Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
11 July 2011
Presiding: Kelly McGuire
Present: Jim Bergeron, Kelly McGuire, Frank Chuba, Jim Zalmanek, David Weber
Guests: P. K. Robinson
The meeting was called to order at 1858 .
Minutes of the 13 June 2011 meeting were read and approved unanimously as written on a motion by David Weber and a second by Frank Chuba .
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance as of 04 July 2011 is $16,781.24. There have been 119 voluntary donations to date amounting to $4530.00. Architectural Control fees are $1249.00, and interest is $13.11. Total income to date is $5,792.11 and total expenses are $2,054.84.
Treasurer’s report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.
{tab=Arch Control}Architectural Control:
No new requests this month. President Kelly McGuire reported that construction at the 4840 Abo Lane residence has begun.
{tab=Old Business}Old Business:
President Kelly McGuire has contacted the owner of the defunct Children’s Choice Day Care Center concerning the purchase of playground equipment on the site. The owner said she has two interested buyers; one wants the equipment while the other does not. If the buyer turns out to be the one not interested, the Association will purchase the equipment for use at the Park and the Association bus stop.
Director David Weber continues to work on a long-range budget and expects to have it e-mailed to each Board member prior to the next meeting in August.
The newsletter will be printed by Tri Lakes Printing, edited by David Weber using input from President McGuire addressing the slash and trash program, annual picnic, and a Ranch wide garage sale. The President contacted a company in Lake George, Coalition for the Upper South Platte, that does chipping on a cost share basis and it is estimated to amount to approximately $25 per household. There will be a questionnaire seeking input from residents on these programs.
{tab=New Business}New Business:
Jim Bergeron thanked Director Jim Zalmanek for very ably filling in as recorder during the June meeting.
Guest P. K. Robinson expressed concern about the speeding on Red Rock Ranch Drive, specifically at the curve in the road at Miller’s Pond. He is afraid there will be accidents and possibly fatalities in the future. The members agreed, but said the area is not inside Red Rock Ranch and is patrolled by Palmer Lake police. Mr. Robinson also mentioned a goose breeding box in Miller’s Pond that is listing precariously and was told that this too, is outside the jurisdiction of RRRHOA.
Jim Bergeron requested permission to use the Association Park for a group picnic on Saturday, 17 September 2011. No objections were raised and it was approved unanimously.
With no further business to discuss, the meeting was adjourned at 1930 on a motion by Jim Zalmanek and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 08 August 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 08 August 2011 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
9 May 2011
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Craig Ketels, David Weber
The meeting was called to order at 1859.
Minutes of the 11 April 2011 meeting were read and approved unanimously as written on a motion by David Weber and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,714.02. To date there have been 99 donations from homeowners for a total of $3815.00. Architectural control fees amount to $651.00 and interest earned is $10.08 for a total of $4476.08. Year to date expenses are $706.03. Pending expenses are $1800 for insurance and $1,000 for spring cleanup dumpster rental.
{tab=Arch Control}Architectural Control:
No new requests this month. President Kelly McGuire reported that construction at the 4840 Abo Lane residence has begun.
{tab=Old Business}Old Business:
Director Craig Ketels contacted Mr. Reiber about a proposed adult care facility on the Ranch, as noted in April’s minutes, and was told that the property he was interested in has had an offer and he is no longer contemplating using that site. Mr. Ketels explained the covenants and told Mr. Reiber how he could access them on the Association website. Mr. Reiber stated that he is still interested in finding a site for an adult care center, but does understand that RRRHOA covenants prohibit such a venture.
Webmaster Jase Campbell still needs a copy of the updated covenants that were filed with the El Paso County Clerk, but Director Jim Zalmanek, who filed them, is currently unavailable to produce the necessary document. President Kelly McGuire stated that he will go to the County Clerk’s office if necessary to obtain a copy.{tab=New Business}New Business:
A discussion was held concerning money in the Association treasury and the amounts that should be held in reserve, what the reserves would be used for, and short term and long range planning for the money. Director David Weber stated that he has produced a spread sheet with upcoming expenditures and expected income that he will e-mail to all Board members. It was agreed to review the spreadsheet before making any further decisions concerning treasury funds.
The flag pole will be installed this next weekend on 15 May 2011. Directors Craig Ketels and David Weber will dig the hole on the Association Park property, pour concrete and install the lower half of the pole. Concrete takes 20 days to cure and then the remaining portion of the pole will be added. Mr. Weber agreed to fly the flag on major holidays.
Mr. Ketels will also grade the area around the school bus stop this weekend using his tractor. That will prevent mud from collecting inside the building.
President McGuire asked members to sign up for monitoring the dumpsters during spring cleanup in June.
The NEPCO meeting will be held on Saturday, 14 May 2011 and President McGuire will attend. He stated that the meeting is open to anyone who wishes to attend, and that a synopsis of the meeting is carried in the local newspaper, Our Community News.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Craig Ketels and a second by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 13 June 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 June 2011 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
11 April 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Fred Lanyon
Guests: Liz Dreher, Mike Mozingo
Meeting called to order at 1900.
