Meeting Minutes

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Category: Board of Director Meeting Minutes

Published: 15 January 2008

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Red Rock Ranch Homeowners Association Monthly Meeting

14 January 2008

Presiding: Craig Ketels

Present: Bill Martin, Jim Bergeron, Phyllis Moore, David Weber, Kelly McGuire, Craig Ketels

Guests: Gil Moore

The meeting was called to order by President Craig Ketels at 1902. 

The minutes of the 10 December 2007 meeting were read and unanimously approved as presented following a motion by Phyllis Moore and seconded by Kelly McGuire.

Treasurer’s Report: Bank balance is $9780.37.  The total income for the year to date is $6,232.58 and total expenses are $3,001.00.
Income:

Voluntary Contributions……$4960.00
Architectural Control Fees…..1083.15
Bank Interest Earned…………189.43

                                    Total………  $6232.58
Expenses:

SCA Insurance………………..$1550.00
Elk Creek Mowing………… …..450.00
Newsletters (Printing, Stamps) …373.84
Colorado Rural Development…..160.00
Bank-P.O. Rent, Postage……….140.15
Fire Dept. Donation…………….100.00
FVAWD- Water Usage…………75.38
NEPCO Dues……………………65.00
Park Repairs……………………..48.05
Web Site-Domain Renewal Fee…21.51
Gift Flowers For Park Labor…….17.07

                                 Total…………...$3001.00

Treasurer’s Report accepted following a motion by Kelly McGuire and a second by Phyllis Moore.

Architectural Control: No new business or applications.

Old Business: Mr. James Warner, who attended last month’s meeting regarding plans for a garage and rerouting of a driveway, was not present, nor has any Board member heard from him about a decision by El Paso County on setbacks.  That decision is tabled until word is received from Mr. Warner.

New Business: Since the last meeting, Jim Bergeron was contacted by Officer Haynes of the Monument Police Department concerning the use of the meeting room at the Tri Lakes Fire Station.  He is in charge of training young police cadets and they need to use the room every other Monday, which conflicts with scheduled RRRHOA Board Meetings.  Officer Haynes respectfully asked if RRRHOA could meet elsewhere on the nights when he needs the room.  Judith Pettibone, Executive Director of Tri Lakes Cares (TLC) offered the use of the conference room for future RRRHOA meetings.  During a telephone discussion between Jim Bergeron and President Craig Ketels, it was agreed that in the spirit of cooperation, the Board would accept the offer to use the TLC facility and let the police cadets use the Tri Lakes Fire Station.  The Board agreed with that decision. The first meeting to be held in the Tri Lakes Cares building will be Monday, 10 March 2008.

The newsletter was discussed at length.  Director David Weber presented a rough draft for approval, and it was agreed to increase the letter from two pages to four to allow for input from Kelly McGuire concerning the tennis court and a message from the President.  Director Weber will e-mail the final results to all Board members for approval before mailing, which will be done with a self addressed, stamped envelope for residents to return their ballots and voluntary dues.
Director Weber stated that he attended the NEPCO meeting on the 5th of January and mentioned they will question traffic patterns around the new Charter School being planned on Highway 105 near the LDS Church.  Also mentioned for informational purposes in the meeting was the subject of taxing districts in the County.
President Ketels suggested establishing goals for the year.   The Board suggested the following:
     1.    The need for a procedure to insure that covenants are followed.
     2.    Produce a neighbor conflict resolution.
     3.    Compile a history of Red Rock Ranch.
     4.    Spring clean up for the Ranch with roll off in the Park.
President Ketels will work on a protocol for item #1.
Architectural Chairman Chuba will complete a letter for item #2.
Resident Gil Moore, in conjunction with local historian Jack Anthony, will produce a written and pictorial history of the Ranch.

Public Comments: Resident Gil Moore reported his findings concerning security cameras at the Park.  For $150 a solar operated infrared camera can be purchased.  It has the ability to turn on with a motion detector and pictures can be relayed to a computer screen off site.  The Board expressed thanks for the report and tabled the matter until a decision is made on refurbishing the tennis court when a security camera will be needed.
Mr. Moore also expressed his concern over the amount of money being paid for mowing the Park.  Members agreed the price is high, but noted that the area mowed is over an acre and there are numerous rocks protruding, making it more difficult to mow.  Jim Bergeron stated that he and two others mowed the area in the past with two riding mowers and a lawn mower, which took half a day and replacement of nicked blades.  This item will be resurfaced during the next mowing season.

