Meeting Minutes
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- Category: Board of Director Meeting Minutes
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09 March 2009
{tab=Attendees}
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, Fred Lanyon, David Weber, Frank Chuba
The meeting was called to order by Acting President Bill Martin at 1900.
The minutes of the 09 February 2009 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $12,153.33. There have been four voluntary donations from residents since the first of the year totaling $155. Expenses to date amount to $58.20 and there have been no fees from Architectural Control.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by David Weber.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports that no new requests have been made for building and/or alterations to existing structures on the Ranch.
{tab=Old Business}
Old Business: Jim Bergeron reported that resident Dan Elders, owner of Angry Squirrel Tree Service, has offered free use of his commercial chipper on Saturday, 16 May 2009.
Treasurer Bill Martin reported that the area around the residence at 1 Pixie Park does not appear to show much improvement. The grounds are still unkempt with equipment scattered about. President Craig Ketels was to follow up on this, but is absent (and excused because of a prior commitment) so his report will be given at the April Board meeting.
Director Fred Lanyon gave a brief update on the Dyad drilling project at Mount Herman which includes upcoming comments from residents and various reports the company must submit, so it would probably be several months hence before this comes to pass.
Director Jim Zalmanek reported that Intermountain Rural Electric Association (IREA) has been very cordial in his conversations with their representatives, but not much action has been forthcoming. He feels IREA will probably want to dig under Sunburst Drive from a main pedestal to the Association Park which will cost approximately $7,000 to $9,000 and may be slow in responding because there will be very little profit from sale of electricity to the Association. Mr. Zalmanek iterated that this was just his opinion and was not a statement from IREA.
{tab=New Business}
New Business: The members present addressed and stuffed envelopes with the spring newsletter and a self addressed stamped envelope for residents to hopefully remit their voluntary annual donation of $35. The newsletter has been mailed to each Ranch resident/landowner and has been posted on the Association website.
Jim Bergeron thanked Director David Weber on behalf of the Board on his efforts for another fine newsletter.
Treasurer Bill Martin expressed his concern for liability using a commercial chipper with no trained personnel to operate it. Director Jim Zalmanek agreed to be trained and operate the machine on Saturday, 16 May 2009. Jim Bergeron will discuss the matter with Dan Elders.
Director Kelly McGuire mentioned the McLaughlin residence on the corner of Spruce Road and Sandstone which appears to be undergoing interior renovations. There have been moving vans noted at the residence and it does appear vacant at this time. This was brought up as information for Board members. Any exterior changes will require approval of the Architectural Control Committee.
Treasurer Bill Martin stated that the long grass in the landscaped area needs to be trimmed, and his wife Val volunteered to accomplish that with Board approval. There was no objection from the Board. Mrs. Martin also suggested wood chips from the chipper be used in the landscaped area for both attractiveness and moisture control.
Jim Bergeron mentioned the break-in and one attempted break-in on the Ranch within the past few days and also crimes against property within an HOA north of Northgate Road. He stressed the Neighborhood Watch program and noted that it was mentioned in the spring newsletter.
With no further business to discuss, the meeting was adjourned at 2005 on a motion by Fred Lanyon, seconded by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 April 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
{/tabs}
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Meetings of the RRRHOA Board of Directors are generally the 2nd Monday of each month at 7 p.m. Currently, all Board Meetings are being held by Zoom unless posted differently on the Home page. You can contact the board under the "Board of Directors" tab on the front page to request a Zoom invite to any of the Board of Directors meetings.
We suggest contacting the Board prior to the meeting to confirm dates and times if you have an urgent issue. To contact the board, go to the Home Page and click on the "Board of Directors" Tab. From there, select the "Contact Board" option. All visitors are welcome!
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09 February 2009
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, Fred Lanyon, Frank Chuba
The meeting was called to order by President Craig Ketels at 1903.
The minutes of the 12 January 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Fred Lanyon.
Treasurer’s Report: Bank balance is $12,220.05. There have been two donations from residents totaling $85. Expenses to date amount to $58.20. The annual tax return has been filed.
Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Kelly McGuire.
Architectural Control: Chairman Frank Chuba contacted the owners of a residence at 18290 Spruce Road about obtaining a permit and paying a $25 fee for a shed they are constructing. The owners agreed.
Old Business: Frank Chuba reported that an industrial chipper for residents to dispose of Christmas trees rents for $138 per day from All Rental. The owners say one to two cubic feet of mulch is the norm for an average size Christmas tree. Residents would be able to take the mulch for yard use on their properties.
Frank Chuba was also asked to check the price of a chipper for scrub oak branches that could be mulched during the Ranch spring cleanup at the same time dumpsters are in place at the Association Park. It was felt that branches thrown in the dumpster take too much space that could be used for other articles of trash, hence the idea of a chipper.
