Meeting Minutes
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14 July 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber,
Phyllis Moore
Guests: Ann Bevis
The meeting was called to order by President Craig Ketels at 1700. It is noted that this meeting started two hours earlier than usual by Board consensus and that change was posted on the Association website ten days in advance of the meeting.
The minutes of the 09 June 2008 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
Treasurer’s Report: Bank balance is $14,725.65. Donations to date are $4,115 from 118 residents. Tennis court donations to date amount to $2,070 from 22 residents. Architectural control fees paid to date total $25.00.
Treasurer’s Report accepted unanimously following a motion by Frank Chuba and a second by David Weber.
Architectural Control: Architectural Chairman Frank Chuba reported that he still has not heard from Mr. Warner regarding an El Paso County decision concerning the setbacks on his property.
Roland Harvey of 4750 Red Forest Road has started construction that was approved by the Board at the June meeting pending payment of fees, but Treasurer Bill Martin said he has not received a check as of this date. Chairman Frank Chuba said he will contact Mr. Harvey and remind him to remit the payment.
Old Business: Board member David Weber repaired the drip system in the Association Park at his own expense and refused compensation from the Board, for which the Board offered its thanks and appreciation.
Chairman Frank Chuba agreed to write a conflict resolution paper outlining the RRRHOA’s position on disputes between neighbors on the Ranch. That finalized paper will be ready for review and approval at the August meeting.
Kelly McGuire located a source for a tennis court net and crank which he said he can install.
Jim Bergeron received a telephone call from John Novotny who said he and Carl Gusler will repair the tennis court fence when Carl returns from vacation in one week. He asked that Board members Craig Ketels, Kelly McGuire and Jim Bergeron meet with him to show exactly what needs to be repaired.
New Business: Treasurer Bill Martin reported that he and his wife, Val, noted the drip system is not reaching all the plants and some are in dire straights. He feels some of the lines may be plugged with dirt and will require hand watering. President Craig Ketels offered the use of his garden hoses and will also back-flush the lines as suggested by David Weber. Mr. Weber mentioned there is a manual switch in the water box that can be used to determine where water is and is not flowing.
Kelly McGuire asked about the Association insurance policy and what it covers. Treasurer Bill Martin replied that there is a general liability policy costing $200 a year, plus a director’s liability policy that covers up to $1 million. The question was raised whether or not that would include groups such as the Knights of Columbus or the Forest View Estates HOA. Also mentioned was an insurance rider, i.e., could Forest View Estates have a rider if they agree to help with costs for the tennis court improvements? Treasurer Bill Martin will seek answers from former Farmers Insurance executive John Novotny and report back at the August meeting. David Weber suggested that NEPCO might also be a good source concerning HOA insurance.
David Weber will once again produce a newsletter for residents, and Board members are encouraged to submit articles they would like to see included, with a 30 July deadline. President Ketels has agreed to have the newsletter at Tri Lakes Printing by 06 August. Stuffing and sealing envelopes will take place at the 11 August meeting.
The annual picnic/business meeting, which will be mentioned in the newsletter, will be held on 06 September and Jim Bergeron was assigned cooking duties, Bill Martin will obtain drinks, and Joline Lee will purchase meat and bread products.
Guest Comments: Ann Bevis, a Red Rock Ranch resident and Forest View Acres Water Board member, asked about the Association’s stance on the current Dyad gas exploration drilling under Mount Herman. She was advised that the current position is the Board will be a conduit for information only. She feels the Board should develop a stance, neither pro nor con, but one that has the concerns of residents in mind. President Ketels agreed and said the Board should develop expectations within the next six to twelve months, considering the fact, as an example, that heavy trucks may be using Red Rock Ranch roads that were not meant for such high density usage since they may not be allowed to use Mount Herman Road’s bridge due to weight restrictions.
With no further business to discuss, the meeting was adjourned at 1746 on a motion by Frank Chuba, seconded by Bill martin and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 August 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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09 June 2008
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Joline Lee, Frank Chuba, David Weber
The meeting was called to order by Acting President Bill Martin at 1901.
The minutes of the 12 May 2008 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
Treasurer’s Report: Bank balance is $14,608.44. Donations to date are $3,825 from 107 residents, which is on schedule judging from past years. Tennis court donations to date amount to $2,045 from 21 residents. Architectural control fees paid to date total $25.00. Expenses total $1,104.27, which includes a $660 payment for two dumpsters. All bills are paid to date and the next pending bill is the liability insurance which is due in November.