The minutes of the 14 March 2011 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Bill Martin.
President Kelly McGuire introduced Liz Dreyer who is with the El Paso County Sheriff’s Citizen Patrol and is also the Crime Prevention Coordinator. She gave a presentation about the Neighborhood Watch Program and strongly suggested that Red Rock Ranch become more involved in it. She did say that there are virtually no problems on the Ranch and the most recent crime committed was a burglary, but that residents should not become complacent. With 200 homes on the Ranch, block captains should be in place and the sheriff’s department will gladly give presentations. Residents should not hesitate to call the non-emergency number to report suspicious activity at 719-390-5555 - and of course, call 911 for emergencies.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
Bank balance is $15,932.09. There have been 79 voluntary donations amounting to $3,080.00. Interest to date totals $7.15 and expenses amount to $706.03. Architectural control fees amount to $517.00.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by David Weber.
{tab=Arch Control}Architectural Control:
Randy and Patti Farley-Barker of 4840 Abo Lane requested permission to add a two car portico, cover existing decks and re-roof the house. Plans were viewed by Board members and no objections were voiced. Approval was unanimous and a fee of $35 was paid.
Resident Mike Mozingo requested permission to erect a detached garage at his residence at 3845 El Rancho Way. The garage will have two bays, one for an RV and the other for an automobile. The sides will be stucco, as is the house, with the same color and the same fire retardant shingles. Plans were reviewed by the Board and approval was granted pending a building permit from El Paso County. A fee of $109 was assessed.{tab=Old Business}Old Business:
Webmaster Jase Campbell will be asked to assure that the current date is noted on the document page concerning RRRHOA covenants, which were renewed in 2010.
Director Craig Ketels did converse with the resident mentioned in last month’s minutes about his littered yard that drew complaints from a neighbor. The resident did say he is trying to sell the property and will try to limit trucks and equipment on it. The Board members felt at this time the resident should be given time to sell, but periodic visual checks will be made.
A proposed adult care facility on the Ranch was discussed. The local newspaper had a recent article stating that Mr. Clint Reiber was looking for investors to purchase the Tanguay property at 18275 Pixie Park Road with plans to level the home and build a new adult care facility with five to six bedrooms and private bathrooms for each bedroom. RRRHOA covenants specifically state that only single family homes are allowed on the Ranch and further state that no business will be conducted from them. The Board felt that a telephone call advising Mr. Reiber of the covenants would be appropriate at this time. Architectural Control Chairman Frank Chuba agreed to coordinate the call with Director Craig Ketels who knows the family.{tab=New Business}New Business:
Treasurer Bill Martin and his wife Val have cared for the Association Park fauna for years and he reports that the plants are in need of water. He also mentioned that a tree was blown over by recent heavy winds and appeared to be dead, but he and Val are trying to nurse it back to health. This is one of the trees planted during the landscaping project. Director David Weber said he will take care of the water and has an adequate supply of pipes and couplings to direct water where it is needed.
With no further business to discuss, the meeting was adjourned at 2006 on a motion by Frank Chuba and a second by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 09 May 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 09 May 2011 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
14 March 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, David Weber, Fred Lanyon, Jim Zalmanek, Craig Ketels.
Guests: Dan Cuvala
Meeting called to order at 1900.
The minutes of the 14 February 2011 meeting were read and unanimously approved as written following a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
Bank balance is $12,954.99. There have been four voluntary donations amounting to $140.00. Expenses amount to $258.62. The 2010 tax return has been filed.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by David Weber.{tab=Arch Control}Architectural Control:
Dan Cuvala presented plans for a carport to be added to the new house he recently built at 4620 Limestone Road for Jeff and Jackie Martin. He has approval from El Paso County, the setbacks are in order and materials will match those of the house. Frank Chuba made a motion to accept the plans, it was seconded by Fred Lanyon and approved unanimously by the Board. The $25 fee was paid.
Mr. Cuvala next presented plans for a new build at 18425 Stoneview Road for Kevin and Jean Kraus. The area consists of three lots with the house being placed approximately in the middle of those lots. The house will be a walk-out rancher measuring 4,170 square feet, plus a 750 square foot garage with a fire-resistant fake shake shingle roof (50 year asphalt dimensional), stucco and stone on the sides. The plans were approved unanimously following a motion to accept by Craig Ketels and a second by Fred Lanyon. The $492 fee was paid.{tab=Old Business}Old Business:
The Red Rock Ranch HOA has been officially registered with the State of Colorado, registration number 27594.
The dumpsters for the spring cleanup have been ordered and reserved for the 10, 11, 12 June 2011 dates.
