Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
10 November 2008
10 November 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Jim Zalmanak
Guests: P.K.Robinson
The meeting was called to order by President Craig Ketels at 1904.
The minutes of the 13 October 2008 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Bill Martin.
Treasurer’s Report: Bank balance is $12,407.63. The insurance policy has been paid, $1300 for directors and $250 for general liability. There have been 134 donations from residents for a total of $4535 to date. Compared to last year at this time there were 134 donations for a total of $4945. 21 residents have donated $2270 for the tennis court and expenses to the court improvement amount to $1446.32. Architectural control fees total $546.
Treasurer’s report unanimously accepted following a motion by Kelly McGuire and a second by Jim Zalmanack.
Architectural Control: No requests this month.
Old Business: Director Kelly McGuire reported no leads on a donated basketball hoop for the tennis court so the Board made a decision to purchase one of the same height and characteristics as the one already in place. There was concern over someone tripping and/or falling into the open pits dug for the flag pole and basketball hoop. Craig Ketels said he would cover them with wood to prevent that occurrence. Seeding the ground that was recently graded was discussed and no one seemed to be sure whether sowing the seed now or in the spring is more advantageous. Kelly McGuire agreed to find the answer and report at the next meeting. If the time is determined to be in the autumn or early winter, President Craig Ketels said he would do the seeding during Christmas break. President Ketels also reported that he received information on solar panels for nighttime illumination of the flag. The price was $3,450 which everyone present thought was too much. It was decided to contact Intermountain Rural Electric Association (IREA) to determine the cost of running electricity to the flag pole for illumination, and also to the pavilion. Director Jim Zalmanack volunteered to take that task and report back to the Board at the next meeting.
Secretary Jim Bergeron stated he has two new “Neighborhood Watch” signs, but needs the El Paso County decals for them. He has contacted the Sheriff’s department, but has had no response. President Ketels stated that a deputy is at the high school regularly and he will try to get the decals through him.
New Business: Director Jim Zalmanack said he had difficulty navigating the Association web site and resident Greg Madruga felt the same when he attempted to find information about Architectural Control on the Ranch. President Ketels said he would check with webmaster Jase Campbell. President Ketels suggested making a donation in the amount of $200 to Tri Lakes Cares which was unanimously approved by the Board following a motion by Kelly McGuire and a second by Craig Ketels. In the past, a donation was made to the Tri Lakes Fire Department as thanks for the use of their facility for meetings, and since meetings are now held in the Tri Lakes Cares building, it was felt to be appropriate to do the same. Some Ranch residents are concerned about the residence at 1 Pixie Park Road where there seems to be an on-going yard sale. The property is owned by Edward Tanguay, a former resident who now lives out of state and rents the residence. Treasurer Bill Martin has attempted to contact Mr. Tanguay via e-mail with no response and has gone to the house in question, but no one answers the door. It seems as if Mr. Tanguay uses a property management company, so Treasurer Martin will attempt to contact them about resolving the problem.
With no further business to discuss, the meeting was adjourned at 1937 on a motion by Bill Martin, seconded by Jim Zalmanack and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 December 2008 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
13 October 2008
13 October 2008
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Frank Chuba, Joline Lee, Jim Zalmanak, David Weber
Guests: Greg Madruga
The meeting was called to order by Acting President Bill Martin at 1859.
The minutes of the 06 September 2008 annual picnic/business meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Kelly McGuire.
Treasurer’s Report: Bank balance is $14,067.17. Upcoming expenses due within the next 30 days will be $2360, including the insurance bill for $1750. Payments made, and due, include $500 to Central Colorado Construction and $350 to Black Diamond for grading at the tennis court area. $232 was paid to Elk Creek Mowing for mowing the park this summer. Treasurer Bill Martin stated that he has received a check from Roland Harvey in the amount of $80 and a check in the amount of $25 from resident Randy Shafer for a new roof permit.
Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control: Resident Greg Madruga presented building plans for a new residence to be built at 18015 Stoneview Road. The house will be 2054 square feet in living space and a total of 4166 square feet including non-living space such as a garage, deck and patio. The siding will be an earth tone stucco with a stone trim, roof will have 40 year asphalt shingles and a building permit has been issued by El Paso County. The fee of $416 was paid and the building was approved by the Board following a motion by Frank Chuba and seconded by Kelly McGuire.
Old Business: Board member Kelly McGuire purchased all the necessary equipment to replace the west side of chain link fence at the tennis court, plus concrete to install a new flag pole. The cost was $596.32. Installation of the fence was free, thanks to the talent and hard labor of residents John Novotny and Carl Gusler. The flag pole will be installed when the pipe is available. There was discussion about placement of the flag pole such as in the landscaped garden, the area just north of the garden or in the south east corner of the park and no final decision was made at this meeting. Director Kelly McGuire said it is important that protocol concerning placement of the United States flag be followed.
Director McGuire stated that he is still checking on bids for crack repairs in the tennis court concrete and is trying to locate a repair kit for the net instead of purchasing a new one.
New Business: It is time to turn off the water for the drip system at the garden and Director Joline Lee volunteered to do that. Bill Martin reported gopher activity near the garden and Jim Bergeron will set his traps again.
President Craig Ketels passed on information about solar panels to illuminate the flag in the park. Some models were as low as $$69.99 per unit and he felt perhaps three units would be needed for proper illumination.
Director Joline Lee asked about mineral rights beneath individual lots on the Ranch which normally do not belong to the landowner. With the pending gas drilling in the area, she is concerned that there might be drilling under individual’s property. Director David Weber stated that with the lot size on the Ranch, if drilling did occur, it would be on an angle with no rigs on the lot. He further stated that owners of mineral rights could be found on the internet. Director Fred Lanyon stated that mineral rights have priority over land rights, so there is no legal way to stop a company such as Dyad from drilling for gas.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Kelly McGuire, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 10 November 2008 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
11 August 2008
11 August 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon
Guests: Jim Zalmanek
The meeting was called to order by President Craig Ketels at 1900.
The minutes of the 14 July 2008 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Kelly McGuire.
Treasurer’s Report: Bank balance is $14,768.83. Total donations to date amount to $6,255.00. Expenses to date total $1374.43. Upcoming expenses will be the cost of mailing the Association newsletter to residents and the insurance bill. Treasurer Bill Martin stated that he has not yet received a check from Roland Harvey and Architectural Control Chairman Frank Chuba was not present to report on his contact with Mr. Harvey, as noted in the July minutes. Director Kelly McGuire stated that Mr. Harvey is living in the city of Fountain while renovations take place on his residence on Red Forest Road and that may be the reason a check has not been forthcoming.
Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control No report this month.
Old Business: Board members Kelly McGuire and Jim Bergeron will meet at the Association Park with residents John Novotny and Carl Gusler at 1300 on Tuesday, 12 August 2008 to discuss what repairs are needed on the fence surrounding the tennis court.
The Association newsletter has been printed after an excellent job of editing and composing by Director David Weber with input from Board members. It was then folded, inserted into envelopes and addressed for mailing by Board members during the meeting.
President Craig Ketels said the picnic is on schedule for Saturday, 06 September 2008 with duties for Board members as outlined in the July minutes.
Jim Bergeron reported trapping one very large gopher in the landscaped area of the Association Park and Treasurer Bill Martin said he has seen no further signs of new mounds.
Director Fred Lanyon stated that the gas drilling by Dyad Corporation at the base of Mount Herman is now on an indefinite hold.
New Business: It was with regret that the Board accepted the resignation of Director Phyllis Moore who has faithfully served Red Rock Ranch for years through her role as an active and insightful member and director of the RRRHOA. President Craig Ketels expressed the feelings of the entire Board when he said Phyllis will be deeply missed, and all of her contributions through the years are sincerely appreciated.
Guest Jim Zalmanek expressed a desire to join the Board and fill the vacancy left by Phyllis Moore. Secretary Jim Bergeron made a motion to accept Mr. Zalmanek as a Board member to fill the remaining term of departing member Phyllis Moore and the motion was seconded by Kelly McGuire. The motion passed unanimously.
