attending were in favor of contributing toward renovation of the tennis court if they are permitted using the facility. He estimates they would contribute between $5,000 and $8,000.
Joline Lee stated that she met with Forest View Acres Water District President Rich Crocker and Water Operator Mike Bacon in the Association Park because of a concern that the water meter was not operating properly. Mike Bacon tested it and pronounced it in good working order.
Director Phyllis Moore volunteered to water the landscaped area in the Park during this dry weather the area is experiencing.
Resident John Novotny again asked the Board to write a letter to El Paso County officials concerning the condition of roads throughout Red Rock Ranch, specifically repaving present surfaces and paving several dirt roads. The Board discussed the matter and agreed to do so. Jim Bergeron will write the letter and send it to County Commissioner Wayne Williams and members of the County Roads Department.
President Joline Lee stated that she receives regular correspondence from NEPCO and feels our membership is worth while.
President Lee reported an incident on Limestone where a speeding motorist nearly hit two small children. There was an altercation between the driver and the grandmother of the children with the sheriff’s office being involved. Residents are instructed to obtain the license plate number and a description of the car when involved in incidents such as this and report it to the sheriff who will take action.
The current Board of Directors consists of:
· Craig Ketels………..President
· Bill Martin… ………Treasurer
· Frank Chuba……….Architectural Control
· Jim Bergeron……….Secretary/Recorder
· David Weber……….Web Site Manager/Newsletter Editor
· Joline Lee…………..Director
· Phyllis Moore…….…Director
· Fred Lanyon………..Director
· Kelly McGuire………Director
Jim Bergeron thanked outgoing President Joline Lee for her diligence and good leadership during her tenure as president of the Red Rock Ranch HOA. He also thanked her for the willingness to remain on the Board as a Director.
With no further business to conduct, the meeting was adjourned at 1958 on a motion by Kelly McGuire and seconded by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2007 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
08 October 2007
Presiding: Joline LeePresent: Joline Lee, Bill Martin, Kelly McGuire, Frank Chuba, Phyllis Moore, David Weber, Fred Lanyon, Jim Bergeron
Guests: Craig Ketels, John Fueshko, David Bohn
The meeting was called to order by President Joline Lee at 1902.
The minutes of the 10 September 2007 meeting were read and approved as presented following a motion by Fred Lanyon and seconded by Kelly McGuire.
Treasurer’s Report: Bank balance is $11,077.65. 130 residents have made voluntary donations of $4765 to date. Architectural control fees amount to $931.15. The liability and director’s insurance bill was received and amounts to $1550.00. The Association also received a water bill for the Association Park in the amount of $6,029.00 for four months use. Upon investigation by the Treasurer, it was discovered the meter was misread and the corrected bill was $60.00. President Joline Lee asked that the minutes note the reading of the Association Park water meter on 03 October 2007 was 25927.
Fred Lanyon made a motion to accept the report; it was seconded by Phyllis Moore and passed unanimously by the Board.
Architectural Control: Resident John Fueshko requested permission to replace the present roof on his residence at 4675 Limestone. The replacement shingles will be fire retardant asphalt Owens Corning brand and complement the color of the house. Frank Chuba made a motion to accept, Phyllis Moore seconded the motion and the Board agreed unanimously. A check of $25 for the fee and $35 for voluntary donation was given to the Treasurer.
Keith and Elizabeth Lonnquist of 18325 Spruce Road requested permission to add a deck to their existing home and submitted plans which were accepted by the Board members following a motion from Frank Chuba and seconded by Phyllis Moore. The $112 check submitted included the fee and voluntary contribution.
Brent Carrigan of 4645 Limestone requested permission to erect a 10’ by 12’ storage shed on his property. He submitted plans and noted that the shed will be built in a stand of scrub oak so it is not noticeable. He paid the $25 fee and his request was approved unanimously after a motion by Frank Chuba and seconded by Fred Lanyon.
Old Business: President Lee contacted Board members prior to the meeting and Director David Bohn said he would resign his position because of extensive future travel commitments which would interfere with Board meetings.
The house on Sandstone previously mentioned was again discussed. According to neighbors and Board members, there are still 15 to 16 cars parked around the house at night on weekends. There is no noise or any kind of disturbance noted, so the Board felt nothing can be done at this time since none of the neighbors have made complaints and there is no evidence of any illegal or improper activity going on.
Director Kelly McGuire reported on the number of children riding school buses in the Red Rock Ranch area. According to officials in District 38, there are 151 children who are eligible to ride:
64 are elementary school age
87 are middle and high school age.
Jim Bergeron stated that he had not heard from Lyle Berger, president of Forest View Acres HOA regarding contributions from their association to the tennis court in the RRRHOA Park. He will have the information at the next meeting.
New Business: The Board unanimously thanked Dr. David Bohn for his many contributions to the RRRHOA over the years.