Director Jim Zalmanek reported about his on-going mission of fire mitigation on the Ranch. He has talked with two individuals at the Palmer Lake Volunteer Fire Department who offered to check individual lots (free) on the Ranch and offer advice, plus cut trees and brush that are considered too close to the home. There would be a charge involved, between $50 and $70 for this labor. Prior to any of this, the Department would have to obtain approval from Tri Lakes Fire District since the Ranch is not in Palmer Lakes’ area. Money obtained from this venture would go into a fund for new crew equipment. Mr. Dave Root of the Forest Service suggested to Mr. Zalmanek that the Ranch consider checking Fire Plans developed by Tri Lakes Fire District and El Paso County, and then piggy-back Red Rock Ranch plans on those. He again said there could be matching funds available for RRRHOA.{tab=New Business}New Business:
The newsletter has been sent out and thanks were given to those who wrote articles and especially to Director David Weber who compiled, edited and published the letter. Tri Lakes Printing did the printing, folding, inserting, and mailing using bulk rate for $314.91 versus the cost of $280.70 when done by Board members, for a difference of $34.21. The Board agreed it was well worth the difference to have it done professionally.
President Kelly McGuire attended the NEPCO meeting on Saturday, 12 March 2011 and said minutes from that meeting will be sent to all as soon as he receives them. It was mentioned that the El Paso County Assessor was a speaker and did say property values will decrease by 10%.
There was a recent grass fire on the upper Ranch that was quickly extinguished with no damage to any structures. Director Fred Lanyon did report that a fire official told him this is the third fire along the Front Range that seems to have been intentionally ignited.
Director Craig Ketels reported that a resident complained to him that her neighbor was running a business out of his home by selling firewood, having two pickup trucks, a wood chipper and a large box truck on the property. She has talked with the neighbor in accordance with the HOA policy, but has noted no improvement in the situation. Mr. Ketels will talk with the offender and try to convince him to follow the covenants. Further action was discussed if Mr. Ketels’ efforts fail.
With no further business to discuss, the meeting was adjourned at 2003 on a motion by Frank Chuba and a second by David Weber.
The next regularly scheduled meeting will be at 1900 on Monday, 11 April 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 February 2011
Presiding: Kelly McGuire
Present: Bill Martin,
The meeting was called to order by President Kelly McGuire at 1900.
The minutes of the 10 January 2011 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Craig Ketels.
{tab=Treasurer's Report}Treasurer’s Report:
2010 RRRHOA Annual Treasurer’s Report as of 01 January 2010
The bank balance is $13,141.41. To date there have been two donations for a total of $70.00. No Architectural Control fees received and no expenses reported. Treasurer’s Report approved unanimously following a motion to accept by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
No requests received for the month.
{tab=Old Business}Old Business:
President Kelly McGuire presented the signs that will advertise the spring cleanup and annual picnic. All members agreed that the signs are well done and should be easily seen from the road.
Director Jim Zalmanek reported on preliminary findings after discussing fire mitigation with Dave Root of the Forest Service. Mr. Root said the Ranch could make a plan in conjunction with the Tri Lakes Fire Department, El Paso County and Forest Service, or even make a plan on our own. There is a possibility of receiving matching funds for time spent in planning, chipping, and labor. The Forest Service may also help in constructing and maintaining a fire line. Mr. Zalmanek will have more updates at the March meeting.
Jim Bergeron discussed the state HOA registration program and found that the only way to register at this time is through a legal firm in Denver. There is an $8.93 registration fee and the legal firm charges $50 for their service. Eventually, it should be possible to register on-line, but not now. There is also some confusion about the need for voluntary HOA’s, such as Red Rock Ranch, to actually have to register. After a prolonged discussion, it was agreed to have President McGuire contact Representative Amy Stevens for further clarification. It was further agreed that if it is not required for voluntary Associations, we will not proceed any further. If Mrs. Steven’s office advises us to register, then we will register through the legal firm of Hindman Sanchez P. C.
Jim Bergeron reported that Forest View Estates was contacted about sharing the RRRHOA dumpsters during spring cleanup, but their HOA has already made plans for a cleanup using their own dumpsters. Sundance Estates has no active HOA at this time, and the Shiloh Pines HOA was contacted, but no reply has been received at this time. It was further agreed that the individual dumping fee will remain at $10 to $25 at the discretion of the on-duty Board member, depending on the size of the load to be dumped. RRRHOA residents who have contributed voluntary dues will not pay for dumping.{tab=New Business}New Business:
Four articles were written by Board members for the upcoming newsletter and given to Director David Weber, who graciously agreed to publish it again. He will have a draft copy ready by 21 February for editing and coordinating by Board members via e-mail. Board members will fold and stuff envelopes with newsletters at the next meeting on 14 March 2011 for mailing on the following day.
A letter of thanks was received from Tri Lakes Cares Programs Manager Carrie Oliver for the $200 contribution made by the RRRHOA.
Director Craig Ketels stated that he and his tractor are ready to do any grading at the school bus stop in the spring if it is needed.
With no further business to discuss, the meeting was adjourned at 1946 on a motion by David Weber, seconded by Craig Ketels and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 March 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