Jim Bergeron volunteered to request a quote from resident Dan Elders who has chipping equipment. Residents could also take the resulting chips.
Dates for the dumpsters to be in place are 15, 16, and 17 May 2009 in the Association Park. An empty dumpster will be in place at the beginning of each day and Board members will monitor dumping in shifts, as was done last year, from 0800 to 1600. The chipper for scrub oak will be in place one day only - Saturday, 16 May 2009.
President Ketels said he has heard nothing from the management company caring for the property at 1 Pixie Park, but Director Kelly McGuire and Treasurer Bill Martin said they have noticed some improvement in the area surrounding the house.
All members of the Board were asked to submit an article to Director David Weber for inclusion in the next newsletter which will be sent out by the second week in March. Cut-off date for submission is 23 February 2009.
Director Jim Zalmanek reported that he has not had further contact from Intermountain Rural Electric Agency concerning electric service to the Park pavilion.
New Business: Resident Dr. David Bohn requested information about solar panels and other alternative energy since he felt the covenants restricted their use. Architectural Control Chairman Frank Chuba read from the covenants that state solar panels may be erected with the permission of the Board, just like any other structure on the Ranch. They are not prohibited, but must fit into the overall surroundings and character of the Ranch. Frank Chuba agreed to discuss this with Dr. Bohn.
With no further business to discuss, the meeting was adjourned at 1949 on a motion by Jim Zalmanek, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 March 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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12 January 2009
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanak, Fred Lanyon, David Weber, Frank Chuba
The meeting was called to order by President Craig Ketels at 1858.
The minutes of the 08 December 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Fred Lanyon.
Treasurer’s Report: Bank balance is $12,213.85.
Annual Treasurer’s Report as of 12/31/2008
Beginning Balance as of 1/1/2008 $9780.37
Income:
Voluntary Contributions $4585.00
Tennis Court Donations 2270.00
Architectural Control Fees 546.00
Interest Earned 98.57
Total Income 7499.57
Expenses:
SCA Insurance $1550.00
Baldwin Dumpster Charges 680.00
Tennis Court Repair-materials 596.32
Newsletters- postage & printing 590.44
Central Co. Construction 500.00
Elk Creek Mowing 457.50
Black Diamond Excavation 350.00
Tri-Lakes Cares- donation 200.00
Safe Deposit- PO Box Rental 92.00
FVAWD- Water Usage 64.83
State of Colorado- Annual Fee 10.00
Total Expenses 5091.09
Additionally, Treasurer Bill Martin reported two voluntary donations for 2009 totaling $85 and expenses to date at $10.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Frank Chuba.
Architectural Control: No requests this month.
Old Business: President Craig Ketels reported that the tennis court is on hold for the winter.
Director Kelly McGuire reported no further progress on finding a matching basketball hoop.
President Ketels has contacted resident Terre Christensen concerning the property at 1 Pixie Park and suggested she talk with the renters about the unkempt yard that has shown no evidence of improvement. If the problem is not resolved, the next step will be for President Ketels to visit the family.
Director David Weber was thanked for his work on a RRRHOA position paper for the proposed gas drilling at Mount Herman and President Ketels asked for input from Board members so the paper can be finalized at the February meeting.
Director Fred Lanyon gave an update on the gas drilling which at this point is still on hold.
Director Jim Zalmanek gave an update on the electric line to the Association Park and the easements on the upper Ranch that were discussed during the December meeting. Intermountain Rural Electric Association (IREA) states it is against their policy to attach a second pedestal to run an electric line to the Park, however, the clerk said an engineer would be in the area and would look over the situation and make a recommendation at no charge. The easements on the upper Ranch for Mountain View Electric (MVE) consist of a 20 foot right of way to allow for maintenance by MVE. Apparently, the right of way has been given in the past, but was never filed, so the current request is being made for filing purposes.
New Business: President Ketels reported a shed being constructed on Spruce Road and asked if a permit had been submitted. Architectural Control Chairman Frank Chuba does not recall one and said he will look into the matter.
President Ketels asked members to think of issues to be included in the spring newsletter that will be mailed to residents in March. Director David Weber has agreed to publish the letter and directors are asked to submit articles to Mr. Weber.
Mr. Chuba asked about the possibility of mulching Christmas trees as a fund raiser for the Association in the future. A mulcher would have to be rented and the mulching would cover two weekends after Christmas. President Ketels felt it was a good idea that can be discussed at a future meeting. Mr. Chuba will research the cost of a mulcher and the amount of mulch that can be expected from the operation.
