Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2009
08 June 2009
{tab=Attendees}
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, Jim Zalmanek
The meeting was called to order by Acting President Bill Martin at 1905.
The minutes of the 11 May 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report: Bank balance is $15,115.99. There have been 103 voluntary donations from residents since the first of the year totaling $3980, an average of $38.64 per resident. Architectural fees are $100. Expenses to date amount to $1172.28, which includes mailing expenses for the newsletter and $760 for dumpster service over the weekend of 15 through 17 May 2009.
Treasurer Bill Martin sent 46 follow-up letters reminding residents to contribute their voluntary $35 donation and had 19 replies. President Ketels sent 9 letters to residents who used the dumpster, but have not paid anything this year. He received one reply with a check for $100.
Treasurer’s report unanimously accepted following a motion by Frank Chuba and a second by Kelly McGuire.
{tab=Arch Control}Architectural Control: Chairman Frank Chuba was given plans for a greenhouse to be erected on property owned by Jim and Angela Warner at 18090 Forest View Way. The structure is 8 feet by 12 feet for a total of 96 square feet. A motion to accept was made by Frank Chuba with a second by Jim Zalmanek. The other members concurred. The $25 fee has been paid.
{tab=Old Business}Old Business: Chipping of tree branches left during the weekend of 15 through 17 May 2009 was discussed at length. Angry Squirrel owner Dan Elders had volunteered to accomplish the task, but to date, there has been only a very small portion of the pile chipped. President Ketels has made contact with a company that will chip the remainder and haul it away for a price of $250 to $300 and that will take place during the first part of next week (15 June 2009).
Architectural Chairman Frank Chuba made a motion to authorize up to $350, with $50 being sent to Dan Elders for work already done, plus a letter stating that his services are terminated. The additional money will be used to pay for the chipping company hired by President Ketels. That motion was seconded by Jim Zalmanek with two aye votes by Bill Martin and Jim Bergeron, and a nay vote by Kelly McGuire.
The electric power in the park was discussed and Acting President Bill Martin felt it should be tabled once more with only five members present. In that vein, it was thought that solar power should be explored further. Director Kelly McGuire asked if the park even needed a flag, although he thought it was a good thing to have. Jim Bergeron stated that perhaps a flagpole could be erected with the flag only flying on special occasions during daylight hours, such as Independence Day, Flag Day, or the annual picnic, thus eliminating the need for power for illumination.
The general consensus was that electric power to the park was nice to have, but was it worth the money for its limited use?
Jim Bergeron said he would ask his son Andre, a master electrician, to attend the July meeting with detailed information on solar panels and the options for delivering electric power to the park.
Director McGuire said he would have the area next to the tennis court lightly tilled and sow grass seed once the grass in place has been mowed, which is expected to take place on Tuesday, 09 June 2009.
{tab=New Business}New Business: Treasurer Bill Martin stated that 31 residents used the dumpsters over the annual clean up weekend which filled two of the units.
With no further business to discuss, the meeting was adjourned at 2003 on a motion by Kelly McGuire, seconded by Jim Zalmanek and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 July 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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- Category: Board of Director Meeting Minutes
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11 May 2009
{tab=Attendees}
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, David Weber, Frank Chuba
The meeting was called to order by Acting President Bill Martin at 1902.
The minutes of the 13 April 2009 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $15,127.13. There have been 84 voluntary donations from residents since the first of the year totaling $3250. Expenses to date amount to $412.28, with a majority of that amount spent on the spring newsletter. The treasurer also sent out 40 follow-up letters as a reminder to residents who normally donate every year, but have not done so at this time.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports that he did speak with Mrs. McLaughlin at 18235 Spruce Road concerning all the recent renovations at that residence. All the work accomplished was internal with the exception of a new roof and she has a form for that work and understands that she owes the Association $25.
Gary and Susan McClendon at 4355 Red Forest Road asked to re-roof their house and have the necessary forms and know there is a $25 fee.
Roger K. Clarke of 3775 El Rancho Way requested a fence on his property to contain a dog. The specs met the approval of the Board following a motion by Kelly McGuire and a second by Frank Chuba. A $25 check was received.