A motion was made by Frank Chuba to have Craig Ketels fill the position vacated by Dr. Bohn. That was seconded by Phyllis Moore and approved by the Board.
A neighbor of David Jack on El Rancho Way made a complaint about the condition of his home, such as lack of fresh paint and a tattered shake shingle roof. After much discussion, it was agreed that the Board should become involved only after the neighbors meet face to face and discuss problems amicably. Director Craig Ketels suggested contacting NEPCO for advice, but President Lee stated that NEPCO is amazed that RRRHOA operates without mandatory dues- apparently the only association in the area to do so. Because of that, RRRHOA cannot legally do much in these cases (according to NEPCO). However, the complaining neighbor can go to small claims court and the covenants would likely be enforceable.
Dr. Bohn suggested a written protocol be in place and followed for such complaints, rather than handle each one as it comes up. Director Craig Ketels further suggested that the protocol be published on the website so all residents are aware of the stance of the Association. Architectural Chairman Frank Chuba volunteered to write the protocol, but will first check with NEPCO to see if they have one in place.
The next NEPCO meeting will be on 10 November 2007 at a yet to be determined place.
Director Ketels volunteered to write a letter on all the options for the tennis court to be published in the next newsletter.
President Joline Lee said that she is ready to step down from her position and the November meeting will be her last as president; however, she will remain as a member of the Board.
With no further business to conduct, the meeting was adjourned at 2009 on a motion by Fred Lanyon and seconded by Frank Chuba..
The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2007 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Kelly McGuire, Jim Bergeron, Phyllis Moore, David Bohn
Guests: Tom Guenther, Craig Ketels, Walt and Linda Sales
Treasurer’s Report: Bank balance is $10,460.66. 125 residents have made voluntary donations of $4595 to date. A check was received from residents James and Germaine Roberts in the amount of $35 with a notation on the check that the money be used only for the tennis court restoration. Income to date totals $5,066.20 with total expenses of $1302. The insurance bill is expected in November and will amount to approximately $1600.
Phyllis Moore made a motion to accept the report; it was seconded by Kelly McGuire and passed unanimously by the Board.
Architectural Control: Resident Thomas Guenther of 18480 Forest View Road presented plans for an addition to his standing house which includes a new roof, stucco fence, and new windows. He showed samples of the color scheme and also the type and color of shingle proposed. The total expansion will be 661 square feet. The required fee was paid and the Board approved the plans pending a permit to build from El Paso County.
Residents Walt and Linda Sales of 18125 Forest View Road presented plans for an addition to their present home which consists of a room and deck above their two stall garage with an outdoor stairway. The color will be the same as the existing home and shingles will be fire retardant. The fee was paid and the Board approved the plans pending a building permit from El Paso County.
Old Business: The tennis court was again discussed at length with several suggestions made by Board members and Guest Craig Ketels. The final decision was to have a questionnaire included in the January newsletter to save postage with separate mailings. The questionnaire would spell out options for homeowners, such as leaving the court as is, spending $3,000 on patching and painting, spending $10,000 for a more complete repair or, $25,000 plus for a total makeover with other options such as shuffle board court and basketball hoops. It will also be noted on the questionnaire that a final decision will be made on a specified date, such as the 5th of March. The possibility of a capital improvement fund was also discussed. Kelly McGuire volunteered to determine the number of children residing on the Ranch, Shiloh Pines and Sundance Estates to help in the decision making process.
Val Martin, who has been one of the dedicated keepers of the landscaping project, mentioned that gophers have left their tell tale mounds in that area. Jim Bergeron reported that he has trapped seven to date and will continue his efforts
President Joline Lee said the water to the park will be turned off at the end of September.
New Business: Guest Craig Ketels said he will be willing to join the Board of Directors when there is a vacancy. President Joline Lee said she will query members to ascertain whether or not anyone is interested in stepping down at this time. Recently some members have mentioned an increase in work hours that may prevent them from attending all meetings, as well as family illness.
President Joline Lee mentioned that a resident had approached her about his concerns concerning a house on Sandstone. At one time it was apparently rented, but now there seems to be suspicious activity in the area. There is a white pickup truck that never seems to be moved. On weekends, there may be a dozen cars parked by the house, but during the week there are no vehicles except the white truck until midnight when there are again a dozen or more cars. There seems to be no furniture in the house on a cursory glance from the street. President Lee said she will obtain the house number so the owner can be located on the internet. Apparently there are tall weeds in the yard and a suggestion was made that the occupants could be approached about cutting noxious weeds as required by El Paso County. At this point, action is on hold until the owner(s) can be identified.
With no further business to conduct, the meeting was adjourned at 2001 on a motion by Kelly McGuire and seconded by Phyllis Moore.