Jim Bergeron mentioned a letter sent in the last bill from Forest View Water District that said 8,750 gallons of water not treated with chlorine entered the storage tank on 22 November 2008. This was due to a malfunction in the chlorinating pump that has since been repaired. The letter stated that no action needed to be taken by residents unless they did experience any symptoms, and that the letter was for information only. The letter went on to say that the situation was not an emergency and tests taken during the same time period did not indicate the presence of bacteria in the water.
With no further business to discuss, the meeting was adjourned at 1947 on a motion by Fred Lanyon, seconded by Bill Martin and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 February 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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08 December 2008
Presiding: Craig Ketels
Present: Craig Ketels, Jim Bergeron, Kelly McGuire, David Weber, Jim Zalmanek
The meeting was called to order by President Craig Ketels at 1903.
The minutes of the 10 November 2008 meeting were read and amended to correct the spelling of the name of Board member Jim Zalmanek. The amended minutes were unanimously approved following a motion by Kelly McGuire and a second by David Weber.
Treasurer’s Report: No report because of the absence of the Treasurer.
Architectural Control: No report this month due to absence of the ACC Chairman.
NOTE: Some members were unable to attend the meeting due to a snow storm with heavy winds and limited visibility.
Old Business: Director Kelly McGuire reported that he was advised by a lawn expert to wait until spring, preferably late April, to sow grass seed around the Association Park tennis court. He also reported that basketball hoops can run in the $500 range and he is still searching for one, at a less expensive price, to match the one already installed.
President Craig Ketels reported that the two excavated holes near the Park pavilion have been covered to avert an accidental fall into them by visitors. He also reported on the solar panels to illuminate the flag pole and a Florida company, Sol International of Palm City, has a set for $995 plus shipping and handling. That is on hold pending a report about running an electric line to the park.
Jim Zalmanek reported his findings with Inter Rural Electric Association (IREA). Donna from IREA quoted a price of $10,000 to $15,000 which would include the cost to bore a hole under the road for a primary line, as well as installation of a transformer on the north side of the road. Another option would be to run a line from a nearby customer’s meter pedestal. IREA would require a 50-amp breaker in the pedestal and RRRHOA could do the rest of the installation. That would reduce costs, but could also affect the future sale of the house being tapped into, and it would be necessary to check with El Paso County Regional Building to determine their requirements. Jim will check again with Donna since they are apparently unaware of a pedestal on the corner of Red Rock Ranch Drive and Sunburst, which is next to the Park, but would also require going under the road. He will report his findings at the next meeting. President Ketels said he had no objection to hooking a line to his home pedestal.
New Neighborhood Watch signs will be erected during the week of 15 December 2008, depending on weather conditions. Craig Ketels, Jim Zalmanek and Jim Bergeron volunteered to accomplish that task.
President Ketels talked with the property manager at 1 Pixie Park where residents have complained that it looks as if a constant yard sale is going on. The manager agreed to talk with the residents. The resident who lives at the property is self employed and has ladders, scaffolding, and items related to his work scattered about, which prompted the complaints. All the neighbors describe the family as very friendly and are good neighbors, except for the yard. Efforts will be made to have the resident clean the yard by perhaps putting all the equipment in a neat arrangement on a side not visible to others in the neighborhood. Another report will be given at the January meeting.
President Ketels mentioned the “expectations letter” that was discussed previously concerning the official stand by the Homeowners Association on the natural gas drilling by Dyad. At present, the drilling is on hold pending a decision by the courts. Director David Weber stated that he has started a rough draft on the letter and will forward it to Board members for perusal and discussion at the January meeting.
New Business: It was with regret that the Board accepted the resignation of Director Joline Lee who has faithfully served Red Rock Ranch for years through her role as an active and insightful member, director, and president of the RRRHOA. President Craig Ketels expressed the feelings of the entire Board when he said Joline will be deeply missed, and all of her contributions through the years are sincerely appreciated.
Director Jim Zalmanek suggested guidelines be set up for new members joining the Board, since he is the newest member and felt it would have been helpful to him. There are guidelines on the website about job descriptions for the President, Secretary, Treasurer, and Architectural Control Chairman, so Jim said he would draft rough guidelines for the other members and for items not covered on the website.
Director Kelly McGuire asked if anyone had received correspondence from Mountain View Electric (MVE) concerning new easements of 20 feet, ten from each landowner at property lines. Kelly stated that he had a discussion with MVE years ago when the same subject came up. His deed states there will be a 5 foot easement and MVE accepted that at the time. Web master Jase Campbell will be asked to add this to the website to ascertain whether others have been contacted by MVE.
President Ketels suggested adding a space for e-mail addresses on the Architectural forms, in addition to home address and phone number. No objection was raised.
With no further business to discuss, the meeting was adjourned at 2007 on a motion by David Weber, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 January 2009 at the Tri Lakes Cares building, 235 Jefferson Street, in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