{tab=Old Business}
Old Business: Next weekend (the 15th, 16th, and 17th of May) there will be a dumpster each day in the Association Park for residents to dump unwanted items, and a chipper will be in place on Saturday for tree branches. Each volunteer manning the area will have a copy of Ranch residents to check off and also assure that non-residents do not dump without paying a fee. The suggested fee is $15.
The flag pole and electric lights versus solar panels was brought up and discussed at length. There was to be a vote at this meeting, but with the expense involved, it was decided to table the issue until all Board members are present. Attached to the motion to table by Kelly McGuire and seconded by David Weber, was one to erect the flag pole in the recently dug hole on the southeast side of the pavilion and raise the flag on special occasions, i.e., Flag Day, Independence Day, annual Association picnic, etc. and take it down at sundown.
Director Kelly McGuire checked on the price of grass seed and it sells for $150 to $175 for a 50 pound bag, depending on the type seed. Fescue seems to be the grass of choice because of its slow growth and need for minimal water. The Board authorized $350 plus tax for Director McGuire to purchase the seed on a motion by Bill Martin and a second by Frank Chuba. It will be sown after the area has been dragged with a chain link fence behind a tractor to overturn the soil.
{tab=New Business}
New Business: The Board received a letter from resident Chuck Piechota concerning a Ranch wide garage sale. He plans on having one, but would prefer a larger neighborhood event to leverage advertising. It was decided to poll residents over the weekend as they deposit trash to determine interest.
Jim Bergeron reported he had received complaints about several overstuffed sofas laying for several days in the driveway of the Dave Jack residence on El Rancho Way. Jim volunteered to approach Mr. Jack about this issue.
With no further business to discuss, the meeting was adjourned at 1951 on a motion by Frank Chuba, seconded by Kelly McGuire and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
{/tabs}
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- Category: Board of Director Meeting Minutes
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13 April 2009
{tab=Attendees}
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Frank Chuba
Guests: Brett Hull
The meeting was called to order by President Craig Ketels at 1901.
The minutes of the 09 March 2009 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $14,849.96. There have been 76 voluntary donations from residents since the first of the year totaling $2,990, an average of $39.34 per resident, which represents a 10% increase over this time last year. Architectural fees are $25. Expenses to date amount to $370.28, most of which was spent on printing and mailing the newsletter.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba introduced resident Brett Hull who presented plans to the Board for landscaping by utilizing Salome stone around his residence at 4730 Red Forest Road. The plans were reviewed and unanimously approved following a motion to accept by Fred Lanyon and a second by Kelly McGuire. The $25 fee has been paid.
{tab=Old Business}
Old Business: The Dyad drilling was discussed and Fred Lanyon said things are moving slowly at this time. It is expected resident input will not come about until autumn of this year and the earliest drilling would be the spring of 2010. Resident Brett Hull said drilling companies are not obligated to divulge chemicals used in drilling and there is great concern in the event of a leak and possible contamination of the water tables. As drilling takes place, the chemicals are supposed to be contained in concrete casings, but there is always a chance of human error.
President Ketels said he would be responsible for running the chipper on 16 May 2009 at the Association Park. Because of concerns for liability, residents who bring branches for disposal will not be allowed to run the machine and Mr. Ketels will receive instructions from Dan Elders who is donating the chipper for the day.
The residence at 1 Pixie Park still has shown no major improvement and President Ketels said the Association has done all it can do at this point. Now, the next step is up to the neighbor who made the original complaint.
The work at the McLaughlin residence at the corner of Sandstone and Spruce seems to be complete with most of it being interior, but Brett Hull stated that there appears to be some external improvements such as a deck. Chairman Frank Chuba will check to see if indeed exterior work was done.
President Ketels thanked the Board for stuffing and mailing the newsletters at the last meeting.
{tab=New Business}
New Business: Director David Weber turned the water on in the Park for irrigation purposes.
President Ketels suggested that members help with tasks around the tennis court, i.e., helping seed the area west of the court over the weekend of 15 May 2008 while manning the dumpsters.
Jim Bergeron suggested reimbursing Dan Elders for fuel costs for the chipper if residents did not contribute enough to cover the bill. Members agreed to do so.