Treasurer’s Report accepted unanimously following a motion by Joline Lee and a second by Kelly McGuire.
Architectural Control: Architectural Chairman Frank Chuba reported that he still has not heard from Mr. Warner regarding an El Paso County decision concerning the setbacks on his property.
Roland Harvey of 4750 Red Forest Road submitted a request and plans for an 800 square foot addition to his residence. An El Paso County building permit has been obtained and the Board found no objections to the plans as presented. Permission granted for the addition pending payment of the required fee to the RRRHOA.
Old Business: The “Spring Fling Cleanup” on the weekend of 17-18 May was a success judging from the numerous compliments from residents and the need to obtain a second dumpster which was subsequently filled before Sunday. Thanks to the Board members who donated their time to take two hour shifts monitoring during the hours of dumping.
New Business: Director Joline Lee reported a leak in the drip system at the Association Park. Her husband Ben has tightened all connections, but the leak persists. President Craig Ketels has inspected it and feels he can repair it. Director David Weber has the schematic plans and said he will help with the repairs.
President Ketels, who was unable to attend the meeting, asked Jim Bergeron to raise the question of having three dumpsters for next year’s “Spring Fling Cleanup”, one for each day of the weekend, since the two this year were filled so rapidly. There were no objections, and Treasurer Bill Martin said we might get a break for three days since the original cost for one dumpster this year was $380 and by getting a second one we were only charged $660. The thought of having a dumpster for an autumn cleanup was raised, but no decision was made. Also suggested, but not voted upon, was the thought of having a Ranch-wide garage sale when the dumpsters are in place. The sale would be at individual homes and not at the Park.
There were no new bids on the tennis court, but Director Kelly McGuire did get prices from Home Depot for materials ($500) to refurbish the fence surrounding the tennis court, which can probably be done with volunteer labor. Residents John Novotny and Carl Gusler have provided labor in the past and it was felt that they could be asked with an offer of money for their time and efforts.
Director Joline Lee suggested Hellas Construction be contacted again for a bid on the tennis court since they did bid one year ago with a reasonable offer. It was felt that a major project cannot be started at this time with the limited number of donations so far.
Director Kelly McGuire was tasked with obtaining a new net and crank for the court.
Jim Bergeron was tasked with contacting John Novotny.
Jim Bergeron requested permission to use the Association Park on Saturday, 09 August 2008 for a picnic for the local council of the Knights of Columbus. No one had any objections.
With no further business to discuss, the meeting was adjourned at 1946 on a motion by Joline Lee, seconded by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 July 2008 (Bastille Day) in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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12 May 2008
Presiding: Craig Ketels
Present: Bill Martin, Jim Bergeron, Phyllis Moore, Kelly McGuire, Fred Lanyon, Joline Lee, Frank Chuba, Craig Ketels
Guests: Gil Moore
The meeting was called to order by President Craig Ketels at 1901.
The minutes of the 14 April 2008 meeting were read and unanimously approved following a motion by Fred Lanyon and seconded by Phyllis Moore.
Treasurer’s Report: Bank balance is $14,674.76. Donations to date are $3,010 from 87 residents. Tennis court donations to date amount to $2,045 from 20 residents. Architectural control fees paid to date total $25.00. Expenses total $313.61.
Treasurer’s Report accepted unanimously following a motion by Joline Lee and a second by Kelly McGuire.
Architectural Control: Architectural Chairman Frank Chuba reports no new requests for the month and he has not heard from Mr. Warner regarding an El Paso County decision concerning the setbacks on his property.
Old Business: President Craig Ketels erected signs at two sites on the Ranch advising residents of the upcoming “Spring Clean Fling” during the weekend of 17 May 2008. A dumpster has been reserved and Board members will take turns monitoring the dumpster to assure that prohibited items are not dumped, and also ascertain that only Red Rock Ranch residents use the dumpster. The container measures 22 by 8 by 6 feet.
Board members will cover the following shifts:
0800 -- 1000 Kelly McGuire Fri- Craig Ketels
1000 -- 1200 Fred Lanyon
1200 -- 1400 Joline Lee on Sat and Sun Fri- Jim Bergeron
1400 -- 1600 Bill Martin
1600 -- 1800 Gil Moore
1800 -- 2000 David Weber
Note: Since all time slots were taken, Frank Chuba agreed to be on call.