With no further business to discuss, the meeting was adjourned at 1943 on a motion by Kelly McGuire, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1200 on Saturday 06 September 2008 at the Association Park which will fulfill the By-Laws requirement for an annual picnic/business meeting.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association
Annual Picnic / Meeting
06 September 2008
Annual Picnic / Meeting
06 September 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Joline Lee
Guests: Val Martin, Ben Lee, Phyllis Moore, Gil Moore, Carl Gusler, Kay Gusler, Dolores Novotny, John Novotny, Randy Barker, Patti Farley-Barker, Gloria Lanyon, Brian Hendrix, Anne Bevis, Bob Goldman, Jan Jones, David Jones, Hans Zimmerman, and Carolyn Slavsky.
Residents gathered under the RRRHOA Park Pavilion at 1300 and enjoyed bratwurst, hot dogs and hamburgers provided by Ben and Joline Lee. Paper plates, napkins, flatware, rolls and buns, chips, and condiments were provided by Gil and Phyllis Moore. Other residents brought side dishes for all to savor. In addition to the delicious meal, everyone had a chance to meet neighbors and catch up on the news since last year’s picnic/meeting.
The business meeting was called to order by President Craig Ketels at 1415.
The minutes of the 11 August 2008 meeting were not read and will be read for approval at the next business meeting on 13 October 2008. That was on a motion made by Fred Lanyon, seconded by Kelly McGuire and carried unanimously.
Treasurer’s Report: Bank balance is $14,700.52. 129 donations have been made totaling $4325. 22 residents have contributed $2270 for tennis court improvements. Architectural control fees amount to $50 with two building projects pending. Expenses to date total $1792.72. Treasurer’s Report accepted unanimously following a motion by Kelly McGuire and a second by Fred Lanyon.
Architectural Control No report this month.
Old Business: Kelly McGuire briefed the assembled group on what has been accomplished at the tennis court and what is planned in the immediate future. The deteriorated fence on the west side of the court has been removed, new fencing material has been purchased and will be installed when grading of the dirt mound on that side is completed. One basketball pole has been put in place and a second is forthcoming. The surface will be patched and then painted. While initial grading took place, the equipment operator pulled the badly damaged flag pole from its location at the southwest corner of the tennis court.
New Business: President Craig Ketels thanked everyone for coming to the picnic/meeting and invited all to attend business meetings held at 235 Jefferson Street in Monument on the second Monday of each month at 1900. He explained that meetings were moved from the Tri Lakes Fire Station as a good will gesture so police cadets, whose meetings are held at the same time as the RRRHOA meetings, could use the building.
The President also mentioned that the Association will address the Dyad gas drilling project, as mentioned in previous meetings.
Guest Gloria Lanyon spoke about the gas drilling and reported that she has received very little support from the county, and especially our County Commissioner Wayne Williams. The commissioners' feeling is the drilling will take place on federal land, and not El Paso County land, so the commissioners are powerless.
Resident John Novotny mentioned the condition of roads on the Ranch and suggested that a concerted effort be made by all residents before spring of 2009 to have roads improved. There are still several dirt roads on the Ranch and currently the Roads Department is just patching patches. He further mentioned that consultants tell the Roads Department what and where to pave- also that the County does not have paving equipment, but let local contractors do the work.
President Ketels said the spring cleanup was a success and next year the plan is to have an empty dumpster for each day on Friday, Saturday and Sunday.
Resident Ben Lee asked about a new flagpole. Craig Ketels suggested the new one be placed in the center of the garden at the north end of the tennis court and have solar lighting for night time use. That suggestion was agreed upon by all present. Joline Lee warned about digging in the garden because of the watering drip system and President Ketels assured her the digging will be done by hand to avoid cutting any water lines.
Resident Mary Ketels expressed concern over the trash barrel drawing bears and wondered if a bear proof container would be a possibility. President Ketels suggested a cost be determined before proceeding.