With no further business to discuss, the meeting was adjourned at 2000 on a motion by David Weber, seconded by Phyllis Moore and carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 11 February 2008 in the Tri Lakes Fire Station on Highway 105.

Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA

Details

Category: Board of Director Meeting Minutes

Published: 11 December 2007

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Red Rock Ranch Homeowners Association Monthly Meeting

10 December 2007

                                           
Presiding: Craig Ketels

Present: Bill Martin, Jim Bergeron, Joline Lee, Phyllis Moore, Frank Chuba, David Weber, Fred Lanyon, Kelly McGuire, Craig Ketels

Guests: Gil Moore, Rich Crocker, James Warner

The meeting was called to order by President Craig Ketels at 1758.  It is noted that the December meeting time was changed from 1900 to 1800 for this month only, and residents were notified of the change via the Association web site.

The minutes of the 12 November 2007 meeting were read and unanimously approved as presented following a motion by Fred Lanyon and seconded by Phyllis Moore.

Treasurer’s Report: Bank balance is $9772.60.  The total income for the year to date is $6,023.15 and total expenses are $3,105. Architectural Chairman Frank Chuba gave a check in the amount of $25 to the Treasurer as payment from James Muir of 4385 Sandstone as a fence approval fee.  Phyllis Moore made a motion to accept the report, it was seconded by Frank Chuba and passed unanimously by the Board.

Architectural Control: James and Angela Warner requested permission to erect a detached garage next to their house at 18090 Forest View Road, as well as re-routing the driveway.  He presented plans, drawings and said the color and shingle composition would match the present home.  The fee will be $83.20 and a building permit is required.  Board members felt the plans were within covenants, except for the 25 foot setback.  Mr. Warner is unsure where his boundary pegs are despite using a metal detection device. It was agreed by the Board and Mr. Warner to table the plans until the January meeting.  In the meantime, Mr. Warner will contact El Paso County Regional Building Office for their advice on the setbacks.

Old Business: Jim Bergeron reported that the letter sent on 14 November 2007 to El Paso County Commissioner Wayne Williams, and three other County Department heads, concerning the condition of roads on Red Rock Ranch has gone unanswered.
Director David Weber stated he will have the January letter, with the tear off ballot, ready to e-mail Board members prior to the next meeting.  He asked for input, corrections or suggestions so a final decision can be made at that meeting.

New Business: Director Joline Lee stated that she approached a man using the tennis court who said he was from Sundance Estates.  He also said he repairs cracks in concrete and could patch and paint the existing tennis court for about $1,000.  That could be an option if the residents elect not to choose the capital improvement issue in the upcoming ballot initiative.
President Craig Ketels requested a financial history from Treasurer Bill Martin that would cover the year 2000 to present for use by Director Kelly McGuire when he composes the letter to residents asking for financial support for renovations at the tennis court.   The information of income and expenses each year will help determine the amount of donations requested from homeowners.  Director David Weber suggested a pledge of $100 rather than an outright donation be made.  Jim Bergeron suggested giving residents a choice of options such as $100, $150 or even $200.
Resident Gil Moore expressed his concern over security if the tennis court is completely renovated.  He fears that the interlocking pieces comprising the floor of the new court could easily be stolen and suggested a camera, motion detection lights and a hookup to a monitoring screen be considered.  Board members agreed that security is a concern, but questioned to cost of such devices.  Mr. Moore volunteered to research the cost of a camera, battery operated detection lights, and the monitoring devices and will have the information for the next Board meeting.
Rich Crocker, President of the Forest View Acres Water Board was asked to give an update on the new management company and expectations for the future.  He said the Board members are very satisfied with the new company which is very responsive and cost conscious.  Mr. Crocker also said residents are urged to check the web site (FVAWD.com) for information that is kept updated, and also to attend their meetings.

With no further business to conduct, the meeting was adjourned at 1915 on a motion made by Fred Lanyon, seconded by David Weber and approved unanimously by the Board.

The next regularly scheduled meeting will be at 1900 on Monday, 14 January 2008 in the Tri Lakes Fire Station on Highway 105.

Respectfully submitted,
Jim Bergeron, Secretary/Recorder, RRRHOA

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Category: Board of Director Meeting Minutes

Published: 13 November 2007

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Red Rock Ranch Homeowners Association Monthly Meeting

12 November 2007

Presiding: Joline Lee

Present: Joline Lee, Bill Martin, Jim Bergeron, Fred Lanyon, Phyllis Moore, Craig Ketels, Kelly McGuire

Guests: Lyle Berger

The meeting was called to order by President Joline Lee at 1902.