Director Joline Lee stated that she had a telephone conversation with an El Paso County engineer concerning the stop sign at the corner of Spruce and Red Rock Ranch Drive and they are equally frustrated with efforts to prevent drivers from running the stop sign by driving around the barricades erected. The engineer did say if license plate numbers could be obtained from the scofflaws, traffic citations will be written. Since Joline’s conversation, Fred Lanyon did state more barricade posts have been put in place and he saw no further evidence of tire tracks in the non-paved immediate area.
The gas natural drilling proposal was brought up and Director Fred Lanyon gave an update on current events. There will be a meeting open to the public on 21 May at the Pinecrest Event Center in Palmer Lake at 1900. Free sodas and snacks will be provided, compliments of owner Nikki McDonald. Updates and strategies will be discussed at that time.
Director Kelly McGuire was able to obtain only one estimate for repairs to the tennis court. It was from Lopez Concrete and patching the cracks would cost $1850.00 plus $17,450.00 to peel off old paint and apply new paint to the tennis court floor.
New Business: President Ketels wants the Board to have definite plans for the tennis court project by the next meeting and then install a large “thermometer” on the Park property to inform residents of progress made toward the monetary goal. Director McGuire will attempt to obtain more estimates by the 09 June meeting. Treasurer Bill Martin will contact the insurer of the Park to ascertain whether liability costs would increase by allowing Forest View Acres HOA to participate in activities there. President Ketels said he will address the FVAHOA with updates as they occur.
With no further business to discuss, the meeting was adjourned at 1957 on a motion by Phyllis Moore, seconded by Frank Chuba and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 June 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 April 2008
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Fred Lanyon, Joline Lee, Frank Chuba.
Guests: Gil Moore, Gloria Lanyon, James Warner.
The meeting was called to order by Presiding Officer Bill Martin at 1858.
The minutes of the 10 March 2008 meeting were read and unanimously approved following a correction in spelling. The name Hobernale is correctly spelled Hovermale. The motion was made by Kelly McGuire and seconded by Frank Chuba.
Treasurer’s Report: Bank balance is $13,718.70. Donations to date are $2920 from 82 residents. Tennis court donations to date amount to $1245 from 15 residents, plus a $150 pledge due this month. Total income for the year is $4165.00 and expenses are $271.31.
Treasurer’s Report accepted unanimously following a motion by Fred Lanyon and a second by Kelly McGuire.
Architectural Control: Mr. James Warner presented plans for a detached garage at 18090 Forest View Road that he first approached the Board with in December 2007. There was concern at that time about the setbacks from the road and Mr. Warner was advised to contact the El Paso County Regional Office for clarification. The plans presented show the garage to be 25 feet from the road which fall within the guidelines of the Red Rock Ranch Homeowners Association and Board members had no objection for Mr. Warner to proceed. A motion was made by to accept the plans as presented by Kelly McGuire, seconded by Phyllis Moore and unanimously approved.
Old Business: It was noted that El Paso County did erect metal poles at the intersection of Spruce and Red Rock Ranch Drive to prevent motorists from driving over grassy land to avoid stopping at the stop sign. However, someone has been able to drive around the barriers and continue to dig ruts in the land.
It was agreed by the Board to rent the largest dumpster for the “Spring Clean Fling” for not more than a price of $380. The dates for the event are 16 through 18 May 2008 and Board members volunteered to take two hour turns monitoring the dumpster to assure that only residents use it and to ascertain that prohibited items are not dumped.
President Craig Ketels and Director Kelly McGuire attended the Forest View Acres HOA on 18 March 2008 to give a presentation on the proposed renovation of the tennis court.
New Business: Director Joline Lee gave lists containing names and addresses of residents/property owners on the Ranch to each member of the Board to have corrections or deletions made for future mailing purposes.
Lyle Berger, president of Forest View Estates HOA, advised the RRRHOA that his membership overwhelmingly agreed to support the tennis court renovation. They agreed to provide up to 25% of funds needed. Treasurer Bill Martin stated that with funds from RRRHOA coming in so slowly, a renovation in the amount of $8,000 total might be in order. Director Kelly McGuire agreed to ask for bids in that price range from several contractors and have the information by the next Board meeting in May. Under the $8,000 project costs, $6500 would be contributed by the RRRHOA and $1500 from FVEHOA.