With no further business to discuss, the meeting was adjourned at 1439 on a motion by Phyllis Moore, seconded by Fred Lanyon and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 October 2008 at the Tri Lakes Cares building on 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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14 July 2008
Presiding: Craig Ketels
Present: Craig Ketels, Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber,
Phyllis Moore
Guests: Ann Bevis
The meeting was called to order by President Craig Ketels at 1700. It is noted that this meeting started two hours earlier than usual by Board consensus and that change was posted on the Association website ten days in advance of the meeting.
The minutes of the 09 June 2008 meeting were read and unanimously approved following a motion by Kelly McGuire and a second by Frank Chuba.
Treasurer’s Report: Bank balance is $14,725.65. Donations to date are $4,115 from 118 residents. Tennis court donations to date amount to $2,070 from 22 residents. Architectural control fees paid to date total $25.00.
Treasurer’s Report accepted unanimously following a motion by Frank Chuba and a second by David Weber.
Architectural Control: Architectural Chairman Frank Chuba reported that he still has not heard from Mr. Warner regarding an El Paso County decision concerning the setbacks on his property.
Roland Harvey of 4750 Red Forest Road has started construction that was approved by the Board at the June meeting pending payment of fees, but Treasurer Bill Martin said he has not received a check as of this date. Chairman Frank Chuba said he will contact Mr. Harvey and remind him to remit the payment.
Old Business: Board member David Weber repaired the drip system in the Association Park at his own expense and refused compensation from the Board, for which the Board offered its thanks and appreciation.
Chairman Frank Chuba agreed to write a conflict resolution paper outlining the RRRHOA’s position on disputes between neighbors on the Ranch. That finalized paper will be ready for review and approval at the August meeting.
Kelly McGuire located a source for a tennis court net and crank which he said he can install.
Jim Bergeron received a telephone call from John Novotny who said he and Carl Gusler will repair the tennis court fence when Carl returns from vacation in one week. He asked that Board members Craig Ketels, Kelly McGuire and Jim Bergeron meet with him to show exactly what needs to be repaired.
New Business: Treasurer Bill Martin reported that he and his wife, Val, noted the drip system is not reaching all the plants and some are in dire straights. He feels some of the lines may be plugged with dirt and will require hand watering. President Craig Ketels offered the use of his garden hoses and will also back-flush the lines as suggested by David Weber. Mr. Weber mentioned there is a manual switch in the water box that can be used to determine where water is and is not flowing.
Kelly McGuire asked about the Association insurance policy and what it covers. Treasurer Bill Martin replied that there is a general liability policy costing $200 a year, plus a director’s liability policy that covers up to $1 million. The question was raised whether or not that would include groups such as the Knights of Columbus or the Forest View Estates HOA. Also mentioned was an insurance rider, i.e., could Forest View Estates have a rider if they agree to help with costs for the tennis court improvements? Treasurer Bill Martin will seek answers from former Farmers Insurance executive John Novotny and report back at the August meeting. David Weber suggested that NEPCO might also be a good source concerning HOA insurance.
David Weber will once again produce a newsletter for residents, and Board members are encouraged to submit articles they would like to see included, with a 30 July deadline. President Ketels has agreed to have the newsletter at Tri Lakes Printing by 06 August. Stuffing and sealing envelopes will take place at the 11 August meeting.
The annual picnic/business meeting, which will be mentioned in the newsletter, will be held on 06 September and Jim Bergeron was assigned cooking duties, Bill Martin will obtain drinks, and Joline Lee will purchase meat and bread products.
Guest Comments: Ann Bevis, a Red Rock Ranch resident and Forest View Acres Water Board member, asked about the Association’s stance on the current Dyad gas exploration drilling under Mount Herman. She was advised that the current position is the Board will be a conduit for information only. She feels the Board should develop a stance, neither pro nor con, but one that has the concerns of residents in mind. President Ketels agreed and said the Board should develop expectations within the next six to twelve months, considering the fact, as an example, that heavy trucks may be using Red Rock Ranch roads that were not meant for such high density usage since they may not be allowed to use Mount Herman Road’s bridge due to weight restrictions.
With no further business to discuss, the meeting was adjourned at 1746 on a motion by Frank Chuba, seconded by Bill martin and carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 August 2008 in the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