The minutes of the 08 October 2007 meeting were read and unanimously approved as presented on a motion by Fred Lanyon and seconded by Kelly McGuire.

Since President Joline Lee stated at the October meeting that she would remain as president of the board until the November meeting, the first order of business was to elect a new president.  Jim Bergeron made a motion nominating Craig Ketels as president; that motion was seconded by Phyllis Moore with concurrence from the remaining board members.

Treasurer’s Report: Bank balance is $9732.11.  132 residents have made voluntary donations to date.  Architectural control fees amount to $1083.15.  The liability and director’s insurance bill in the amount of $1550 was received and paid.  The Association Park water bill of $2.13 was received.

Fred Lanyon made a motion to accept the report; it was seconded by Phyllis Moore and passed unanimously by the Board.

Architectural Control: No report this month.

Old Business: Craig Ketels reported findings from the poll taken on the Association website concerning the tennis court:

·    45 (61.6%) voted to fix surface for multiple uses.
·    15 (20.5%) voted for continued use as tennis court only
·    5 (6.8%) said “take it out I never see anyone using it”
·    3 (4.1%) no opinion
·    2 (2.7%) leave it as is and save the money for future projects
·    2 (2.7%) my opinion depends on the cost involved
·    1 (1.4%) none of the above

A letter will be sent out with the next newsletter explaining the options in detail and homeowners will be given a ballot, one vote per household.  It will be stressed that their vote is important and a final decision will be made by the Board at the 10 March 2008 meeting.  The options are:

·    Do nothing
·    Spend approximately $3,000 on patching and painting the current surface
·    Spend $10,000 for a more complex repair including new net standards, new net and perimeter repair
·    Spend $25,000 for a total makeover with other options such as shuffle board court and basketball hoops.

Joline Lee will compose the annual letter and Craig Ketels will draft the letter about the tennis court.  A self addressed stamped envelope will be enclosed for residents to return the ballot and annual donation.  Jim Bergeron suggested including an approximate dollar amount per household for each of the options.

New Business: Guest Lyle Berger, President of the Forest View Acres HOA, addressed the Board and said there are 50 homes in his Association.  At their picnic/meeting held this summer, the majority of residents attending were in favor of contributing toward renovation of the tennis court if they are permitted using the facility.  He estimates they would contribute between $5,000 and $8,000.

Joline Lee stated that she met with Forest View Acres Water District President Rich Crocker and Water Operator Mike Bacon in the Association Park because of a concern that the water meter was not operating properly.  Mike Bacon tested it and pronounced it in good working order.
Director Phyllis Moore volunteered to water the landscaped area in the Park during this dry weather the area is experiencing.

Resident John Novotny again asked the Board to write a letter to El Paso County officials concerning the condition of roads throughout Red Rock Ranch, specifically repaving present surfaces and paving several dirt roads.  The Board discussed the matter and agreed to do so.  Jim Bergeron will write the letter and send it to County Commissioner Wayne Williams and members of the County Roads Department.

President Joline Lee stated that she receives regular correspondence from NEPCO and feels our membership is worth while.

President Lee reported an incident on Limestone where a speeding motorist nearly hit two small children.  There was an altercation between the driver and the grandmother of the children with the sheriff’s office being involved.  Residents are instructed to obtain the license plate number and a description of the car when involved in incidents such as this and report it to the sheriff who will take action.

The current Board of Directors consists of:

·    Craig Ketels………..President
·    Bill Martin…  ………Treasurer
·    Frank Chuba……….Architectural Control
·    Jim Bergeron……….Secretary/Recorder
·    David Weber……….Web Site Manager/Newsletter Editor
·    Joline Lee…………..Director
·    Phyllis Moore…….…Director
·    Fred Lanyon………..Director
·    Kelly McGuire………Director

Jim Bergeron thanked outgoing President Joline Lee for her diligence and good leadership during her tenure as president of the Red Rock Ranch HOA.  He also thanked her for the willingness to remain on the Board as a Director.

With no further business to conduct, the meeting was adjourned at 1958 on a motion by Kelly McGuire and seconded by Fred Lanyon.

The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2007 in the Tri Lakes Fire Station on Highway 105.

Respectfully submitted,

Jim Bergeron, Secretary/Recorder
Red Rock Ranch Homeowners Association

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Category: Board of Director Meeting Minutes

Published: 09 October 2007

Hits: 1618

                   Red Rock Ranch Homeowners Association Monthly Meeting

                                              08 October 2007

Presiding: Joline Lee

Present: Joline Lee, Bill Martin, Kelly McGuire, Frank Chuba, Phyllis Moore, David Weber, Fred Lanyon, Jim Bergeron

 Guests: Craig Ketels, John Fueshko, David Bohn

The meeting was called to order by President Joline Lee at 1902.