Director Fred Lanyon gave a thorough presentation on the proposed natural gas drilling that is planned by Dyad of Texas to be done in the Mount Herman area. He is part of a group that disseminates information about the process as it is received (www.frerc.org) and they have been featured on Channel 5, and Channel 13 is scheduled to have a program shortly. At present the Forest Service has a decision about the drilling on hold, probably because of recent publicity and the concern about water table contamination. Fred answered questions from Board members and then asked permission to use the RRRHOA web site to disseminate information only. After a lengthy discussion, it was agreed that Jase Campbell could inform all Red Rock Ranch homeowners that information about the proposed drilling is available on the frerc website and that RRRHOA should take no stance on the issue other than providing information. That motion was made by Phyllis Moore and seconded by Joline Lee with concurrence by all members.
With no further business to discuss, the meeting was adjourned at 2038on a motion by David Weber, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 May 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 March 2008
Presiding: Craig KetelsPresent: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Craig Ketels, Fred Lanyon, Joline Lee
The meeting was called to order by President Craig Ketels at 1900.
The minutes of the 11 February 2008 meeting were read and unanimously approved as presented following a motion by Fred Lanyon and seconded by Joline Lee.
Treasurer’s Report: Bank balance is $12,972.49. Donations to date are $2135 from 60 residents. There have been 10 donations totaling $1030 for tennis court renovations; of those 10, one voted for refurbishment, one for multiuse, and 8 for either way. Expenses to date are $211. Tax forms have been filed. Treasurer Martin reported that donations are about the same as this time last year. He further suggested that postcards be sent in April to let residents know how much money has been collected for the tennis court which might spur additional donations. It is also noted that President Craig Ketels was the first of the Board members to submit his yearly donation of $35.
Treasurer’s Report accepted unanimously following a motion by Phyllis Moore and a second by Kelly McGuire.
Architectural Control: No new business or applications.
Old Business: President Craig Ketels asked to be added to the mailing list for NEPCO meetings.
It was agreed to have a large dumpster placed in the Association Park on 16 May and be picked up on 23 May. This is one of the Association goals discussed at previous meetings whereby residents will have the opportunity to clean their property as part of a Red Rock Ranch spring cleanup prior to the Memorial Day weekend. All non-hazardous waste can be deposited in the roll off dumpster during that week.
New Business: The Forest View Estates HOA will hold its annual meeting on 18 March 2008 and President Craig Ketels and Director Kelly McGuire will attend to answer any questions that might be asked about the tennis court renovation.
Director Phyllis Moore reported that her son Walt had a conversation with Jeff Hobernale, author of the environmental assessment for the proposed drilling for natural gas off Mount Herman Road. Mr. Hobernale stated that trucks will utilize Mount Herman Road and not traverse Red Rock Ranch roads. President Ketels said he would like to have that statement in writing as assurance for Red Rock Ranch homeowners. The man in charge of the project locally is Brent Botts, telephone 719-477-4201.There will be two wells, drilled on a slant rather than straight down. There will be open meetings on the project and information can be obtained by accessing web site www.fomp.org.
Landscaping at the park: The original landscaper suggested turning on the drip system in early June, but hand watering can be done before then if conditions are dry. Val Martin and Joline Lee volunteered to take on that project. Jim Bergeron volunteered to set traps for gophers as needed.
Director David Weber said there was an article recently about HOA’s, and specifically Architectural Control, being discussed in the state legislature and their ability to regulate alternate energy sources such as solar or wind power. No one on the Board was aware of the proposal, but President Ketels said it was a point that should be addressed in future covenants on the Ranch.
Director Kelly McGuire mentioned the corner of Spruce and Red Rock Ranch Drive where there is a stop sign and motorists are creating their own road around it, probably as a means to avoid stopping for the sign. Director Joline Lee will call her contact at the Road Department to see if something can be done to correct the situation.
The flag pole in the Park is badly bent from strong winds and probably cannot be straightened any more. President Ketels said a replacement should be considered as part of the restoration budget.
With no further business to discuss, the meeting was adjourned at 1940 on a motion by Phyllis Moore, seconded by Joline Lee and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 14 April 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA
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