The next regularly scheduled meeting will be at 1900 on Monday, 08 October 2007 in the Tri Lakes Fire Station on Highway 105.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association
Annual Business Meeting /Picnic
25 August 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Phyllis Moore, Kelly McGuire, Jim Bergeron
The annual Red Rock Ranch Homeowners Association business meeting/picnic was held on Saturday, 25 August 2007 in the pavilion of the Association Park starting at 1300. Food consisting of bratwurst, hamburgers, hot dogs and side dishes provided by homeowners and Board members was served until 1420 when the meeting was called to order by President Lee.
President Lee welcomed everyone to the picnic and expressed her appreciation for the turnout and resident’s interest. She stated that the Association is always looking for input from residents about their concerns and said meetings, which residents are welcome and encouraged to attend, are held on the second Monday of each month at the Tri Lakes Fire Department on Highway 105. President Lee invited residents to look at the landscaping in the Park which was made possible through their voluntary donations each year.
Treasurer Bill Martin reported a bank balance of $10,227.29 and explained to everyone the expenses and credits for beginning year 2007 to the present. He and President Lee emphasized that the Board tries its best to be good stewards of the money entrusted to them, and all decisions are made in the best interests of the homeowners.
Kelly McGuire gave a briefing about the various options open to improve the tennis court area and asked for input from residents about their wishes. Those options ranged from doing nothing to a bid in the $25,000 range to cover the court and add basketball hoops, shuffle board court, hopscotch court and a new net. Many comments were heard from the residents with several feeling a questionnaire should be mailed to all residents before a decision is made. Jim Bergeron added that the neighboring Forest View Estates, with 50 plus residents, have expressed a desire to possibly contribute money in order to use the facility.
With no further business to conduct, the meeting was adjourned at 1448 and residents enjoyed camaraderie and food until 1600.
The next regularly scheduled meeting will be at 1900 on Monday, 10 September 2007 at the Tri Lakes Fire Department.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, Red Rock Ranch Homeowners Association- Details
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Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2007
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Fred Lanyon
Meeting was called to order at 1900.
Minutes of the 11 June 2007 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Fred Lanyon.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,480.57. Voluntary donations received to date amount to $4180.00. Architectural control fees total $471.20. Interest earned is $93.47. Total expenses to date are $812.89. No bills have been received from the Forest View Acres Water District during the past month. Kelly McGuire made a motion to accept the report, it was seconded by Fred Lanyon and voted upon unanimously by the Board.
Architectural Control: President Joline Lee said she was contacted by resident Tom Guenther of 18480 Forest View Road concerning an addition to his residence. She referred him to Board Architectural Control Chairman Frank Chuba for proper application procedures.
Old Business: President Lee stated that the two neighbors at 4795 Limestone and 4770 Sandstone mentioned in previous meetings concerning property lines and a fence have resolved the matter. They discussed the situation and no fence is going to be erected, and they have had dinner together.
Val Martin has been checking the landscaping and says the plants are doing well, even some that had earlier appeared dead or dying. One area seems to need water and she was concerned that the drip system might be plugged, and she has hand watered those plants. Director Fred Lanyon explained how the system works and how to check for blockages.
It was decided to hold the annual picnic on Saturday, 18 August 2007 in the Association Park which will be mentioned in the forthcoming quarterly newsletter. Director David Weber will publish the newsletter and asked for input from each Board member. The target date for mailing the letter is 06 August 2007.
President Lee and Director David Weber will attend the NEPCO meeting on Saturday, 14 July 2007 and report back at the next meeting about the feasibility of RRRHOA joining the organization.
New Business: Treasurer Bill Martin stated that the grass in the Park once again needs mowing. He will contact the gentleman who has mowed it for the Association in the past.
Directors Kelly McGuire and Jim Bergeron gave the Board a synopsis of their meeting with Myron Jefferson of Custom Game Courts on Monday, 02 July 2007. It was unanimously felt that the covering offered by this company to upgrade the tennis court is superior to the one previously discussed. However, the price to cover the concrete, install a new net, two basketball hoops, a shuffleboard court and hopscotch court will be in the $20,000 range. Since the RRRHOA Association does not have that amount readily available, various methods to raise it were discussed, including asking Shiloh Pines, Sundance Estates and Forest View Estates to contribute and be allowed use of the court, and also requesting pledges from homeowners. Jim Bergeron agreed to contact Lyle Berger, president of the Forest View Estates HOA to see if the families there would be interested. Directors Kelly McGuire and Jim Bergeron will compose an article about the proposed refurbishment for the newsletter to be mailed on the 6th of August. It will also be a matter of discussion at the annual picnic to see if residents are interested enough before embarking on a fund raising campaign.
With no further business to discuss, the meeting was adjourned at 1953 on a motion by Fred Lanyon, seconded by Bill Martin and voted upon unanimously.
The next regularly scheduled meeting will be the annual homeowners picnic/meeting on Saturday, 18 August 2007 at the RRRHOA Park..
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