The minutes of the 10 September 2007 meeting were read and approved as presented following a motion by Fred Lanyon and seconded by Kelly McGuire.

 

Treasurer’s Report: Bank balance is $11,077.65.  130 residents have made voluntary donations of $4765 to date.  Architectural control fees amount to $931.15.  The liability and director’s insurance bill was received and amounts to $1550.00.  The Association also received a water bill for the Association Park in the amount of $6,029.00 for four months use.  Upon investigation by the Treasurer, it was discovered the meter was misread and the corrected bill was $60.00.  President Joline Lee asked that the minutes note the reading of the Association Park water meter on 03 October 2007 was 25927.

Fred Lanyon made a motion to accept the report; it was seconded by Phyllis Moore and passed unanimously by the Board.

Architectural Control: Resident John Fueshko requested permission to replace the present roof on his residence at 4675 Limestone.  The replacement shingles will be fire retardant asphalt Owens Corning brand and complement the color of the house.  Frank Chuba made a motion to accept, Phyllis Moore seconded the motion and the Board agreed unanimously.  A check of $25 for the fee and $35 for voluntary donation was given to the Treasurer.

Keith and Elizabeth Lonnquist of 18325 Spruce Road requested permission to add a deck to their existing home and submitted plans which were accepted by the Board members following a motion from Frank Chuba and seconded by Phyllis Moore. The $112 check submitted included the fee and voluntary contribution.

Brent Carrigan of 4645 Limestone requested permission to erect a 10’ by 12’ storage shed on his property.  He submitted plans and noted that the shed will be built in a stand of scrub oak so it is not noticeable.  He paid the $25 fee and his request was approved unanimously after a motion by Frank Chuba and seconded by Fred Lanyon.

Old Business: President Lee contacted Board members prior to the meeting and Director David Bohn said he would resign his position because of extensive future travel commitments which would interfere with Board meetings.

The house on Sandstone previously mentioned was again discussed.  According to neighbors and Board members, there are still 15 to 16 cars parked around the house at night on weekends.  There is no noise or any kind of disturbance noted, so the Board felt nothing can be done at this time since none of the neighbors have made complaints and there is no evidence of any illegal or improper activity going on.

Director Kelly McGuire reported on the number of children riding school buses in the Red Rock Ranch area.  According to officials in District 38, there are 151 children who are eligible to ride:

64 are elementary school age

87 are middle and high school age.

Jim Bergeron stated that he had not heard from Lyle Berger, president of Forest View Acres HOA regarding contributions from their association to the tennis court in the RRRHOA Park.  He will have the information at the next meeting.

New Business: The Board unanimously thanked Dr. David Bohn for his many contributions to the RRRHOA over the years.

A motion was made by Frank Chuba to have Craig Ketels fill the position vacated by Dr. Bohn.  That was seconded by Phyllis Moore and approved by the Board.

A neighbor of David Jack on El Rancho Way made a complaint about the condition of his home, such as lack of fresh paint and a tattered shake shingle roof.  After much discussion, it was agreed that the Board should become involved only after the neighbors meet face to face and discuss problems amicably.   Director Craig Ketels suggested contacting NEPCO for advice, but President Lee stated that NEPCO is amazed that RRRHOA operates without mandatory dues- apparently the only association in the area to do so.  Because of that, RRRHOA cannot legally do much in these cases (according to NEPCO).  However, the complaining neighbor can go to small claims court and the covenants would likely be enforceable.

Dr. Bohn suggested a written protocol be in place and followed for such complaints, rather than handle each one as it comes up.  Director Craig Ketels further suggested that the protocol be published on the website so all residents are aware of the stance of the Association.  Architectural Chairman Frank Chuba volunteered to write the protocol, but will first check with NEPCO to see if they have one in place.

The next NEPCO meeting will be on 10 November 2007 at a yet to be determined place.

Director Ketels volunteered to write a letter on all the options for the tennis court to be published in the next newsletter.

President Joline Lee said that she is ready to step down from her position and the November meeting will be her last as president; however, she will remain as a member of the Board.

With no further business to conduct, the meeting was adjourned at 2009 on a motion by Fred Lanyon and seconded by Frank Chuba..

The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2007 in the Tri Lakes Fire Station on Highway 105.

Respectfully submitted,

Jim Bergeron, Secretary/Recorder, RRRHOA