Weekend schedule to cover the spring cleanup at the Association Park:
Friday, 15 May 2009
0800-1000- Kelly McGuire 1200-1400- Frank Chuba
1000-1200- Jim Bergeron 1400-1600- Bill Martin
Saturday, 16 May 2009
0800-1000- Kelly McGuire 1200-1400- Frank Chuba
1000-1200- Jim Bergeron 1400-1600- Fred Lanyon
Sunday, 17 May 2009
0800-1000- Kelly McGuire 1200-1400- Frank Chuba
1000-1200- Jim Bergeron 1400-1600- Bill Martin
Director Jim Zalmanek e-mailed his report concerning electric versus solar power to illuminate the flag in the Park. President Ketels suggested each member read the report and be prepared to vote on it at the May meeting.
With no further business to discuss, the meeting was adjourned at 1941 on a motion by Fred Lanyon, seconded by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 May 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
{/tabs}
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09 March 2009
{tab=Attendees}
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanek, Fred Lanyon, David Weber, Frank Chuba
The meeting was called to order by Acting President Bill Martin at 1900.
The minutes of the 09 February 2009 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $12,153.33. There have been four voluntary donations from residents since the first of the year totaling $155. Expenses to date amount to $58.20 and there have been no fees from Architectural Control.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by David Weber.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports that no new requests have been made for building and/or alterations to existing structures on the Ranch.
{tab=Old Business}
Old Business: Jim Bergeron reported that resident Dan Elders, owner of Angry Squirrel Tree Service, has offered free use of his commercial chipper on Saturday, 16 May 2009.
Treasurer Bill Martin reported that the area around the residence at 1 Pixie Park does not appear to show much improvement. The grounds are still unkempt with equipment scattered about. President Craig Ketels was to follow up on this, but is absent (and excused because of a prior commitment) so his report will be given at the April Board meeting.
Director Fred Lanyon gave a brief update on the Dyad drilling project at Mount Herman which includes upcoming comments from residents and various reports the company must submit, so it would probably be several months hence before this comes to pass.
Director Jim Zalmanek reported that Intermountain Rural Electric Association (IREA) has been very cordial in his conversations with their representatives, but not much action has been forthcoming. He feels IREA will probably want to dig under Sunburst Drive from a main pedestal to the Association Park which will cost approximately $7,000 to $9,000 and may be slow in responding because there will be very little profit from sale of electricity to the Association. Mr. Zalmanek iterated that this was just his opinion and was not a statement from IREA.
{tab=New Business}
New Business: The members present addressed and stuffed envelopes with the spring newsletter and a self addressed stamped envelope for residents to hopefully remit their voluntary annual donation of $35. The newsletter has been mailed to each Ranch resident/landowner and has been posted on the Association website.
Jim Bergeron thanked Director David Weber on behalf of the Board on his efforts for another fine newsletter.
Treasurer Bill Martin expressed his concern for liability using a commercial chipper with no trained personnel to operate it. Director Jim Zalmanek agreed to be trained and operate the machine on Saturday, 16 May 2009. Jim Bergeron will discuss the matter with Dan Elders.
Director Kelly McGuire mentioned the McLaughlin residence on the corner of Spruce Road and Sandstone which appears to be undergoing interior renovations. There have been moving vans noted at the residence and it does appear vacant at this time. This was brought up as information for Board members. Any exterior changes will require approval of the Architectural Control Committee.
Treasurer Bill Martin stated that the long grass in the landscaped area needs to be trimmed, and his wife Val volunteered to accomplish that with Board approval. There was no objection from the Board. Mrs. Martin also suggested wood chips from the chipper be used in the landscaped area for both attractiveness and moisture control.
Jim Bergeron mentioned the break-in and one attempted break-in on the Ranch within the past few days and also crimes against property within an HOA north of Northgate Road. He stressed the Neighborhood Watch program and noted that it was mentioned in the spring newsletter.
With no further business to discuss, the meeting was adjourned at 2005 on a motion by Fred Lanyon, seconded by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 April 2009 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
{/tabs}
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- Written by: Bev & Eck Zimmermann
- Category: Board of Director Meeting Minutes
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